PO as attachment on final Approval

Hi All,
I have a requirement where i have to send PO as an attachment to PO creator when final approval is done.
Here i cannot run a driver program and create a PDF of smartform and attach it to workitem in a background task as we are using standard driver program(which picks up values from system at run time and pass them to smartform when print command is given).
Also finding all the variables used to print the smartform via a background task will require lots of coding..
Any suggestions how to do it??
Regards,
Sangvir SIngh

You can make use of the functionality that is performed from
GOS->Send->Send object with Notes
or you can try to use standard configuration to send PO which will be configured by fnal experts.
Thanks
Arghadip

Similar Messages

What is the IDOC for Final Approval of PO

Hi,
Can any one tell me ..
1. what is the IDOC for Final Approval of Purchase Order?
2. Is there any Separate IDOCs for GRN(Goods Receipts
Note) in Transaction MIGO. Like Creation of GRN,
Changing of GRN, Cancelling of GRN, Transfering materials to Scrap or Cost center (Changing of Movement types in MIGO).
regards,
Khaja.

Khaja,
1. There is no separate IDOC for final approval of a PO. IF you have configured a release stratgey for a PO, the PO IDOC will be transmitted only upon the final apporval of the PO.
2. Yes there should be a IDOC for Goods Receipt.
Regards,
Ravi
Note : Please mark the helpful answers

I have created a email in Fireworks and wanted to make a line of text a hyperlink that would take the viewer to a page on my website. I want to attach the final document to my email and sending it out.

I have created a email in Fireworks and wanted to make a line of text a hyperlink that would take the viewer to a page on my website. I want to attach the final document to my email and sending it out.

1) design for no wider than 600px (otherwise it may not fit in email clients).
2) Slice up your newsletter design in segments for images and html areas with the slice tool.
3) add the <a href="http://www.yourwebsite.com">my website</a> link in one of the html areas.
4) export as generic html 4 code, and put the images in a separate folder.
5) upload all the images to your website's server in a folder (you cannot embed images in an email newsletter - they must link to externally hosted images).
6) change all the links in your html page to the ones that were loaded up on your server. For example, an image's source link would work out similar to this: <img src="http://www.yourwebsite.com/newsletter/image1.jpg" alt="alternate description of your image">
7) open the newsletter with working external images in Chrome or Firefox. Select the entire page content (ctrl-a), and copy it (ctrl-c).
8) create a new email in your mail client. Place the cursor in the body. Paste the newsletter (ctrl-v).
9) send your newsletter to hundreds of recipients, and get blacklisted by several email servers. Receive warning messages from your own hosting provider not to spam other users' email accounts.
10) realize this is too much of a hassle, and instead opt for a service such as MailChimp.
(The result in (9) depends on whether you sent out your newletter only to acquaintances, or not. But even then you might be warned off.)
Btw, many email clients turn off images in an email by default. You must provide the most important content as html, not as images.

FYI Notification after final approval using AME

Hi,
We have a requirement where we need to send a FYI notification to a group of people after final approval. Could you please guide if it can be done with the help of AME or not.
If yes can you please tell me the detail steps.
Regards,
Rakesh.

Hi Rakesh,
- you can create another rule in AME with the same conditions as your main rule.
- Make sure the rule type is For Your Information.
- Create approval groups for the people you want to send the FYI notification to and add these approval groups to the rule (using Post Approval as action type)
- Make sure the order number of your new approval group is higher than the order number of the approval groups in your main rule. This will ensure that the FYI notification goes in the end and not somewhere in the middle.
Thanks
Shailendra

How to force note attachment in an approval process ?

Hello experts,
I am trying to find a solution in order to force an agent to write a note as attachment, during an approval workflow process, especially when the agent rejects.
Does somebody already implement such solution, and how ?
Thanks in advance.
Vlef

Hi Vlef,
after your decision task, insert step "Document from Template" (standard SAP task TS70008298).
this will display a document in the agents' inboxes that they have to fill in. You can create a doc template at design time (SAP has some standard templates you can use, or can create yourself)
or can specify the template at run time, by populating the correspondent workflow container element "WF_DOCUMENT_0001".
I hope this helps,
Tiberiu

Self Service request is going to error after final Approver.

