Pre-paid invoice business scenario

Question

Hi,
Payment for Office premises,
At the starting of each year, all the 12 month rent of a year pay to the vendor.
For example: Suppose 5000 EUR is the monthly rent of office premises. Hence 60000 EUR (5000 * 12) paid to vendor on 1st of January 2007 for the whole year 2007. All the 12 month rent paid in advance on the starting of a year. However the actual expenditure should allocate to the each month i.e.  5000 EUR expenditure should comes on January expenditure report, next 5000 EUR expenditure should comes on February expenditure report, next 5000 EUR expenditure should allocate on March expenditure report 5000 EUR & so on.
Could any one so kind to help me out to configure such business scenario in SAP.
For your information, Purchase Order with invoicing plan can be use for such scenario, however I don’t have any idea how to allocate the total amount to each month.
Your input would be highly appreciated.
Thanks.
Regd,
Sp sahu

Answer 1

Dear sahu,
No configuration is required.
1) Initially you need to post an entry  on 1st Jan of every year
Rent Vendor A/c Dr         60000 EUR ( advance Entry)
To Bank                 Cr    60000 EUR
2) You need to use T-Code FBS1 ( recurring transaction entries)
Create a recurring entry for 5000 EURO
Rent A/c Dr                 5000 EUR
To Vendor A/c Cr         5000 EUR
This entry will be posted every month 1st or on 30th based on the intial entry you have created. Only you need to do is to run the Recurring entry programme, in every month.
Assign points if found useful.
Thanks & Regards
Sanjay Marathe