Post an NON PO based incoming invoice

Hi Experts,
I need to know if there is any BAPI to create a incoming FI invoice. It is not PO/MM invoice that I want to post. I wanted to create a accounting invoice document/Vendor Invoice.
I can create the same through transaction FB60.
Thanks,
Prabhas.

FORM f_fill_bapi_structure .
Header of accounting documnet
wa_header-bus_act = c_ba_rfbu .
wa_header-username = sy-uname.
CONCATENATE text-003 wa_bkpf-belnr INTO wa_header-header_txt.
wa_header-comp_code = wa_bkpf-bukrs.
wa_header-doc_date = wa_bkpf-bldat.
wa_header-pstng_date = p_budatp.
wa_header-fisc_year = wa_bkpf-gjahr.
wa_header-fis_period = p_period+4(2).
wa_header-doc_type = c_dt_sa.
wa_header-AC_DOC_NO =
wa_header-ref_doc_no = wa_bkpf-xblnr.
G/L Items (Debit and Credit)
v_itmno = v_itmno + 10.
wa_item-itemno_acc = v_itmno.
*wa_item-AC_DOC_NO = Automatically generated by SAP
wa_item-costcenter = wa_bseg-kostl.
wa_item-tax_code = wa_bseg-mwskz.
wa_item-profit_ctr = wa_bseg-prctr.
wa_item-orderid = wa_bseg-aufnr.
CONCATENATE wa_bkpf-blart wa_bkpf-belnr wa_bseg-hkont wa_bseg-sgtxt INTO wa_item-item_text.
wa_item-alloc_nmbr = wa_bseg-zuonr.
wa_item-plant = wa_bseg-werks.
wa_item-trade_id = wa_bseg-vbund.
wa_item-cs_trans_t = wa_bseg-bewar.
wa_item-material = wa_bseg-matnr.
wa_item-quantity = wa_bseg-menge.
wa_item-base_uom = wa_bseg-meins.
CO-PA items
Currency item data
IF wa_item-itemno_acc = 10.
    v_fitem = 1.
ENDIF.
wa_currencyamount-itemno_acc = wa_item-itemno_acc.
wa_currencyamount-currency_iso = wa_bkpf-waers.
IF v_fitem = 1.
    IF wa_bseg-shkzg = c_pk_h .
      wa_currencyamount-amt_doccur = ABS( wa_bseg-wrbtr ).
    ELSEIF wa_bseg-shkzg = c_pk_s.
      wa_currencyamount-amt_doccur = -1 * ABS( wa_bseg-wrbtr ).
    ENDIF.
    READ TABLE i_zbe_zbb_glacc INTO wa_zbe_zbb_glacc WITH KEY co_code = wa_bseg-bukrs gl_account = wa_bseg-hkont profit_cent = wa_bseg-prctr.
    IF sy-subrc = 0.
      wa_item-gl_account = wa_zbe_zbb_glacc-gl_acca.
    ENDIF.
    APPEND wa_item TO i_item.
endloop.
CALL FUNCTION 'BAPI_ACC_DOCUMENT_POST'
    EXPORTING
      documentheader = wa_header
    IMPORTING
      obj_type       = v_obj_type
      obj_key        = v_obj_key
      obj_sys        = v_obj_sys
    TABLES
      accountgl      = i_item
      currencyamount = i_currencyamount
      criteria       = i_copa
      return         = i_return.

Similar Messages

Non po based AP invoice requiring approval

Hi
My issue is I am trying to create an approval process based on the requirement that all AP invoices entered directly as an AP invoice (as opposed to PO or GRN) on the system require approval.
What I have done to date is I have created a UDF on marketing documents U_BPCODE and created a formatted search to populate this field wiht the BP code that appears on the AP Invoice. As this formatted search does not exist on the PO or GRN, any document being copied into an AP invoice should not be populating this UDF.
From there i have then created a formatted search as follows
SELECT Distinct 'True' FROM OPCH WHERE U_BPCODE = $[4.0.0]
However this query always returns a value of TRUE even when the field U_BPCODE is left blank.
Any suggestions
David

Hi,
Try this option.
SELECT 'True' FROM PCH1 T1 join opch T0 on T1.docentry = T0.docentry where T1.basetype = '-1'
and T0.docentry = $[opch.docnum]
this will resolve your issue,
Regards
Reno.

