Posting date to accounting for billing document

Dear Experts
In SD cycle, we have created billing document in first quarter. As per our customization settings the billing document was created with Posting block.
Now today i.e. in second quarter we want to release this billing document to accounting without opening the posting period for FI/CO. i.e. we want to release the billing document to accounting in current period. How to manage this??
Also I have another query, Billing document created in first Quarter is having one exchange rate (e.g. EXQ1). Let say current exchange rate is EXQ2.
Now when we release the same billing document today i.e. in second quarter, which exchange rate will be applicable to that billing document EXQ1 or EXQ2 ??
Thanx in advance
Kailash

Dear Prashant
It is Posting Date only. You dont find this field in invoice but you can see in accounting document. The table is BKPF - Field Name BUDAT. Once you apply the user exit ZXVVFU01 and click on the green flag in VF02, system will propose to input a date. Whatever date you enter here, it will be updated in the above field. Of course, you cannot input a date here for which FI period is closed.
Take the help of ABABer and give this logic. He will fulfill your requirement.
thanks
G. Lakshmipathi

Similar Messages

Tcode to check GL account for billing document

Hi,
can i check the commercial billing document will pick which GL account. Is there is any T Code to check before releasing the document .

Dear Maheshwari,
While doing the billing
Check in VKOA with
APPLICATION : V
Condition type : KOFI
Chart of accounts: which is assigned to your company code
account assignment of customer : from billing header
account assignment of material : from billing item level
account key : maintained against your condition types which are relevant for accounting in pricing procedure.
This will give the detail on G/L to which the posting will happen.
Thanks & Regards,
Hegal K Charles

Table for billing documents not posted to acounting

Hi ,
Could you let me know the table name wherein we can find biling documents not posted to accounting and has vbx3 error?
Thanks,
Praveen

HI, friend
Actually, you can use tool ST05 to do a simple SQL Trace.
You can check table VBRK, field RFBSK (Status for transfer to accounting)
Value Range is as below:
               Error in Accounting Interface
A     Billing document blocked for forwarding to FI
B     Posting document not created (account determ.error)
C     Posting document has been created
D     Billing document is not relevant for accounting
E     Billing Document Canceled
F     Posting document not created (pricing error)
G     Posting document not created (export data missing)
H     Posted via invoice list
I     Posted via invoice list (account determination error)
K     Accounting document not created (no authorization)
L     Billing doc. blocked for transfer to manager (only IS-OIL)
M     Analyst Approval refused (only IS-OIL)
N     No posting document due to fund management (only IS-PS)
Wink

POSTING DATE in Accounting Document

Hi All,
I am facing the problem with POSTING DATE in Accounting Document.
Sales Order               25/10/2008
Delivery & PGI           29/10/2008
Billing Doc                05/11/2008
Accounting Doc Date 05/11/2008.
The system picks the PGI Date 29/10/2008 as POSTING Date of Accounting document. It should be 05/11/08.
Please let me know the reason.
Thanks & Regards,
Hemant Patil

Hi
if you are looking accounting document of PGI it must be on 29th because material movement have done on 29th through PGI (it is accounting document for material movement not for invoicing)
if helpful then give points

How to change Posting Date in Accounting Document

Dear All,
Query: While Releasing Invoice Document (BL) for Account Posting, How can we change the Posting Date for Accounting Document (AB)?
Explanation: User has created one Invoice on 26.02.2009. that time, Because of Missing Foreign Trade Data, No Accounting Document had been generated. Now, if today i.e. 10.03.2009, I maintain Foreign Trade Data and Release Invoice for Account Posting, The Accounting Document will be posted as on Today's Date, i.e. 10.03.2009.
User's requirement is the Invoice Document (BL) Date and Accounting Document (AB) Date must be same, i.e. 26.02.2009.
It shouldn't be like Invoice is getting generated on 26.02.2009 and Accounting Document is getting posted on 10.03.2009.
Thanks in Advance.
Amit

Dear Michael,
It was a User confusion with Creation Date of Invoice, Billing Date of Invoice and Posting date of Accounting Document.
User had created Invoice on some 01.03.2009 but Kept Billing Date as 26.02.2009. So, while released Accounting Doc. on 10.03.2009 (Releasing date and not Posting Date), It gets Posted on 26.02.2009, only, and not on 10.03.2009.
The whole confusion was:
When User refers Document Flow (for Invoice in VF02), System shows Invoice Date as 01.03.2009, against Accounting Posting Date 26.02.2009.
Whereas,
When I showed FBL5N to user, BL Document and AB Document both get posted on 26.02.2009 only.
Its Clear now.
Best Regards,
Amit

Output to be blocked for Billing documents, if not released to Accounting

Hi SAP Gurus,
We have a requirement, where the Billing documents should not be issued output, if they are not released to accounting.
The system should not allow the user to issue output for billing documents, if not released to accounting.
Regards,
sree.

