Print Correspondence

Hi Experts,
When i am trying to execute print correspondance F.61 (As per Request) system gives message like the " No Correspondance requests were selected' but i had already selected that correspondance type company code, fiscal year etc it is coming for all correspondance types except for internal documents that is (SAP09) please give me some idea appraisals are waiting.

Hi
1.Assign programs for correspondence types -
>OB78
2.Request for correspondence -
>FB12 Request
Double click SAP09 -Internal Documents and give details and enter.
you will see the message internal documents request.
3.maintain correspondence or print correspondence -
>F.64
Go through the process.
Regards
Venkat

Similar Messages

Interest Calculation in Dunning & Print Correspondence...

Dear Experts...
The below settings are in place.
1) Interest is calculated along with dunning level 2. Config is done for the same.
2) Ther are 2 customized Zforms available for DL2 notice letter and interest invoice.
3) Correspondence Type 0003 & 0007 are available for dunning & interest notification respectively.
Requirement:
Once DL2 is carried out, the interest is also posted in contract account , but correspondence DOES NOT print the Interest invoice through T Code: fpcopara, but the dunning letter for DL2 is printed in fpcopara.
May I know any function module to be attached in either Dunning activity or Correspondence so that the interest notification is also printed simaltaneously after dunning notice is printed.
Also mention any other config setting to be maintained in both Dunning & Correspondence.
Note: No separate Interest Run(T Code: FPINTM1) is carried out. Interest Key is assigned in dunning itself.
Thanks in advance.
Best Regards,
B.Kartthik.

Hi,
Maybe the easiest way would be to adapt your dunning form to print as a second page the interest notice? I've already done this for the interest over installment plans as we need them to be printed as an invoice (With official document number). In FKKMAKO you have the interest document number (Field MIBEL) that you can use during the printing to trigger the second page.
I don't know any specific activity to generate the interest notice during dunning, but you can create it by creating a new function module using sample FKK_FILL_SAMPLE_0350 that will call the interest notice trigger event (FKK_SAMPLE_0713) to create a second correspondence container during dunning. If you create the correspondence container like this it will be then normally printed with FPCOPARA.
Regards,
Adriano da Silva.

Print Correspondence in F.61 versus send email.

When I use f.61 for certain documents, it triggers an email instead of a printout. Where is the configuration or setup that controls whether or not a correspondence is printed or emailed?

Hi,
Could you kindly tell me where will we assign this functional module?
Thanks,
Sravan

Print Correspondence request - F.64

Hi Guru's,
When user is trying to process a credit memo and correspondence is getting requested and when trying to print using F.64 its gives with a message
FB552 - No relevant item in document and no output
FB548 - No output of the correspondence
But the document has items, Can you please let me know how to print this correspondence request.
Thanks for your help and will assign good points
Thanks

answered

Correspondence types (transaction FB12): How to print a document?

Hi,
I am using transaction FB12 to test correspondence type "account statement" in quality.
When I enter the correspondence type, customer number posting dates, it get the message that the account statement was requested.
When I go to the spool (SP01), I cannot find it.
What do I need to do to see/print the account statement?
Thank you for your support.
Kind regards,
Linda

