Rebate Acccural Accounts
Dear SAP SD Experts ,
1. In case of Rebate Accurals we have the Account determination as follows.
for Material Rebate: Account key ERB and Accural Key ERU.
In the Account determination What I find is G/L Accounts Have been hit with ERU accural keys
But what Happened to ERB ---there is no posting in G/l Accounts.
Please explain this ?
2.
and Next Question is in VKOA What is the Purpose of the Provisional accounts G/L
What I can see is the G/L Account is debited and Provitional Account Creditted.?
Regards,
A S
Edited by: SAP Consultant on Nov 29, 2008 2:54 PM
Dear SAINATH,
What I can see i will Just Elaborate:
BO02 (Rebate material) Assignment Account Key (ERB) Accural (ERU).
In the T-code: VKOA:
Chart of Acc+ Condi Type+ Custo Acc Grp+ Mat Ac Grp)
+ ERB = 45022800
2nd
Chart of Acc+ Condi Type+ Custo Acc Grp+ Mat Ac Grp)
+ ERU = 14780010 (G/L ) & 14780040 (Prov. G/L)
In VF02 Condition Type BO02 double click
Shows that ERB = 14780010 (G/L )
& ERU = 14780040 (Prov. G/L)
Accounting document : (G/L) Debit and (Prov. G/L) Credit entry
Now My Qyestion is ERB is assigned to different G/L Accounts Why there is no entry in the Accounting document for G/L 45022800.
Please explain
regards,
A S
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Automatic clearing of the rebate accrual accounts fails. The credits are created by the rebate accrual functionality. When the rebate payment is made, it should clear against the accrued items. It does not. This might be due to missing account assignment.
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Can you specify the example with amount?
To me:
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As per my client requirement we need to prepare the below rebate agreement accruals invoice report.
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Proposal:
Setup your rebate condition as amount = 0 and accruals = $
The system will do the accounting movements for the accruals as usual
When doing the final settlement in SD, nothing will be credited to the customer as the rebate condition is zero BUT the accruals will be reversed (as usual when doing the final settlement).
That should work because it is standard SAP logic.
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Are you 100% positive about this legal issue in your business environment?
I did a few rebate projects in FMCG and it is standard practice to send credit memo to the rebate recipient: The Customer (Payer in SAP).
Nobody ever said it was a problem, because practically speaking it is just one more credit note to the same customer that was invoiced beforehand!
Best Regards,
Franck Lumpe
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hii experts,
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Automatic Account Determination
This is perhaps the part that causes the most heartache for the FI Configurer. For some reason, although it is an integration area, the FI team always ends up with responsibility for it. To do a good job you need a reasonable understanding of :
the business processes in the source modules
the FI account postings that they should be generating (what sort of account should be debited or credited etc)
the organisation structure and its relationships between the source modules
the reporting requirements that are expected from the General Ledger or Profit Centre Accounting
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Being reactive has the benefit that hopefully each side (eg: MM and FI) can develop an understanding of what the business transaction is and therefore where it should be posting. Otherwise the MM person may not even be aware that he has generated a certain type of posting ! (You'd be amazed at some of the lack of ownership from a logistics consultant for the financial postings that they generate).
I will be explaining each account determination area simply and clearly with posting examples
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More later - This may take a while to complete........
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Whenever you change the field status settings for an account, ensure that you have verified that any automatic postings will be able to meet the requirements. EG: do not make business area mandatory if your system may make a posting which cannot determine and post the business area.
Consider specifying that accounts that are posted to automatically can only be posted to automatically. This will simplify reconciliation between the source module and the GL account should you need to do this.
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This is known in the IMG as "revenue account determination", but it covers a lot more than that (discounts, taxes etc). This is what determines how the financial impact of your SD Billing document is posted into the FI General Ledger.
The integration is controlled both in SD and in FI.