Invoice Posting using INVOIC02 Idoc for PO and Non-Po based invoices

Hi All,
We have a problem regarding posting Invoices using Idocs.
We have po and non-po invoices coming frm thirdparty in the form of idoc files.
We need a clarification whether Invoic02 idoc can handle both Po and Non Po Based invoices or threre are seperate idoc types or message types for Po and Non Po Invoices.
Could any one give some inputs on Partner Profiles also for this senario.
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Hi
I Got your name from this site.I would be very thankful if you can help me here.I am designing a EDI based invoice LIV.Is it possible to post some charges which are without PO reference but are coming in Vendor Invoices.Is it possible to post these kind of charges with EDI message INOIC01 or we have to post through FI posting.If possible through EDI in which segment of IDOC we will enter these charges with amt.Also is it possible to post credit memo also with EDI
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Post incoming payments based on Invoice number.

Hello,
I would appreciate your help on the following question. POINTS AVAILABLE. Is there a way for us to post an incoming partial payment from a customer based only on the invoice number?
For example, a customer has several open invoices and want to make a partial payment on 1 of the invoices. I know we can do it using F-28 (Partial Payments tab), however, is there any other way to post a payment to a particular invoice without entering a customer number? Using F-28 brings up all the invoices and pmts for the customer.
Thanks in advance!

This is the documentation about the program:
F.13
This program clears open items from customer, vendor and G/L accounts (in particular, GR/IR clearing accounts) automatically.
It selects all accounts specified in the value sets that have debit and credit postings.
The following items are not cleared:
Noted items
Statistical postings and special G/L transactions of the type bill of exchange
Items with withholding tax postings
Down payments can only be cleared if down payment clearing for the same amount has been posted
The remaining open items are grouped according to fixed system criteria:
Company code
Account type
Account number
Reconciliation account number
Currency key
BSID-WAERS for customers
BSIK-WAERS for vendors
BSIS-PSWSL for G/L accounts
Special G/L indicator
The program also groups items according to a maximum of five user criteria. Note that the trading partner number and the business area are no longer fixed system criteria (in comparison to the former clearing programs SAPF123 and SAPF123W). Therefore, if you want to group by business area or trading partner number, you have to enter these as user criteria.
Clearing takes place when, for the group of line items selected according to the above criteria, the balance in document currency (for customers and vendors) or in update currency (for G/L accounts) is zero. The date for clearing is the clearing date according to your selection specifications. In an update run, if the clearing transaction is successful, the clearing document number is specified.
During the program run, all accounts in which clearing can be performed are blocked. They are then unblocked again after the clearing transaction. Accounts that are blocked by other transactions or that are intended for the automatic payment run are not considered in automatic clearing
OB74
Prepare Automatic Clearing
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You must enter the following standard criteria:
account type
account number or a number interval
You can also enter a further five criteria.
You select these five additional criteria from the fields in table
BSEG or BKPF. If possible, you should choose fields that are also
contained in table BSIS (G/L accounts), BSID (customers), or BSIK
(vendors). You can determine the field names by displaying the tables
in the Data Dictionary, which you reach by choosing
Tools -> ABAP Workbench and then Dictionary.

To Identify right IDOC for Non PO based Invoice posting

Hi,
Business requirement is to post a non PO inbound invoice which is available in the flat file to a SAP system using IDoc.
The Idoc Should post the G/L & Cost center detail available in Flat file in to SAP system.
No automatic assignment of cost center with G/L account is required.
So we want to know a IDoc which SAP recommends/or should be used for the process with the matching process type.
Any help in this regard is highly appreciated.
Thanks & Regards
Upender

Hi,
Have you considered ACLPAY01 ?
Regards,
Anand Mandalika.