Standard routine 62 should be able to suffice your requirement.
Provided output determination in billing doc should happen from output condition record (VV31).
If you manaully assign assign output type in billing doc, then system will overlook the requirement.
In addition to that if your output type is assigned with requiremrnt routine 62 in your output procedure.
Then till your release tke billing doc to accounting, you will not be able see output type determine in billing doc.
If you have doubt, whether the output type is getting determined properly or not.
Then output(header/item) screen in your billing doc(VF02), in menubar select Goto - then choose Determin. Analysis.
It will show message that due requirement 62, output determination didn't too place.
Regards
JP

Number Range (series) for Billing Document (F2) and Excise Invoice

Hi All,
I want to know how the number ranges / number series is defined for billing documents (F2) and excise invoice, for India business scenario.
In India, the excise invoice is given to the customer so that he can the excise duty/ cenvat. This invoice acts as the Tax invoice (having all pricing elements apart from excise duty) against which customer outstanding is considered. That is, the payment due will be tracked against this Tax (excise) invoice.
But in SAP, the accounts posting is done (customer a/c debited) when we creaate and post the billing document (type F2). Hence, the outstanding amount is tracked against the billing document created. This billing doc/invoice will have all the pricing components like price, discount, freight, etc apart from excise duty.
The excise invoice is created separately....with ref to the above billing doc....for posting the excise duty.
If the number ranges for billing document and excise invoice are different then it is difficult to trace the outstanding amount from a particular customer on the basis of excise invoice created in the system.
Can somebody provide inputs/solution on this?
Thanks indvance.
Rgds,
Amit

Hi Saurabh,
My question is not how to define number range for billing doc and excise invoice? i mean what procedure / tcode to be used for the same?
My question is whether we need to define same number range for Billing doc (F2) as well as Excise Invoice.
For example: number range 1000 to 1999 --- same for F2 and excise invoice....
Lets say billing doc 1000 is created. Further, when we create excise invoice w.r.t. this billing doc....the excise invoice created will also need to be 1000. ....so that we can identify that against this excise invoice, we need to collect the payment from customer.
If the number ranges for billing doc and excise invoice are different, then it is difficult for the user to trace the outstanding payment .....because genarally the excise is treated as Tax invoice by companies in India ...(so that the customer can claim the excise duty....when he purchases the goods from the company).
Whereas the customer account is hit when the billing doc is posted .....hence i feel, we need to keep the same number range for billing doc and exice invoice.
Hope the question/scenario is clear now.
I would appreciate the inputs on the above, from the consultants/experts who have worked on SAP implementation projects in India.
Rgds,
Amit

No tax information exists for billing document

Hi
We have a problem. In our scenario, we create a service order followed by service confirmation and bill from service confirmation. All prices including taxes are maintained in r/3. prices and taxes are picked in the service confirmation also.
When we create an invoice from crm (CRM billing), the correct price and tax is picked . But when we try to maintain billing documents, we get an error as follows.
" No tax information exists for billing document 90000108-0000000010, condition type JIVC". Document are not getting posted to R/3.
JIVC is the tax condition type created in r/3 and downloaded to crm. GL account determination settings have been maintained in CRM.
However when i do a billing in CRM without tax, accounting documents are generated and hitting the right GL account. Also, when we do a billing in in r/3, the tax is hitting the right GL account.
I have not maintained any TTE settings in CRM. Are TTE settings required at all in this scenario? If so could you inform what needs to be done.?
We are on CRM 5.0 and R/3 4.7.
Thanks and regards
Bhaskaran