T-code FB12, F.64
Accounting/ Financial Accounting/ Accounts Receivable/ Account/Correspondence/Request fb12
Accounting/ Financial Accounting/ Accounts Receivable/ Account/Correspondence/Maintain -f.64
Note: Prior to executing this test, ensure that you have updated the print program variants to print to a test printer
Input the following:
1) Correspondence : Corrrespondence type (the same correspondence type you used when you requested correspondence)
2) Enter company code
3) Enter Document Number
4) Hit Execute
Double click on the line item you wanted to print.
Using steps 1-3, create and print a Customer Invoice & Debit Memo.
Check the Customer Address printed below the 'Remit To' address in the Debit Memo.& Original Invoice
Menu Path:
Accounting>Financial Accounting>Accounts Receivable>Periodic Processing>Print Correspondence>Periodic Account Statement
OR enter Transaction code: F.27
Fill in the following values:
1) Company Code
2) Account type = D (for customer)
3) Account = Customer account number. Enter the range of customer accounts ((Note: Customers with no open items will not be printed.
Canadian customers will get a dual language ( English/French ) Statement and all others will get an English Statement.)
4) Indicator in master record: 2 - for monthly. The indicator here has to match the indicator set up in the customer master record.
5) Key dates for acct statement = This is an open item statement. Enter the starting date as always 01/01/1990 adn the ending date should be the last day of every month.
6) Correspondence:
7) Delete if finished = defaults to 8. Do not leave blank. If you leave blank the completed correspondence requested aren't deleted.
8) Log to printer = Provide the name of the output device in the SAP system.
Hit Execute
To view details in the spooler and status of the printing process or if the previous two steps do not produce a printed account statement, use
1) Transaction code: SP01
Click Execute.
2) Select the spool number (this is displayed in the Periodic Account Statements Log produced in step 2) you wanted to print by entering it. Click Print directly (the printer icon beside the refresh button)
T-code F.61
Select the following path
Accounting/ Financial Accounting / Accounts Receivable / Periodic Processing/Print Correspondence/As Per Request
Input the correspondence type you want to print and company code. Execute

FB70 Printing Multi A/R Invoices

My understanding of issuing A/R invoices is as follows:
1. FB70 u2013 enter customer invoice
2. FB12 u2013 request correspondence
3. F.64 u2013 print correspondence
The problem for that is if, for example, 20 invoices are entered in FB70, then we have to request the correspondence 20 times (FB12) and then print each one individually (F.64). This does not sound very efficient (doesn't sound SAP to me!).
Is there anyway we can do to request and print all 20 invoices in one shot? Will workflow help? If so, how to implement workflow?

Hi Ravi:
My mistake. I was able to print STATEMENT with correspondence type SAP06. The items expected to be printed in invoice are printed as STATEMENT with SAP06. (The problem earlier due to a error in one of the fields.)
Our correspondence type ZAR01 is configured to print invoice, not account statement. We have no problem in printing/emailing/faxing account statements. Just trying to find a way to multiply invoices.
FB12 can only request one document at a time.
F.61 --> returns this message u201CNo correspondence requests were selectedu201D with ZAR01 or SAP06. The documents/data records not found in table BKORM. Any suggestion where to check? Do you know for sure SAP standard functionality allows printing of multiple A/R invoices?
Regards,

Please advise print form for AR invoice in FI for USA

Hello everyone,
Could anybody please advise me name of SAP script form and name of printing program for AR invoice in FI module for USA localization (USA add-on) which can be used for print correspondence.
Thanks in advance,
Andrey

That's right - there is no relationship. so you have to go back to the person who gave this to you and ask him/her to explain just what they want.
Could it be the unspent amount in the Fund or Funds Center?
Rob

SAP FS-CD Correspondence Containers

Hi All,
Appreciate your help if someone can explain in detail about the Correspondence containers. Usually the tables related to correspondence containers and some help on the working of FPCOPARA. What events would gets triggered on the execution of FPCOPARA and also if any events trigger will they be specific to correspondence type ?