Posting incoming invoice

Hi,
I defined a new "Terms of Payment" in configuration and defined the appropriate cash discount percentage rate. I also created a customer master record and assigned the newly created terms of payment. Using this new master record, I successfully posted an invoice in AR using FB70. Now, I am trying to post an incoming invoice using F-28. But for some reason unknown to me, the terms of payment (that I just created and assigned to the customer master record) is not being shown in the "Post Incoming Payments Process Open Items" screen in the Cash discnt field.
I have no problems posting the invoice without the cash discount percentage rate. However, when I manually try to give a discount rate, I get a warning message that says Cash discount-relevant amount is zero; check entry at the bottom left corner of the screen. When I click this warning, I get a pop-up screen with the same message and message no. F5073.
I am sure I am missing a key configuration step in this process, but am not able to understand where. Any light you can throw on this situation is greatly appreciated.
Thanks,
Vijay.

Hi,
In the FB70 you can see the payment term in the tab Payments in the header data.
In F-22, the payment term is displayed in the screen where you enter the amount for customer invoice.
For payment transaction F-28 is not relevant as payment term is entered in invoice and the discount etc for that invoice is calculated based on that payment term. In F-28 you are just making the payment for the net amount. However you can change the discount amount here.
( Also check that in transaction OB41, Payment term is maintained as optional field in field status group Payment Transactions for posting key 31.
Also go to FS00 for the reconciliation account assigned to your vendor, the go to tab 'Create/bank/interest" and double click on the field status gorup.Check that in group Payment Transactions, the field Payment term is marked as optional field.)
Regards,
Gaurav

EDI - Incoming Invoice Error and GR based Invoice Verification - 51 No GR

Hi,
We are implementing EDI for incoming invoices and use Goods Receipts based Invoice Verification. When processing an inbound IDOC Invoice (type INVOIC01) where the Goods Receipt has not yet been posted, then Inbound IDOC is siiting at Error Status, 51 - No GR documents found.
Is there any way we can process this as a Parked Invoice or for Verification in the background (MIRA)? because the current situation is a problem, as 95% of our Inbound Invoices will be received electronically before the Goods are Received.
The actual Vendor's delivery note is stored in the segment E1EDP02 (Qualifier 016), field BELNR.
Currently the IDOC as to sit in error until the Vendor's Delivery Note is Goods Receipted which can be several days later - SAP OSS Note 393883 fro 2001 suggests doing this, but surely this is a common situation. The IDOC sitting in error in WE02 in the list of IDOCs is difficult to isolate from true errors.
If this is was mnaul Invoice it could be processed through MIRA for background Invoice Verification later with program RMBABG00.
We havd SAP version ECC 6.0
I have spotted OSS Note 501524 which implies that is possible automatically Park Incoming EDI IDOC Invoices, has anyone tried this? and what would be the transaction/program that could be used to post several at once when the GR has been processed (similar to RMBABG00)

Hi ,
You can use the program RBDMANI2 which will reprocess all the IDOCs (EDIinvoices )that have failed . You can schedule this program in the background and it will post all failed invoices which have the GR posted later .
We had the same scenario and we have scheduled this program as a daily job at night .
Regards,
Hari.

Calculate due on date in incoming invoice based on p.date of purchase order

We would like to calculate due on date in incoming invoice based on posting date of purchase order position. We want to be able to see the posting date of the purchase order lines from miro transaccion. Then we would add 85 days to calculate the due on date. I have tried to create an "item list variant" from OLMRLIST transaccion (Customizing - Logistics invoice verification) and add the posting date but it is not possible to access this value.
Thanks in advance.

Hi,
have a look at badi MRM_PAYMENT_TERMS.
Check as well OSS Note 1156325 - BAdIs in the Logistics Invoice Verification environment
Best regards.

