Question on AR Invoice

I understand that when a sales order is interfaced to AR ,it puts data into
RA_INTERFACE_LINES_ALL and RA_DISTRIBUTIONS_ALL table.
When Invoice Import Program is run it puts the data into
RA_CUST_TRX_GL_DIST_ALL with all the DR/CR amounts.
Can anybody educate me how Invoice Import Program identifies in which CODE_COMINATION_ID should get populated for all those DR/CR amounts.
Thanks in advance

Depending on how you have AutoAccounting setup (from AR: Setup > Transactions > AutoAccounting), you do not need any GL information populated in the AR interface table, as the accounting could default based on any combination of (as you have it setup) the item assigned to the line, the transaction type associated wtih the transaction, tax details, hard coded segment values, etc.
However, if GL accounting is populated in the interface table, it is my understanding that it will override any default accounting setup in AutoAccounting.

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Question related to Invoice Reversals

Hello,
In Oracle payables, I have a few questions regarding Invoice reversals..
1) When can an Invoice reversal be done?
The reason am asking this question is --
I found on Oracle site how to do an Invoice Reversal. Adjusting Invoice Distributions (Oracle Payables Help)..
When I queried for an already existing invoice, go to the distributions window, I dont see the "Reverse 1" button.
But, when we create a new invoice and then click on the distrubtions window, I was able to see the "Reverse 1" button, fill out the required fields, and save, then I was able to do the Invoice Reversal. Does that mean that only new invoices can be reversed? and old or already existing invoices cannot be reversed?
2) My second question is - I created an invoice for 100 dollars. Saved it. Went to the Distributions window. Filled out the requried fields in the distribution line. I created one distribution line for 40 dollars and other distribution line for 60 dollars. I reversed the second line that is of 60 dollars. It created a third line in the distributions window with an amount of -60 dollars. But still, when i query the invoice, it still shows 100 dollars. Shouldnt the invoice be 100-60 = 40 dollars, since i reversed a line of 60 dollars.
I wanted to show it pictorially but the "Insert Image" button is not working on this site.
Any help is appreciated. Thank you in advance.

Hi,
For the 1st question....
Once you validate the invoice that reversal option will be get unavailable. Which means whether you process create accounting program or not once you validate the invoice that Reversal button will not be activated.
But any time you can cancel the Invoice you created. It will create the following double entries in the time you processing create accounting program.
Dr - AP Liability Account
Cr - The relevant Account you entered in the lines or in distributions
This is the reversal entry for the Invoice which you have been created previously. But if you have make the payment for this invoice you will have to void the payment and cancel the invoice.
For the 2nd question
Yes though you reverse one line it will not be changed the line total or the invoice header amount in the invoice workbench. But in the distributions window under the distribution total it will show the net total of distributions you have entered. In the distributions window that line total and distribution total should be tally to approve the invoice. Otherwise it will create a system hold and you can be view that in "Hold" tab in invoice workbench. Then you have to tally the line total and distribution total to approve that invoice.
Hope this clarifies your concern.
Thanks / Lathika

I have a question about my invoice. No Chance.

I have a billing enquiry but I keep getting sent in circles (landing on the same pages over and over again) when I go through the customer "support" system on the site. For my question is says "Contact Customer Support" however there is apparently no way to do this. Someone prove me wrong.
And Adobe: You may not care about my invoice but actually I do.

Hello Beverly,
Thanks for your reply.
My billing adress for my monthly cloud payments is incorrect.
I changed it long before the most current invoice but only the name was changed and not the adress on the new invoice. I think there was some difficulty because 1) my account is in German and I sometimes make mistakes due to the language not being my mother tongue and 2) there was some sort of data missingwhile changing my info and the page was reloaded several times erasing my settings and I think the box regarding the mailing address vs. the billing address was inadvertently checked.
At any rate, I really need the current bill to reflect the proper address. (the German tax people kinda take this serious ; )
How do I go about this issue?
Thank you for your help.

ITALY Localization Question - FI - AR - Invoice Numbering / ODN

We're rolling out ECC 5.0 in Italy, US-based central instance.
We will have Customer Invoices coming from SD, and Customer invoices entered directly in FI-AR (FB70).
Can the invoices coming from the 2 sources (SD and FI) follow the same invoice number sequence, using the ODN functionality (document classes and types)?