Hi,
Here we configured leave system through EIT and we are using self service (EIT) to make leave request. We have 3 level of approver for Annual Leave. Problem here is after final approver (3rd approver) approves the leave then request is going in to error. I traced the item key through Workflow Administrator > Status Monitor.
The error is Details are given below (Status Monitor)
Failed Activity
Notify HR About Commit Application Error
Activity Type
Notice
Error Name
WFNTF_ROLE
Error Message
3205: '[email protected]' is not a valid role or user name.
Error Stack
Wf_Notification.Send([email protected], HRSSA, HR_EMBED_DEPT_COMMAPPLERR_MSG, WF_ENGINE.CB) Wf_Engine_Util.Notification_Send(HRSSA, 1649471, 195663, HRSSA:HR_EMBED_DEPT_COMMAPPLERR_MSG) Wf_Engine_Util.Notification(HRSSA, 1649471, 195663, RUN)
I appreciate if someone can help me.
Regards,
Jojo George

Okay, if the $PROFILES$ reference has been working for a long time that doesn't sound like a problem. I would then suggest this is an unusual data scenario where the value the user selected was temporarily available. Don't ask me how - it's your data! The user that submitted it might be able to shed some light. For example, this kind of thing might do it:
1) Manager logs on to ESS, starts an SIT transaction (the one in question) and Saves for Later. This sets $PROFILES$.PER_PERSON_ID to themself.
2) Manager then switches to MSS and views one of their employees - this sets $PROFILES$.PER_PERSON_ID to their employee, not themselves.
3) Manager then navigates to Homepage and continues the Saved for Later transaction from the Worklist (ie, without clicking on the ESS responsibility). Perhaps $PROFILES$.PER_PERSON_ID is still set to their direct report rather than themselves?
4) Manager then selects one of their employees contracts rather than their own (because of $PROFILES$.PER_PERSON_ID being wrong).
5) Manager submits the transaction.
I don't know if that's possible or even if that's how it behaves. But it sounds plausible and is an example of perhaps the weird set of circumstances that might have happened here. Regardless, I'd still maintain that this value was available to the user in the Value Set at the time they submitted it.
If it's just a one-off data problem and this has been working fine for a while I wouldn't worry about it. Bin the workflow, get the employee to re-submit. Job done.

Final Approver setup in AME and NO TIMEOUT

Hi Expert,
Pls help on below.
We have setup approval group with HR People hierarchy type in AME for quote approval with A as the only (First) approver in the approval group. If the HR Supervisor hierarchy is A<B<C<D,
then we have to designate as C as Final Approver. So the approval group start the approver list from A will identify next approver based on the Supervisor hierarchy and should consider C as final approver. Approval from any approver, quote should be approved, SHOULD NOT EXPECT APPROVAL FROM ALL APPROVERS.
Also, how do we make notification should not TIMEOUT at the FINAL APPROVER and should remain for PENDING for Approval
Regards,
Ram

Hi Expert,
Pls help on below.
We have setup approval group with HR People hierarchy type in AME for quote approval with A as the only (First) approver in the approval group. If the HR Supervisor hierarchy is A<B<C<D,
then we have to designate as C as Final Approver. So the approval group start the approver list from A will identify next approver based on the Supervisor hierarchy and should consider C as final approver. Approval from any approver, quote should be approved, SHOULD NOT EXPECT APPROVAL FROM ALL APPROVERS.
Also, how do we make notification should not TIMEOUT at the FINAL APPROVER and should remain for PENDING for Approval
Regards,
Ram

How forward User Decision attachment to previous approver?

Hi all,
I would like to forward the user decision work item - attachment notes to the previous approver. how to forward this?.
In my workflow i have four approvers. if 2nd approver rejects/approves the work item using user decision and he is typing the text in the attachment by clicking attachment button in the work item user decision display. Now i would like to send this to the previous approver ... how to do tis?
Regards,
Roops.