Error Message Posting a Non-PO Vendor Invoice

The instance is ECC 6.0.
While trying to post a non-PO vendor invoice, I am getting the below error message:
"RKEAK-FIELD(12) is not an input field
Parked document could not be posted 00 S 347 RKEAK-FIELD"
Does anyone ever bumped into the same error message or have an idea what is generating the error?
The issue started happening after one of the accounts in posting (Vendor Discounts) which is a CE was changed to post to Profitability Segment in OKB9. This error was not faced earlier when the account was posting to Cost Centers.
We are using new GL and Doc Splitting functionality.

Thanks for your reply.
I checked the note and it says the affected release are 3.0 D to 3.1G. But we are on ECC 6.0. Moreover, as per the note this is an issue with Tcode FB01, but I am using tcode FB60 for creating the non-PO invoice...
Please let me know your thoughts...

Error mesaage when park & Post a Non PO Invoice

The instance is ECC 6.0.
While trying to post a non-PO vendor invoice, I am getting the below error message:
"RKEAK-FIELD(12) is not an input field
Parked document could not be posted 00 S 347 RKEAK-FIELD"
Does anyone ever bumped into the same error message or have an idea what is generating the error?
The issue started happening after one of the accounts in posting (Vendor Discounts) which is a CE was changed to post to Profitability Segment in OKB9. This error was not faced earlier when the account was posting to Cost Centers.
We are using new GL and Doc Splitting functionality.

Hi Pete,
what was the code change? can you please copy on forum?
I am having the same issue and I did apply note 1135567. My system displays: "RKEAK-FIELD(15) is not an input field" when going from park to post. It happens only when I use FB01 and when profitability segment is populated through derivation.
I ran a debug and found out that FB01 tries to populate a BDC field in the wrong place. SAP online support has not been able to resolve the issue yet.
Thanks for sharing.