In SD there is a awesome area of configuration called the pricing procedures. The pricing procedure determines the final price quoted to the customer for a particular product. This could be a complicated calculation taking into account the base price, any special prices or discounts that may apply to that scenario, taxes, freight charges etc. These prices or charges are called 'condition types'. This condition technique is used in a number of areas of SAP.
For now all we need to know is that each condition type is assigned to an account key (or in the case of rebates two account keys). You can assign multiple condition types to the same account key. There are a number of account keys that are pre-defined in the system. For example:
ERF freight revenues
ERL revenues
ERS sales deductions
EVV cash settlement
MWS sales tax
Now we start getting to the integration by mapping the account keys to GL accounts. But it is not as simple as that. It can be as flexible (ie: as complex) as you want. Start off with the most simple approach. Generally if one is using a good sales / revenue reporting tool (eg: CO-PA) then one does not need a lot of flexibility and variety in the GL accounts that are posted to. The level of detail that you need in GL should be determined by your financial statement reporting requirements - you may end up with only one Revenue account - it is a good bet!
So, taking the simple approach we would ignore most of the configuration possibilities : procedures, access sequences, condition tables etc (Yes it is that 'condition technique' kicking in again. Once you have worked through it once in one area and encounter it in another then hopefully you will be comfortable in knowing that most of the standard configuration can be left as is. )
We have to decide which access sequences we want to use (Five access sequences are defined in the standard SAP R/3 System). To keep it simple, let us assume we just use one - for example: the access sequence "chart of accounts/sales org./account keys".
The chart of accounts part is standard in all account determinations, so let us look at the rest. This access sequence allows us to specify different GL accounts for different Sales Organisations.
So if we had a billing document line item where the customer had some special deductions for one of the products he purchased, we could map accounts by Sales Organisation. To make it even simpler a document is within one Sales Organisation so we have an overall mapping as follows:
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1 Sales deduction for being such a nice guy $10 ERS 1000 800010 - Sales deductions for 1000
Sales deduction for special promotion on particular product $15 ERS
Base Revenue $200 ERL 800000 - Revenue for Sales Org 1000
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2 Base Revenue $100 ERL 1000 800000 - Revenue for Sales Org 1000
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So the invoice that the customer gets (and that you can view in SD) will look something like:
Item (Note this is the SD Invoice line item) Amount
Item 1: $175
Item 2: $100
Total owing , 30 days terms etc: $275
The GL document posting that the system will make to FI will look something like this though:
FI Line Item Debit / Credit Account Amount
1 Debit (PK=01) Customer (AR Account) $ 275
2 Credit (PK=50) Revenue (GL Account) -$ 300
3 Debit (PK=40) Sales Deduction (GL Account) $25
Balancing to 0 as all GL documents must....
$0
Note : There is no direct relation between an SD Line item and an FI Line Item - they are different things.
Other considerations:
Remember that if you are using business areas, then depending on your configuration there, the system may create additional FI line items if it needs to post to different business areas. This may be even more of a reason why you do not need additional GL accounts. If your Sales Organisations already map to different business areas, you could use the GL accounts for all Sales Organisations.
Different access sequences will allow a broader variety of GL accounts (for example: by customer account) group. I strongly suggest having a good understanding of the reporting requirements expected to be supported from the General Ledger vs the SIS (Sales Information System) or CO-PA (Profitability Analysis) or (CO-PCA) Profit Centre modules before you create too many GL accounts. At the risk of repeating myself, the SD to FI account determination should only be as detailed as your statutory reporting requirements. The reporting from other tools like Profitability Analysis are so much more flexible and powerful, you may never look at the General Ledger for internal profit reporting again except to do a reconciliation check. -
Rebate Error- Sales Volume not current for agreement.
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You have got this error means some steps are there to be fallowed first please tell me what you have checked by the by please check this link also
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Please advise.
