Purchase Order Tracking in SUS

Dear Expert,
We have set up Extended Classic Scenario(SRM-XI-SUS) inwhich SRM and SUS have on same SRM Server 7.0 but with differenct clients.
SRM, XI and SUS have been configured. Proxy XI ESOA scenario (XML Communication) is being used between SRM and SUS.
PO is created and Ordered properly from SRM.
when i monitored sxmb_moni in SRM, XI and SUS, it is Successfully processed in all three.
But I am not able to see PO in supplier through POrtal. I have also checked PO in BBP_PD in SUS but none shown there.
Kindly please tell how to track PO's in SUS backend.
help me to sort out this issue. will give you points.
Thanks.
Regards,
Pawan Keshwani

Hi,
My issue is resolved. srmsus and srmsus_selfreg SICF services are not set properly in SUS backend. Now PO is getting shown in portal.
Thanks.
Regards,
Pawan Keshwani

Similar Messages

Custom fields to be included in Purchase Order in MM-SUS scenario

Hello,
We need to include some custom fields in Purchase Order, that is transferred from ERP to SUS system. We are in SRM 7.01 and the communication from ERP to SUS happens via PI using the standard PI service.
There is a SAP note 762984 for adding custom fields. Will this be applicable for our case also. Else what will be the standard approach.
thanks
Arindam.

Hi Srikanth,
Through partner dtermination you can get this requirement.
First you assign farwarding agent partner function CR in your sale document Header Partner procedure and item procedure.
Do the farwarding function assignment to delivery partner procedure and billing procedure also.
You create Master data in XK01 transaction with 0005 account group for that forwarding agent.
Now while creating sales order you enter that partner function and number of the farwarding agent(Which you got in XK01) in sales order -->Header >partner function or sales order> item-->partner functions.
System will carry these partner up to billing.
I hope it will help you,
Regards,
Murali.

Purchase order - tracking nos.

Hi All,
In Purch.Order, there is a column for Tracking nos. I want this field to be automatically updated per item in the following scenarios
1.When i convert a p-req to a PO, i want the p-req nos to be automatically entered by the system in this field per item
2. When i create a internal request using ME51N & convert it into a PO using ME21N, i want the tracking nos field to contain the Internal Request nos.
What customizing settings do i need to do in-order to achieve this?
Vivek

Hi,
The PR number is updated in PO at Purchase Requisition No. field when you convert PR into PO. Then why you require this field to be updated in tracking number? I suppose that the tracking number is used to track the POs raised e.g. by User Name, Department Name.
If anyway you want the field to be updated automatically while converting PR to PO, then this is not available in Standard SAP. You will have to do customization by writing programming.
Regards,
Prashant Kolhatkar

Purchasing & Order Tracking for New Independent Requirements

Could anyone tell us how they are currently handling new independent requirements that are not available in the system?
We are looking at a solution for our purchasing organization for engineering demands where a user needs to purchase a part or service which does not exist in SAP. Currently the user is manually procuring the item. We would like to come up with an automated solution so there will be better inventory tracking and reporting.
Part of our problem is that the item does not exist in the material master in SAP hence cannot be purchased through the system. Do we have to insist that all part be loaded into the system, but then this would slow down the up-front buying process thereby affecting engineering design.
Any thoughts/ ideas or best practices would be much appreciated.

Hello Fred,
You can purchase materials and services without master.
- by free text entry
- by select items from OCI enabled supplier catalog
Regards,
Masa

Purchase Order Status not updating in SUS

We are using SRM 4.0 in an extended classis setup and we are currently
have issues with Purchase Orders in the SUS system that are invoiced
and paid in SRM/R3 but in SUS they are still showing "In Process". The
vendor has verified that the Purchase Orders have been paid. My question is now that the PO's have been invoiced and still showing "In Process" in SUS is there any way to=update the status of the PO in SUS so that it displays the correct
status?

Robert,
Have you tried to implement BBP_DOC_SAVE_BADI to recognize the creation of the invoice? This document should have the reference for the PO, if you have this relation then you can update status there, in the badi implementation...
As Ramki says, you should raise an OSS message to ask for an standard way.
BR,
Gerardo.

