Proforma with reference to inquiry

Dear Guru's,
My client want to create proforma invoice to be sent to its export customer before receiving order.
Once the proforma is accepted by its export customer we have to create order for it.
In standard SAP we have proforma invoice with reference to Order (F5) & with reference to Delivery ( F8 ).
Is it possible to create proforma with reference to Inquiry document?
If yes how can I do it.
Or you can suggest any other option to cater this requirement.
Thanks & Regards,
Santosh

Dear Santosh
Yes you can create through copy control: VTFA
CR:007
Please also check the item category AFN, CR, Billing Qty, Pricing Type
I have done this which is similar to ur requirement
Regards
Sandeep Bhowmick

Similar Messages

Creation of sales order with reference to inquiry no.

Hi gurus!
Im having trouble in creation of sales order with reference to inquiry no. The scenario is like this one. In va11(creation of inquiry no.), in the field of <b>SERVICE LEVEL</b>, i indicated a value. after the creation of inquiry no, i want to create a sales order with reference to inquiry no. But the problem is, the <b>SERVICE LEVEL</b> field does not have any value. What is the main problem to this scenario? is it the VARIANT CONFIG or the program itself? please help its urgent
Regards,
Mackoy

Dear Machoy,
In IMG under
Sales and Distribution -> Sales -> Sales Documents -> Maintain Copy Control for Sales Documents -> Copying Control: Sales Document to Sales Document
or Transaction VTAA
http://help.sap.com/erp2005_ehp_02/helpdata/en/70/a7853478616434e10000009b38f83b/frameset.htm
If you create a sales document with reference to a preceding document, the system copies nearly all the data from the preceding document. The data in the preceding document originally comes from the customer and material master records. Because the data is copied from the preceding documents into the sales document, any changes that have been made to the master data records since the preceding document was created are not included in the sales document. If, when you create with reference, you add another item to the document that was not in the preceding document, the system determines the data for it from the master records, such as the material master or info record.
You have created an inquiry and a quotation with reference to this inquiry. Before you created the quotation, you changed some data in the material and customer master records.
You have changed the material description in the material master record. This description is stored in the sales document at item level.
You have changed the terms of payment in the customer master record from ZB01 to ZB03. These are stored in the sales document at header level.
When you created the inquiry, the system copies the original material description to the item. If you enter another item in the quotation for the same material, the system displays the new material description for the new item.
However, the system continues to propose the original term of payment, that is, ZB01, for all items including the new one. This is because it is copied from the header of the preceding document into the header of the quotation, and the change in the customer master record has no affect on the quotation.
Regards,
Naveen.

Error occurs during creation of Quotaion with reference to Inquiry

Dear All,
When i am create Quotaion with reference to Inquiry for Export Customer it shows the Error:
Exchange rate of EUR in INR for date 00.00.0000 could not be determined
Message no. V1449
Diagnosis
You have entered a currency for which no valid exchange rate could be determined for the pricing date.
Procedure
Check whether a valid exchange rate for this currency exists for 00.00.0000.
If this is not the case, define an exchange rate in Customizing, providing you have the authorization to do this.
Also when click on error it shows another message like:
Flow control: Entry SAPMV45B, RANF, R1, * , * , * is missing in T185
Message no. V0102
I also maintained Exchange rate for EUR to INR & also for INR to EUR.
When i am create direct quotaion without reference it will create.
Plz give me Solution on the above problem.
Award pts for useful answer.
Thx & Regards,
Pankaj
Message was edited by:
Pankaj Mahajan

Pankaj,
Have you done below?
In the customer master >sales area data> sales tab page, check what is the exchange rate type maintained. Default is "M".
Now, go to SPRO>General Settings>Currencies>Enter exchange rates and under this node, check the value for USD to INR for the Echange rate type maintained in the customer master.
ALSO Create new Inquiry & Quotation after saving exchange rate..and see if error is occuring..
Reward if this helps...
Regds
MM

