Regarding trip expense amount eligibility

hi friends ,
i have a scenario like this when ever an employee is creating trip expense report through TC-TRIP,a check sud be there which will checks his eligibility amount against individual expense type it must come in a message or in a seperate field or directly the eligible amount can come.
how shall i proceed is there badi or user exit is there where i will write my codes.
please help me ........

Go to SE24
Provide Object type as CL_EXITHANDLER
Click on GET_INSTANCE method.
Put Break point at CALL METHOD cl_exithandler=>get_class_name_by_interface
Now go to Trip Transaction then you will able to find set of EXIT names.

Similar Messages

Track Changes in Trip Expense Amount

I have an expense type HOTEL.
Employee creates a travel expense report and puts 1500 for hotel and saves it.
Aprrover gets to see that amount, changes it to 1000, and approves it.
My question is how can I track this that the amount has been changed from 1500 to 1000. In PRTE it shows for AEND one can see who has changed a trip and when. But in BELEG it shows the amount 1000 which is the latest one.
In contrary, all changes in the Advance can be tracked through VSCH, may be because of different line items for each change.
I want to track the change in the amount of HOTEL from 1500 to 1000.
How can I achieve it?

Hello,
This is not possible. As long as the trip is not yet posted you cannot track the receipt amount. Unless when it is already posted by changing the trip you get a new version which you can compare with the old version.
For advance this is difference. The reason is that the advance cannot be change once you have save the trip.
You can create your own Z report to track this down and use a reporting tool to have a statistic.
Regards,
Raynard

Regarding trip amount eligibility

hi friends ,
i have a scenario like this when ever an employee is creating trip expense report through TC-TRIP,a check sud be there which will checks his eligibility amount against individual expense type it must come in a message or in a seperate field directly the eligible amount will come.
how shall i proceed is there badi or user exit is there where i will write my codes.
please help me ........
Edited by: Rajat on May 7, 2009 9:44 AM

Go to SE24
Provide Object type as CL_EXITHANDLER
Click on GET_INSTANCE method.
Put Break point at CALL METHOD cl_exithandler=>get_class_name_by_interface
Now go to Trip Transaction then you will able to find set of EXIT names.

Trip reimbursement amount = 0

Hi All,
Facing an issue wherein, when I enter the mileage details for an employee, for TPV: 07-Canada.. The trip reimbursement amount shows as zero.. In stead it shows the amount as an income related expense... I have checked the customising and it seems ok to me.. Anyone has any idea about this.. How do I get the travel flat rate to show as a reimbursement and not an income related expense?
Pls let me know..
Thanks.
Best regards,
Tanmay Dhingra
+91 8806666606

Hi,
Found the issue.. The issue was that table V_T706B1_A for entry FAK.. where in the correct tax code first needs to be maintained (it was incorrect in my case).. Then in table: V_706B1, for expense type: FAKC, the expense category should be: 'Exprenses for Private car'.. Once this is done, it will resolve the issue..

Basic FICO doubt regarding posting expenses....

Hi,
I am an ABAPer. I have a basic FI doubt. We are using Project system in our company. Now for expenses, the employee enters the data in third party systems. Th third party systems then provide us with the data file which will be posted in SAP.
The business says that if a given expense by an employee, has Project status released, then the amount for that expense should be posted to cost center otherwise the amount for that expense should be posted to the project(WBS).
Now what does business people mean by posting expense amount to cost center or posting expense amount to Project (WBS). Where in FI can I see the option of posting amount to cost center versus posting amount to project ? Is there any transaction we can do that ?
Regards,
Rajesh.

when you post to wbs element it is a cost collector which can be settled later, where as cost center is a department. When you have a project, it has on going expenese instead directly posting to a cost center , you are collecting costs in a wbs element and settling it later to cost center. you can post to the wbs element same way as cost center.

Posting expense amounts to cost center versus Project (WBS)

Hi,
I am an ABAPer. I have a basic FI doubt. We are using Project system in our company. Now for expenses, the employee enters the data in third party systems. Th third party systems then provide us with the data file which will be posted in SAP.
The business says that if a given expense by an employee, has Project status released, then the amount for that expense should be posted to cost center otherwise the amount for that expense should be posted to the project(WBS).
Now what does business people mean by posting expense amount to cost center or posting expense amount to Project (WBS). Where in FI can I see the option of posting amount to cost center versus posting amount to project ? Is there any transaction we can do that ?
Regards,
Rajesh.

Dear Rajesh,
If there is a corresponding wage type for expenses, you would assign GL Accounts to the corresponding symbolic accounts of HR Payroll. You would run the payroll.
Which means that wage types are assigned to symbolic accounts and symbolic accounts point to GL Accounts.
In HR, expenses are dealt mainly in Travel Management for travel expenses etc.
in SAP Easy Access Menu, Accounting -> Financial Accounting -> Travel Management -> Travel Expenses
F-41 and F-43 are one and same except the fact the F-41 has defaulted with document type KG (Vendor credit memo) and F-43 with KR (Vendor Invoice) which you can change. You should use Document Type KR for Vendor Invoices.
The payments will be released once you run payment program to run due A/P open items.
Regards,
Naveen.

