Trip reimbursement amount = 0

Hi All,
Facing an issue wherein, when I enter the mileage details for an employee, for TPV: 07-Canada.. The trip reimbursement amount shows as zero.. In stead it shows the amount as an income related expense... I have checked the customising and it seems ok to me.. Anyone has any idea about this.. How do I get the travel flat rate to show as a reimbursement and not an income related expense?
Pls let me know..
Thanks.
Best regards,
Tanmay Dhingra
+91 8806666606

Hi,
Found the issue.. The issue was that table V_T706B1_A for entry FAK.. where in the correct tax code first needs to be maintained (it was incorrect in my case).. Then in table: V_706B1, for expense type: FAKC, the expense category should be: 'Exprenses for Private car'.. Once this is done, it will resolve the issue..

Similar Messages

Reimbursement Amount Calculation

Hi,
We have below configuration set up in Travel Management.
In SPRO -- Define Flat Rates for Travel Costs.
For Certain combination of vehicle class, vehicle type, the reimbursement amount is 0.40.
The miles/km limit is 10,000
Period Start Date/End Date : 01.07.2009/31.12.9999
For the same above combination, we have reimbursement amount 0.25
Miles/Kms limit is 99999
Period Start Date/End Date : 01.07.2009/31.12.9999
Now the issue is, for some employees, if i raise travel claim for 10,000 miles, the reimbursement amount is coming as 4000(10,000*0.40), but for employees reimbursement amount is not updating as 4000. The reimbursement amount is coming as 3998 instead of 4000.
Up to 9980 miles, the calculation is taking as 9980* 0.40 = 3992
calculation for the rest 20 miles is taking as 20* 0.25 = 5
So the total reimbursement amount is calculating as 3992 + 5 = 3997.
Can any one tell me why this is happening..??
Thanks in Advance.
Regards,
Praisty

Hi Praisty,
Actually the settings work with the type of cummulation we have defined. Please check the below IMG path and table PTRV_KMSUM .
Travel Expenses-> Trip Reimbursement Amounts -> Miles/Km Cumulation
Please check the below link which will surely solve your issue.
Re: mileage cumulation error
Re: Miles/Kms cumulation: exceeding of cumulation limit
If the problem still persists do let us know.
Thanks,
Vaibhav

Reimbursable Amount - Table/ Column

Hi,
I need to include the 'Reimbursable Amount' in an expense report.
Does anyone know the table/column that maps to this field on the self service form.
Thanks.

Amount column in ap_expense_report_lines stores the value of the re-imbursable amount, and the receipt_currency_amount column stores the value of the entered amount

IExpense Reimbursable Amount Calculation

Hi All,
I have a requirement in iExpense. below the navigation path
*" iExpense,Standard-->Expenses Home-->Create Expence Report-->Cash and Other Expenses(Step 4 of 5)--->Mileage Expenses "*
From here when i press calculate then as per seeded it is calculating the Reimbursement Amount by multiplying Daily Distance * Distance Rate and sum all the Reimbursable Amount
_(but i have moved the server files to my JDEV Environment i couldn't find the Calculate Button Functionality if any one knows please let me know)_.
But in my requirement when i click the Calculate button it has to calculate the Reimbursement Amount as per my Custom Package, Package should takes the following Parameters
In Parameters
1.No of Days
2.Sum of Daily Distance(This Column is rendered in our seeded page)
3.Grade of the Employee(Which is assigned for the login User)
Out Parameter
4.reimbursable Amount
inside the package i will perform some calculations to get the reimbursable Amount now i have to get this Reimbursable Amount when i press calculate button
Could any one help me to resolve this As soon as Possible..
Regards,
Saro

Saro,
Can you click on the page's about this page link (you will get when you enable FND: Diagnostics) and give me the PG version.
Between, extend the toplevel controller and in your extended ProcessFormRequest
Print the value for
pageContext.getParameter(EVENT_PARAM);
And
import java.util.Enumeration;
Enumeration enums = pageContext.getParameterNames();
while(enums.hasMoreElements())
String paramName = enums.nextElement().toString();
System.out.println("Param names " paramName " -----> Param Values " + pageContext.getParameter(paramName));
And find any relevant parameters being passed.
Thanks.
With Regards,
Kali.
OSSI.

Track Changes in Trip Expense Amount

I have an expense type HOTEL.
Employee creates a travel expense report and puts 1500 for hotel and saves it.
Aprrover gets to see that amount, changes it to 1000, and approves it.
My question is how can I track this that the amount has been changed from 1500 to 1000. In PRTE it shows for AEND one can see who has changed a trip and when. But in BELEG it shows the amount 1000 which is the latest one.
In contrary, all changes in the Advance can be tracked through VSCH, may be because of different line items for each change.
I want to track the change in the amount of HOTEL from 1500 to 1000.
How can I achieve it?

Hello,
This is not possible. As long as the trip is not yet posted you cannot track the receipt amount. Unless when it is already posted by changing the trip you get a new version which you can compare with the old version.
For advance this is difference. The reason is that the advance cannot be change once you have save the trip.
You can create your own Z report to track this down and use a reporting tool to have a statistic.
Regards,
Raynard

Regarding trip expense amount eligibility

hi friends ,
i have a scenario like this when ever an employee is creating trip expense report through TC-TRIP,a check sud be there which will checks his eligibility amount against individual expense type it must come in a message or in a seperate field or directly the eligible amount can come.
how shall i proceed is there badi or user exit is there where i will write my codes.
please help me ........

Go to SE24
Provide Object type as CL_EXITHANDLER
Click on GET_INSTANCE method.
Put Break point at CALL METHOD cl_exithandler=>get_class_name_by_interface
Now go to Trip Transaction then you will able to find set of EXIT names.