Hello All,
Am facing an issue when implementing the ODN solution for Italy. I cannot replicate the ODN in field BKPF-XBLNR_ALT when posting Invoice via MIRO.
1. I have Defined a Document Class per VAT Book
2. I have Assign a Document Class to Document Types (in my example Document Type "RE" to Document class "43". And select "Generate Official Document Number, with date control".
3. I have mantained Number ranges
4. I have Assign the Number ranges to Document Class.
5. In order to transfer the ODN from Billing docs to Accounting docs I have entered the Document Type "RV" at Billing Document Type level.
It all works as expected except for the Accounting documents coming from Logistic Invoice verification - MIRO transaction. Document Type "RE" is used for posting but my field BKPF-XBLNR on Accounting document remains blank.
Is there any additional step am missing?
Thanks in advance.
Regards,

Questions about deliveries, invoices and returns.

Hi everybody,
PLease take a look at the following scenario:
I created a Sales Order for a customer, then I created a delivery for this order, posted PGI and created the invoice too. When we arrive to customer, he does not want for example the entire quantity of a delivery item (for example the item 10 of the delivery has quantity 10 and the customer only wants 5). How do I have to handle this situation? Taking in account that the price in the invoice depends on the quantity of the line item (if he buys 10 units, the unit price is $10, but if he buys less than 10, the unit price is for example $11).
Thanks and Regards,

how should I manage the situation if I did not
do PGI and Invoice neither?
Without any documents, how you have despatched the material ?? Suitable suggestion can be given only based on this.
thanks
G. Lakshmipathi

Newbie functional question on MM Invoice Verification

Dear forumers,
How can I check for a completed status of an invoice verification in the SAP MM module?
I was told that this can be checked from the RBKP-RBSTAT field. Is it also right to say that RBSTAT = 'B' to indicate that the invoice verification is completed? Are there any other further checks required too? Would need more confirmation on this.
Appreciate any help at all. Thanks.

Charlie,
Thanks for your input here.
Well, the requirements are looking more specifically into whether a purchase order's status is overdue, or not yet due, etc. And according to the requirements too, such PO status is determined by checking on the Goods Receipt and Invoice Verification statuses as well.
So, to check for completed Goods Receipt, I used this condition: EKPO-WEPOS = u2018Xu2019. And to check for incomplete Goods Receipt, I used this condition: EKPO-WEPOS = u2018 '.
To check for incomplete Invoice Verification, I think I can use this condition: RBKP-RBSTAT = u2018B'. And to check the incomplete Invoice Verification, I think I can use this condition: RBKP-RBSTAT not equals to u2018B'.
Could you please help to verify this for me? Or do I need to use other fields to check on this condition as well, i.e. EKPO-ELIKZ or EKPO-REPOS?

Question on AP Invoice

Hi expert,
OPCH table has a cancelled column, I assumed that AP invoice can be cancelled, am I correct?
Can you please help me how to cancel AP invoice?
Thanks,
Arlmi2000

Hi Arlmi......
No AP Invoice Can not be cancelled.
If you see each and every form structure of marketing docs in SAP is same. So their Database field also same.
So Cancelled Option is applicable for Orders and not for Accounting marketing docs.
Else it would be difficult to get the documents copy to the target docs and get the internal keys matched.
If you want to cancel AP Invoice AP Credit memo is given.......
Regards,
Rahul

Basic Invoicing Question

Hello SD Gurus,
I have a basic question about customer invoice. I have been in sales for about five years but new to SAP. I was reading through some documentation on how to post invoices. But the way I have always seen it done in an organization is employees place orders. then the order ships, and its invoiced automatically. invoice is never manually entered, order is! Any insight would be appreciated?

Hi Zack,
your understanding is correct.The cycle starts from an order/contract placed by customer to sales executive.Once order is being captured all the organization validations (which are customized in SAP basis the organization requirements) comes in to force and a valid order can only be saved.
Saving an order is kind of acceptance as well as a trigger point for inventory planning (if ATP check is activated).The order includes following basic paarmeters:
1.Who is customer and where to ship
2.Which material is being demanded and its availbility on desired delivery date
3.Statutory Taxation & other commercial/excise taxes applicable.
4. Collection and realization period
Once order is completed , the organization plans to ship the material and than comes in picture the inventory availabilty (physical) and logistics arrangement planning.
The invoice is raised one consignment is ready for despatch for all practical purpose as if material taxable you can not issue it to customer without a valid tax/retail invoice.
The Invoice generation also triggers the accouting entry basis which collection activity is done.
Hope I,m able to clarify the SAP step linkage to practical scenrio.
Regards
Sanjay