Hi Bhaskaran,
In CRM according to the taxes there r two ways of calculation,
in ur scenario u r using the R3 billing so it according to downloading of condition types and cond records it will shows the taxes in the invoice
if u r maining u need to call the TTE
i hope u r with indian client if follow in backend
check these settings in R3
TAXINN (India):
Following are the condition types:
Define New Condition Type
IMG > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define Condition Types > Maintain Condition Types (V/06)
T.Code - Details of Condition Types
V/06 JIVP copy of JLST (A/R VAT Payable) & change condition category to D & Access Sequence MWST
V/06 JIVC copy of JLST (A/R CST Payable VAT) & change condition category to D & Access Sequence MWST
OBQ1 - JIVP copy of JLST (A/R VAT Payable)
OBQ1 - JIVC copy of JLST (A/R CST Payable VAT)
Define Account Key JN6,JN7 & JN8 (T.Code: OBCN & also in SD)
IMG> Financial Accounting> Taxes on Sales and Purchases> Basic Setting> Check & change setting for Tax Processing (OBCN)
IMG> Sales & Distribution> Basic Function> Account Assignment / Costing> Revenue Account Determination> Define & assign Account Keys> Define Account Keys.
and check the proper condition records r downloaded or not check middleware settings for that.
If u r doing CRM billing i am not sure of indian client, as i know u need to do maintain the Pricing procedure in CRM also and u have to call the TTE
Regards
Manohar

How to see the change logs for billing document

Dears,
Could you please how to see the change logs for billing document.
My client is using ECC 6.0 & if i use VF03 > Environment > changes > does not show the changes i had made.
Thanks in advance
Ranjan

hello, friend.
you should be able to see changes done after the initial creation and saving, by going thru Environment > Changes. try it again, and this time make sure that changes were done to the billing document prior to posting to accounting.
normally, when configuration of Billing is done correctly, there will be little or no instances of changing anything in the Billing document, as saving the document after creation will post this to Accounting. of course, inclusion of a posting block in the billing type will provide you the opportunity for changes.
regards.

Date issue in processing billing documents that shipped in a prior period

Date issue in processing billing documents that shipped in a prior period that is now closed:
SAP values those deliveries with the current document date in A/R when it should be the original delivery date. Baseline date needs to stay the delivery date, but is getting copied from the billing date in the new period. A user exit exists (& needs to be applied) to manipulate the baseline date when the accounting document is being created.
Any input is appreciated.

Hi
Try with Invoice Correction Request concept
Sale document Type: RK
Reference Document Type : Billing Number
for Understanding the Invoice Correction request check below link
[Creating Invoice Correction Requests|http://help.sap.com/saphelp_46c/helpdata/en/dd/55feeb545a11d1a7020000e829fd11/content.htm]
Regards,
Prasanna

How to change billing date in S1 - cancellation billing document

Dear Friends,
Could you please tell How to change billing date in S1 - cancellation billing document which is even not released to accounting & in gray mode.
Is it possible?
Thanks in advance.
Ranjan

Dear,
Thanks for asking exact problem.
1. PGI in 2008
2. F2 Billing date in 2003 ( By mistake by the user)
3. S1 Billing date in 2008
4. PGI reverse in 2008 & OBD deleted in 2008
So reduced billing qty is shown in report in 2008 because of S1 Billing date in 2008,
Billing qty is not matching with the actual PGI quantity.
So here if the cancellation billing document S1 could be changed for billing date in 2008, then you could balance it
Now my issue is how to balance it.
hope you find it it very interesting
Awaiting your response.
Ranjan

F4 help for Billing document in vf02

Hi All,
In Sales scenario of free samples,after creating the billing document with net value as zero(as it is free sample).
I am new to ABAP.When i am going to VF02 Transaction and I press F4 help for Billing Document,it gives the error 'No values found'.
So,I checked the table VBRK for Billing document Numbers.But records are there in that table.
I checked whether there is any User exit or BADI.But I did not find any User exit or BADI related to this issue.
Please,Let me know what i have to do.
Kind Regards,
Gopal.K

Hi,
For VF02/ VF03 the search help [ Collective srch hlp VMCF] > VMCFA     Billing documents still to be passed on to accounting
has data selection Selection method   M_VMCFA it is a data base view with selection conditions
VBRK     RFBSK     EQ     ' '     OR
VBRK     RFBSK     EQ     'A'     OR
VBRK     RFBSK     EQ     'B'     OR
VBRK     RFBSK     EQ     'F'     OR
VBRK     RFBSK     EQ     'K'     OR
VBRK     RFBSK     EQ     'L'     OR
VBRK     RFBSK     EQ     'M'     OR
VBRK     RFBSK     EQ     'N'     OR
VBRK     RFBSK     EQ     'G'     AND
VBRK     FKTYP     NE     'R'
Could be your billing document is not matching the selection criteria and please try to find out the condition on which it is giving the message by putting a break on message , could be
vbtyp_fakt(8) value 'MNOPSU56',
IF vbrk-vbtyp NA vbtyp_fakt.
      MESSAGE e041 WITH vbrk-vbeln.
ENDIF.