Hi Tahera,
Tables related to correspondence:
DFKKCOH-Correspondence Header, DFKKCOHI-Correspondence History
Working of FPCOPARA:
Documents that are posted by VYSPA are periodically billed through FPCC0002 (updates the tables DFKKCOH and DFKKCOHI).FPCOPARA is used to print the correspondence.
Events: 703:Correspondence: Create Account Statement
FPCOPARA Events:
0718
FKK_SAMPLE_0718
Correspondence: Print Account Information
0702
FKK_SAMPLE_0702
Correspondence: Print Account Statement
0752
FKK_SAMPLE_0752
Correspondence: Print Bal. Int. Calc. for Ins. Obj
1908
FKK_SAMPLE_1908
Correspondence: Print Balance Notification for Account
0706
FKK_SAMPLE_0706
Correspondence: Print Billing Document
0726
FKK_SAMPLE_0726
Correspondence: Print Cash Sec.Dep.Interest
0763
FKK_SAMPLE_0763
Correspondence: Print Change Information
0724
FKK_PAYMEDIUM_CHECK_0724
Correspondence: Print Checks
0732
FKK_SAMPLE_0732
Correspondence: Print Clearing Information
0736
FKK_SAMPLE_0736
Correspondence: Print Commission Documentation
0740
FKK_SAMPLE_0740
Correspondence: Print Correspondence Dunning
0783
FKK_SAMPLE_0783
Correspondence: Print Debit Memo Notification
0704
FKK_SAMPLE_0704
Correspondence: Print Dunning Notice
0754
FKK_SAMPLE_0754
Correspondence: Print FSCM Biller Direct Information
0708
FKK_SAMPLE_0708
Correspondence: Print Installment Plan
0712
FKK_SAMPLE_0712
Correspondence: Print Interest
1914
FKK_SAMPLE_1914
Correspondence: Print Master Data Change
0710
FKK_SAMPLE_0710
Correspondence: Print Payment Advice Note
0755
FKK_SAMPLE_0755
Correspondence: Print Payment Form
0728
FKK_SAMPLE_0728
Correspondence: Print Payment Forms for Instlmts
0734
FKK_SAMPLE_0734
Correspondence: Print Payment Plan Info
0720
FKK_SAMPLE_0720
Correspondence: Print Pledgee Notification
0805
FKK_SAMPLE_0805
Correspondence: Print Promise to Pay Request
0714
FKK_SAMPLE_0714
Correspondence: Print Quotations
0766
FKK_SAMPLE_0766
Correspondence: Print Request
0700
FKK_SAMPLE_0700
Correspondence: Print Returns
0716
FKK_SAMPLE_0716
Correspondence: Print Security Request
0757
FKK_SAMPLE_0757
Correspondence: Print Tax Exemption
0730
FKK_SAMPLE_0730
Correspondence: Print Tax Office Certificate
1918
FKK_SAMPLE_1918
Correspondence: Print Write-Off
Events specific to correspondence type:
IMG
Contract Accounts Receivable and Payable>Basic Functions>Correspondence>Define Correspondece Types
Mention the event number under'Events' tab in the Control section of particular correspondence type.
Thanks
Arathy Nair

Outbound IDoc for AR Correspondence (Credit/Debit Memo)

We currently use the Print Correspondence function to generate automatic correspondence. In transaction OB78 we have each correspondence type linked to a print program which generates a .pdf "AR Invoice" via SAPScript.
Our new requirement is to generate an Outbound IDoc for the same miscellaneous AR Correspondence output. There does not seem to be any configuration means by which to generate an IDoc for these financial documents. Enhancement RFKORIEX only allows for fax or email.
Please advise how to generate IDoc via configuration without extensive coding.

We currently use the Print Correspondence function to generate automatic correspondence. In transaction OB78 we have each correspondence type linked to a print program which generates a .pdf "AR Invoice" via SAPScript.
Our new requirement is to generate an Outbound IDoc for the same miscellaneous AR Correspondence output. There does not seem to be any configuration means by which to generate an IDoc for these financial documents. Enhancement RFKORIEX only allows for fax or email.
Please advise how to generate IDoc via configuration without extensive coding.

Correspondence issues

Dear friends,
1.We have a functionality of sending the correspondence through through email and print correspondence. We are using around 7 correspondence types in which the one of the Business partner may opt for 3 correspondence types as email and 4 correspondence types a print correspondence and this varies from BP to BP.How this can be handled in FICA.
2.In the email correspondence , for example if the email id is missing in business partner level or email id has been entered wrong,the system should know that the email has been bounced back and alternatively the system should send a print correspondence as a second option .How this can be handled in FICA.Please let me know
susmita

Recon account for a customer who belongs to the normal group & one-time group is the same....I dont see any difference there.
What I saw was that in the KNA1 table field XCPDK is check marked & hence whenever I run the standard report it says account statements not supported for one-time customers...So I am not sure how to change the table entry because even if I changed the customer group check box it doesnt change the already created customers....so somebody please help...
Thanks

Dunning letter - F150

Hello all experts.
I have a great request, who can help me with some information on dunning letter u2013 transaction code f150.
I set the type of correspondence, i assigned to the F150_DUNN_01 to form SAPF150V program, i allocated the printing correspondence RFKORD10 to the company code, I created a new dunning area, dunning keys, dunning procedure (FBMP),
I set interest rates for calculating penaltys and when i run the transaction f150, it appear the with the positions of customer bills, but i is not penalty, instead appears a line called " dunning tax" in wich the system that divides the balance in 1000.
I'm interested to appear in dunning the penalty for each line ithemes
Please can you help me with some information or documentation with something more to the purpose.
Thank you in advance.