MM - SUS: transfer text of the purchase order from R/3 to SRM

Dear gurus,
I 'm implementing a scenario of plan driven procurement with R/3, i have a release of SRM SERVER 5.5,R/3 is connected to sus via XI.
ICan you help me to trasfer text from R/3 purchase order item to Sus purchase order item.?
Best regards.
Alessio Pernasetti

Hi
Which SRM version are you using ?
Please specify what is your detailed requirement.
Please try these links ->
Note 761150 MM-SUS: sending texts from SUS (ORDRSP) to R/3-MM
Note 995388 MM-SUS: sending texts from SUS (ORDRSP) to R/3-MM
Note 868192 Consulting solution: SUS-MM (SUS-MMSRV) service procurement
Note 703876 Release note SRM Server 5.0 SP00
Other links ->
Replicating the material master purchase order test from R/3 to SRM
Purchase Order Response in SRM from R/3 through XI
Re: Retrieving data from R/3 into SRM
SRM Purchase Order Response
Re: View "Purchase Order Text" in Material Master
Mapping fields in SRM with R/3
Regards
- Atul

Possible version conflict, sending purchase order to SUS in MM-SUS scenario

We are currently trying to get the MM-SUS scenario working. In this
scenario, we create a purchase order in the ERP/MM system. The
purchase order is then transferred into SUS via XI/PI.
After creating a purchase order in the MM system, the purchase order
reaches the SUS system, but then errors-out in the SUS system upon
posting. The specific error is paraphrased as follows:
No interface action for sender or receiver found (from Trace)
PARSE_APPLICATION_DATA
CX_ST_MATCH_ELEMENT
System expected the element http://sap.com/xi/SAPGlobal20/Global;
PurchaseOrderRequest
We suspect a version conflict. The SUS version is 7.01. The XI/PI
system is version 7.11.
Can you confirm or rule-out a version conflict?
The Integration Builder scenario we are using is Plan
Driven Procurement with Supplier Enablement.
We have tryed many variations in Integration Builder, but all
produce errors in SUS. The test tool in Integration Builder also shows errors
for certain message types. The message type ORDERS.ORDERS02
needed to be added manually, and did not come along with the scenario.
Edited by: Bill Guderian on Mar 19, 2010 4:53 PM

Any clue from here.
Note 936003 - ERS Invoice causes conversion error within SRM
When the SRM system attempts to process an ERS Invoice sent from the MM backend, a PARSE_APPLICATION_DATA CX_ST_DESERIALIZATION_ERROR fault is thrown.
Other terms
CX_ST_DESERIALIZATION_ERROR PARSE_APPLICATION_DATA SUS SRM EBP ERS Invoice XI Exchange Infrastructure Mapping
Reason and Prerequisites
This error will occur when the IDOC does not have a VPREI value; it is the result of an error within the divide logic of the XI mapping operation. This operation is performed within the XI system. A calculation of NETWR/MENGE is performed; however, the result is not properly formatted. As such, 72.30/10 produces a result of 7.2300002. This value is too long for the inbound SRM proxy and hence the error is thrown.
Solution
The solution to this problem is to add a FORMATNUM function within the XI mapping operation. This restricts the result to 2 decimal places, which adheres to the definition of the inbound proxy.
Step by step directions on how one implements the FORMATNUM function are as follows:
1. Log into the XI system with SAPGUI
2. Start the Integration Builder:Design tool (for steps on how to do this, review the steps below):
    a. Run transaction sxmb_ifr
    b. This will cause a browser to come up. Select the Integration Repository link
3. In the left pane, select the Objects tab
4. Navigate to the SAP SRM SERVER ' SAP SRM SERVER 5.0 ' http://sap.com/xi/SRM/SupplierEnablement/Global --> Mapping Objects --> Message Mappings folder
5. Double-click on MM2SUSInvoice
6. The right pane will display the mapping object
7. Select Edit mode
8. In the box that contains the output (Message Type: InvoiceRequest), navigate to InvoiceRequest ' Invoice ' Item ' Price ' NetUnitPrice
9. Double-click on the Amount element and you should see the mapping, represented graphically in the bottom pane
10. In the status line of the graphical editor, select Arithmetic from the list box:
11. To the right of the listbox, scroll until you see the FormatNum function
12. Click on FormatNum, which will cause the function to be added to the graphical editor. You may drag the box as desired
13. Select the connection that binds the if/then/else to the Amount box by grabbing the arrow within the input of the Amount
14. Release the drag of the connection while over the input to the FormatNum box. This will reassign the output of the if/then/else to the input of FormatNum
15. Create a connection between the output of the FormatNum box and the input of the Amount box. You accomplish this by clicking within the output and releasing within the input (respectively).
16. Save the modified mapping object
17. Activate the changes
    a. In the left pane, select the Change Lists tab
    b. Navigate to the Standard Change List entry
    c. Right-click the Standard Change List entry and select Activate
    d. Select only MM2SUSInvoice if more than one item is available, and press the Activate button
18. This will complete the required modification.

