PO approval through E-mail

Hi experts,
We are in Oralce EBS v11.5.10.2. And need Purchase order approval through e-mail.
pl guide me step by step process for configure.
regards,
mahes

You need to setup the mailer (outbound & inbound). You can refer "Oracle Workflow Administrator's Guide" => "Step 6: Implementing Notification Mailers" for more details.
Thanks, Raja

Similar Messages

  • Approving Purchase Through Notification Mails

    Dear All,
    I setup the notification mailer to send the pending purchase need approval to concern persons, the mail is send with all action buttoms in the body of it, but when pressing approve the, new mail message is come like belwo to be sent to application notification account:
    Action: 'Approve'
    If forwarding this document to another person, please enter their user-id
    below
    Forward To: ''
    Note
    Note: ''
    NID[7087840/247061946987240358118012562044402735957@WFMAIL]
    if the mail sent the purchase is not gerrting approve also, i want to know how can approval done from the notification mail itself without logging to application.
    Hafizoo

    Hi Hafizoo,
    The notification mailer needs to be configured for both outbound and inbound emails.
    I believe that the configuration for inbound emails is not correctly done.
    If you do under OAM, Workflow > Service Components > Workflow Notification Mailer, you will see two setup sections for "Inbound EMail Account" and "Outbound EMail Account". Also at the top of the page you have a "Test Mailer" button which first sends a notification which allows to test the outbound mail and when you reply to the mail, the notification status and comments should get updated through the inbound mail.
    If you are not able to complete the "Test Mailer" flow, it means you have to see with your DBA to correctly setup inbound messages.
    Before trying to troubleshoot the PO Approval workflow, ensure that the "Test Mailer" works properly.
    Hope this helps,
    J.

  • Purchase Order Approval through Mobile Phone / BlackBerry

    Dear fellows i am interested in Purchase Order Approval through Mobile Phone / BlackBerry. I have seen MSCA Mobile Supply Chain Application Guide but that is for telnet only devices and specific to supply chain. What are setup requirements to make PO approve though "Web App" or "Mobile App" as show in below image URL. We need to work it primarly on BlackBerry.
    http://www.exforsys.com/images/OracleApps/t10_files/image010.gif
    That will require logging in to EBS through Mobile and Making EBS available on Public IP !?! If this all fuss needs to be done then is there some Notification Alert type mechanism which sends email, but here a user could also reply that email with keywords to Approve or Reject that PO !?!
    Thank you.

    Dear Hussein, ur links are iPhone specific and also BPEL Connector specific ("Oracle Buisness Approvals for Managers" BPEL Connector). The links for Blackberry assume that i am atleast already getting emails on blackberry through EBS. Our env is through MS Exchange Server. Where as i believe from ur suggected docs that the EBS needs to have its own direct setup with blackberry
    In our current env we are using Oracle Alerts to Just send an email to user that PO for approval is waiting. We are NOT using "Oracle WorkFlow Notification Mailer". For blackberry will we be locked to use Workflow Mailer (i see patch 6802716 pre req also)!?! or we can still use simple Alerts!?!
    following thread says type "approve" in reply whereas metalink guides tell a URL to click in email. will it be a ...
    href="mailto:[email protected]?body=approve"
    type URL!?!
    http://oracle.ittoolbox.com/groups/technical-functional/oracle-apps-l/po-approval-through-mail-3077383
    ===============================================================
    There are a couple of steps that need to be complete before this will work.
    Pre- Req's
    1. Associate all apps users / approvers with email addresses
    2. sync apps users with workflow
    3. Check workflow users to make sure email is set to HTML.
    4. Configure and enable workflow mailer. You will need configuration information for the email service being used and a mailbox on the email service.
    5. Send a test message from workflow mailer to an apps user.
    If this is successful, then email based approval will work. If the user tries to approve using a smart phone (blackberry, etc.) they will have to hit reply and type approve as the message for approval to work.
    this guy also points to this idea.
    http://secure.meetingexpectations.com/oaug/eLearning/elSchedule.aspx?DayOfWeek=3&mtd=8/1/2007
    ===============================================================
    August 21, 2007
    Session 2
    August 21, 2007 12:00 PM U.S. Eastern (New York) Time
    Approving Requisitions/PO’s in Oracle E-Business Using Blackberry Devices
    Presentation of a solution using Blackberry Devices to approve requisitions and purchase orders in Oracle E-Business Suite. This solution required creating a text message to send to Blackberry users, and modifying the Workflow Java Mailer to be able to correctly read the default messages being sent back from blackberry devices. In addition, profile options were created that allowed simple key strokes to be translated into Approve or Reject options recognized by Oracle Workflow Java Mailer.
    Session Closed
    Presenter, Company: Bolton Carroll, The Revere Group
    this one too...
    =========
    http://oracle.ittoolbox.com/groups/technical-functional/oracle-apps-l/iexpense-approval-via-blackberry-and-iphones-3047841
    This one is DIFFERENT!
    METALINK: List Of Certified Devices For Mobile Field Services and Field Service Wireless [ID 793392.1]
    ========================================================
    Also, recently we have developed something called 'MiniWireless Server', which is a light weight server replacement of Oracle Wireless Server and can be run along with Mobile Server of Oracle Lite. Please refer Metalink note 758680.1 for more details. You may want to communicate this to customer if they are planning for fresh implementation.

