Purchase order item - link to document

Hello!
As you know it is possible to link a SAP document to every position of a purchase order.
My problem is that I want to fill this fields automatically with the data of the material master data (additional data) when the PO is created. Do you have any idea of how I can manage this?
Is there any user exit I could use?
Kind regards,
Barbara

Hi Diwakar,
I'd like to link the documents of a material.
You can find the fields in the material master data under additional data.
Register sheet document data.
Type
Document
Version
Kind regards,
Barbara

Similar Messages

  • Purchase Order Items open vs ME2M discrepancy

    First posting so if this is not the right section please move this topic.  Was the closest I could come to correct forum placement.
    Hello all,  I am in the process of setting up BPM to monitor u201CN* of Purchase Order Items openu201D from various plant locations and I am noticing the number BPM gives is different than what the system you give if I used ME2M.
    For example:  I am setting up BPM to monitor Number of Purchase Order Items Open for plant location 2102.  The set up is scarce and I only have a few fields filled out in the set-up:
    -Document Type u2013 Single Value u2013 NB, UB, FO, ZPC, ZGR
    -Plant (Item) u2013 2102
    -Doc. Category u2013 F (Purchase Order)
    -All of fields are left blank
    When this runs I will get an example of 1487 (it changes on an hourly basis so I canu2019t give a static value).
    When I try to verify this number using ME2M I get a value of 1237.  A difference of 250.
    The configuration I am using for ME2M is as follows:
    -Plant u2013 2102
    -Scope of List u2013 ALLES
    -Selection Parameters u2013 WE101
    -Document Type - NB, UB, FO, ZPC, ZGR
    -All other fields at left blank
    Any reason for this discrepancy?  The closest I can guess is SAP is pulling in some additional information OR my configuration is incorrect.  Anybody run into this issue that has some tips?
    Thank you
    -nic

    I know that ME2M has nothing to due to with BPM.
    I am confused as to why when I set up BPM, in Solution Manager, to monitor Purchase Orders that are open I am getting a different number than when I use the transaction ME2M in SAP ECC.
    For example:
    When the process runs in Solution Manager I get back 1425 open POs
    When I go into SAP ECC and use the transaction ME2M it will only pull up 1175 open POs
    Somewhere along the lines I am missing or adding 250 POs.  The current setup (listed above; not sure if BPM is configured the same for everyone) is listed above.
    I have tried various set-up options in both BPM Solution Manager and SAP ECC (ME2M) but can't seem to find where these additional numbers are coming from.
    Thank you
    -nic

  • Standard program for unbilled  sales orders and purchase order items

    Can anyone advice,  is there any standard program which gives the unbilled sales order and purchase order items.

    Hi,
    Use the T.Code VA05/VA05n for list of all the sales order s which are open.
    Take T.Code:VA05N
    Select the option "Open Sales Orders".
    Execute.
    It will give you all the orders which are open.
    The standard program for this is:"SD_SALES_ORDERS_VIEW".
    The same you can also get by using the T.Code VF04.
    In this if your scenario is "Order related",then select the option "Order related".
    Else if it is "Delivery related",then select "Delivery-related".
    Execute.
    The standatd program for this is:"SDBILLDL".
    T.Code:VF05/VF05n is for list of billing documents.
    Regards,
    Krishna.
    Note:Pls search the forum.

  • How can I terminate the purchase order item?

    Dear all,
    I have created and released a purchase order, which had two items. like following
    Item Material no qty delivery date
    10 Material-A 1000 pcs 12-25-2008
    20 Material-B 300 pcs 12-28-2008
    This purchase order has been released. And the vendor production order had been released and producted too. Item 10 has been producted and deliveried 300 pcs to our company. Now the purchase department asked to terminate the item 10. They didn't want the 700 pcs left.
    So we have to cancel the purchase order item 10. But we couldn't terminate this item.
    How can I do? Please tell me how to do step by step.
    Thank you very much!
    Paul.