Problem with transfering attachment on item of purchase order in Sus

Dear customizer,
I 'm implementing a scenario of plan driven procurement with R/3, i have a release of SRM SERVER 5.5,R/3 is connected to sus via XI.
I'm not able to trasfer attachment and text from R/3 purchase order item to Sus purchase order item.To reach this goal,I have only activate "the service docserver" in Srm,but i can't trasfer my attachment.
Can you help me?
Best regards.
Alessio Pernasetti

Hi
Incase you want to transfer attachements from SRM to R/3, then you try implementing the BADI in SRM side. The BADI which will help in this case is
BBP_CREATE_PO_BACK BADI.
Please read the standard SAP documentation of this BADI using SE18 Transaction, before making any code changes.
Few Important SAP OSS notes to refer in this case ->
Note 989184 - Transferred shopping cart with internal attachments
Note 550071 - FAQ: EBP - Shopping Cart
Note 916347 - Transfer shopping cart with internal attachments
Note 1001130 - FAQ - Attachment questions (Buyside)
Few useful links ->
http://help.sap.com/saphelp_srm50/helpdata/en/49/b32640632cea01e10000000a155106/frameset.htm
Re: Attachments to backend
Re: Document Attachments in Shopping Cart
Re: Attachment in SRM
Re: SRM Documents and Attachments
Re: Limit in Attachments of an item in Shopping Cart
Re: return delivery text from material document is not passed to SUS

Do let me know, incase you face any problems.
Regards
- Atul

EBP-SUS - Purchase Order Response (POR) with attachments

Hi,
I am working on EBP-SUS scenario with EBP in Extended classic scenario.
I have couple of questions regarding Purchase Order Response in SUS with attachments. I appreciate your response to these questions.
1. From SUS, when the Supplier responds to a PO with attachment, does the attachment get copied over to SRM PO?
2. If so, in case of extended classic scenario, does the attachment get sent to MM?
Thanks,
Surendra

Khan,
Thanks for your reply.
So, in case of EBP-SUS scenario, if the supplier sends attachment, the attachment gets copied over to PO when the POResponse is copied over? I tried this scenario and the attachment is appearing on PO Response record. However, does not seem to get copied over to PO when the "Copy" button was pressed. Am I missing any configuration?
Thanks,
Surendra

Number ranges for purchase order in SUS- why?

Dear Gurus,
In SPRO settings, I have seen the option for defining the number range for purchase order in supplier self service system. similarly, there is an option for defining the number range for purchase order response.
Why do we need to define the number range for purchase order and its response in SUS system? In SUS system, the purchasing documents from SRM and MM system create corresponding Sales Order and its follow-on document. So, we need to define the number range for sales order not purchase order.
In spro documents, it says you need to define the number range only if you create purchase order locally in SUS.
What does it mean?
regards,
Ranjan

Hi Ranjan,
Unfortunately in SUS, Sales orders are referred to as Purchase orders only. Hence any PO with a number say 450000000 that comes into SUS will have a corresponding number in SUS as 19000000.
Sam has already explained the PO response part.
Regards,
Nikhil

Purchase Order Request: (Third party -- XI-- SRM)

Hi,
We have the following scenario:
Purchase order is send from our application to XI and then from XI to SRM. This purchase order will have a unique ID (our application assigns the ID). We would like SRM to send back Purchase Order Confirmation, and this PO Confirmation to have a unique PO number generated by SRM as well as its associated request unique ID (the one our application assigned to it).
1. First of all, is this scenario possible?
2. If it is possible, do we have to create our own purchaseOrderRequest_In interface in XI or can we use the standared purchaseOrderRequest_In interface to send the request from XI to SRM?
3. What do we need to do for PurchaseOrderConfirmaton to be sent from SRM to XI?
Any help is greatly appreciated.
Thanks in advance for your help.
Karma

Hi Karma,
This is standard scenario of SRM SUS(Supplier Self Service) .
Where SAP sends Purchase Order to SRM SUS via XI through standard setting .
In this, unique number is assigned in SRM SUS that will be stamped while comming from SRM SUS to SAP Purchase Order's tracking number field .
Only we have to map in standard XI PurchaseOder_In Interface in XI .
Regards,
Sachin S M
Message was edited by:
Sachin S Murab