  • Expense Report Approval Through Email

    Hi all,
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    Is it possible to configuration these so that when user clicks on Approve in the original mail, that a notification is sent in the background rather than via a separate standalone approval email?
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    Regards
    Martyn

    rvenishetty,
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    Hi,
    Use this program
    *& Report  YMSL_ORDER_ACCEPTANCE
    REPORT  YMSL_ORDER_ACCEPTANCE.
    *********Variable Declarations *****************************
    DATA: GV_FORM_NAME TYPE RS38L_FNAM, " Used to store the function module generated by Smartform
          GV_BIN_FILESIZE TYPE I, " Store the file size
          GV_POS TYPE I,
          GV_LEN TYPE I,
          GV_TAB_LINES TYPE I,
          gv_desc_lines type i.
    ********Constants *******************************************
    DATA : GC_TEXT(11) TYPE C VALUE 'Form Output',
           GC_TST(3) TYPE C VALUE 'TST',
           GC_TESTING(20) TYPE C VALUE 'Order Acceptance'.
    *********Work Area Declarations *****************************
    DATA: GS_DOCDATA TYPE SODOCCHGI1, " Data of an object which can be changed
          GS_CTRLOP TYPE SSFCTRLOP, " Smart Forms: Control structure
          GS_OUTOPT TYPE SSFCOMPOP, " SAP Smart Forms: Smart Composer (transfer) options
          GS_OTFDATA TYPE SSFCRESCL, " Smart Forms: Return value at end of form printing
          GS_RECLIST TYPE SOMLRECI1, " SAPoffice: Structure of the API Recipient List
          GS_PDF_TAB TYPE TLINE, " Workarea for SAP Script Text Lines
          GS_OBJBIN TYPE SOLISTI1, " SAPoffice: Single List with Column Length 255
          GS_OBJPACK TYPE SOPCKLSTI1. " SAPoffice: Description of Imported Object Components
    DATA : w_doc_chng typE sodocchgi1.
    *********Internal tables Declarations *****************************
    DATA : I_OBJTXT LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE.
    DATA: GT_RECLIST TYPE TABLE OF SOMLRECI1, " SAPoffice: Structure of the API Recipient List
          GT_PDF_TAB TYPE TABLE OF TLINE, " SAPscript: Text Lines
          GT_OTF TYPE TABLE OF ITCOO, " OTF Structure
          GT_OBJBIN TYPE TABLE OF SOLISTI1, " SAPoffice: Single List with Column Length 255
          GT_OBJPACK TYPE TABLE OF SOPCKLSTI1. " SAPoffice: Description of Imported Object Components
    DATA : BEGIN OF IT_ADR6 OCCURS 0,
              SMTP_ADDR TYPE ADR6-SMTP_ADDR,
            END OF IT_ADR6.
    DATA : W_FILE_NAME TYPE STRING,
          W_FILE_PATH TYPE STRING,
          W_FULL_PATH TYPE STRING.
    CLEAR : GV_FORM_NAME,
            GS_CTRLOP,
            GS_OUTOPT,
            GS_OTFDATA,
            GV_BIN_FILESIZE,
            GV_POS,
            GV_LEN,
            GV_TAB_LINES.
    SELECTION-SCREEN:  BEGIN OF SCREEN 1001 AS WINDOW  TITLE scr_ttl .
    SELECTION-SCREEN BEGIN OF BLOCK B1 WITH FRAME TITLE TXT_B1 NO INTERVALS.
    SELECTION-SCREEN BEGIN OF LINE .
    SELECTION-SCREEN COMMENT 1(15) TX_VBELN.
    PARAMETER : P_VBELN TYPE VBAK-VBELN .
    SELECTION-SCREEN END OF LINE.
    SELECTION-SCREEN END OF BLOCK B1.
    *SELECTION-SCREEN BEGIN OF BLOCK B2 WITH FRAME TITLE TXT_B2 .
    SELECTION-SCREEN BEGIN OF LINE.
    PARAMETERS: R_OUT RADIOBUTTON GROUP R1 DEFAULT 'X' USER-COMMAND RAD11 .
    SELECTION-SCREEN COMMENT 5(20) TXT_OUT.  "  roles by t-code
    SELECTION-SCREEN END OF LINE.
    SELECTION-SCREEN BEGIN OF LINE.
    PARAMETER R_PDF RADIOBUTTON GROUP R1 .
    SELECTION-SCREEN COMMENT 5(20) TXT_PDF.
    SELECTION-SCREEN END OF LINE.
    SELECTION-SCREEN BEGIN OF LINE.
    PARAMETER R_MAIL RADIOBUTTON GROUP R1 .
    SELECTION-SCREEN COMMENT 5(15) TXT_MAIL.
    *SELECTION-SCREEN END OF LINE.
    *SELECTION-SCREEN BEGIN OF LINE.
    SELECTION-SCREEN COMMENT 20(7) TXT_MAL1.
    PARAMETER : P_MAIL TYPE ADR6-SMTP_ADDR MODIF ID M1 .
    SELECTION-SCREEN END OF LINE.
    *SELECTION-SCREEN END OF BLOCK B2.
    SELECTION-SCREEN: END OF SCREEN 1001 .
    CALL SELECTION-SCREEN 1001 STARTING AT 20 5 ENDING AT 105 10.
    *SET PF-STATUS 'STATUS'.
    INITIALIZATION.
      TX_VBELN = 'Order'.
      TXT_B1 = 'Selection Criteria '.
    TXT_B2 = 'Output Criteria '.
      scr_ttl = 'Order Acceptance'.
      TXT_OUT = 'Print Output'.
      TXT_PDF = 'Save To PDF'.
      TXT_MAIL = 'Mail the Output'.
      TXT_MAL1 = 'E-mail'.
    AT SELECTION-SCREEN OUTPUT.
      LOOP AT SCREEN.
        IF R_MAIL <> 'X'.
          IF SCREEN-GROUP1 = 'M1'.
           SCREEN-INVISIBLE =  1.
            SCREEN-INPUT = 0. " Disable for input.
            MODIFY SCREEN.
          ENDIF.
        ENDIF.
      ENDLOOP.
    AT SELECTION-SCREEN ON VALUE-REQUEST FOR P_MAIL.
      PERFORM TABLE_HELP.
    START-OF-SELECTION..
    IF P_VBELN IS NOT INITIAL.
        PERFORM GET_SF.
        IF R_PDF = 'X' .
          PERFORM CONVERT_OTF.
          PERFORM SAVE_DIALOG.