    Dear,
    You can't delete purchase order at header level.
    You have to deleter purchase order line item wise.
    You can do it with ME22N t-code.
    Enter t-code ME22N, Select all line item of purchase order and click on delete indicator.
    Otherwise click on Delivery complete indicator of purchase order.
    You can also delete purchase order line item wise with MASS t-code.
    Enter t-code MASS, Select object BUS2012, Go in Field tab and select field MASSEKKO-LOEKZ and click on execute button.
    Then enter your purchase order documents number and enter indicator for deletion as X.
    Regards,
    Sri

  • Issue at Purchase order Item Text Transferring

    Hello,
    I have an issue with Purchase order Item text transferring from SAP R/3 to EDI.
    Here I am using Function Module - IDOC_OUTPUT_ORDERS.
    within the function module i have user exit to populate this.
    User Exit Name : EXIT_SAPLEINM_002
    Include name : ZXM06U02
    I need to populate data manually ( Hardcode ) for E1EDPT1 is 'LINK'.
                                                     and    E1EDPT2 is " some text".
    When I write the code at user exit ,it is populating so many time Link Field.
    However i need to get only one time for each Item of Purchase order.
    and also I have one more question as per SAP Standard Purchase order each item has :
    1. Item text
    2. Info record PO Text
    3. Material PO Text
    4. Delivery Text
    5. Info Record Note
    when Create PO and it created Idoc ,even when i fill all the text ,when i see data at WE02 ,it has only few text not all.
    Please give me advice ,how should i follow.
    Thanks
    Seshu
    Issue at Purchase order Item Text Transferring

    Hi,
    Do this check before adding the text..
    IF INT_EDIDD-SEGNAM = 'E1EDPT1'.
    add the text..
    ENDIF.
    Thanks,
    Naren

  • Tolerance table BBP_PDTOL - Purchase Order Item relation

    Dear Experts,
    Would anybody be able to describe field relationship between
    Purchase Order Item and tolerance table BBP_PDTOL.
    CRMD_ORDERADM_I-GUID  -   BBP_PDTOL-GUID relation is not work.
    Sincerely yours, Sergey.

    The document header/item relation with a depending object, such as tolerance, is through a third table, CRMD_LINK. So,
    CRMD_ORDERADM_I-GUID <=> CRMD_LINK-GUID_HI
    CRMD_LINK-GUID_SET <=> BBP_PDTOL-SET_GUID

  • Purchase Order item customer fields

    I have the following scenario:
    - I need to save some customer fields in Purchase Order item, when it is generated through the Shopping Cart (EBP).
    - When EBP will generate a PO in backend (R/3), it calls B470_PO_CREATE function module and inside it calls BAPI_PO_CREATE1 in R/3. This call does not use extensionin parameter.
    - I have all the values in PO_ITEMS parameters. (an append structure in bapi_mepoitem).
    - Trying to solve this, I think I have to use EXIT_SAPL2012_001 to create the extensionin parameter.
    - Anyone else has this problem?
    - How can I create the extensionin parameter? Is it only necessary to add 'BAPI_TE_MEPOITEM' and 'BAPI_TE_MEPOITEMX'?
    - Do you have an example?
    Thank you!

    Hi
    You have to extend CI_EKPODBX with the same fieldnames with type BAPIUPDATE (in SE11), and then while passing the EXTENSIONIN to the bapi, you have to flag those. Like the following:
    DATA: wa_extensionin TYPE BAPIPAREX,
    wa_BAPIPAREX TYPE BAPIPAREX,
    wa_BAPI_TE_MEPOITEM TYPE BAPI_TE_MEPOITEM,
    wa_BAPI_TE_MEPOITEMX TYPE BAPI_TE_MEPOITEMX.
    wa_BAPI_TE_MEPOITEM-po_item = <PO Line No.>.
    wa_BAPI_TE_MEPOITEM-ZZZ_FIELD1 = <z-field value>.
    wa_BAPIPAREX-STRUCTURE = 'BAPI_TE_MEPOITEM'.
    wa_BAPIPAREX-VALUEPART1 = wa_BAPI_TE_MEPOITEM.
    APPEND wa_BAPIPAREX TO extensionin.
    wa_BAPI_TE_MEPOITEMX-po_item = <PO Line No.>.
    wa_BAPI_TE_MEPOITEMX-ZZZ_FIELD1 = 'X'.
    wa_BAPIPAREX-STRUCTURE = 'BAPI_TE_MEPOITEMX'.
    wa_BAPIPAREX-VALUEPART1 = wa_BAPI_TE_MEPOITEMX.
    APPEND wa_BAPIPAREX TO extensionin.
    This will work. Please let me know if it does not.
    See related links ->
    Re: BAPI_PO_CREATE1 and EXTENSIONIN structure
    Re: Passing custom fields to BAPI
    Problem in populating userfields in PO using BAPI_PO_CREATE1
    Re: BAPI_PO_CHANGE
    Yann i need ur help..
    Re: Custom field values are not being transfered to the backend system
    Problem in populating userfields in PO using BAPI_PO_CREATE1
    Re: Implement ME_PROCESS_PO_CUST-Urgently!
    Re: Purchase Order (BAPI_PO_CREATE! --> EXTENSIONIN)
    Re: How to use BAPI extensions?
    Re: BAPI_PO_CREATE1 user fields not saving on EKPO
    BAPI_PO_CREATE1 - EXIT_SAPL2012_001
    Do let me know.
    Regards
    - Atul