This attachment will be stored in the AttachObjects container eleent in Task 300052. You need to bind this container element in AttachObjects of Workflow container and create send mail step with this attachement being sent to the 1st approver.
For all this it is better to copy standard Wflow and change accordingly in your custom Workflow.
Thanks
Arghadip

Attachment in Workflow approval

Hi,
We are using SAP standard workflow for approving Appropriation Request
through object BUS2104.
Applicant gets mail after request is approved or rejected.
In this process, Approver adds his remarks as attachment in workflow.
We want to send these attachments to Applicant alongwith approved/rejection mail.
Can you help in getting these attachments ?
Regards,
SATYAJIT

Hi Viji,
Thanks for quick reply.
I am added some more information here... so that you can help me ...
1. The mail is going to SAP id's inbox. And it is going through activity ( task TS00300053 ) .
There is no container item "attachement", only AttachObjects is there.
I tried to link AttachObjects with AttachObjects.
But it did not work.
2. I added a new mail step with task as TS00300053.
In binding i linked AttachObjects with Attachment.
Recipient type = U
Address = (hardcoded as my external address).
Still the mails are not going.
It is giving following error.
The work item "Appropriation request HYD-0076 was approved!" (ID
000000905122) of type B has the status ERROR.
Initiate a correction measure so that the respective workflow (ID
000000905116) can be continued.
Can you help ?
Regards,
SATYAJIT

Getting clients final approval

Ok the CLient hired me to do an instructional DVD video 3500 copies. I sent them a final copy for approval but the client is claiming that it won't play on their laptop, and that it skips. They wan't it to function on all computers. I tested the DVD on my desktop and set-top player and it functions fine. Any thoughts on how I can deal with this client.
I've asked the client to make sure and test a commercial store bought DVD to compare with. I wouldn't be suprised if it's not playing just because their computers are older and somewhat out of date, it's just that I don't want to step on their toes too much about the equipment their testing the DVD with. It's like biting the hand that feeds you, you know.
I don't necessarily want to make a bunch of different copies on various different DVD burners using various different media and at various different write speeds. But I might have to swallow my pride and do it anyways.
The Glass mastering company says that they won't be able to make a DVD any different or any more playable than the one I send them. CDDigital card. They don't provide any check discs. I could try somewhere else but the price is right.
I bought a DLT drive just for this project, but I'm getting different opinions even from the Glass Mastering House depending on who I talk to, about whether they make a difference or not. Any comments?
I understand that when you send in a DVD-R they pull all the info off the disc that they need. But what can they get from a DLT that they can't from a DVD-R?
The final outcome will be DVD#5.

Alanna.
Things are complex, as you are discovering!
The basic facts are that as already mentioned, written media is a lot less compatible than replicated media.
There can be issues with replicated media, but on most cases this will be down to the maker of the player - some players are cheap for a reason, and that reason is the manufacturers cut corners.
The best you can hope to achieve, if you are going to be brutally honest, is to say that the disc will work on most players, if not all.
There is a service available where a test pressing can be sent to a specialist verification company, who will run it through as many as 200 players and give you a complete compatibility report. This is not cheap though.
I have seen disclaimers on discs saying that the disc has been authored according to strict DVD specifications, and any problems should be taken up with the manufacturer of the player involved. Often a simple firmware update can solve what look like authoring issues. I don't suppose you would be very surprised to hear that a lot of end users will never update firmware at all, as they probably don't know it can be done. You can never guarantee anything as 100% idiot-proof.
Truth be told, 100% compliance cannot ever be guaranteed due to the massive amount of players available. What you can do is author to strict spec to reduce problems, and this is why some of us here keep fighting to ensure non compliant files are not accepted by Encore, as this can lead to complications later on.
See http://www.dvddemystified.com/dvdfaq.html#1.41
for a detailed explanation of the problems authors face. Summed up, not all players interpret the DVD Specifications correctly. This article is an eye-opener to put it mildly!
Replicated discs will work in 99% of players.
Written discs are a lottery.
Check Discs.
If a check disc does not work in your reference player, then the odds are high it is one of 3 problems:
1 - Bad Authoring
2 - Bad Player interpretation (A firmware update may be available)
3 - Bad replication
If you're happy sending out written media as check discs, then a useful tip is to send each format - both DVD-R as well as DVD+R. This way you have that one covered.
However, if they are testing a written disc in a computer based system, then you also have the certain possibility of bugs in the software player to contend with as well. Sadly there is no sure short-cut here, and the best you can do is try the test disc on as many players as possible. Basically, if it works well on your players, but not on some laptop running "cheapDVDplayer.exe", then you can be reasonably certain the authoring is good, but the laptop has a problem somewhere.
In short, test on as many players as you possibly can.
We have 4 set top players here - 2 Denons, one Cambridge Audio, and one of what we call our "Worst-case scenario" of a TV/DVD combo. If it plays on that, it plays on pretty much anything. It may even be worth your while deliberately hunting down a known dodgy player just to test on.
And add that disclaimer!