          PERFORM DOWNLOAD.
        ELSEIF R_MAIL = 'X'.
          IF P_MAIL IS NOT INITIAL.
           PERFORM CONVERT_OTF.
           PERFORM SEND_MAIL.
          ELSE.
            MESSAGE 'Please Enter Email Address' TYPE 'S'.
            CALL TRANSACTION 'YMSL20'.
            LEAVE LIST-PROCESSING.
          ENDIF.
        ENDIF.
    ELSE.
       MESSAGE 'Please Enter Order No' TYPE 'S'.
         CALL TRANSACTION 'YMSL20'.
         LEAVE LIST-PROCESSING.
    *ENDIF.
    END-OF-SELECTION.
    *&      Form  TABLE_HELP
    FORM TABLE_HELP .
      IF R_MAIL = 'X'.
        SELECT SMTP_ADDR FROM ADR6 INTO TABLE IT_ADR6.
        SORT IT_ADR6.
        DELETE ADJACENT DUPLICATES FROM IT_ADR6 COMPARING ALL FIELDS.
        CALL FUNCTION 'F4IF_INT_TABLE_VALUE_REQUEST'
          EXPORTING
        DDIC_STRUCTURE         = ' '
            RETFIELD               = 'IT_ADR6-SMTP_ADDR'
        PVALKEY                = ' '
           DYNPPROG               = SY-REPID
           DYNPNR                 = SY-DYNNR
           DYNPROFIELD            = 'EMAIL'
        STEPL                  = 0
           WINDOW_TITLE           = 'SELECT MAIL ADDRESS'
        VALUE                  = ' '
           VALUE_ORG              = 'S'
        MULTIPLE_CHOICE        = ' '
        DISPLAY                = ' '
        CALLBACK_PROGRAM       = ' '
        CALLBACK_FORM          = ' '
        MARK_TAB               =
      IMPORTING
        USER_RESET             =
          TABLES
            VALUE_TAB              = IT_ADR6
        FIELD_TAB              =
        RETURN_TAB             =
        DYNPFLD_MAPPING        =
      EXCEPTIONS
        PARAMETER_ERROR        = 1
        NO_VALUES_FOUND        = 2
        OTHERS                 = 3
        IF SY-SUBRC <> 0.
          MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
                  WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
        ENDIF.
      ENDIF.
    ENDFORM.                    " TABLE_HELP
    *&      Form  GET_SF
    FORM GET_SF .
    *u2022 Generate Function Module name
      CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
        EXPORTING
          FORMNAME           = 'Z_CHK'
        IMPORTING
          FM_NAME            = GV_FORM_NAME
        EXCEPTIONS
          NO_FORM            = 1
          NO_FUNCTION_MODULE = 2
          OTHERS             = 3.
      IF SY-SUBRC  <> 0.
        MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
      ENDIF.
    *u2022 Assigning values to Form Control Structure and Form Composer
      IF R_OUT <> 'X'.
        GS_CTRLOP-GETOTF = 'X'.
        GS_CTRLOP-NO_DIALOG = 'X'.
        GS_OUTOPT-TDNOPREV = 'X'.
      ENDIF.
    */1BCDWB/SF00000368
    CALL FUNCTION  GV_FORM_NAME "'/1BCDWB/SF00000368'
    EXPORTING
      ARCHIVE_INDEX              =
      ARCHIVE_INDEX_TAB          =
      ARCHIVE_PARAMETERS         =
       CONTROL_PARAMETERS         = GS_CTRLOP
      MAIL_APPL_OBJ              =
      MAIL_RECIPIENT             =
      MAIL_SENDER                =
       OUTPUT_OPTIONS             = GS_OUTOPT
       USER_SETTINGS              = 'X'
    IMPORTING
      DOCUMENT_OUTPUT_INFO       =
       JOB_OUTPUT_INFO            = GS_OTFDATA
      JOB_OUTPUT_OPTIONS         =
    EXCEPTIONS
      FORMATTING_ERROR           = 1
      INTERNAL_ERROR             = 2
      SEND_ERROR                 = 3
      USER_CANCELED              = 4
      OTHERS                     = 5
    IF SY-SUBRC <> 0.
    MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
            WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
    ENDIF.
    CALL FUNCTION GV_FORM_NAME
       EXPORTING
      ARCHIVE_INDEX              =
      ARCHIVE_INDEX_TAB          =
      ARCHIVE_PARAMETERS         =
         CONTROL_PARAMETERS         = GS_CTRLOP
      MAIL_APPL_OBJ              =
      MAIL_RECIPIENT             =
      MAIL_SENDER                =
         OUTPUT_OPTIONS             = GS_OUTOPT
         USER_SETTINGS              = 'X'
         TEMP_VBELN                 =  P_VBELN
      IMPORTING
      DOCUMENT_OUTPUT_INFO       =
         JOB_OUTPUT_INFO            = GS_OTFDATA
      JOB_OUTPUT_OPTIONS         =
      EXCEPTIONS
        FORMATTING_ERROR           = 1
        INTERNAL_ERROR             = 2
        SEND_ERROR                 = 3
        USER_CANCELED              = 4
        OTHERS                     = 5
    IF SY-SUBRC <> 0.
       MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
               WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
    ENDIF.
    ENDFORM.                    " GET_SF
    *&      Form  CONVERT_OTF
    FORM CONVERT_OTF .
    *u2022 Assigning the OTFDATA to OTF Structure table
      CLEAR GT_OTF.
      GT_OTF[] = GS_OTFDATA-OTFDATA[].
    *u2022 Convert the OTF DATA to SAP Script Text lines
      CLEAR GT_PDF_TAB.
      CALL FUNCTION 'CONVERT_OTF'
       EXPORTING
         FORMAT                      = 'PDF'
