Posting invoice in FB60

Hi,
I am new this finance module.I am working with tcode FB60.
My questions are :
1. What is the doc type for NON PO invoice type .
2. Is there any other clear cut way so that i can find a NON PO invoice being created in FB60.?
regards
paveeee

Hi,
all invoices created in FB60 are non PO invoices.
The document types you are using are specific to your own company, no general answer possible here.
Both or FB60 (non PO) and for MIRO (PO), a default document type is set up, however, the user can be allowed to overwrite the defaults.
Default doc.types for MIRO and other PO related invoicing transactions are defined in transaction OMR4. Standard SAP setting is here RE, but that could have been changed in your system.
Default document types for non PO related enjoy FI transactions (like FB60) can be defined in table T003D (try transaction SM30 and enter T003D, press Display). Unlike the PO-related transactions, these defaults can be set by company code. If nothing is specified, hard-coded defaults are set, in case of FB60, it is documnt type KR.
For the FI transactions like FB60, you may not be able to see (and change) the document type. Here is how to change this: go to FB60, and press the button Editing options. In the next screen, locate the field Doc.type option, and change the default value (Document type is hidden) to, say, Entry with short name. Save your user profile and restart FB60. Now you can see the document type and you can also change it if you like.
Hope that helps, points welcome
Csaba

Similar Messages

Attach document while posting invoice in FB60

Hi Sap Experts,
I was out of luck finding a solution in this forum for one of the issue. Can we attach the scanned copy of invoice before posing or parking the invoice thru FB60. I knew its possible after parking the document, but my concern is it possible before parking or posting.
Some experts referred to use Document Management System, i dont have any idea how complex it is, I was wondering is it too complex or can it be done.
Or is there way without DMS for attaching the document.
My requirement is if there is any invoice without PO, it needs approval before posting. The approver would look at the invoice and if its approved it would be posted. How can this be handled in SAP.
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Best Regards,
gj

Deepak
What is proposed work around in this case?
Which are those t-codes where documents could be attached even without DMS implementation?
Thanks.
Vimal

Posting Invoice with FB60

Dear ABAP Gurus!
I need to create vendor invoice/credit note using in the same way like in transaction FB60.
How can it be done?
Is there any BAPI which can be used for that?
Thank you very much,
Svetlana

Hi Svetlana,
There're some alternatives:
1) report RFBIBL00 (-> here's a docu)
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Segment derivation when posting invoice on internal order

Dear colleagues,
I have configured the New General Ledger in SAP ECC 5.0, with profit center and segment as splitting characteristics. Document splitting and segment derivation are working fine for almost all scenarios, but not for all scenarios.
When a post a vendor invoice with FB60 to only a cost center document splitting and segment derivation are working correctly: the segment is derived from the profit center (which is assigned to the cost center in the master data of the cost center) and I can post the invoice.
However, when I post the vendor invoice to both a cost center and an internal order segment derivation does not work: I get the error message GLT2201 "The field Segment marked as balancing is not filled with any value in line item 001, even after document splitting."
The reason for this is that the posting on the cost center becomes statistical and the posting on the internal order is the actual posting. In the master data of the internal order I have not defined a profit center. Because of this the DUMMY profit center is assigned to the line item.
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Koert

I have already found the solution myself. In the customizing you can define a default segment that will be used in case no segment can be derived in the posting.
IMG: Financial Accounting (New) --> General Ledger Accounting (New) --> Business Transactions --> Document Splitting --> Edit constants for nonassigned processes
Regards,
Koert

Posting Invoice and Payment separately

Dear Gurus,
There is a requirement in our company:
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Hi,
Can u pl give an example with figures for invoice/ payment? Invoice through FB60 I assume.
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Hein

PDF Attachment while posting thru MIRO / FB60

Dear Friends,
I need your help on the following scenario.
Requirement:
we are going to build an interface for invioce postings in SAP using Tcode FB60(Invioce with out PO) and MIRO(with PO).
Data has to be picked up by the interface from a staging server where each invoice data is available in .dat format.
Data for posting is from the .dat file. We are going to store that in Z tables and will use for posting.
But our additional requirement is each invoice will have a PDF document(supporting document for that invoice), it is not the invoice as such, but an additional document.
While doing the posting in SAP thru FB60/MIRO transaction, the PDF file corresponding to this invoice has to be attached with this posting.
Problem Areas:
We know that an attachment can be uploaded thru transaction in FB03 after the posting is done using Object Services.
1. But our concern is how can they be attached programatically?
2. Can't we attach the file while doing Posting either thru FB60 or MIRO?
3. How to extract those PDF files placed in another server and attach during the background job?
Any help/inputs on this is highly appreciated.
SAP Version: 4.7 Enterprise edition
Note: Content of the PDF attachment is not the data for invoice posting, no need to read its contents, it only has to be attached with the posting.
Regards,
Simha