Auto mail of purchase order to vendor after final approval(release)

hello all,
my requirement is that.after creation of purchse order and final release,my client want to send the puchase crder automatically to vendor via mail.
pls explain me settings for same.
i have already search the sdn threads,but not got the exact settings for this scenario.
thanx in advance for your valuable reply.
regards
simran

Hi,
You could have searched in SDN for query sending PO by e-mail to vendor. There are a lot answers. OK.
As required by you purchase order automatically will send to vendor via e-mail after final release, then set Dispatch time as 4 {Send immediately (when saving the application)} in NACE t.code in application EF for your PO output type and save. Also maintain condition record for PO output type in t.code: MN04 and keep Dispatch time as 4 {Send immediately (when saving the application)} with other parameters (document type, purchase organization etcu2026.)
For more check links for details setting e-mail setting for PO
http://www.architectsap.com/blog/sap/sap-mm-purchasing-send-purchase-order-by-mail-to-vendor-in-sap/
http://www.sap-img.com/materials/external-send-sending-po-by-email.htm
Regards,
Biju K

Slowly but surely..finally approved for BofA

I'm new to this forum, but I have been following for several years. I really want to thank everybody for sharing their experiences and advice. I hope that my story will help others just the same as you have all helped me...n I'd like to apologize ahead for the super long essay lol ;P During my sophmore year in college, I messed up big time on racking thousands of dollars on credit card debt and losing my job. 4 accts ended up in derog (prob around 10k), so my mid 700's dropped to the low 500's. I still had a few retail cards open and good standing student loans, but I had to kiss all my major cc's goodbye. 3 yrs later, I decided to start my journey on rebuiling my credit. I received a preapproval letter from Cap1 and figured I had nothing to lose. I was approved for the Cap1 Platinum MC with an initial 500CL and 22.90% APR w/ an auto CLI to 2500 after 5 months w/ heavy util. 1 yr later, i was approved for an auto loan through Cap1 w/ 6.96% APR. Couple months after that, I applied for the Cap1 Journey Visa and was approved with 500CL and 22.90% APR w/ auto CLI to 750 after 5 months and another auto CLI to 2750 after an additional 5 months. Cap 1 upgraded my Platinum MC to Quicksilver MC shortly after getting the Journey Visa. I know lots of people have their gripes against Cap1, but wow, they really provided a platform to improve without paying any AF's. High interest, but I made sure to PIF after the 0% promotional periods ended. I'd highly recommend Cap1 as a rebuilder as long as you can manage your finances well since 22% APR would cost a lot in interest. After babysitting my credit score for a year, I was so hesistant to apply for the BofA Cash Visa. I recently saw an "invitation to apply" through my online banking and decided to jump the gun. I was approved on spot with a 500CL and 17.99% APR. I'm a bit disappointed that the CL is so low, but so glad to have a "prime" lender approve me. Hopefully BofA will do an auto CLI after a year. *cross my fingers* So after 3 years of careful planning, my score is now steady at 655 (idk my score didn't change after BofA's HP), for EXP and TU. I'm not planning to apply for anymore CC's, but starting to consider if I should do an auto refi. All of my baddies are scheduled to drop in one year, so my ultimate goal would be to be back in the 700's so that I can eventually buy a house. Of course my baddies dropping will help, but are there any other recommendations to increase my score? Thanks and wish me luck!