         MAX_LINEWIDTH               = 132
      ARCHIVE_INDEX               = ' '
      COPYNUMBER                  = 0
      ASCII_BIDI_VIS2LOG          = ' '
      PDF_DELETE_OTFTAB           = ' '
       IMPORTING
         BIN_FILESIZE                = GV_BIN_FILESIZE
      BIN_FILE                    =
        TABLES
          OTF                         = GT_OTF
          LINES                       = GT_PDF_TAB
       EXCEPTIONS
         ERR_MAX_LINEWIDTH           = 1
         ERR_FORMAT                  = 2
         ERR_CONV_NOT_POSSIBLE       = 3
         ERR_BAD_OTF                 = 4
         OTHERS                      = 5
      IF SY-SUBRC <> 0.
        MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
                WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
      ENDIF.
    *t_otf[] = t_otf_from_fm-otfdata[].
    Function Module CONVERT_OTF is used to convert the OTF format to PDF
    *CALL FUNCTION 'CONVERT_OTF'
    *EXPORTING
    *FORMAT = 'PDF'
    *MAX_LINEWIDTH = 132
    ARCHIVE_INDEX = ' '
    COPYNUMBER = 0
    ASCII_BIDI_VIS2LOG = ' '
    PDF_DELETE_OTFTAB = ' '
    *IMPORTING
    *BIN_FILESIZE = W_bin_filesize
    BIN_FILE =
    *TABLES
    *otf = T_OTF
    *lines = T_pdf_tab
    *EXCEPTIONS
    *ERR_MAX_LINEWIDTH = 1
    *ERR_FORMAT = 2
    *ERR_CONV_NOT_POSSIBLE = 3
    *ERR_BAD_OTF = 4
    *OTHERS = 5
    *IF sy-subrc <> 0.
    *MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
    *WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
    *ENDIF.
    ENDFORM.                    " CONVERT_OTF
    *&      Form  SAVE_DIALOG
    FORM SAVE_DIALOG .
    To display File SAVE dialog window
      CALL METHOD CL_GUI_FRONTEND_SERVICES=>FILE_SAVE_DIALOG
       EXPORTING
       WINDOW_TITLE = 'Download to PDF '
    DEFAULT_EXTENSION = '(*.PDF)'
       DEFAULT_FILE_NAME = 'file.pdf'
       FILE_FILTER = 'PDF Format(*.PDF)'
       INITIAL_DIRECTORY = 'C:\Documents and Settings\Administrator\Desktop'
    WITH_ENCODING =
       PROMPT_ON_OVERWRITE = 'X'
      CHANGING
      FILENAME = W_FILE_NAME
      PATH = W_FILE_PATH
      FULLPATH = W_FULL_PATH
    USER_ACTION =
    FILE_ENCODING =
      EXCEPTIONS
      CNTL_ERROR = 1
      ERROR_NO_GUI = 2
      NOT_SUPPORTED_BY_GUI = 3
      OTHERS = 4
      IF SY-SUBRC <> 0.
        MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
      ENDIF.
    ENDFORM.                    " SAVE_DIALOG
    *&      Form  DOWNLOAD
    FORM DOWNLOAD .
    Use the FM GUI_DOWNLOAD to download the generated PDF file onto the
    presentation server
      CALL FUNCTION 'GUI_DOWNLOAD'
      EXPORTING
      BIN_FILESIZE = GV_BIN_FILESIZE
      FILENAME = W_FULL_PATH
      FILETYPE = 'BIN'
    APPEND = ' '
    WRITE_FIELD_SEPARATOR = ' '
    HEADER = '00'
    TRUNC_TRAILING_BLANKS = ' '
    WRITE_LF = 'X'
    COL_SELECT = ' '
    COL_SELECT_MASK = ' '
    DAT_MODE = ' '
    CONFIRM_OVERWRITE = ' '
    NO_AUTH_CHECK = ' '
    CODEPAGE = ' '
    IGNORE_CERR = ABAP_TRUE
    REPLACEMENT = '#'
    WRITE_BOM = ' '
    TRUNC_TRAILING_BLANKS_EOL = 'X'
    WK1_N_FORMAT = ' '
    WK1_N_SIZE = ' '
    WK1_T_FORMAT = ' '
    WK1_T_SIZE = ' '
    IMPORTING
    FILELENGTH =
      TABLES
      DATA_TAB = GT_PDF_TAB
    FIELDNAMES =
    EXCEPTIONS
    FILE_WRITE_ERROR = 1
    NO_BATCH = 2
    GUI_REFUSE_FILETRANSFER = 3
    INVALID_TYPE = 4
    NO_AUTHORITY = 5
    UNKNOWN_ERROR = 6
    HEADER_NOT_ALLOWED = 7
    SEPARATOR_NOT_ALLOWED = 8
    FILESIZE_NOT_ALLOWED = 9
    HEADER_TOO_LONG = 10
    DP_ERROR_CREATE = 11
    DP_ERROR_SEND = 12
    DP_ERROR_WRITE = 13
    UNKNOWN_DP_ERROR = 14
    ACCESS_DENIED = 15
    DP_OUT_OF_MEMORY = 16
    DISK_FULL = 17
    DP_TIMEOUT = 18
    FILE_NOT_FOUND = 19
    DATAPROVIDER_EXCEPTION = 20
    CONTROL_FLUSH_ERROR = 21
    OTHERS = 22
      IF SY-SUBRC <> 0.
    MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
    WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
      ENDIF.
    ENDFORM.                    " DOWNLOAD
    *&      Form  SEND_MAIL
    FORM SEND_MAIL .
    ***changes by rajan
    *DATA : v_first TYPE USER_ADDR-NAME_FIRST,
         V_LAST   TYPE USER_ADDR-NAME_LAST.
    DATA : detail TYPE STRING.
    *SELECT SINGLE NAME_FIRST NAME_LAST FROM
    USER_ADDR INTO (V_FIRST,V_LAST)
    WHERE BNAME = syst-UNAME.
    CONCATENATE v_first V_LAST INTO detail SEPARATED BY space.
    data : v_po_no TYPE vbkd-bstkd,
          v_po_date TYPE vbkd-bstdk.
    data : day TYPE STRING,
           month type STRING,
           year  TYPE STRING.
    data : date TYPE STRING.
    SELECT SINGLE BSTKD BSTDK
      FROM VBKD
      INTO (v_po_no,v_po_date)
      WHERE VBELN = P_VBELN.
    day = v_po_date+6(2).
    month = v_po_date+4(2).
    year = v_po_date+0(4).
    CONCATENATE day '/' month '/' year INTO date.
      CONCATENATE 'Please Find attached Order Acceptance against your P.O.No.' v_po_no 'dated' date  '.' INTO detail SEPARATED BY
    space.