ESS Portal Trip/Expense form only prints the first page

Good morning;
Our users reported that when they display a trip/expense via Portal and then right mouse click in order to print the trip, only the first page prints out. If they go to the SAP Gui and run the TRIP transaction and display the trip in Print Preview form and print it, they get all the pages of the trip/expense printed.
Has anyone ever run into this strange issue before?
Thanks.
Scott.

Thanks for the quick response.
I'm assuming that you are refering to the IMG Path:
Cross-Application Components->Homepage Framework->Resources
->Define Resources
Select activity Define Resources (Change Entries)
When I check this in the IMG, we do not have a resource called EMPLOYEE_TRAVEL_TRIPFORM_SRV05.
Currently we are on ECC 5.0 and note 525862 references Rel 4.6c so I know that those corrections are part of our system. The 812903 note refers to ECC 6.0 only so this note I believe would not help us.
Should I add the resource EMPLOYEE_TRAVEL_TRIPFORM_SRV05 to the Configuration?
I see that note 1140369 references something about the EMPLOYEE_TRAVEL_TRIPFORM_SRV05 resource and has something to do with hight of the Trip form.
Scott.

Trip expense report settlement in case of Inactive Employee

Hi T&E Experts,
We are facing a typical problem, in settlement of inactive employee trip expense report.
Details are as below:
- One of the employee moved from 1 Organisation to other. His personnel number status in old organisation is showing as "Withdrawn".
- Some of the credit-card charges on his personnel number are still pending for settlement.
- The current trip created to settle these charges is in "Approved - To be settled" status.
- Now we are trying to use "PREC" transaction to settle the trip. Transaction is rejecting the trip, as personnel number is invalid (inactive).
- Because the trip is still not in "Settled" status, we cannot use PRFI transaction to manually release the trip payment in next posting run.
We have tried different ways like making the employee active, but nothing is working here.
> Requesting your inputs to provide way-out in above case.
> Also is there any standard procedure, which is to be followed in case of settlement of Inactive Employee pending charges ?
Thanks in advance,
Aditya

Would agree with Mathieu in this case, changing the SYS_DATE on the authorization check is probably the most effective way of avoiding this as the authorization check is very strong in Travel for infotype 0000/0002/0017 etc.
FM CHECK_AUTH_AUTHP.
*    AUTHORITY-CHECK OBJECT 'P_TRAVL'
*       ID 'AUTHP' FIELD authp
*       ID 'BUKRS' FIELD p0001-bukrs
*       ID 'PERSA' FIELD p0001-werks
*       ID 'KOSTL' FIELD check_kostl
*       ID 'PERSG' FIELD p0001-persg
*       ID 'PERSK' FIELD p0001-persk
*       ID 'VDSK1' FIELD p0001-vdsk1
*       ID 'PTZUO' FIELD p0017-ptzuo
One other point is how you configure the leaving action for an employee who will be terminated (this is done via PR05 in the radio button "Organizational reassignment")
Whilst it should not be possible to create a trip/expense report for a terminated employee, however as there may still be a need to process expenses with posting to FI/Payroll etc after the termination date
(Table V_T582A, for the relevant HR infotypes 0000, 0001 and IT017 is relevant here and needs to be maintained) then the leaving action also becomes important.
Finally, keep in mind that credit card expenses if you use CC clearing go to the error file for inactive employees
This is mentioned in the wiki Processing credit card receipts and expenses for inactive employees - ERP Human Capital Management - SCN Wiki
Hope it helps
Sally

Trip Expense Approval

Hi
We have a requirement as follows :
1. Manager substitutes his secretary(who is one of his team member) for approval of work itmes through UWL.
When the secretary raises a trip expense request it comes to the manager as well as back to the secretary in UWL as the user is substitute for the manager .
In such a scenario Secretary is able to approve their own trip expense request.
Our requirement is that secretary(initiator) should not be able to approver their own trp expense requests.
Please suggest us how to implement this functionality (Badi / Workflow/ auhorizations)?
Thanks

try to use passive substitutions
o Active substitute ruling (for example, for absence due to
   vacations): In this case, the items belonging to the absent
   person are automatically assigned to the substitutes inbox (in
   addition to his own work items).
o Passive substitution (for example, for absence due to illness):
   the substitute must explicitly assume the substitution and can
   only view the items of the absent person in this mode.
You can have a check in BADI for self approval
check
http://help.sap.com/erp2005_ehp_04/helpdata/EN/46/db4302b5ee65dde1000000
0a155369/frameset.htm

Difference between the subledger amount and the expense amount

Hi everybody
I am using PPAC Cost method to book OPM transactions to subledger, the subledger update process is generating RCA postings related to GL Expense cost components at average cost (Batch Certify subevent). This is resulting in a difference between the subledger amount and the expense amount. It is required to generate RCA postings based on allocated expense amount and not based on the average cost.
Did u face such problem before ? can anybody help me ?
Thank You and Best Regards

Hi
Mmd.
The difference between the subledger amount and the expense amount MUST be adjusted using Adjustment form
Navigation: Finanacial-->Cost Management--> Actual Costing-->Adjustment
where u can see the Actual Cost adjustments form and u can adjust the diff.
hope this is cleat to u.
Raj
HYD

Whether the trip expense report/trip request has been assigned to a wbs?

