Periodic Billing for Rental Contracts

Hi Gurus,
Periodic Billing for Rental Contracts
I have a customer requirement where in i need to create a Rental Contract of type say MV.
Billing should be periodic in nature. Say today is the GI date 22/SEP/2008, they give 7 days of lead time up to 29/SEP/2008. From this date onwards the customer is to be billed. They do the invoicing on a quartely basis. From 29/SEP/2008 up to 28/DEC/2008, they need to create one single invoice. This single invoice will be generated sometime in January 2009. How will i configure the system to generate date specific invoices...?
In Periodic billing system will generate billing only on month ends say 30/SEP/2008, 31/OCT/2008 and so on...
This is a high priority issue...Please reply with a solution as soon as possible;
Thanks in advance;
Regards,
Syed Nasir

Hi Syed,
This is not an easy option to do:
In our case, we have opted out of this scenario, but we have evaluated these two options:
1) You can do the monthly billing as present in the SAP, and then you can make one lumpsum invoice for the three invoices generated in a quarter. But the problem is that the revenue shows to be pending and can hurt the business targets.
2) If you have to create this process for only few customers. You can use any two special fields for the contract one field for date and a field for quaterly tagging. Then you have to just create a daily batch job which invoices the contract on the basis of contract type, date and tag. But if you have large number of contracts to process then this would not be recommendable solution.
Hope this helps,
Abhishek

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Billing Plan for Milestone Billing
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Hi, Many thanks for your response.
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I need to have a rental contract created, But the payment is one shot.
For example, if the customer rents a cylinder for a contract period of 1 year, he pays the contract payment for 1 year in one single shot. So, i need to have the periodic billing plan tweaked to take the payment and have just one billing doc and invoice created with 1 whole payment.
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Scenario.:
My client having a scenario, rental contract for the period of one year and billed periodically every month.Rent is fixed based on no of hours.(e.g. 200 Rs per hour)
But the total rent to billed for the month is changed every month because no of machine working hours are changing every month.How do i capture this scenario?By using periodic billing plan we can bill same amount of rent every month during contract validity period.Here we can't change no of hours every month.
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Dear Kookie,
Initially i created rental contract with the service unit as no of hours and in the quantity field i have entered the total number of hours for the month.By this way i can able to only bill for the same quantity every month.But this is not working incase of machine hours changes every month.So am not able map this.
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Hi,
I configured the rental contract and periodic billing. When I create contract in the billing plan tab its taking full month rent for the first month and last month even though the contract started in the middle of the month and ended in the middle of the month. It should calculate for 15 days for the first and last months instead of full month. Where can I control this?
Regards

In the billing plan type configuration you control the start date. You should check the configuration settings for the rules for determining dates.
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Bottom line is to make sure the rules you are using in the Contract Profile are aligned with the rules you have configured for the Billing Plan. For example there are rules defined for contract start date to end of month, contract end rule and definition of the contract validity period, etc.

Periodic billing (rental contract)

hi all
This is regarding the billing plan .currently my client is running his business by using periodic billing i.e(rental contract) and the contract is fomed in years and the billing is done on the monthly basis .now the company wants to the bill some of there customers on quarterly basis instead of billing on monthly basis .how can i achieve this ?what is that i need to configure for achieving the same
Thanks®ards
mohit

Dear Gauravjit
Thanks for your prompt reply
let me summarize what i have done
1)Taken the following path spro->sales&dist->billing->billing plan->define rules for determining dates.(tcode ovbs)
2)i was opposed with "rule table for determination" screen
defined new rule "55" and given the following description.End of Current Quarter
3)After defining the rule number "55" navigated to its details screen where in which i am able to see few fields as followed
A).base line date---->07 (billing date /invoice date )
B)Time period -
>1
C)Time unit -
>only four types of time units are available 1.day 2.weekly 3.monthly 4.year
(Note there is no time unit for quarter .My question is do i have to define new time unit as quarter for quartely billing to take place and if i have to define where should i define it iam not finding it any provision given in spro for defining the same
so i have assigned " 4 -year")
D) last month -
blank
E) calender id----- blank
the above two fieldsD&E are left blank
section 2
after doing the above config i went to the screen
Define billing plan type for periodic billing (tcode ovbi)
defined the billing plan type with the following settings
A)CONTRACT START DATE--13(CONTRACT START HEADER)
B)CONTRACT END DATE--14(CONTRACT END HEADER)
C)HORIZON--52 (HORIZON 1YEAR)
D)CONTRACT START DATE-- 11-CONTRACT START DATE
E)CONTRACT END DATE 09-CONTRACT END DATE
F)<b>NEXT BILLING DATE</b>----ASSIGNED THE DATE RULE "55" WHICH IS DEFINED PREVIUOSLY
NOW IF I TRY CREATIN A RENTAL CONTRACT THE SYSTEM IS BILLING YEAR WISE .my comprehesion is that since i have assigned time unit as year so it is billing year wise if i change the time unit to 1)week 2)day 3)month the billing is getting executed accordingly but i dont have option for defining quarter here as time unit .so that the billing can be exeuted quarterly
please correct me if i have done wrong or if there is any deviation in my configuration
Thanks&regards
mohite

Rental Billing for Consignment fillup.

Hi Gurus ,
There is a scenario in a consignment process for which i need help
1) I am creating a consignment process where the consignment fill-up requires to be coupled with rental billing. In such a case whenever i am doing a consignment fill up for the customer i charge a rent for it till the time the consignment issue does not happen .
What i have done :
a) For consignment fill up i have used the document type KB and copied it and used F2 for order related billing in the new copied document
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d) Assigned it to sales document.
No after i create the order and use VF04 to generate the bill it says bill not generated and when i go to logs it reads that item category and document cannot be invoiced with billing type F2 .
I dont understand the reason why as i have made all the configurationd .
Request you to please help me
Regards
zahid

Hi Zahid,
I hope whenever you want to rent out the material / product it is for some period or it should have some time limit. - correct me if I am wrong.
so it is like a contract for the rent out the product.
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Periodic Billing for Rental Contracts

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