Create Sales Order with reference enquiry

Hi All,
When i create the sales order with reference enquiry have some error in the error log.
- item 000010 is not copied: copy requirement 603 has not been met.
Could you mind help me to solve this problem ?
my enquiry status = Approved.
Regards,
Luke

Hi
This means when you create a order with reference to inquiry there is a Requirement '603' has been assigned to the copy control. you can refer the inquiry only when the requirement is met... 603 requirement seems to be customized and not a standard one.
Go to VTAA select the OR - IN and check the header level, Item level and Schedule line level... you will have assigned the requirement 603... see the notes for that...
If the problem not cleared do the debugging with your ABAPer's help...
Muthu

Return Order with reference to Proforma invoice

Dear All
Is it possible to create a return order with reference to proforma invoice. How ?? if possible.
Our scenario is when we do stock transfer order and truck meets with an accident or anything and material needs to written to the factory premises. we dont want to complete proforma invoice.
Suggestions PLZZ
Regards-
Ram

I don't see any the relevance or logic of creating of return order from proforma invoice.
You can follow - Returns flow:
PO type is same ( Intercompany STO PO type is NB )
While you make this PO there is a return indicator check box at the line item where you will give qty etc (scroll on the rt side)
Tick that
Then save the PO with all other information
There is a configuration Return delivery type has to be assigned
IMG-MM-Purchasing-PO-Returns Order-Return Plant to Plant
Here for your plant you need to assign delivery type as NCR This config is reqd to be done from your end
So, the Flow would be
- ME21N (with returns indicator)
-VL10B
-VL02N (delivery type will be NCR ) & do a PGR here
-VF01 do billing with reference to delivery created
I Category in del will be NCRN & M type will be 673
If you are using standard document types system will pick billing type as IG which is nothing but a intercompany credit memo
Copy controls between NCR and IG in VTFL is already there in standard
For understanding also, refer following link:
return process intercompany stock transfer
Hope this can assist you.
Thanks & Regards
JP

COPY DOCUMENT ATTACHED IN INQUIRY TO QUOTATION CREATED WITH REFERENCE.

Hi,
I have created a quotation with reference to an inquiry. I have attached a pdf to this inquiry and I need to know if it is possible to copy this file and attach it to the new quotation.
Thanks in advance.
Luis Álvarez.

only by reassigning to new quotation. nothing via copy control that one attachment in text gets copied to other subs doc automatically.
rgs,
ak

VA21 - Quotation from service order with reference to an inquiry

Dear Guru,
I am trying to create a quotation using VA21 with reference to an Inquiry (IN) I have previously created.
The inquiry number is: 10000004
There I have the following error message: "Copying from sales document AE to IN is not supported"
Can you please tell me what I have to do, as I suspect it has something to do withe the copy control customizing.
Please help.
Kind regards
Chris

You should maintain copy control for your inquiry type to quotation type in VTAA.
thanks
G. Lakshmipathi

How to create excise invoice with reference delivery document

hi all sd guru
please guide me how to create excise invoice by taking reference of delivery no.
thankx in advance
san

HI
FACTORY SALES
IN CASE OF FACTORY sales you have to create a billing document either Proforma or Commercial.
Then you can reference the billing doc i9n J1IIN for creation
DEPOT SALES
In case of depot sales you can create a excise invoice with reference to delivery document.
For this after creation of delivery goto J1IJ and slect the rg23d from menu
you can create an excise invoice with delivery in depot sales.
In factory it is not possible to create a excise invoice with delivery doc.
regards
Prashanth

Excise Invoice with Reference to Delivery

Hi,
i want to create Excise Invoice with reference to Delivery *without creating "JEX"*(Proforma Invoice)
OR->LF->J1IIN->F2 ie. Commercial Invoice after Excise Invoice. is it possible?
Regards,
Amol

Hello Amol,
you can create with reference of the deliveyr document. in J1iin trnsaction you have the option in the header tabs of create from delivery
enter the delivery and create the excise invocie
Hope this helps
Thanks
akasha

Creation of Sales order with reference to SOW contracts(VA01 )

I had created sales order using BAPI_SALESORDER_CREATEFROMDAT2 and now i want to attach the document link for each line item.I could not do it in my program or recording.How can i enter these document type?pls help......