  • Purchase orders item texts incorrect display

    Hi everyone,
    i am having a bit of a hard time solving an incorrect display of purchase orders item texts.
    For an unknown reason, i can't manage to modify the item's text of a purchase order, it's as it has been set on "display".
    I checked AKTH, ME21,ME21N and PT0F( the item i use) on spro :
    Materials Management=>Purchasing =>Purchase Order= > Define Screen Layout at Document Level =>  Reference data item for the texts and it's always set on Optionnal Entry.
    I even tried to set them on Requested Entry but i didn't manage to get the text-item field modified.
    Any kind of help would be appreciated.
    Thanks.
    Siidou

    Yes i did, thanks.
    I found the answer: when the item-text is set on Requested Entry, sap considers it as if it was set on dispalay.
    I set the item text in AKTH, ME21,ME21N and PT0F on OPptional entry and i can modify it again.

  • "Purchase Order item 00010 still contains faulty account assignment items"

    Dear Gurus,
    Good Morning and have a nice week ahead. One of our users encountered the following error in SRM(front end) when try to approve the shopping cart.
    "MEPO 046 : Purchase Order item 00010 still contains faulty account assignment items"
    As per my investigation, this specific error appears when shopping cart is created for a particular cost center only. when i ordered the similar material for different cost center, I did not encounter this error.
    Your valuable inputs pls. Any OSS messages???
    Pls help..
    Best Regards
    Thamarai Kannan MK

    Hi
    <u><b>See these SAP OSS Notes which will definitely help -></b></u>
    Which SRM version are you using ?
    <b>Note 990946 - BBPSC01: Accounting error during PO creation</b>
    <u>Related Notes</u>
    Note 1000184 - Account assignment error when document transfer to back end
    Do let me know.
    Regards
    - Atul

  • Purchase order item 00001 still contains faulty ac count assignments

    Hello guys,
    I have an issue with PO not being processed to SAP: it get on status, held, error in process. In SRM portal I get the message "Purchase order item 00001 still contains faulty ac count assignments".
    I have checked the Purchase Order status in SAP SRM using the transaction BBP_PD and I got the status I1132 "Transfer failed (E.Sys.)".
    Is there a way to reprocess the order and release the status to "Ordered"?
    Please describe me the process in detail
    Thank you,
    Sarah

    Hi,
    First please check whether the Account assignment is allowed in the backend.
    1.     Copy the GL account from the SC --> Go to backend system --> Go to FS03 transaction --> Paste the GL account and respective company code --> Go to tab Create/bank/interst --> Click on Field status group --> Check for Addtional account assignments --> Check whether this GL account is allowed to post for the account assignment enter in the Shopping cart.
    If not allowed. Change the GL account in the SC and Retransfer the SC.
    You can resubmit or retransfer using following FM or Report -
    1.     BBP_PD_SC_RESUBMIT --> FM
    2.     This is the new report BBP_SC_AUTO_RETRANSFER to change the status from
    3.      Go to the portal --> SC monitoring --> Click on Create Follow on document or RZ20
    Thanks.
    From RBEI,
    Snehal

  • MR11- Purchase order items not balanced. Material price will be negative

    Hi all,
    Currently i have PO with stock items with document date on Aug with qty of 5 and good receipt  with qty of 5 on the same month as well. After that when it performs MR11- account maintenance i encounter the error above.
    It has performed good issue to production and now left 5 qty.
    Initially i thought because the stock value cannot absorb the material price, but i have done the same simulation on QAS. it seem to working fine.
    Can you assist me on this.