pbnjenn27 wrote:
I'm new to this forum, but I have been following for several years. I really want to thank everybody for sharing their experiences and advice. I hope that my story will help others just the same as you have all helped me...n I'd like to apologize ahead for the super long essay lol ;P During my sophmore year in college, I messed up big time on racking thousands of dollars on credit card debt and losing my job. 4 accts ended up in derog (prob around 10k), so my mid 700's dropped to the low 500's. I still had a few retail cards open and good standing student loans, but I had to kiss all my major cc's goodbye. 3 yrs later, I decided to start my journey on rebuiling my credit. I received a preapproval letter from Cap1 and figured I had nothing to lose. I was approved for the Cap1 Platinum MC with an initial 500CL and 22.90% APR w/ an auto CLI to 2500 after 5 months w/ heavy util. 1 yr later, i was approved for an auto loan through Cap1 w/ 6.96% APR. Couple months after that, I applied for the Cap1 Journey Visa and was approved with 500CL and 22.90% APR w/ auto CLI to 750 after 5 months and another auto CLI to 2750 after an additional 5 months. Cap 1 upgraded my Platinum MC to Quicksilver MC shortly after getting the Journey Visa. I know lots of people have their gripes against Cap1, but wow, they really provided a platform to improve without paying any AF's. High interest, but I made sure to PIF after the 0% promotional periods ended. I'd highly recommend Cap1 as a rebuilder as long as you can manage your finances well since 22% APR would cost a lot in interest. After babysitting my credit score for a year, I was so hesistant to apply for the BofA Cash Visa. I recently saw an "invitation to apply" through my online banking and decided to jump the gun. I was approved on spot with a 500CL and 17.99% APR. I'm a bit disappointed that the CL is so low, but so glad to have a "prime" lender approve me. Hopefully BofA will do an auto CLI after a year. *cross my fingers* So after 3 years of careful planning, my score is now steady at 655 (idk my score didn't change after BofA's HP), for EXP and TU. I'm not planning to apply for anymore CC's, but starting to consider if I should do an auto refi. All of my baddies are scheduled to drop in one year, so my ultimate goal would be to be back in the 700's so that I can eventually buy a house. Of course my baddies dropping will help, but are there any other recommendations to increase my score? Thanks and wish me luck!A single HP actually seldom affects scores unless there are already a LOT of them.

IRec : Attachment to the Approval "Request for More information"

Hi.
How can we add attachment to "Request for more information" response functionality
thanks
siva

Hi Siva,
Unfortunately, there doesn't seem to be any such functionality at present. I am also exploring the same option and have a SR running with oracle. Shall update you if I hear otherwise.

BADI after Final Approval in SC

Hi Guys,
Please let me know whether there is any BADI after the finl approval step completed in the Shopping cart.. Or I have to use the workflow events to handle???
regards,
Prabhu.

Here are some Badis that will be triggered after approval
BBP_CREATE_BE_PO_NEW
BBP_CREATE_BE_RQ_NEW
BBP_TARGET_OBJTYPE
BBP_DETERMINE_LOGSYS
BBP_EXTLOCALPO_BADI
BBP_SRC_DETERMINE
Regards,
Jagadish

Error: -20001 IS Final Approver in SSHR

Hi Experts
In the approval process i got Exception. looking at it telling me: This approver hdoes nor have an entry in wf_roles.
1. How can i find the wf_roles for the approver???
Thanks in advance

Most probably the error means, that there is no user assigned to the person who is suppose to get the notification. So create a user for the person and see if that resolves the issue

PO as attachment on final Approval

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