Hi Gurus,
I need the logic in determing the following:
- A trip expense report (PR05) has been assigned to a wbs. I have to determine this at header level and item level (individual receipts).
- A trip request (TRIP) has been assigned to a wbs. I have to determine this at the header level alone.
Thanks,
Sukumar.

Hi there,
I am not talking about ESS here. I am in ecc6.0. I have the costs assigned for a travel expense report in PR05 at two levels:
1) At the header level. The cost of the entire travel is assigned.
2) For each item in the travel expense report. The cost of individual items in the travel are assigned.
Let me know, if this provides clarity.
Thanks.
Sukumar.

Travel Expense Amount as default

Hi,
I have configured 2 Travel expenses on the receipt basis and set the amount in them as default value. When selecting those 2 expenses while filling the Travel Expense Form the value is coming up but it is editable means the user can change the value set as default in them. Client wants that user should not be able to change that default value.
How can this be done. Please let me Know.
Thanks & Regards
Ritu Goyal
+91 9891389306

Hi,
While you assign default value/maximum amount in the table, assign it twice. For first time assign amount type as "Default Value" and for second one assign amount type "Error Message for Exceeding".
For Eg: Travel exp type PDTA - Partday travel allowance.
Default value should be $20
1) assign as PDTA - Dafault value $20
2) assign as PDTA - Error Message for Exceeding" $20
I hope this would help.
cheers
Samir

BAPI or method to modify Trip Expenses?

Hello,
Im looking for a BAPI in order to change the expenses of a trip (transaction PR05) but i dont find.
Do you know any way to change it through a BAPI or method, or my unique alternative is to do a Batch Input?
Thank you,
Manel

Hi Kanagaraja Lokanathan,
This fm only work for PR01 which is now obsolete , can you suggest me for Transaction PR05.
So that it can change the data for Travel Expenses.
Regards,
Ruchi

Trip Expenses

Dear Friends,
How to configure the following issues in Travel Mangement :-
1. Boarding & Lodging Expenses :- If the employee goes on Business Trip he will be reimbursed according to his eligibility (Grade Wise) and location wise (India A class city , B class city & C class city).In Trip Area & Trip Regions i maintained these classification and the same i maintained max limit for each grade and location wise and also i maintained Reimbusement Groups in IT0017 according to his eligibility, i have to restrict employee not to enter more then his eligibility when he is filling the expense report in PR05.
2.Journey Incidentals :- This will be given on the employee's travelling time (not Trip start time and Trip end time) if he travels more then 8 hours (by Air Train or Bus) he will be paid 10% of his eligibility otherwise 5%. Where we can capture the number of hours and how the system will calculate according to his eligibility.
If any one throughs some light it will be highly appreciated.
Thanks in Advance
Prasanth

Hi Prasanth,
1. How did you make the settings for the first point?
How will the max limit be checked, because the given max limit will be for a day if the person travels for more no of days how the max eligibility will be calculated.
2. For Incidental , I created an expense type , I did not find any other way.
If you did pl let me know how to configure A, B and C city.
Thnx in advance
PV

Can Oracle Project costing drive the depreciation expense amount from FA

-Does Oracle project have direct integration with Oracle FA for deriving the Depreciation amount to oracle project costing and same as sallary in oracle payroll ?
Answer:
1) No, there is no integration as such with Payroll
--- Second Q If Yes ;
If i have Machine X it depreciates 100 USD per month , so i have assigned this machine for 15 days in project 1 and the other 15 days to project 2 did the system will allocate 50 USD to project 1 and 50 USD to project 2?
Can someone answer this - my thoughts are ...
2)Yes, ideally it should allocate amount to multiple projects, not sure whether it is done automatically or we need to run any process ... is there any documentation on this as I was unable to find it.
Please if the Q1 have answer yes i need document how to do this integration , and if Q2 answer is yes also i need who to or what is the condition to reach this point?
Thanks, Ferhiz DInshaw

per our pidgin conversation:
first of all, you are right - there is no such integration with Payroll or FA. depreciation is calculated in FA only. in Projects we do not derive it or control it in any way.
all we do in PA is we collect costs as they occur, generate asset lines and advise FA that an asset is subject to depreciation
regarding multiple projects - that is not how it works right now. a project can have as many assets as needed. However these assets are bound to a single project and do not exist as organization wide transactions.
when you interface your asset lines to FA, you can merge them to existing assets. This again is standard FA functionality. If there is a requirement to have cross project assets in PA, it is an enhancement request.
hope it helps
thanks
gene

Regarding trip expense amount eligibility

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