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Dear Guru's
Could anyone explain how the balance sheet account is set to the customers in SD. I was setting up the revenue accounts in VKOA and then I wondered how to assigned the balance sheet accounts. Some details much appreciated.. thanks
Regards,
Jinhello, friend.
actually, the G/L accounts are given to SD by FI. FI configures these accounts. we coordinate with FI with the following account requirements:
1. revenue
2. discounts (customer, material, customer/material, etc.)
3. surcharges (e.g. freight, pallet, etc.)
4. other sales deductions and returns
5. rebate accrual accounts
6. other settlement accounts
7. other reconciliation accounts
we assign these in VKOA. but sometimes, special situations require other assignments (such as recon accounts assignments in billing types).
we also coordinate with FI on account group assignments. for example, you may want revenues from domestic customers posted to account 100101, and international customers to 100102. we do this by defining account assignment groups which are used in VKOA.
hope this helped you.
regards. -
Export Under Rebate Pricing Procedure Configuration
Hi SD professionals,
My Client have practice of export under rebate in which they used to export the goods by utilizing balances available in RG23A/RG23C.
They charge excise with regular excise rates & but this duties are not charged to the customer & charged to rebate receivable account/excise expenses.
FI requirement is accounting entry required is:
Customer account.....Dr. Rs.100
Rebate receivable .....Dr. Rs.10.3
Sales Cr. ........... Cr. Rs.100
Excise Paid/Payable.... Cr. Rs.10.3
Customer account.....Dr. Rs.100
Excise Not Availed Expenses .....Dr. Rs.10.3(Expense Account)
Sales Cr. ........... Cr. Rs.100
Excise Paid/Payable.... Cr. Rs.10.3
The above entries are for billing document & excise invoice would be as per regular practice.
How can we configure this in pricing procedure for export under rebate?
I had tried through statistical condition type but not serving any purpose.
Please suggest config or workarounds.
Regards,
Balaji ParsewarHi Kishan,
For Exports under rebate you do not create a bond since excise will have to be paid and then claimed back. You will have to generate an ARE-1 document, complete the formalities and then claim the refund.
As regards to your query on the pricing procedure, for exports under rebate, the excise and cess should not be statistical in nature, since they need to be paid.
prasanna -
Rebate take on balances to be cleared
When the client went live with SAP, they uploaded the legacy rebate balances. These balances now need to be cleared. What is the correct process to do this?
One option is to do a manual FI journal to reverse the rebate accrual and create a credit memo to post to A/R and Rebate Deduction account.
Hope this helps.
Regards -
Sd/FI integration Please experts
Hi Friends
question related to SD- FI integration.
From SD what is 1) integration with Accouting 2)Revenue recognation
From sales SD two are different things, but from FI point of view lot more.
Very hard to understand from SD , Please any one from FI can guide us ?
Any documentation or functional explonation will help us.
Please help experts.
Thanks
KrisKris,
In SD there is a awesome area of configuration called the pricing procedures. The pricing procedure determines the final price quoted to the customer for a particular product. This could be a complicated calculation taking into account the base price, any special prices or discounts that may apply to that scenario, taxes, freight charges etc. These prices or charges are called 'condition types'. This condition technique is used in a number of areas of SAP.
For now all we need to know is that each condition type is assigned to an account key (or in the case of rebates two account keys). You can assign multiple condition types to the same account key. There are a number of account keys that are pre-defined in the system. For example:
ERF freight revenues
ERL revenues
ERS sales deductions
EVV cash settlement
MWS sales tax
Now we start getting to the integration by mapping the account keys to GL accounts. But it is not as simple as that. It can be as flexible (ie: as complex) as you want. Start off with the most simple approach. Generally if one is using a good sales / revenue reporting tool (eg: CO-PA) then one does not need a lot of flexibility and variety in the GL accounts that are posted to. The level of detail that you need in GL should be determined by your financial statement reporting requirements - you may end up with only one Revenue account - it is a good bet!
Hope this helps you. Let me know if you need aything else.
Rgds
Manish
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