    **u2022 Assigning the Description of the object sent in the mail
    CLEAR GS_DOCDATA.
    GS_DOCDATA-OBJ_NAME = GC_TST.
    GS_DOCDATA-OBJ_DESCR = GC_TESTING.
    *u2022 Assigning the email id to Structure of the API Recipient List table
      CLEAR : GT_RECLIST, GS_RECLIST.
      GS_RECLIST-RECEIVER =  P_MAIL.       "
      GS_RECLIST-REC_TYPE = 'U'."'G' ."'O'. "'B'. "'U'.
      APPEND GS_RECLIST TO GT_RECLIST.
    mail body rajan
      I_OBJTXT = 'Dear Sir/Madam.'.
      APPEND I_OBJTXT.
      I_OBJTXT = detail.
      APPEND I_OBJTXT.
      I_OBJTXT = ''.
      APPEND I_OBJTXT.
      I_OBJTXT = 'Thanks.'.
      APPEND I_OBJTXT.
      I_OBJTXT = 'Best Regards,'.
      APPEND I_OBJTXT.
      I_OBJTXT = 'For Bilcare Ltd.'.
      APPEND I_OBJTXT.
      DESCRIBE TABLE i_objtxt LINES gv_desc_lines.
    *DESCRIBE TABLE i_objtxt LINES v_lines_txt.
      CLEAR I_OBJTXT.
      READ TABLE I_OBJTXT INDEX gv_desc_lines.
      if sy-subrc = 0.
    Document information.
    GS_DOCDATA-obj_name = 'ord_accept'.
    GS_DOCDATA-expiry_dat = sy-datum + 10.
    GS_DOCDATA-obj_descr = 'Order Acceptance'.
    GS_DOCDATA-sensitivty = 'F'. "Functional object
    GS_DOCDATA-doc_size = gv_desc_lines * 255.
    CLEAR Gs_OBJPACK-transf_bin.
    Start line of object header in transport packet
       GS_OBJPACK-TRANSF_BIN = 'X'.
        GS_OBJPACK-doc_size = gv_desc_lines * 255.
        GS_OBJPACK-HEAD_START = 1.
        GS_OBJPACK-HEAD_NUM = 0.
        GS_OBJPACK-BODY_START = 1.
        GS_OBJPACK-BODY_NUM = gv_desc_lines.
        GS_OBJPACK-DOC_TYPE = 'RAW'.
       GS_OBJPACK-OBJ_NAME = 'ORDER_ACCEPTANCE'.
       GS_OBJPACK-OBJ_DESCR = 'ORDER_ACCEPTANCE.PDF'.
        APPEND GS_OBJPACK TO GT_OBJPACK.
    GS_OBJPACK-HEAD_START = 1.
       GS_OBJPACK-HEAD_NUM = 0.
       GS_OBJPACK-BODY_START = 1.
    GS_OBJPACK-doc_type = 'RAW'.
    *APPEND GS_OBJPACK TO GT_OBJPACK.
      ENDIF.
    *u2022 Passing the SAP Script text lines to SAPoffice: Single List with Column Length 255 table
      CLEAR : GS_OBJBIN, GS_PDF_TAB.
      LOOP AT GT_PDF_TAB INTO GS_PDF_TAB.
        GV_POS = 255 - GV_LEN.
        IF GV_POS > 134. "length of pdf_table
          GV_POS = 134.
        ENDIF.
        GS_OBJBIN+GV_LEN = GS_PDF_TAB(GV_POS).
        GV_LEN = GV_LEN + GV_POS.
        IF GV_LEN = 255. "length of out (contents_bin)
          APPEND GS_OBJBIN TO GT_OBJBIN.
          CLEAR: GS_OBJBIN, GV_LEN.
          IF GV_POS < 134.
            GS_OBJBIN = GS_PDF_TAB+GV_POS.
            GV_LEN = 134 - GV_POS.
          ENDIF.
        ENDIF.
      ENDLOOP.
      IF GV_LEN > 0.
        APPEND GS_OBJBIN TO GT_OBJBIN.
      ENDIF.
    *u2022 Filling the details in SAPoffice: Description of Imported Object Components table
      DESCRIBE TABLE GT_OBJBIN LINES GV_TAB_LINES.
      CLEAR GS_OBJBIN.
      READ TABLE GT_OBJBIN INTO GS_OBJBIN INDEX GV_TAB_LINES.
        IF SY-SUBRC = 0.
        GS_OBJPACK-DOC_SIZE = ( GV_TAB_LINES - 1 ) * 255 + STRLEN( GS_OBJBIN ).
        GS_OBJPACK-TRANSF_BIN = 'X'.
        GS_OBJPACK-HEAD_START = 1.
        GS_OBJPACK-HEAD_NUM = 0.
        GS_OBJPACK-BODY_START = 1.
        GS_OBJPACK-BODY_NUM = GV_TAB_LINES.
        GS_OBJPACK-DOC_TYPE = 'PDF'.
        GS_OBJPACK-OBJ_NAME = 'ORDER_ACCEPTANCE'.
        GS_OBJPACK-OBJ_DESCR = 'Order Acceptance'.
        APPEND GS_OBJPACK TO GT_OBJPACK.
      ENDIF.
      CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
        EXPORTING
          DOCUMENT_DATA                    = GS_DOCDATA
         PUT_IN_OUTBOX                    = 'X'
         COMMIT_WORK                      = 'X'
    IMPORTING
      SENT_TO_ALL                      =
      NEW_OBJECT_ID                    =
        TABLES
          PACKING_LIST                     = GT_OBJPACK
      OBJECT_HEADER                    =  I_OBJTXT
         CONTENTS_BIN                     = GT_OBJBIN
         CONTENTS_TXT                     = I_OBJTXT
      CONTENTS_HEX                     =
      OBJECT_PARA                      =
      OBJECT_PARB                      =
          RECEIVERS                        = GT_RECLIST
       EXCEPTIONS
         TOO_MANY_RECEIVERS               = 1
         DOCUMENT_NOT_SENT                = 2
         DOCUMENT_TYPE_NOT_EXIST          = 3
         OPERATION_NO_AUTHORIZATION       = 4
         PARAMETER_ERROR                  = 5
         X_ERROR                          = 6
         ENQUEUE_ERROR                    = 7
         OTHERS                           = 8
      IF SY-SUBRC <> 0.
       MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
               WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
      ELSE.
       WRITE 'Sent Successfully'.
        MESSAGE 'Sent Successfully' TYPE 'I'.
         CALL TRANSACTION 'YMSL20'.
         LEAVE LIST-PROCESSING.
      ENDIF.
      SUBMIT RSCONN01
      WITH MODE EQ 'INT'
      AND RETURN.
    ENDFORM.                    " SEND_MAIL
    Thanks
    Ankur Sharma

