Process Bid as Substitute---Contact Person Mandatory?

Question

Dear Experts,
Our customer won't like to use SUS to process Bid but they need to use 'Bid Invitation' as RFQ. It seems the purchaser need to use function 'process bid as Substitute' to matintain the quotation. My question is:
1、Is purchaser have to use function 'process bid as Substitute' ? Any other way to maintain the quotation?
2、If purchaser have to use function 'process bid as Substitute' , is contact person mandatory for each bidder? We have to mass create contact person for every protential bidder?
Many thanks.

Answer 1

Hi Darcy,
There are two transactions to submit surrogate bids and are below:
To do this, the purchaser goes into the transaction Process Bid as Substitute, searches for a contact person and creates the bid for the bid invitation in question.
1) BBP_QUOT_BOB - Process Surrogate Bid
Here you have to select the contact person of a bidder first for submitting a surrogate bid
The purchaser can also bid as substitute within an existing bid invitation by using the Bid as Substitute functions provided in the bidder list
2)BBP_BID_INV - Process Bid Invitation
Here you have to navigate to
Header Data -> Bidders / Bids
-> Here for all bidders with contact person and who have permitted surrogate bidding, you click "Create Quotation for Bidder" button at the right hand side.
Hope this is clear. But a contact person is required in both cases.
Regards
Kathirvel