Change in requirement..
Hence i am closing this thread.
Regards,
Simha

Post invoice - events created?

hi,
does anyone know which events are created if I post invoices with batch-input (fb60)? Is there any events created?
background:
I post IDoc-invoices with batch-input (call transaction 'fb60' using bdcdata...) and must update the IDoc after I post the invoice, so I need response from 'FB60'.
thanks
markus s.

Hi Markus,
If you are using call transaction, you could use messages into xxx to collect the messages that were produced by the transaction.
In the returned table, you can then look for the messages that are of interest for you. Example: message F5 312 means: document has been posted with document number &. So if you find the message F5 312 in the table, the document has been posted and in message variable 1, you will find the document number.
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Post Invoice aganist Contract

Hi,
I have a scenario where i have to post invoice again Contract, I am not able to post using MIRO and FB60 or i may be approaching wrong.
Could somebody please tell me how to approach to this problem? should i use any BADI? if yes could you please tell me what is the BADI name?
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Hi,
You have to create Service Master and Service Entry Sheet for creating PO for Contract. The Check Vendor created in a seperate group. Please take the help of MM Consultant to proceed.
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Vendor Invoice through FB60

Hi Experts,
I have very urgent requirement to Post Vendor Invoice Through
FB60.
Please suggest me BAPI for this ans suggest code to use that.

hi,
check this link.
http://www.geocities.com/rmtiwari/main.html?http://www.geocities.com/rmtiwari/Resources/MySolutions/Dev/Codes/Report/Z_BAPI_INCOMINGINVOICE_CREATE.html

Error while creating vendor invoice by FB60 Urgent!!!!!!!!!!

While creating an vendor invoice by FB60 . the system is giving me an error message that this account cannot be directly posted to. Its an recon . Account. The user wants me to set it temporarily for some invoices and set back the GL account later on. Could anyon esuggest me. Its urgent please.
Thanks in Advance.

hi kavitha ,
the acct 12501550 which is advance payments is an accrual acct which is not a recon a/c
check the gl seetings
in Type and Description tab
make sure its a balance sheet acc
in Control tab
remove the recon. account for acct type , i.e., leave the field blank
generally , the line item display is clicked and sort key are filled.
in Create/bank/interest Tab
check the appropriate FSG and make sure to uncheck the post automatically field.
and try to post it after the changes, it shoud work.
regards
Jay

Posting invoice in US dollers

Hi SAP gurus,
We are booking vendor invoices(f-43) in US dollers, but payment is made in indian rupees, Is system will allow to make the payment in rupees. Please clarify me?
assign points
thanks

Dear Anita,
We are maintaining an Clearing/Control account for this type of transactions.
Invoice Verification
FB60
Forex Control a/c Dr       INR
To Vendor          Cr       INR
FB50
Expense A/c Dr             USD
To Forex Control Cr      USD
Payment
Vendor A/c                    INR
To Bank A/c                  INR
We do clearing of GL Account Forex control( F-03), and post the nessesary exchange rate differences.
But if you are working throughPO/GRN/ MIRO invoice verification, then you need to post the adhoc payment entry and do the clearing manually of the Vendor in F-33 against the invoice.
Hope this will solve your problem.
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Sanjay Marathe

Steps to upload vendor invoice(tcode fb60) in bdc

hi, iam srinivas can any one plz send me the steps to upload veneor invoice tcode is (fb60).i dont want the code but i want the steps to create .
thanks and regards.
Srinivas.