Dear Machoy,
In IMG under
Sales and Distribution -> Sales -> Sales Documents -> Maintain Copy Control for Sales Documents -> Copying Control: Sales Document to Sales Document
or Transaction VTAA
http://help.sap.com/erp2005_ehp_02/helpdata/en/70/a7853478616434e10000009b38f83b/frameset.htm
If you create a sales document with reference to a preceding document, the system copies nearly all the data from the preceding document. The data in the preceding document originally comes from the customer and material master records. Because the data is copied from the preceding documents into the sales document, any changes that have been made to the master data records since the preceding document was created are not included in the sales document. If, when you create with reference, you add another item to the document that was not in the preceding document, the system determines the data for it from the master records, such as the material master or info record.
You have created an inquiry and a quotation with reference to this inquiry. Before you created the quotation, you changed some data in the material and customer master records.
You have changed the material description in the material master record. This description is stored in the sales document at item level.
You have changed the terms of payment in the customer master record from ZB01 to ZB03. These are stored in the sales document at header level.
When you created the inquiry, the system copies the original material description to the item. If you enter another item in the quotation for the same material, the system displays the new material description for the new item.
However, the system continues to propose the original term of payment, that is, ZB01, for all items including the new one. This is because it is copied from the header of the preceding document into the header of the quotation, and the change in the customer master record has no affect on the quotation.
Regards,
Naveen.

Sales order with reference Contract

Hi Gurus,
i want to create a sales order with refrence to a contract.
While iam clicking on withreference button in VA01 i am getting inquiry,quatation, contract tabs.
But i want only contract tab shoul reflect. so how can i set this in SD.
Cheers,
Sumith

Hi
In VOV8 - for your sales document type - in the field Reference Mandatory - select the reference document as Contract. Save it. Now in VA01 after selecting the document type, if you click on create with reference - you will get only contract tab and not any other like inquiry and quotation.
Thanks,
Ravi

Estimation in Projects with reference to materials and expenses

Dear Experts,
Currently am undergoing a project implementation for a manufacturing industry also a construction firm. The client has a specific requirement from project system. They get a various constructions projects inquiry (they also deal with this scenario) based on that they want to calculate the material's cost, processing time for that project as well as the project general expenses. Based on this they want to trigger the estimation for the client. Also they want to calculate analytical estimation of the project.
Could anyone explain me how to encounter this scenario in PS. As this is a challenging task i would require your expertise.
Can we do estimation from PS with reference to materials, resource as well as expenses.
Is this something to do with cProjects?
Kindly do the needful
Thanks and Regards
Praveen B M

use Sales Pricing and quotation creation functionality....you can read it here http://help.sap.com/saphelp_erp60_sp/helpdata/en/aa/96853478616434e10000009b38f83b/frameset.htm

Create order by VA01 with reference

Hello Experts,
we use different one-time-customers for our retail store. Now we want to create credits/returns with reference to these POS-invoices.
The problem is that when you create "normal" orders there is a pop-up window to enter the adress data. But if you create those returns with the VA01 in reference to those POS-invoices there is a) no pop-up window and b) if you enter the adress data they were adopted to the master data and all following returns get the same adress....
We installed different SAP-OSS-information yet to interupt b).
I also achieved that a pop-up window occurs when the VA01 (with reference) is processed. But I am not sure if there are other problems. The tables and structures appear normal and the credits/returns don`t make any problems...
Did anyone of you installed a similar exit program already???
Thanks for your help!!!
Alexander

Dear VT,
This you control through maintaining settings in the field Reference mandatory under General Control tab of the sales document type detail screen.But reference options are
A -With reference to an inquiry
B -With reference to a quotation
C -With reference to a sales order
E -Scheduling agreement reference
G -With reference to a quantity contract
M -With ref.to billing document
Go to VOV8 transaction then select your document type go in to the details here you maintain one this option in the Reference mandatory field as per your requirement.
I hope this will help you,
Regards,
Murali.
Edited by: Murali Mohan.Tallapaneni on Dec 2, 2008 10:11 AM

Create one order with reference to multiple quotations

Hi gurus,
Is it possible in standard SAP to create one sales order with multiple quotations, or to create one order with reference to multiple orders, if yes what is the procedure.
Regards,
kishore.

