Regarding Employee termination

Question

Hi Friends,
I have a problem regarding employee terminations. Generally how willwe terminate employees? I terminated using actions infotype with the action Teminated.
It worked fine. But when I run payroll for him, it is calculating for the period of termianted month as well. For example I terminated an employee in the motnh of Jul on 15th. When I tried to run payroll, it is running for this period and if I want to run for the next month it is not at all taking that PERNR. So is this the way generally it works?
Would appreciate your help.
Thanks
KM

Answer 1

Dear Kiran,
I suppose this is very much the normal process.
BTW kindly have a look at some SAP provided documentation :-
Making Payments after Termination Use
You can pay your employees by a normal payroll run, by cheque or an off-cycle payroll run.
You can choose to make continuous or one-off payments to employees after they have been terminated, for example, work cover payments to employees permanently disabled due to an accident at work.
This procedure describes how you set up the SAP System to make continuous and one-off payments after termination.
Procedure
Making Continuous Payments after Termination
       1.      Activate and, if necessary, modify the Organizational Assignment (0001), Personal Data (0002), Planned Working Time (0007), Basic Pay (0008), Bank Details (0009) and the Tax Australia (0188) infotypes.
These infotypes are delimited during the termination process.
       2.      To ensure that the payroll driver includes the terminated employees in the payroll run, configure the terminated employees into a separate employee subgroup.
       3.      Enter the continuous payment in either the Recurring Payments/Deductions infotype (0014) or the Additional Payments infotype (0015).
Making One-Off Payments after Termination
       1.      Change either the Basic Pay infotype (0008) or the Additional Payments infotype (0015) to reflect the one-off payment you want to make.
       2.      Perform a retroactive payroll run for the employee.
Processing based on the Payment Method
·        Payment method, Normal
Run regular payroll for the termination period to payout the employee. For retro terminations, run the payroll for the next payroll period (period that occurs after the last payroll period read by the payroll driver) to payout the employee.
·        Payment method, by Cheque
Run regular payroll for the termination period. For retro termination, run payroll for the next payroll period(period after the last exited period). The negative net payment created through the Additional Payments infotype (0015) balances out the net pay generated, thus, generating a zeroing out the net pay. This is because the in payment method By Cheque, a cheque is issued to the employee with the net pay amount generated during the termination process. Therefore, a regular payroll run after termination must not payout the employee again.
·        Payment method, Off-cycle
Run off-cycle payroll as of the off-cycle pay run date and parameters chosen from the termination process. This will payout the net payment amount updated in the off-cycle payment info type. Similar to that of cheque payment, a negative net payment is created through the Additional Payments infotype (0015) so that any regular pay run does not payout the employee.
Hope this helps.
Kindly reward in case useful.
Regards & Thanks,
Darshan Mulmule