Hello,
Into FBMP, at the dunning levels, you have to check "Calculate interests";
Then you have to Define Interest Calculation Types into OB46 transaction.
Then into dunning procedure, Define Interest Rates into OB42 transaction.
Hope my answers will help.
Regards,
Aurelien

Difference in Customer account statement and collections

Kindly clarify my doubts about customer account steatement and Collections. basically whats the difference in the two and what are the standard T_codes for these two.
thanks
anya

HI ANYA
T-code: F.27
Definition
An account statement and open item list are two types of correspondence. They differ with respect to the information they contain and the way it is displayed. Unlike an open item list, an account statement displays all items in a specified period along with the balance carried forward. The open item list merely displays the open items for a certain key date.
Type of correspondence that your company sends to its customers.
The system includes a SAPscript form that you can use for customer account statements for the Philippines, form F140_CUS_STAT_P1. You can modify this template to meet your company's requirements. To do so, from the SAP Easy Access screen, choose Tools ® Form printout ® SAPscript ® Form.
Structure
The following information is displayed in the template for the customer account statement:
Account balance at the start of the selected period
Open item list as of the key date, including the total
It is sorted by transactions with or without special G/L indicators, currency, posting date, and document number.
Account balance at the end of the selected period
Cleared item list between selected key dates
It is sorted by currency, posting date, and cleared item document number.
Withholding tax list between selected key dates
It is sorted by withholding tax type, posting date, and document number.
Aging in 0, 30, 60, 90, and 120 days
Integration
You can print the customer account statement.
Note the following restrictions regarding customer statements:
You cannot create statements for one-time customers.
In the case of customer head offices with local branches, customer statements contain the address of the head office and not that of the branch.
The account statement can be created for your customers or vendors is an extract from the customer account which enables him to check the items there or is merely for information purposes. The account statement displays the balance carried forward, all items in the chosen period and the closing balance of the account.
The open items list is a special form of account statement. It is also sent to the customer for verification or information purposes. Occasionally, the list is also used as a reminder letter. The open items up to the chosen key date are displayed in this list.
Both letters contain the document number or reference document number, the document date, the document type, the currency and the amount for every item as well as the balance of the open items at the key date. The account statement may also contain the clearing document number. If branches were included in the letter of a head office, their addresses are listed at the end of the letter.
The layout of the letter is determined via a form. Depending on the form used, the letter may also contain, for example, the days in arrears per item at the key date or other information. The form must be defined and stored in the system.
Printing Customer Account Statements
Use
Printing of customer account statements is based on correspondence type SAPP3. Correspondence type SAPP3 is preconfigured to run the RFKORDP3 print program, which is delivered with report variant SAP&SAPP3. You can modify SAP&SAPP3 to meet your company's needs. For example, you can change the aging period and the number of the aging column.
To modify or define a new report variant for the RFKORDP3 print program, in Customizing for Financial Accounting, choose Financial Accounting Global Settings -- Correspondence -- Assign Programs for Correspondence Types. Select correspondence type SAPP3 and choose Environment -- Maintain variants.
Procedure
Printing Individual Account Statements:
Request correspondence type SAPP3 . To do so, from the SAP Easy Access screen, choose Accounting -- Financial Accounting --Accounts Receivable --Account -- Correspondence --Request.
Issue the correspondence request by choosing Accounting -- Financial Accounting -- Accounts Receivable -- Periodic processing -- Print correspondence -- As per request.
Print the customer account statement from the spool file by choosing System -- Own spool requests. Select your spool request and choose print.
COLLECTIONS
Collection is the settlement of receivables due, in particular, bills of exchange.
Collection Account
Definition
A G/L account that the system uses to record checks receivable that you have presented to banks for collection. It denotes that a check has been sent to a bank and is awaiting clearing
Reward if useful to u
narendran vajravelu