    Hi Jurgen,
    Actually i have found the Snote related to this issue. It has solved the issue for me.
    To clear the purchase order items, proceed as follows:
    1. Execute transaction MR11 "Maintain GR/IR Clearing Account" with the
    relevant selection parameters. Select all proposed account maintenance
    document items whose cumulated difference value of a material is less
    than the current stock value (SALK3) of the same material.
    Post this account maintenance document.
    2. Execute transaction MR11 "Maintain GR/IR Clearing Account" with the
    above selection parameters again. Select a proposed account
    maintenance document item whose difference value is greater than the
    current stock value (SALK3) of the same material. Post this
    account maintenance document. Post the portion of the current stock
    value to the stock account (BSX). The rest is distributed to the price
    difference account (PRD). Now the current stock value (SALK3) of the
    material is 0.
    3. Execute transaction MR11 "Maintain GR/IR Clearing Account" with the
    above selection parameters again. Now you can post all remaining
    proposed account maintenance document items for this material.
    Note 1305016 corrects the symptom described.
    SNote 1305016 - MR11_Negative stock value for value-only article II
    SNote 983769 - MR11_CKMLGRIR 023 for GR-based IV & matl moving avg. price
    Thank again for your assistant.

  • No active purchase order item for shipment cost

    Hi,
         When I'm entering a shipment cost document for a shipment using Vi01, I'm getting an information like "No active purchase order item for shipment cost", When I check in the service procurement tab there is no purchasing document and entry sheet found.
    Please let me know what is causing the problem and what needs to be done to resolve this
    Regards,
    Ashwin

    Hi,
    Does your shipment document contains any stage?This problem might be because of this reason.
    Regards,
    Sumit

  • In MR11 - u201CNo (suitable) purchase order/item found     u201C.

    Hi Friends,
    We are having issue with MR11 in 4.6 B. While doing MR11 for a PO where Delivery costs have not been balanced, we are getting message u201CNo (suitable) purchase order/item found     u201C.
    In the research, we found that in 4.6 B, MR11 is using program SAPMM08K, where as in ECC 6.00, it is using program SAPRCKM_MR11.
    Initial fetch from PO history table :
    4.6 B -> In 4.6 B we are using EKBI view (Join via EKKO / EKPO / EKBE for MR11) to fetch the PO history table. (It is not considering EKBZ table for delivery cost records)
    Program is checking the Quantity of EKBI, if there is no difference in quantity then it is coming out of loop and showing message
    No (suitable) purchase order/item found
        Message no. M8 401
    3CAUSE&
        No purchase order exists which corresponds to your entry for a quantity
        difference posting.
    ECC 6 -> In ECC 6.00 we are using view V_CKMLGRIR (DB View: Selection for MR11 Clearing GR/IR Clearing Account Table u2013 EKKO, EKPO and EKBE)
    Here also program is checking the Quantity in the View, if there is no difference in quantity then it is going for another fetch (which is missing in 4.6 B).
    In the another fetch, it is checking View V_CKMLGRIR_FR (DB View: Selection for MR11 Clearing Freight Clearing Accnt Table u2013 EKKO, EKPO and EKBZ)
    I've searched sap notes but couldn't find much help. I've tried different search criteria but no luck. Could anyone able to help me?
    Thanks,
    Ramesh S

    HI
    MR11 will show only the blocked invoices due to quantity/price difference.
    First of all please check your invoice (MIRO of your required PO) that it is blocked for invoice verification or not .(Please note block for payment is not relevant for MR11).
    Further please check if you have mainatined any tolerance in GRN (MIGO) for under or over delivery , so it is not escaping the PO due to under/over tolerance limit.
    Cheers
    Mukta

  • Excise Invoice Number through Purchase Order no. or Material Document no.

    Hi,
    Is there any report through which I can find Excise Invoice Number (J1IEX) with the help of either Purchase Order no. or Material Document no.?
    Can anyone provide some idea in this regard?
    Thanks in advance

    Using transaction code J1I7,You canfind excise invoice no in report,with purchase order no. or Material document no. as inputs.

  • Free Item in Purchase Order Item

    Hello All,
    I would like to ask where in table level can I identify Purchase Orders which have "Free Item".  Because on the screen field i saw from the technical definition that the "Free Item" is of field MEPO1211-UMSON, but when I go to EKPO I cannot find the corresponding field.
    I have this idea but I don't know if it is right or not, in case I uncheck the "Invoice Receipt" in the Purchase Order Item details, the "Free Item" check box appears.  So I am thinking is all Purchase Order Items which have "Invoice Receipt" (EKPO-REPOS) uncheck considered as a "Free Item".
    Thanks.

    Hi,
    When we are talking about Free Items, in SAP terms, it means that we would not have any conditions/Gross/Net Price.
    Also, Invoice Receipt will be unchecked because for free items, there would not be any invoice right?
    So we can conclude that, once Invoice Receipt is unchecked + Free items is checked, this particular line item will be received as free goods.
    Note that if the material is valuated, it will affect your MAP (moving average price).

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