Hi Kishore,
Yes, You can create a Sales Order with reference to multiple quotes or Sales Orders.
The Procedure is as follows
1. Goto T. Code VA01 (CREATE SALES ORDER)
2. Give Sales document type and Sales Area
3. After entering into the Create Sales Order screen, click on top left menu which is "Sales Document"
4. In that list, you have an option " Create With reference", in that again you have two options "To Sales Document" and "To Serial Number"
5. Select "To sales Document", then a window will be opened which has all the tabs like "Inquiry, Quotation, Order, Contract, Shc. Agg, Billing doc"
6. Select any one tab which you want to copy (say quotation), give the quotation number there and click on copy.
7. Then all the line items and Header data will be copied from quotation to that sales order.
8. Like this you can do for any number of times.
Hope this is clear
Reward if helpful
Thanks
Praveen

RFQ WITH REFERENCE TO ENQUIRY

WHAT IS RFQ WITH REFERENCE TO ENQIRY. HOW CAN WE MAP IN MATERIALS MANAGAEMENT

Hi,
In MM, Inquiry means "Request for Quotation" and Quotation is called as "Quotation" only.
Request for Quotation (RFQ): - A request for quotation (RFQ) is an invitation extended to a vendor by a purchasing organization to submit a quotation (bid) for the supply of materials or performance of services.
ME41 - Create RFQ
ME42 - Change RFQ
ME43 - Display RFQ
Creating an RFQ Manually: -
Choose RFQ/quotation ® RFQ ® Create.
The initial screen appears.
Enter the deadline for submission of quotations, the purchasing organization, and the purchasing group.
Document data
RFQ type: In the standard system, the default value for the RFQ type is AN (RFQ). It is the value we assume for this example.
RFQ: Enter a number only if you use external number assignment. If you leave the field blank, the system will assign a number automatically.
Organizational data
Enter the key for your purchasing organization and purchasing group.
Default data
If you make an entry in any of these fields, the value becomes the default value in each item.
For example, if you enter the delivery date, then this date is suggested in each item. You can change this value at any time.
Press ENTER .
The item overview screen appears.
For each item, enter:
u2013 The number of the material, if the material has a material master record
If the material does not have a master record, then leave the field for the material number blank. In this case, entry of the short text, material group, and order unit is mandatory, however.
u2013 The quantity requested
u2013 The delivery date (day, week, or month - enter the corresponding date category)
u2013 The number of the receiving plant and that of the storage location, if known
To review the detailed information for an item, first select the item. Then choose Item ® Details.
To review such header information as the important deadlines for the RFQ, choose Header ® Details. You can also enter the collective number on this screen.
Choose Header ® Vendor address.
Enter the vendor number. The system will then take the address data from the vendor master record.
If you enter the number of a one-time vendor, you must enter the complete address manually.
Save the RFQ so that the RFQ is created for the relevant vendor.
For each further vendor to whom you want to send the RFQ, enter the vendor number and save the document.
Result
The RFQ is created in the SAP System.
Quotation: - A quotation is an offer by a vendor to a purchasing organization regarding the supply of materials or performance of services subject to specified conditions.
ME47 - Maintain Quotation
ME48 - Display Quotation
Entering a Quotation Against an RFQ
1. Choose RFQ/quotation ® Quotation ® Maintain.
The initial screen for maintaining quotations appears.
2. Enter the number of the RFQ and press ENTER.
The RFQ item overview screen appears.
3. You can enter the vendor's price per item on the item detail screen (see steps 4 and 5) or directly on the item overview screen.
4. Choose Item ® Details to enter quotation data on the item detail screen.
5. Enter the vendoru2019s quotation.
6. Save your data.
Entering Prices
You can enter a vendor's quoted prices in one of two ways:
You enter the net price per unit in the Net price field. This price includes the vendor's normal discounts and surcharges only. Cash discounts (for prompt payment) and taxes (e.g. value-added tax) are calculated separately.
You enter the gross price in the Net price field, and maintain the conditions for the item. Then the system automatically replaces the entered gross price with the calculated net price (see Maintaining Conditions).