  • PO send to vendor through e-mail

    Hi All,
    while sending the PO to vendor through e mail, some POs sent to vendor. but some are not. I have seen the in the vendor master address screen the e mail is correct.
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    Thanks in advance
    with regards
    Allen

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    To use the SAPOffice mail, the following basic settings are required:
    1. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail.
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    2. Use the SAP standard environment (program "RSNASTSO" and FORM routine "SAPOFFICE_AUFRUF") as the processing routines.
    3. In the condition records for the output type (for example,Transaction MN04), use medium '7' (SAPOffice) and also partner role 'MP' (mail partner).
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    Problem:
    How can you both change the mail title and text for the sending of a mail message and maintain a replacement parameter, for example a document number.
    Solution:
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    Program: SAPMM06E
    FORM routine: TEXT_SYMBOL_REPLACE
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    o If you want to send a purchase order within an R/3 system using the SAP office, you can maintain both the mail title ('Re:') and also a mail text in the Customizing for the output type To do this, select the directory mail title and text for the corresponding message type.
    o If you want to send a purchase order as (external) mail, for example, to a vendor, you have to maintain the mail title in the condition record for the output type (for example in Transaction MN05) on the 'Communication method' tab page. Enter the mail title in the 'Text for cover page' field. You cannot maintain an additional mail text.
    o Note that the values from the mail title are used to create the description for the attachment.
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    sub-option: Mail title and texts) 'PO number &EKKO-EBELN&'

  • Smartform - PDF attachment through E-mail issue

    Hi,
    A custom form and custom program was created to print the Purchase order information through ME21N, 22n and 23n.
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    I have issue at the time of saving PO which processed with medium 5. when i save A popup appears "Express document update was terminated received from author". Brief message about it is
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    In Smartform driver program i am using below function modules to convert OTF into PDF and send through e-mail.
    Function Module: CONVERT_OTF.
    Function Module: SO_DOCUMENT_SEND_API1.
    I am not sure, what i missed out. Can you guys tell is this the correct way to send PDF attachment through E-mail or i missed out any function module for commit.
    Regards,
    Hemanth.
    Edited by: keerthipati hemanth on Jul 31, 2008 1:15 PM
    <MOVED BY MODERATOR TO THE CORRECT FORUM>
    Edited by: Alvaro Tejada Galindo on Jul 31, 2008 3:14 PM