Tracking of information in a Purchase Order

Hi,
Can anyone explain how to put and track the below mentioned information in a Purchase Order?
ETS (Expected Time of Shipment by Vendor)
ETA (Expected Time of Arrival of goods at Customer location)
Advance Payment made to Vendor
Thanks in advance

You can use confirmation control in PO for tracking
1. OMGZ to Configure Confirmation control.
Here you can specify the order in which you expect confirmations from your vendors.
2. MK02 - to assign Confirmation Control to Vendor in Purchasing View.
3. To view acknowledgments that have been received,
in PO choose Item --> Confirmations --> Overview
To track downpayment - check this out
advance payment against PO

Track documents based on a purchase order

Hi,
One of my customers asked me yesterday if there is a good way to follow the steps from a purchase order to goods reciept and AP invoice? If you have a large purchase order with many items and only a few of them are copied to goods reciept PO at a time, and you have several goods reciepts PO and many invoices. How can one best track all of these documents and get a good overview?
I tried using Drag & Relate, but it's not good enough to get the whole picture. So I would really appreciate if you have some tips, or if there could be a way to create a report for which documents are based on a purchase order.
Best regards,
Lena-Marie

Hello Lena-Marie - welcome to the forum. You might want to start with this and add some more into and/or change the WHERE clause to pull up the information you need. Such as T2.DocNum =
This SQL was restricted to display only some open items...
If you need more help changing this particular SQL, just contact me directly through my business card's alternative...
Regards - Zal
--E-PU Audit Review of Purchase Orders to AP Invoices Workstation Ver 1 ZP 2011 02 14
--DESCRIPTION: SQL shows ONLY those lines from the Purchase Orders or Goods Receipts or AP Invoice that are still open and needing to be worked.
--AUTHOR(s):
--Version 1 Zal Parchem 14 Feb 2011
SELECT
T2.DocNum AS 'Purch Ord',
T2.DocDate AS ' Ord Date',
T1.ShipDate AS 'Expected',
T1.ItemCode AS 'Product',
CASE
WHEN T1.[LineStatus] = 'O' THEN 'Open'
WHEN T1.LineStatus = 'C' THEN 'Closed'
ELSE 'Error'
END AS 'Row Stat',
CASE
WHEN T2.Canceled = 'Y'
THEN 'Yes'
ELSE ' '
END AS 'Cancelled?',
T1.LineNum+1 AS 'Line',
T1.Quantity,
T1.OpenQty AS 'Open Qty',
T4.DocNum AS 'Goods Rcpt',
T4.DocDueDate AS 'Rcpt Date',
CASE
WHEN T3.[LineStatus] = 'O' THEN 'Open'
WHEN T3.LineStatus = 'C' THEN 'Closed'
ELSE ' '
END AS 'Row Stat',
CASE
WHEN T4.Canceled = 'Y'
THEN 'Yes'
ELSE ' '
END AS 'Cancelled?',
T3.LineNum + 1 AS 'Line',
T3.Quantity,
T6.DocNum AS 'Return',
T5.LineNum +1 AS 'Line',
CASE
WHEN T5.[LineStatus] = 'O' THEN 'Open'
WHEN T5.LineStatus = 'C' THEN 'Closed'
ELSE ' '
END AS 'Row Stat',
CASE
WHEN T6.Canceled = 'Y'
THEN 'Yes'
ELSE ' '
END AS 'Cancelled?',
T5.Quantity,
T8.DocNum AS 'AP Invoice',
T7.LineNum + 1 AS 'Line',
T7.Quantity,
T10.DocNum AS 'AP Cred Memo',
T9.LineNum + 1 AS 'Line',
T9.Quantity
FROM POR1 T1
LEFT OUTER JOIN OPOR T2
ON T1.DocEntry = T2.DocEntry
LEFT OUTER JOIN PDN1 T3
ON T2.DocEntry = T3.BaseEntry
AND T1.LineNum = T3.BaseLine
AND T1.ItemCode = T3.ItemCode
LEFT OUTER JOIN OPDN T4
ON T3.DocEntry = T4.DocEntry
LEFT OUTER JOIN RPD1 T5
ON T4.DocEntry = T5.BaseEntry
AND T3.LineNum = T5.BaseLine
AND T3.ItemCode = T5.ItemCode
LEFT OUTER JOIN ORPD T6
ON T5.DocEntry = T6.DocEntry
LEFT OUTER JOIN PCH1 T7
ON T4.DocEntry = T7.BaseEntry
AND T3.LineNum = T7.BaseLine
AND T3.ItemCode = T7.ItemCode
LEFT OUTER JOIN OPCH T8
ON T7.DocEntry = T8.DocEntry
LEFT OUTER JOIN RPC1 T9
ON T8.DocEntry = T9.BaseEntry
AND T7.LineNum = T9.BaseLine
AND T7.ItemCode = T9.ItemCode
LEFT OUTER JOIN ORPC T10
ON T9.DocEntry = T10.DocEntry
WHERE
(T1.LineStatus = 'O' OR T3.LineStatus = 'O' OR T5.LineStatus = 'O')
ORDER BY
T2.DocNum,
T1.LineNum,
T4.DocNum,
T3.LineNum,
T6.DocNum,
T5.LineNum,
T8.DocNum,
T7.LineNum,
T10.DocNum,
T9.LineNum
FOR BROWSE