Excise Invoice being created before standard Invoice is created

Hi
I create a sales order. With reference to the sales order I create a delivery.
With reference to the delivery, in VF02, if I try to create an Invoice, I get the following message - Excise Invoice created for the Invoice 597500041.
I need the standard invoice to be created first and using the Tcode Ji11n I should create the Excise Invoice.
But instead I get the above message.
What settings should I check and correct.

Dear Vaideeson Marap...
As per my understanding of your question
If excise invoice is being created automatically the movement you create the commercial invoice in (vf01) ,you need to remove the check box in "excise invoice during billing " respective excise group.
Please check and revert
Thanks&Regards
Raghu.k

Vendor Invoice Issue

Dear Experts,
In a PO a down Payment request of 10,00,000/- was created to a vendor, there are 3 invoices for that vendor. Now my question for each Invoice while Passing (MIRO) 3,33,333/- should be deducted from the Bill amount.
Please advice is there any way to do so.
Thanks in advance,
Regards,
Srinivas Pavan.

Hi
Generally you need to book a down payment request and than convert the same into a down payment using F110. You would than capture the invoice using MIRO or FB60 and clear the down payment against the invoice. If however, you have activated the business function LOG_MMFI_P2P, than you can clear the down payment against invoice in the t code MIRO itself. Please note that you still need to book the invoice and system will generate a downpayment clearing document. The only saving you get is that you do not need to seperately clear down payment against an LIV if you activate the business function.
Thanks & Regards
Sanil Bhandari

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EDI Invoice printing

Hey all you Oracle experts,
Hopefully simple question here surrounding Invoice printing and EDI.
In our current setup we print most of our invoices on a daily basis, and the image generated through BI publisher gets archived successfully.
We have recently been required to enable EDI transmission for a subset of invoices.
Well what is happening is when the EDI submission is completed, the program is updating the transaction print pending flag to 'N' (and possibly other flags not yet identified).
So our print of the transaction is failing.
We need to submit the transaction for EDI and continue printing as normal on the transactions.
Any suggestions on how to setup out of the box and avoiding some custom code?
Oracle Database 10g Enterprise Edition Release 10.2.0.5.0
Thanks,
Hayden

Hi
Assuming it is R12 , it is best for you to compare the two invoices from back end. An EDI Invoice and other one which is successfully printing after completing the invoice manually. That should give you pointer.
Other than that the only thing I can think of is transaction type , check if all the flags for EDI Invoice and normal invoice is same on the AR TT screen.
Thanks

Invoice Downpayment

hi sap gurus,
i have a question regarding downpayment invoice and were still investigating why it happend.
Last year 2010 their was a PO amounting like 125,000. When we checked the PO history tab there are several invoices posted. The intriguing part is when we totalled all the invoices it amounted to 205,000. What could have cause this? why didn't sap block the invoices if already exceeded the amount of PO.
can you please enlighten us.
thanks
J

Hi:
I simply mean to say invoicing and down payments are two different things. You make down payments with reference to PO via F-48 or any other t code. System simply maintain the down payment history in PO. At the time of invoicing against that PO in MIRO system will check the amount paid if any against the vendor and will give you warning message that down payment valuing xxx exist for this vendor but you still can post invoice amount exceeding DP value. It is a normal business scenario, down payments are advances given to vendor whether as security or for as a payment for stock purchases. So invoice can be of greater value than those of down payments. Hope this will clear your issue.
Regards

Against which vendor the excise invoice passed by dealer

Scenario:Vendor A is supplying me the raw material which he has purchased from vendor B ,So the excise invoice Vendor A has paid to Vinst vendor B as he cannot avail the cenvat on them so he passes it to me.
Now my question is Excise invoice given by vendor A has been issued by Vendor B so when i record this excise invoice in my register ..so should it be recorded against ivendor A or Vendor B.
If vendor B should be against whom my excise register should have entry than ..how to do the same?