    Hi Hemant,
    Below is the code for the  downloading of the smartform into the PDF Format.
    * Program Name : ZPPREP_SHOPFLOOR_VIEWER_ZOOM
    REPORT zppeerep_shorepfloor_viewer_zoom.
    * T A B L E S    D E C L A R A T I O N
    *---Tables Used.
    TABLES: afpo,
            mara,
            marc,
            aufk,
            afko,
            itcoo,
            nast,                          "Messages
            *nast,                         "Messages
            tnapr,                         "Programs & Forms
            addr_key,
            arc_params,                    "Archive parameters
            toa_dara.                      "Archive parameters
    * I N T E R N A L    T A B L E S     D E C L A R A T I O N
    *--Internal Tables Used.
    * D A T A     D E C L A R A T I O N
    *--Global Variables Used.
    DATA: ws_matnr LIKE afpo-matnr,
          ws_werks LIKE aufk-werks,
          ws_mtart LIKE mara-mtart,
          ws_wrkst LIKE mara-wrkst,
          ws_fname TYPE rs38l_fnam,
          ws_ctrlp TYPE ssfctrlop,
          ws_optns TYPE ssfcompop,
          w_padest LIKE tsp03l-padest.                          "BMC01+
    DATA: da_message_printed(1) TYPE c,
          da_preview_processed(1) TYPE c,
          repeat(1) TYPE c,
          da_subrc LIKE sy-subrc.
    DATA: w_otfdata  TYPE ssfcrescl.
    DATA: BEGIN OF it_itcoo OCCURS 0.
            INCLUDE STRUCTURE itcoo.
    DATA: END OF it_itcoo.
    DATA: w_otf  TYPE itcoo.
    *--Data Declaration for Printing Layout
    DATA: ls_itcpo     TYPE itcpo.
    DATA: lf_repid     TYPE sy-repid.
    DATA: lf_device    TYPE tddevice.
    DATA: cf_retcode   TYPE sy-subrc.
    DATA: ls_recipient TYPE swotobjid.
    DATA: ls_sender    TYPE swotobjid.
    DATA: ls_control_param   TYPE ssfctrlop.
    DATA: ls_composer_param  TYPE ssfcompop.
    DATA: ls_addr_key        LIKE addr_key.
    DATA: w_screen(1) TYPE c.
    DATA: xscreen(1) TYPE c.
    DATA: da_mess LIKE vbfs OCCURS 0 WITH HEADER LINE.
    * C O N S T A N T S
    CONSTANTS: c_fas1(8)  TYPE c VALUE 'PRINTFAS',
               c_fas2(15) TYPE c VALUE 'PRINTFASDRAWING',
               c_wip1(8)  TYPE c VALUE 'PRINTWIP',
               c_wip2(15) TYPE c VALUE 'PRINTWIPDRAWING'.
    * S E L E C T I O N - S C R E E N.
    SELECTION-SCREEN BEGIN OF BLOCK bl1 WITH FRAME TITLE text-bl1.
    * Production order
    PARAMETERS: p_aufnr LIKE afpo-aufnr OBLIGATORY.
    SELECTION-SCREEN END OF BLOCK bl1.
    START-OF-SELECTION.
    *--Begin of Commenting                   "
    *--Get Partially processed orders
      MOVE: sy-mandt         TO nast-mandt,
            'V1'             TO nast-kappl,
            p_aufnr          TO nast-objky,
            p_aufnr          TO nast-parnr,
            sy-langu         TO nast-spras,
            sy-datum         TO nast-erdat,
            '1'              TO nast-nacha,
            '3'              TO nast-vsztp,
            'X'              TO nast-manue,
            sy-uname         TO nast-usnam,
            'DFLT'           TO nast-ldest,
            sy-langu         TO nast-tdspras,
            'Shop Floor Papers' TO nast-tdcovtitle,
            '1'              TO nast-tdarmod,
            'BUS2032'        TO nast-objtype.
    *--Printer settings
      CALL FUNCTION 'WFMC_PREPARE_SMART_FORM'
        EXPORTING
          pi_nast       = nast
          pi_repid      = sy-repid
        IMPORTING
          pe_returncode = cf_retcode
          pe_itcpo      = ls_itcpo
          pe_device     = lf_device
          pe_recipient  = ls_recipient
          pe_sender     = ls_sender.
      MOVE-CORRESPONDING ls_itcpo TO ls_composer_param.
      ls_control_param-device      = 'PRINTER'.
      ls_control_param-no_dialog   = 'X'.
      ls_control_param-preview     = 'X'.
      ls_control_param-getotf      = ls_itcpo-tdgetotf.
      ls_control_param-langu       = sy-langu.
    *--End   of Commenting                   "
    *--Start of Addition                     "
      CLEAR:   ws_werks.
      SELECT   SINGLE werks
               INTO   ws_werks
               FROM   aufk
               WHERE  aufnr = p_aufnr.
      CLEAR:   ws_matnr.
      SELECT   SINGLE plnbez
               INTO   ws_matnr
               FROM   afko
               WHERE  aufnr = p_aufnr.
      CLEAR:   marc.
      SELECT   SINGLE matgr
               INTO   marc-matgr
               FROM   marc
               WHERE  matnr = ws_matnr
               AND    werks = ws_werks.
    *--End   of Addition                     "
    *  CHECK NOT ws_matnr IS INITIAL.       
      IF NOT ws_matnr IS INITIAL.          
    *--Start of Addition                    
        SELECT   SINGLE matgr
                 INTO   marc-matgr
                 FROM   marc
                 WHERE  matnr = ws_matnr
                 AND    werks = ws_werks.
    *--Start of Addition BY Rapidigm01_01+
      ELSE.
        marc-matgr = c_wip1.
      ENDIF.
    *--End Of Addition BY Rapidigm01_01+