Incoming Invoice Create from data without posting the GR details

Hi Experts,
I am trying to create a MM invoice (MIRO) using the BAPI BAPI_INCOMINGINVOICE_CREATE and I do not want to post GR details in this invoice. But I have not been able to see the face of success yet.
Following are the parameters that I pass to the structures of this BAPI:
BAPI_INCINV_CREATE_ADDRESSDATA Addressdata = new BAPI_INCINV_CREATE_ADDRESSDATA();
BAPI_INCINV_CREATE_HEADER Headerdata=new BAPI_INCINV_CREATE_HEADER();
BAPI_INCINV_CREATE_ACCOUNTTable Accountingdata = new BAPI_INCINV_CREATE_ACCOUNTTable();
BAPI_INCINV_CREATE_ACCOUNT Account = new BAPI_INCINV_CREATE_ACCOUNT();
BAPI_INCINV_CREATE_ITEMTable Itemdata = new BAPI_INCINV_CREATE_ITEMTable();
BAPI_INCINV_CREATE_ITEM Item = new BAPI_INCINV_CREATE_ITEM();
BAPI_INCINV_CREATE_GL_ACCOUNTTable Glaccountdata=new BAPI_INCINV_CREATE_GL_ACCOUNTTable();
BAPI_INCINV_CREATE_GL_ACCOUNT Glaccount = new BAPI_INCINV_CREATE_GL_ACCOUNT();
BAPI_INCINV_CREATE_MATERIALTable Materialdata = new BAPI_INCINV_CREATE_MATERIALTable();
BAPIRET2Table Return=new BAPIRET2Table();
BAPI_INCINV_CREATE_TAXTable Taxdata = new BAPI_INCINV_CREATE_TAXTable();
BAPI_INCINV_CREATE_VENDORSPLITTable Vendoritemsplitdata = new BAPI_INCINV_CREATE_VENDORSPLITTable();
BAPI_INCINV_CREATE_WITHTAXTable Withtaxdata = new BAPI_INCINV_CREATE_WITHTAXTable();
string Fiscalyear="", Invoicedocnumber="";
Headerdata.Invoice_Ind = "X";
Headerdata.Bus_Area = "ED";
Headerdata.Comp_Code = "GAMB";
Headerdata.Doc_Date = "20110505";
Headerdata.Bline_Date = "20110505";
Headerdata.Doc_Type = "RE";
Headerdata.Diff_Inv = "0001736123";
Headerdata.Currency = "USD";
Headerdata.Exch_Rate = 7.33M;
Headerdata.Po_Ref_No = "4510146624";
Headerdata.Gross_Amount = 87500.00M;
Headerdata.Header_Txt = "";
Headerdata.Inv_Rec_Date = "20110505";
Headerdata.Pmnttrms = "G001";
Headerdata.Pmnt_Block = "A";
Headerdata.Ref_Doc_No = "Inv01";
Headerdata.Pstng_Date = "20110505";
Headerdata.Calc_Tax_Ind = "X";
Headerdata.Person_Ext = "extsuro";
BAPI_INCINV_CREATE_MATERIAL Material = new BAPI_INCINV_CREATE_MATERIAL();
Material.Invoice_Doc_Item = "0001";
Material.Material = "W900000664";
Material.Val_Area = "PL01"; // plant
Material.Db_Cr_Ind = "S";
Material.Item_Amount = 70000.00M;
Material.Quantity = 200.00M;
Material.Base_Uom = "EA";
Material.Tax_Code = "I1";
Materialdata.Add(Material);
Item = new BAPI_INCINV_CREATE_ITEM();
Item.Invoice_Doc_Item = "0001";
Item.Po_Number = "4510146624";
Item.Po_Item = "00010";
Item.De_Cre_Ind = "X";
Item.Freight_Ven = "0000010149";
Item.Tax_Code = "I1";
Item.Item_Amount = 70000.00M;
Item.Quantity = 200.00M;
Item.Po_Unit = "EA";
Item.Po_Unit_Iso = "EA";
Itemdata.Add(Item);
proxyPOInvoice.Bapi_Incominginvoice_Create(Addressdata, Headerdata, out Fiscalyear, out Invoicedocnumber,
ref Accountingdata, ref Glaccountdata, ref Itemdata, ref Materialdata, ref Return, ref Taxdata, ref Vendoritemsplitdata, ref Withtaxdata);
This is resulting in the below error message:
u2022 Enter goods receipt data only when working with GR-based IV
For the first error messages, after some good amount of googling and also searching in this forum I could reach to this conclusion that, if PO is marked with GR-based IV flag then invoice cannot be booked without GR. Also while booking such as invoice for every GR Item we need to pass:
Ref_Doc = goods recript number,
Ref_Doc_Year = year for good receipt number
and Ref_Doc_It = item number in the goods receipt.
I have created a PO which is not GR-based IV flagged, i.e. GR is not mandatory for creating invoice. Still I get the same message every time. I went through the documentation of the BAPI and also through many sites that gave sample codes to create an MM invoice but without any success.
The same entry when I enter through SAP screens I am able to post the invoice without GR. Please help me identify where I am going wrong.
Thanks in Advance
Best Regards
Roy

I found out the cause to this whole thing. It seems that even though if you don't need to pass a parameter you need to fill it with default value. e.g.
my invoice was not GR-based IV invoice. Therefore, I don't actually need to pass values for:
REF_DOC
REF_DOC_IT &
REF_DOC_YEAR.
Well i was wrong here. Even then I need to pass these values as:
REF_DOC = ""
REF_DOC_IT = "0000"
REF_DOC_YEAR = "0000"
I guess this is how SAP .Net Connector works.
Thanks to all anyway
Roy

F-28 incoming Invoice Posting Discount Splitting

Hi All,
I am using BDC for F-28 T Code to post incoming Invoice posting
but the issue is while posting the discount amount if i send 60 Rs through file it is splitting into 30 and 30
Not exactly 50-50
I am unable to get on what basis the amount is splitting.
I hvae to asssign Cost and Profit Center to the Discount amount .
But how many parts the Dicount amount is splitting is th issue.
Pls Help Me.
regards
Venu Madhav

pls. send u r code if possible..
Thanks,
Mahesh Kumar.