Reason code for short payment received from Customers

Hello
We are on ECC 6.0 without application of any enhancement package.
Requirement is to capture reasons of short payment received from customer and generate a report based on such reason codes.
Reasons of short payment received could be - Adhoc payment; Excess billed; Tax deducted at source (TDS) on freight / service charges and Bank charges etc.
Let me know relevant configuration required.
Would reason codes be captured during incoming payment entry or customer account clearing?
Thanks.
Vimal, India

Hi Vimal
Following is the configuration for Reason code for customer payments. It can be short payment, over payment or discount not allowed.
First step is to define reason code. You do this in Financial Accounting (New >Accounts Receivable and Accounts Payable>Incoming Payments>Incoming Payments Global Settings>Overpayment/Underpayment>Define Reason Codes
Define reason code , short text, long text and assign it to correspondence type. (please note correspondence type settings needs to be done first). There is a column c which is Indicator: Charge off difference via separate account set this if you want to post the difference to seperate account during clearing customer open item.
The second step is to define accounts for payment difference.
Financial Accounting (New >Accounts Receivable and Accounts Payable>Incoming Payments>Incoming Payments Global Settings>Overpayment/Underpayment>Define Accounts for Payment Differences
Assign G/L accounts against reason codes.
The third step is Define Reason Code Conversion Version
Financial Accounting (New >Accounts Receivable and Accounts Payable>Incoming Payments>Incoming Payments Global Settings>Overpayment/Underpayment>Define Reason Code Conversion Version
In this step, you make the default settings you need for the manual incoming payment processing via payment advice notes. If differences between the payment advice item and the total of the allocated open items occur after selecting the open items, you can enter a reason code in the payment advice item. This represents the reason for the reduction of the payment amount specified by the paying person.
Create version 001 and name for it.
For correspondence type create or assign relevant form and print program in global settings> correspondence
Once you have these settings you can insert appropriate reason code while clearing customer open item .
You can print correspondence via T-ode F.62 on a monthly basis or wekly basis.
Hope this helps.
Thanks
Sanjeev

Vendor/Customer banlance confirmation

hi
Can any one tell me about Vendor/Customer banlance confirmation basically for 31st march with balance conformation letter send to party, is it any transaction for this activity in stander SAP Report.