    *--End   of Addition                     "
    END-OF-SELECTION.
      PERFORM call_smartform.
    * F O R M    R O U T I N E S
    *&      Form  call_smartform
    *       text
    FORM call_smartform.
      CLEAR: ws_ctrlp, ws_optns, ws_fname.
    *--Start of Addition                                 "
      TRANSLATE marc-matgr TO UPPER CASE.
      IF marc-matgr = c_fas1 OR
         marc-matgr = c_fas2.
        PERFORM call_paper_a.
      ELSEIF marc-matgr = c_wip1 OR
             marc-matgr = c_wip2.
        PERFORM call_paper_b.
      ENDIF.
    *--End   of Addition                                 "
    ENDFORM.                    "call_smartform
    *&      Form  call_paper_a
    *       text
    FORM call_paper_a.
      CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
        EXPORTING
    *>>BC SPARTA03    DATE: 19/05/2008
    *      formname           = 'ZPPSF_SHOP_FLOOR_PAPER_A'  "Rapidigm03_01-
          formname           = 'ZPPSF_SHOP_FLOOR_PAPER_C'  "Rapidigm03_01-
    *<<EC SPARTA03    DATE: 19/05/2008
    *       formname  = 'ZPPSF_SHOP_FLOOR_PAPER_A_2893'   "Rapidigm03_01+
        IMPORTING
          fm_name            = ws_fname
        EXCEPTIONS
          no_form            = 1
          no_function_module = 2
          OTHERS             = 3.
      CHECK NOT ws_fname IS INITIAL.
      CLEAR w_otfdata.
      ls_control_param-getotf = 'X'.
      CALL FUNCTION ws_fname
        EXPORTING
          archive_index      = toa_dara
          archive_parameters = arc_params
          control_parameters = ls_control_param
          mail_recipient     = ls_recipient
          mail_sender        = ls_sender
          output_options     = ls_composer_param
          user_settings      = ' '
          is_nast            = nast
          aufnr              = p_aufnr
          flag_orig          = 'X'
        IMPORTING
          job_output_info    = w_otfdata
        EXCEPTIONS
          formatting_error   = 1
          internal_error     = 2
          send_error         = 3
          user_canceled      = 4
          OTHERS             = 5.
      LOOP AT w_otfdata-otfdata INTO w_otf.
        APPEND w_otf TO it_itcoo.
      ENDLOOP.
      CALL FUNCTION 'HR_IT_DISPLAY_WITH_PDF'
        TABLES
          otf_table = it_itcoo.
    ENDFORM.                    "call_paper_a
    *&      Form  call_paper_b
    *       text
    FORM call_paper_b.
      DATA: ws_doknr TYPE draw-doknr,
            ws_dokvr TYPE draw-dokvr.
      CLEAR: ws_doknr, ws_dokvr.
      CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
        EXPORTING
          formname           = 'ZPPSF_SHOP_FLOOR_PAPER_B'
        IMPORTING
          fm_name            = ws_fname
        EXCEPTIONS
          no_form            = 1
          no_function_module = 2
          OTHERS             = 3.
      CHECK NOT ws_fname IS INITIAL.
      CLEAR w_otfdata.
      ls_control_param-getotf = 'X'.
      CALL FUNCTION ws_fname
        EXPORTING
          archive_index      = toa_dara
          archive_parameters = arc_params
          control_parameters = ls_control_param
          mail_recipient     = ls_recipient
          mail_sender        = ls_sender
          output_options     = ls_composer_param
          user_settings      = ' '
          is_nast            = nast
          aufnr              = p_aufnr
          doknr              = ws_doknr
          dokvr              = ws_dokvr
          flag_orig          = 'X'
        IMPORTING
          job_output_info    = w_otfdata
        EXCEPTIONS
          formatting_error   = 1
          internal_error     = 2
          send_error         = 3
          user_canceled      = 4
          OTHERS             = 5.
      LOOP AT w_otfdata-otfdata INTO w_otf.
        APPEND w_otf TO it_itcoo.
      ENDLOOP.
      CALL FUNCTION 'HR_IT_DISPLAY_WITH_PDF'
        TABLES
          otf_table = it_itcoo.
    ENDFORM.                    "call_paper_b

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    My conclusion is that there are issues with certain Exchange Server configurations and/or issues with your own ISP mail server causing the issues.
    I do have my system set up to Always send windows friendly attachments (from what I've read, this really is 'send Outlook friendly attachments'), and always put attachments at the end. Prior to the 'always put attachments at the end,' I wasn't having any issues, either. However, I read that that setting helped with other email clients, so I use it.
    The obvious question is, "well, how is your exchange server configured." I would love to provide the answer to that question; however, I work for a DoD organization, so actually tracking down the person that knows the answer to that question will take somewhere between five years and never. With my 20+ years experience with the DoD, I'm leaning towards the never end of the spectrum. The other half of the equation is, "I'm using cox as my ISP."

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