Enter Incoming Invoice ( MIRO) unalbe to post

Dear All,
While posting the Incoming Invoice using MIRO tran. - credit memo, After Entering the GL Account
Layout of Business Area , Cost Center, Partner Business area , and order field indicator shows all
tick mark, ( correct sign) ,
continuos message come fill in all required entry field.
but when I using other User ID Entering the Incoming Invoice happened.
Please reply me How to correct the same. Which Auth.shall I remove.
Regards,
Santosh

Thanx sri nath for reply., but still my problem is not solved.
SAP user doing following entries :
MIRO ->Inv. date >Reference>Calculate Tax ( check box select) > Business place>text>PO ref>
    --> select Delivery Note --> Select G/L Account -->
    in this menu after select the G/l account --> Business area --> Cost Center --> Order ( This fielld
   automatically Mandatory tick comes ) only in one SAP login.
So please tell me now How to remove this Mandatory tick to aboe field.
While on my other SAP user this field are not comes in Mandatory. so Invoice post successfully.
Regards,
Santosh

Avoid posting mm-incoming invoice with when special account is used

Hi,
during the creation of the (parked) incoming invoice we use a dummy account that needs to be changed later. For our process it is not simply done by customize the account in the way that posting is not allowed.
Therefore I am searching a possibilty to reject the posting of an mm incoming invoice if one special account is used. For the FI-incoming invoices I solved the problem with validation rules (User exits to avoid posting of invoices)
But how can I do this with the mm invoices? Is it extension LMR1M005 or LMR1M004? (Didn't get it with them because I don't know how a "posting" switch should look like in the coding)
Regards, Vanessa

Hi,
Your PO created for real vendor/account and Why you parked incoming invoice to a dummy account ?
Purchase order considered as committed document by business and you are doing invoice verification( parking and posting) WRT purchase order for a vendor and respective accounting documents are created during goods receipt and invoice verification-why you want to post to dummy account/vendor!
Instead of development , you can try with following:
1.Create Main Vendor (A)in t.code:XK01
2.Go for creating a new vendor master(B) for dummy vendor in XK01 , keep alternate payee as main vendor(A) as Alternat.payee field in Payment transaction view and keep partner function as Invoicing Party(PI) only in Partner function view.
3. Assign this dummy vendor code(B) in Main vendor(A) in t.code:XK02 with partner function of Invoicing Party in Partner function view.
4.Now create PO for Main vendor(A)
5.Do invoice verification for PO, your invoice posted to dummy vendor code(B)
6.Do payment for PO where you will pay for vendor code (A)
Also you can think following options:
Better create assign a blocking key in field of Payment block in Payment transaction view of your vendor master and after invoice verification, the invoice document created will be blocked for vendor.Later you can release the invoice with MRBR t.code or FB02 t.code.
OR
You can use tolerance limit as ZERO for tolerance keys for invoice verification for your company code. Create PO for vendor and after invoice verification for PO, the invoice document created will be blocked for vendor.Later you can release the invoice with t.codes MRBR or FB02.
Regards,
Biju K

Posting a previously parked incoming invoice

Hi all,
Can anybody help me with the following scenario:
I am parking incoming invoice document using BAPI_INCOMINGINVOICE_PARK. It gives me a document no.
Later I want to post this document. I don't know which BAPI or fm to use for this. Is it possible to post parked documents with BAPI_INCOMINGINVOICE_CREATE?
Thanks
Ali
Edited by: Ali Abbasgil on Aug 4, 2010 12:59 PM

Hi ,
invoice_change facilitates your requirement...
But there are certain constriants as of the following points:
pls see if these points help.
1.It is not possible to change invoice documents flagged for invoice verification in the background using this method.
2.Furthermore, no invoice documents saved within the framework of the EDI process can be changed with this method.
regards,
umakanth..

Post an NON PO based incoming invoice

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