If you enter the net price for an item for which pricing conditions have been maintained, the system always replaces the price you enter with the calculated net price.
A warning message draws your attention to this fact, so that you can correct the price with which the system overwrote your input if necessary.
Order Price Unit (of Measure)
If the quotation price is based on a different unit of measure than the one you normally use (that is, the order unit), enter the order price unit next to the net price in the OPUn field on the item overview screen. On the item detail screen, enter the factor for converting the order unit into the order price unit (if this has not already been defined in the system).
If the order price unit is "liter", but your order unit is "barrel", enter liter as the order price unit and specify the conversion factor 4:1 (assuming that one barrel contains 4 liters).
For further details on units of measure, refer to the section Units of Measure in Purchase Orders.
Entering Taxes
Enter the code for any relevant taxes (for example, value-added tax - VAT) in the Tax code field. If a purchase order is created by referencing an RFQ, this code facilitates the determination of the tax amount when the invoice is entered in the system.
Creating an Info Record
You should create an info record for quotations that you decide to accept. (Particularly if you intend to order from the vendor concerned more than once.) If an info record is available, the conditions from the quotation are automatically suggested when a purchase order is created.
If the quotation is to be stored in a purchasing info record, fill the InfoUpdate field on the item detail screen.
And ME49 - Price Comparison of Quotations
Procedure
Choose RFQ/quotation ® Quotation ® Price comparison list.
The selection screen for the price comparison list appears.
Enter the selection criteria for the quotations that are to be compared.
You can enter either a range of quotation numbers or, by entering the collective number, select all quotations belonging to a certain competitive bidding process. It is also possible to select by vendor number and by material number. You must specify either a range of quotation numbers or the collective number.
Choose the comparison values to be used.
Reference quotation
You can compare the quotations within the list with a sample quotation. The system displays the percentage deviation between each quotation in the list and the sample quotation.
Mean/minimum value quotation
The price comparison list can also display a "fictitious" quotation reflecting the average or minimum value of all quotations. Select either the Mean or Minimum value quotation field to choose the type of fictitious quotation.
Percentage basis
The price comparison list displays the percentage of each item in relation to the maximum, minimum, or average price. To determine the display type, enter one of the following:
u2013 + Highest value for each item is the 100% value
u2013 - Lowest value for each item is the 100% value
u2013 "_" Mean value for each item is the 100% value
Price computations
Select the appropriate field to specify which of the following should be taken into account in determining the comparison price:
u2013 Cash discount
u2013 Delivery costs
u2013 Effective price
Choose Program ® Execute.
The price comparison list is generated.
The price comparison list displays the price per item in the base unit stored in the material master record.
Further Information
From the price comparison list, you can do the following:
· Display additional information about the material master record for a particular material
· Display additional information on the quotations in the price comparison
· Display a certain quotation
· Display a vendor master record
· Invoke vendor evaluation functions
If you position the cursor on
- A vendor, only the latteru2019s evaluation is displayed (in relation to the materials he is able to supply).
- A material, the system generates a ranking list of all vendors that have submitted a quotation.
- T he quotation data (e.g. price or rank), the system will carry out a comparison of evaluations.
Saving the Market Price
The market price is the basis for appraising the vendor's price level for a material and is used for vendor evaluation purposes. A market price can apply to a material or a material group.
You can store a price as the market price from within the price comparison list. Position the cursor on the desired price and choose Edit ® Save market price.

Proforma with reference to inquiry

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