Trip expense report settlement in case of Inactive Employee

Hi T&E Experts,
We are facing a typical problem, in settlement of inactive employee trip expense report.
Details are as below:
- One of the employee moved from 1 Organisation to other. His personnel number status in old organisation is showing as "Withdrawn".
- Some of the credit-card charges on his personnel number are still pending for settlement.
- The current trip created to settle these charges is in "Approved - To be settled" status.
- Now we are trying to use "PREC" transaction to settle the trip. Transaction is rejecting the trip, as personnel number is invalid (inactive).
- Because the trip is still not in "Settled" status, we cannot use PRFI transaction to manually release the trip payment in next posting run.
We have tried different ways like making the employee active, but nothing is working here.
> Requesting your inputs to provide way-out in above case.
> Also is there any standard procedure, which is to be followed in case of settlement of Inactive Employee pending charges ?
Thanks in advance,
Aditya

Would agree with Mathieu in this case, changing the SYS_DATE on the authorization check is probably the most effective way of avoiding this as the authorization check is very strong in Travel for infotype 0000/0002/0017 etc.
FM CHECK_AUTH_AUTHP.
*    AUTHORITY-CHECK OBJECT 'P_TRAVL'
*       ID 'AUTHP' FIELD authp
*       ID 'BUKRS' FIELD p0001-bukrs
*       ID 'PERSA' FIELD p0001-werks
*       ID 'KOSTL' FIELD check_kostl
*       ID 'PERSG' FIELD p0001-persg
*       ID 'PERSK' FIELD p0001-persk
*       ID 'VDSK1' FIELD p0001-vdsk1
*       ID 'PTZUO' FIELD p0017-ptzuo
One other point is how you configure the leaving action for an employee who will be terminated (this is done via PR05 in the radio button "Organizational reassignment")
Whilst it should not be possible to create a trip/expense report for a terminated employee, however as there may still be a need to process expenses with posting to FI/Payroll etc after the termination date
(Table V_T582A, for the relevant HR infotypes 0000, 0001 and IT017 is relevant here and needs to be maintained) then the leaving action also becomes important.
Finally, keep in mind that credit card expenses if you use CC clearing go to the error file for inactive employees
This is mentioned in the wiki Processing credit card receipts and expenses for inactive employees - ERP Human Capital Management - SCN Wiki
Hope it helps
Sally

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