Link between GL account and Billing Document

Dear SD Gurus,
We are involved in a BI report generation. In the sales report customer wants to bifurcate the sales into Domestic and Export. They are give a logic of taking this bifurcation from GL account. Customer is maintaning 2 different GL account 40000000 - Export and 40100000 for Domestic.
My question here is How i will relate GL account to billing document? If yes, please tell me the table where i can find both...
With Regards,
Balachander.S

hello, friend.
one way of looking at this is through account determination. billing documents are posted to accounting (and therefore, accounting documents are created that are linked to the billing document) based on settings in account determination.
please check if the postings to GL accounts are based on any or all of the following:
1. sales organization
2. account key (e.g. ERL for revenue)
3. account assignment group (customer, material, etc.)
4. condition type
we use t-code VKOA to do account determination.
regards.

Using Save_text for Billing Document

Hello,
I've created BDC program to create Billing Documents in SD. I will be required to use the function module "save_text" to upload the long text. However the long text does not get updated. I've tried calling the save_text and this time the long text gets uploaded. Does anyone know why this is happening?
Thanks
Gladys

This is my code. I've used the very same codes for creating sales order, delivery note and quotation and it works. Somehow it just doens't work for Billing document.
form save_header_text tables text_line using tdid.
DATA : HEADER LIKE THEAD.
data: v_function(1).
CALL FUNCTION 'CONVERSION_EXIT_ALPHA_INPUT'
    EXPORTING
      INPUT = record-billdoc
    IMPORTING
      OUTPUT = record-billdoc.
header-tdname = record-billdoc.
header-tdobject = 'VBBK'.
header-TDID = record2-tdid.
header-tdspras = 'E'.
CALL FUNCTION 'SAVE_TEXT'
    EXPORTING
CLIENT                = SY-MANDT
      HEADER                = header
INSERT                = 'X'
   SAVEMODE_DIRECT       = 'X'
OWNER_SPECIFIED       = 'X'
LOCAL_CAT             = ' '
IMPORTING
   FUNCTION              = v_function
NEWHEADER             =
    TABLES
      LINES                 = text_line
EXCEPTIONS
ID                    = 1
LANGUAGE              = 2
NAME                  = 3
OBJECT                = 4
OTHERS                = 5
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.

External number range for billing document (Invoices)

Hi guys,
I have a requirement from one of client to implement external number range for billing documents.
I can only see a provision for internal number range in customising for Billing document type.
Please can you assist me with detailson how to set up external number range for billing documents (Invoices).
Thanks, Felix

Hi Felix
I think the similar requirement is in Venezuela also.
So pl. check the SAP Note 849438 . As per the note :-
The solution is delivered in the indicated support packages. In case you can not implement the correspondin support package for your release immediately, please follow the procedure described below:
1. In the Data Dictionary Editor (transaction SE11) please open the definition of domain J_1AOFFNREL, go to the fixed values and add value 'P' with description 'Number Assingment using Prenumbered Forms' in a position so that the possible values remain sorted alphabetically.
2. In the Message Editor (transaction SE91) please go to message class ICC_CN and add the new message 837 with text '&1: Official doc. numbering is not available for delivery documents!'.
3. If you are implementing the note in release 4.6C, please create the following function modules:
o     OFF_NUMBER_LOCAL_ASSIGN_VE in function group FIN2, and then copy the interface (all parameters and exceptions) of the function module OFF_NUMBER_LOCAL_ASSIGN_TW
o     OFF_NUMBER_LOCAL_NUMBERING_VE in function group FIN2, and then copy the interface (all parameters and exceptions) of the function module OFF_NUMBER_LOCAL_NUMBERING_TW
o     XBLNR_BUILD_AND_SPLIT_VE in function group IDSDCNUTIL, and then copy the interface (all parameters and exceptions) of the function module XBLNR_BUILD_AND_SPLIT_PECL
4. Implement the source code corrections as shown below.
The following customizing actions should be also executed when the solution by delivered by the corresponding support package. If you applied the solution manually, then please use the IMG activities listed in the section Cross-Application Components -> General Application Functions -> Cross-Application Document Numbering -> Taiwan as a reference. After the installation of the corresponding support package the customizing node for Venezuela can be used.
1. Enable the use of business place for country Venezuela as described in the OSS Note 726537.
2. Define the necessary document classes and configure the document types you would like to get an official document number as relevant for official document numbering in the desired mode. Please check the OSS Note 571376 for some explanations about the meaning of the different settings.
3. Define the necessary number ranges and intervals and assign them to the combination of company code, business place, document class and validity period. If you use the customizing activity for Taiwan, then please leave the prefix field empty.
Regards
Amitesh

Posting date to accounting for billing document

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