Hello
If you have a large number of customers or vendors, you can use the function Group customers or Group vendors when creating the balance confirmation.
You can find this function in the Accounts Receivable or Accounts Payable screen under Periodic processing ® Print correspondence ® Balance confirmation ® Group customers or vendors.
This program enables you to group your customer and vendor accounts in intervals of a specific size or in a specific number of intervals. The grouping can only ever be applied to one company code.
You could, for example, divide your customers into five equal-sized intervals. The system creates this grouping and then gives you a list of the interval divisions together with the number of customer accounts contained in each division. You can then create five different variants for balance confirmation program by simply entering in the Customer field the interval divisions created by the system. You can then let these balance confirmation programs run parallel in the background.
Balance Confirmation
Purpose
Obtaining the balance confirmation a part of balance sheet preparation for the year-end corresponds to the activity of an accounts receivable accountant. The customer has the following options:
·        Confirm total balances
·        Not confirm the total balances
·        Confirm or not confirm individual items
·        Not give a reply, or to specify reasons why the accountant cannot process the balance confirmation
For paper balance confirmations, the reasons for differences or comments were usually entered on the reverse of the confirmation for individual items. The paper confirmation was then sent back to both the SAP accounting clerk and also the auditor.
With SAP Biller Direct this function is now available in the Internet as a balance confirmation at the current date, or at any specified date.
By using this process your business partner can compare the open items at the current date with his accounting.
Prerequisites
·        You have made the settings in the customer master data as described in Entries in the Customer Master Data.
·        To enable an e-mail to be sent to the external auditor, you have made the following settings:
¡        With the configuration tool Extended Configuration Management (XCM) (see section Configuring the Web application with XCM) you have activated the option for sending an e-mail to the auditor.
¡        You have entered the e-mail address of the external auditor in Customizing for Financial Accounting. You do this under Accounts Receivable and Accounts Payable ® Business Transactions ® Closing ® Count ® Balance Confirmation Correspondence ® Define Reply Addresses for Balance Confirmation
¡        You have entered the company code address data in Customizing for Financial Accounting. You do this under Financial Accounting Global Settings ® Company Code ® Enter Global Parameters
Process Flow
       1.      Your business partner logs on to SAP Biller Direct.
       2.      He then chooses Balance Confirmation in the menu bar.
A standard letter to your business partner is then displayed with the request that the balance be checked for agreement with the books of the business partner. An itemization of the open items is attached. This means the open items are displayed at the current date (key date) having the same details as the usual open item display. They contain, in addition to open bills credits, payments and on account payments, non-cleared down payments and bills of exchange.
       3.      To display the bill details, your business partner clicks on the PDF symbol.
       4.      To confirm individual items or enter a note on them, your business partner selects Yes or No. For each line item he can enter a comment explaining any differences.
       5.      To make the confirmation easier, your business partner can either print the list or download it in Excel or CSV format.
       6.      To reply to the communication, your business partner chooses Reply.
He can either confirm agreement of the balances or comment on any differences. In doing so, he can supply the individual items with appropriate notes, or enter a general remark.
       7.      Once your business partner has selected confirmed, no confirmation or no reply, the balance confirmation is sent to the accounting clerk. If you have made the necessary settings, an e-mail is also sent to the external auditor.
Result
You receive a balance confirmation. The result of the balance confirmation is sent as a text e-mail to the accounting clerk assigned in the SAP system and to the external auditor.
Reg
assign points if useful

Deallocate a credit note from an invoice in 2005

Client needs to be able to deallocate credit notes raised from invoices when posting a payment to help with later reconciliation.
Example: The client has 3 invoices for £100 and a credit raised from the most recent invoice for £50.
The client then pays 2 of the due invoices, less the value of the credit note (£150)
The try to allocate the cash but cannot allocate £150 to the 2 oldest invoices plus the credit note as the credit note is already allocated against the later invoice.
The client has allocated it in such a way in their system, and we should attempt to match it. Therefore, we cannot allocate the payment against one of the 2 earlier invoices and the balance of the last invoice.
Apparently this is very common so adding this as a On Account Payment is messy for lots and lots of accounts.
A much better solution for my client would be to disassociate the invoice and credit upon posting the payment.

Dear Carlos Mario Cuartas
You can think about below procedures for your question.
A. Create Credit Note (by Invoicing procedure)
   1) Selection Type
    When you try to progress rent invoices by using SAP RE Std.Transaction
    (T-Code: RERAIV - Create Invoices ), you can consider about below two selection type :
       a) Selection using FI documents
        --> That is for actual invoice based on the billing(posted) documents.
             & you can define the "Invoice Correspondence" (Include Detail)
       b) Selection using planned items of the cash flow
        --> That is for planned invoice as pro forma invoice (just first time)
             & you can define the another "Correspondence" for this format. (Not Detail)
   2) Summarize Invoices
        a) Per recipient (can involve several contracts)
      --> If the selected business partner has multiple contracts, then the items of all contracts
           are grouped into one invoice.
      b) Per contract
      --> If the selected business partner has multiple contracts, then the items of each contract
           are grouped into separate invoices.
B. Print-Out Format for the Credit Note
    You can define and design the "Correspondence of credit note" as below,
      - Go to RECACUST >> Correspondence > PDF-Based Forms (Mass Print and Single Print) >
                                         Forms > Define Forms
      - Go to RECACUST >> Correspondence > PDF-Based Forms (Mass Print and Single Print) >
                                         Correspondence Activities > Define Correspondence Activities
Regards,
Jeong, Yeong-Chul.

Print Correspondence

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