Dear Prabhjot,
Thnaks for your reply ..I understand that if VEndor B excise invoice has been passed by vendor A than Excise register needs to be updated with Vendor B.
But in 1IEXwhile u capture and post excise invoice system will show the vendor A but in miscellaneous tab u have field call ship-from
in this ship-from we put vendor code as B manually looking at vendor invoice
this is only way to capture vendor provinding excise invoice other than po vendor as i belive but in excise register i still get the vendor A as excise invoice provider.
Kindly let me know how to get vendor B in my excise register.
Regards
Amit

Double invoice entry at the FI Level

Where do I go in the FI level not to allow double invcoice entry.
Thanks
AG

> Csaba Soltesz,
> Could you explain both:
> How do I set up the FI_DUPLICATE_INVOICE_CHECK
> validation and also how to do it for MIRO
> transactions.
> I would appreciate feedback.
> Thanks
> AG
Hi Ana,
sorry for the late reply.
For the FI check, there is no specific setup. Only thing you need is to set the corresponding flag in the vendor master (company code view). Then, if the prerequsites are met (see below), a warning message will appear.
How the check is working in FI? (ie., FB01, FB60 or similar, NOT logistics invoice verification, for LIV, see below):
1. Is this a vendor line (account type K)?
2. Is the flag set in the vendor master?
3. Is the line item sales relevant (based on the posting key, e.g., 31 is sales relevant, 25 is not)
4. Is this a normal document? (not recurring, parked, clearing, sample doc)
5. Do we know the document currency?
6. Do we know the document date?
7. Is the amount in document currency <> 0?
If the answer to all of the above was YES, then the check is carried out. What is actually checked, is table BSIP. Every time when you post a document meeting the above criteria, BSIP will be updated. Next time the BSIP entries are checked.
And here the checking rules:
IF the reference field (BKPF-XBLNR) is filled in, then the message is issued when there is a BSIP record already with the same:
- company code
- vendor number
- document date
- reference
- document date
- D/C indicator
IF the reference field is NOT filled in, in addition to the above, the amount in document currency is also checked in BSIP, so that field must match too in order to get the message.
The message is F5 117 and the type can be changed in customizing (view V_T100C) as usual for customizable messages.
The above list also answers another question in this thread: NO, it is not possible to check it cross company code. I.e. if you have entered an invoice for company code A, then you can enter the very same invoice for company code B, there will be no message at all. You need to create some validations (transaction OB28) to achieve this. The standard check is working within the same company code only, see the list above.
Now, that was the pure FI thing, how about Logistics Invoice verification (MIRO, etc.). Here, you have some more configuration options. The function module called here is MRM_FI_DOCUMENT_CHECK.
The check in Logistics Invoice Verification is carried out only if the below criteria are met:
1. Reference field is filled in (!!!!! extremely important!!!!)
2. This is an invoice (and not a credit memo... see RBKP-XRECH must be X)
3. The vendor number is known
4. The flag is set in the vendor master (company code view).
The check is made against BSIP again, but WHAT exactly is checked, i.e., which fields must match, is customizable. In table T169P, you can tell the system which fields you want to consider as indicators for a double invoice entry. You can choose from: Reference, Company code, Document date.
Here is part 2 of the answer to the previous question: YES, Logistics Invoice Verification can be set up in a way that invioces are checked cross-company code. If you do NOT mark the field company code, than this field is not checked, and the same invoice cannot be entered for 2 different company codes.
First, the system tries to find a BSIP record with the same values in the fields below:
- Vendor number
- Document currency
- Amount in document currency (this only if Reference is NOT ticked in table T169P)
- Company code (only if ticked in T169P)
- Document date (only if ticked in T169P)
- Reference (only if ticked in T169P)
If there was a BSIP entry found, message M8 108 will appear as a warning. Again, you can change the msg type to error if you like (user-specific).
Also, Logistics Invocie Verification can be a 2-step procedure: first, the invoice creation (entry in table RBKP) and second, the posting of this invoice to Accounting (entry in table BKPF). In most cases, this happens in the very same moment when you press Save in MIRO, but it could be also set up in your company that you do these 2 steps separately.
That's why after the posted invoices (BSIP) were checked, the system tries to check the invoices not yet posted to Accounting (invoice document status is "Not yet posted"). This is to make sure an entered but not yet posted invoice is also checked early enough. Basically the same fields as above are checked, but the message is a different one: M8 642. Default type is warning, changeable to Error if you like.
Hope that helps, points welcome
Csaba

Question on AR Invoice

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