refer this site.
FI_AP_FBR2_Post_With_Reference (FBR2)
Business Process Description Overview
Use this procedure to copy a previously posted non-PO invoice document that uses many of the same values.
This may help reduce data entry time if used correctly. For example, the library invoice vouchers that have the same vendor but many invoices on them might be a good example of when to use this transaction code.
Trigger
Perform this procedure when there is an invoice that needs to have data entered where most of the fields are the same as a prior invoice document already entered in the system.
Prerequisites
·         Security Role: AP_DIR_INV_ENTRY
·         An FB60 invoice has already been data entered.
Menu Path
None
Transaction Code
FBR2
Tips and Tricks
·         If you would like to save this transaction under your "Favorites" folder, right-click on the "Favorites" folder, select "Insert Transaction" and type in this t-code when the box appears.
·         You may use the transaction code: search_sap_menu to search for a transaction codes menu path.
Procedure
Enter Vendor Invoice: Company Code PUR
Typically the FBR2 - Post With Reference transaction is accessed from the Financial transaction code that you just used. For Accounts Payable, typically we would use the FB60 transaction code to enter invoices that are not PO-related. After you have entered an invoice, you can now post a second invoice. Feel free to post an invoice in DEV to the Vendor ID number: 31. Choose today's date as the Invoice Date. Enter a Vendor Invoice in the Reference Field. Enter $1000 as the Amount. Enter a Text that you want to show on the remittance advice to the vendor. Choose your own GL Account and Cost Center. Enter 21010000 as the Fund. Make sure to also enter $1000 in the Amount in doc. curr. field.
    Please be aware that the FB60 screenshot above is using the ZPurdue Variant so unless you are also using that same variant the order of your columns may differ.
    Refer to FB60 documentation for more information regarding entering a non-PO related invoice.
    After an invoice has been entered, you may proceed to step 1. If you prefer not to enter an FB60 invoice then after you open FB60, immediately do step 1, but enter "1900001354" in the Document Number field.
1.       Select Goto Post with reference           Shift+F9 to go to the FBR2 transaction.
Post Document: Header Data
The document number you just entered in FB60 should now display. If you did not first enter your own FB60 invoice, please enter 1900001354 in the Document Number field. Make sure Company Code is PUR and Fiscal Year is 2007.
    If you did enter your own FB60 invoice to reference to, please be aware that the data entry fields will have different content in the screen shots than what you are seeing on your screen.
2.       Click or the "Enter" key to proceed.
Post Document: Header Data
Because we want to avoid paying the same invoice twice, we must change the reference field to another Vendor Invoice text.
3.       As required, complete/review the following fields:
Field Name
R/O/C
Description
Reference
R
Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP. Any SAP-posted document number can be used as a "reference" when entering a new document.
Example:          VENDORINVOICE#2
    Your reference number should be different than the one above. Otherwise, the system will think you are entering a duplicate invoice. Please change your text slightly.
Post Document: Header Data
4.       Click or the "Enter" key to proceed.
Post Document Display Overview
You are now viewing the document overview screen.
5.       Double-click to open that line item.
Post Document Correct Vendor item
When you open the Vendor line item, you may change the Text field here to change what appears on the remittance advice.
6.       As required, complete/review the following fields:
Field Name
R/O/C
Description
Text
O
Description field for an entry.
Example:          prints on remittance advice - for second invoice
Post Document Correct Vendor item
7.       Click to return to the document overview screen.
Post Document Display Overview
The document overview screen.
8.       Click to post this second invoice which has the same fields as the original except a different vendor invoice number and a different remittance advice text.
Information
Pending upon your user settings, you may not get this pop up box, but just a message in the bottom left hand corner of the screen.
9.       Click to close the box.
Enter Vendor Invoice: Company Code PUR
Because you used the menu (Goto Post with reference) from FB60 to access the FBR2 transaction code, you are then returned to the FB60 transaction after you have posted the invoice.
10.     Another way to access FBR2 is to just type the t-code in the field at the top of the screen. As required, complete/review the following fields:
Field Name
R/O/C
Description
Transaction Code
R
A unique four-character (in most cases) identification assigned to each SAP transaction based on its purpose.
Example:          /nfbr2
11.     Click or the "Enter" key to proceed.
Post Document: Header Data
The FBR2 transaction code opens with the last document number entered as the default.
12.     Click or the "Enter" key to proceed.
Post Document: Header Data
This time we will change the vendor number
13.     Change the Reference field. As required, complete/review the following fields:
Field Name
R/O/C
Description
Reference
R
Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP. Any SAP-posted document number can be used as a "reference" when entering a new document.
Example:          VENDORINVOICE
    Your reference number should be different than the one above. Otherwise, the system will think you are entering a duplicate invoice. Please change your text slightly.
Post Document: Header Data
14.     As required, complete/review the following fields:
Field Name
R/O/C
Description
Account
R
Unique identification number. SAP uses several kinds of accounts. SAP's general ledger accounts are similar to standard in most accounting systems. SAP also uses sub-ledger accounts for customers (accounts receivable), vendors (accounts payable), and assets (asset accounts). These sub-ledger accounts roll-up to a general ledger account.
Example:          5000129
    Vendor 5000129 in DEV has withholding tax applied to it in the vendor master.
Post Document: Header Data
15.     Click or the "Enter" key to proceed.
Post Document Add Vendor item
If the vendor invoice date was a date in the past, the due date for pay immediately will be in the past. You may get the above informational message to alert you of the date. If you do, just hit the "Enter" key to acknowledge it.
Enter Withholding Tax Information
Because this vendor has withholding tax information in its vendor master, you will receive this popup up box.
16.     Click to accept it.
    Refer to the Tax Department for more information regarding withholding tax.
Post Document Display Overview
You should now see the document overview screen. If you do not, then click on .
17.     Double-click OR click to open it.
Post Document Correct Vendor item
18.     As required, complete/review the following fields:
Field Name
R/O/C
Description
Text
O
Description field for an entry.
Example:          change remittance advice text
Post Document Correct Vendor item
19.     Click to view that Vendor's Withholding tax information again.
Enter Withholding Tax Information
    If for some reason, for this invoice the vendor should not have any withholdings, you would enter a 0.00 in both the W/Tax Base and W/Tax Amt fields.
    When using the FBR2 to change withholding tax amounts, you need to be very careful if using this new invoice as the "reference" invoice for the next one. For example, if you put 0.00 in both W/Tax Base and W/Tax Amt fields then if this is the reference invoice, those 0.00 amounts will automatically be applied to the next; however, you won't see the 0.00 displayed. The 0.00 will be assumed.
20.     Click to close the box.
Post Document Correct Vendor item
21.     Click to post the invoice.
Post Document: Header Data
Your new document number will display in the bottom left hand corner. Pending upon your user settings, you may also get a pop up box to acknowledge.
You have posted another invoice, but this time you changed the vendor ID used, the vendor invoice, and the text on the remittance advice.
    Notice that the "Document Number" field now defaults to the newly posted invoice number.
    Because you entered FBR2 in the transaction code field to access this screen, when you post an invoice you are returned to the beginning of the FBR2 screen. Remember, when you accessed it from the menu line of FB60? If you access it that way, you are then returned to FB60 after the Post with Reference document is posted.
22.     Because you are returned to the start of FBR2 again, you may just click or the "Enter" key to proceed.
Post Document: Header Data
Now you are at the start of entering a new invoice again.
23.     Click to return to the main menu without finishing the process of entering another invoice.
24.     You have completed this transaction.
Result
You have posted two documents by using a reference document. This reduced the data entry required since it defaults the fields from the reference document.
Comments
Be very careful using this transaction if you change withholding tax amounts.
To see the results/calculations of discounts and withholdings, you must run F110, the Payment Program.
http://www.purdue.edu/onepurduehelp/content/fi_ap_fbr2_post_with_reference/wi/html/index.htm
Message was edited by:
        Karthikeyan Pandurangan
Message was edited by:
        Karthikeyan Pandurangan