SUS Purchase Order Confirmation notification (or alert) is possible ?

Hello,
We work on a SRM 5 release with a classic scenario.
We use the EBP-SUS supplier collaboration scenario (clients are different for SRM and SUS).
The purchasing document flow is describe below:
1- SRM Shopping Cart
2- R/3 Purchase Request (then, SRM SC history is updated with the PR number)
3- R/3 Purchase Order (then, an IDoc is sent to XI which generates a XML document sent to EBP-SUS in order to create the corresponding sales order - SRM SC history is updated with the PO number).
4- Then, supplier can confirm or reject the PO received. So, the SUS Purchase Order Confirmation is generated and sent back to R/3 ( via XI)
5- R/3 PO is updated with the posted PO confirmation (you can see the confirmation control key AB in the 'Confirmation' tab of the PO item concerned).
My request is to send a notification to the requester's mail client in order to inform him that supplier confirmed or rejected the PO.
I noticed that notification receivers definition is possible in SPRO, but only for "Process Purchase Order Response". I guess this notification is for BUS2209 (SRM POR) and not for BUS2232 (PO confirmation for SUS).
That's why i cannot use it: can anyone confirm this ?
As alternative, i tried to use alert management in SPRO (in the SUS client) for BUS2232 with sub-category of event SRM_SUS_PO_CONF in ALRTCATDEF transaction for SRM Alerts, but it does not work (even if i schedule report RSALERTPROC ).
Does anyone have a suggestion regarding my customizing ?
Finally, when PO confirmation is posted in R/3 (step 5 seen above), the SRM SC history is not updated with the PO confirmation number: is this the standard way ?
If yes and that the described notification (alert) customizing i indicated above are not possible, does it seem i will have to develop a specific notification process in R/3 when R/3 PO is updated with its PO confirmation coming from SRM-SUS ?
Thank you for your help.
Regards.
Laurent.

Hello Nagarajan,
>
> Looks like your intent is to notify the Shopping Cart requestor about the PO response that happens in the Back end system!
> This looks strange but then it is really required if you have a common buyer in SRM and MM.
>(...)
Requester being the initiator of purchasing document flow, custumer request is to alert him about supplier POR.
If i send my notification from R/3, i will get Requester name at R/3 PO item. Then, by a RFC call to SRM, i will get his data to generate my e-mail.
>
> The following approach can be adopted:
> 1.Purchase Oder Response Message can be pulled out of the XI thro a technical routing into the SRM which will post the Purchase Oder response in the SRM ( SRM PO will be updated)..There could be some issues with the variance POR and the status of the POR but that can be handled..
>(...)
I cannot do this: PO does not exist in SRM as we are in classic scenario.
>
> I am unsure of the Alert Management.. but I heard there should be a way for that also..
> (...)
I carry on checking this solution
>
> You can raise an OSS Message for the same pls.
>(...)
Don't have time for this and SAP will answer that this is consulting and not support
I will also verify if i can find a BAdI dedicated to SUS Purchase Order Response and use it to generate my e-mail from SUS client (or maybe some enhancements).
Regards.
Laurent.

SUS Invoice against Purchase Order

Hi Experts,
How to create one SUS Invoice for one whole purchase order directly?
Let us say – there are two line items in a purchase order. In SAP a GR is created for the material & a Confirmation is created from SUS and released
in ECC. Supplier wants to create only one invoice for the whole of this purchase order.
When Supplier open the “Create Invoice”, he has an option to create Invoice “For a purchase order” which lists the Purchase Order (which has GR and SES created) but when “Create Invoice” button is clicked– SUS shows a success message that “No suitable or open items found”?
Any idea on what is wrong?
Thanks

SAP confirmed via a OSS Incident - this is not possible in the 702 SUS.

Purchase Order Tracking in SUS

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