How to create PO based invoice in FB60!!

hi ,
i have created an invoice in fb60 now i just want to know can i create an invoice in fb60 using
po reference. if so plz provide a brief steps of the same.
Thanks,

Is there a reason you dont use MIRO or MIRA transactions for purchase order based vendor invoice ?
(Check [Note 904652 - MIRO: Different from FB60|https://service.sap.com/sap/support/notes/904652] and [Note 395043 - FAQ: Posting invoices using Transaction MIRO|https://service.sap.com/sap/support/notes/395043])
Regards,
Raymond

Best method to post Invoices!

Hi guys,
Could you please help on this?
I'm looking for the best way to post the following Invoice types:
1) FI Vendor Invoice (Simulates FB60 transaction)
2) MM Vendor Invoice (Simulates MIRO transaction)
3) FI Customer Invoice (Simulates FB70 transaction)
I also need to know for each type if IDoc is possible.
Thanks a lot,
Franck

Hi,
For 1) and 3) try using the BAPI BAPI_ACC_DOCUMENT_POST
For 2) use the BAPI BAPI_INCOMINGINVOICE_CREATE
Thanks,
Naren

Getting error while posting invoice in T-code F-02

Hello,
When i try to post invoice in T-code F-02 gives me the error message"There is no item category assigned to account bank a/c/company"
Can any one suggest me why this is error came up and how to resolve this.
Thanks,
Lavi

Hi,
I think u have activated doc splitting i.e. new gl acconting. Go to
Financial Accounting (New) > General Ledger Accounting (New) > Business Transactions > Document Splitting > Classify G/L Accounts for Document Splitting
And make setting for u r account. Also see all the nodes there are configured, to avoid any other error.
Regards

Posting invoice in FB60

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