Any way to change the ESS Summary Screen and reimbursement amount?

Hi All,
We are on ECC 6.0, EHP4 and using ESS.
Employee's have a company paid corporate card but employees are allowed to enter 'out of pocket' transactions so that they may be reimbursed for cab fares, parking, tips, or other situations that require cash.
We have a problem with these 'out of pocket' entries on the summary screen in ESS (and in PR05 for that matter but we don't use PR05). This might also be known as the 'Review and Send' screen. The Summary section displays Total Paid reciepts, Mileage Reimbursement (if any), Total Travel Expenses, Paid by Company, Amount Reimbursed and Amount Paid Out.
When a user enters one of these 'out of pocket' expenses we exepect them to be reimbursed for this amount. The FI and Payroll postings do reflect this requirement but the summary screen does not show it. I have determined how to update the summary screen in the ABAP code but there is no user-exit or the like to actually make the alterations. Does anyone know what fields control how the system determines what is to be reimbursed? I have tried making updates to the reciept data using interface: IF_EX_TRIP_WEB_CHECK but haven't had any luck. I was hoping changing PTRV_UTIL_BELEG-CFIRMA (paid by company) would make a difference or some other value in PTRV_UTIL_BELEG. If there is some combination I have not been able to figure it out.
Any help or direction is appreciated.
Thanks,
Scott

Hi Raj,
Thanks for your reply. Let me explain a little more on what we are trying to do. Our requirement is that we have 1 and only 1 expense type for each type of expense. We have not created both a "paid by company" and "reimburse to employee" expense type for each. All of our expense types are set up as "paid by company". There are over 100 so you can imagine how awful this would be for the users if it was doubled.
We are controlling the reimbursement with the service provider field (PAYOT). Thus we have assigned each expense type to 2 wage types. An expense that comes from the credit card feed has a service provider "VI" for our VISA card. An expense that is entered manually has a "blank" service provider field which we then classify as being "out of pocket" and this amount should be reimbursed to the employee.
As I said, this all works fine other than the summary screen. Postings to FI and Payroll work well. I could of course, change the config as you mentioned but then we would have other problems.
Any other ideas? Maybe what we are trying to do just should not be done. Our last resort is to completely hide the summary screen if I can't figure anything out. This is not ideal but would be better than showing incorrect data.
-Scott

Changing expense reimbursement amount - travel management

Hi,
Is it possible to change the individual receipt amount(to 20%). Any user exit / BADI for this requirement ? Thanks.

Yes its possible, kindly check the following EXIT's and BADI's
Enhancement FITR0001        User exit: Delete/Reorganize trip statistics
FITR0002        User exit: Create/Change trip statistics
FITR0003        User exit: Save trip (PR01, PR04, PR05)
FITR0005        User Exit: Save Trip (PR01, PR04, PR05)
RPRCST01     Customer Exit for Travel Expenses
Business Add-in
TRV_DEFAULT_VALUES    Default Value for InfoType 0017
TRIP_WAF_INTERFACE     Customer Enhancement: Interface for Offline Travel Expenses
TRIP_RECURRENT_DEST Change Settlement Method for Recurring Trips
TRIP_RECEIPT_WIZARD    Receipt Wizard Customer Enhancements
TRIP_POST_FI                  Customer Enhancements to FI Travel Management Interface
TRIP_IMP_EXP                 Customer Enhancements Data Import/Data Export
TRIP_EXCEL_SHEET       Creation of an EXCEL Sheet for Entry of Travel Expenses
TRIP_APPROVAL            Automatic Approval of Travel Expenses
FITV_REP_TRAVEL_EXP Exit for Report Travel Expense Statement
FITV_REP_CCC              Transfer Payment Amount with Inflationary Currencies
FITV_PERSNO_AUTH_CHK Exit for Authorization Check on Personnel Number
FITV_CCC_M_LINE      Manipulation of M Line in a CCC File
AFTER_TRIP_SETTLEMNT Customer Enhancement Travel Management - Settlement
Regards
vijay

Trip reimbursement and travel expense deduction

Hi all,
we need detailed info about trips before these trips are setteled (esp. vpfps and vpfpa are of interest). Therefore i tried to submit report rprtec00 with option "export list to memory". if i import information afterwards from database pcl1 nothing is returned.
Does anyone have an example how to use report rprtec00 for a simulated trip and construction "import from database"???
Any help is highly appreciated!
Best regards,
Joost

Thanks for your response! The problem is that we need the info within internal tables and not as a simple text. Therefore we cannot use the FM LIST_FROM_MEMORY and LIST_TO_ASCI.
Best regards,
Joost

TRAVEL MGMNT -Calculn of Per Diem allowance for trip with Additional Destns

Hello,
I am facing this issue. Please help me.
Details of Trip.
Duration: 2 days exact
Nature: Domestic.
Additonal Destinations: 2
Per diem allowance rate is 50 per day. So it should calculate 100(50 * 2 days). But it calculating 50*4 = 200.
4 line items i.e. calculating per diem for additional destination. I have checked the config but without success.
Pls help.
Regards,
Vijay

Hi,
The system tries to settle per diem allowance for each trip destination.You might have defined per deim allowance for 24 hrs. So it is calculating allowance for 4 days. To get allowance for 2 days, you have to define per deim allowance sclaed by hours.
To configure per deim allowance scaled by hours,
TM>Travel expenses>Trip reimbursement amounts>Reimbursement amounts for meals>Reimbursement amounts for meals/hours>perdeims for meals>Calculation guidelines:define meals per deim scaled by hours.
regards
Vani

Maximum Reimbursement of Miles/Kms Per Certain Period

Dear All,
How to limit that a user can only get reimbursed for certain Miles/Kms in every single month?
For example, a user can only reimburse up to 1000 Miles/Kms in each month.
Thanks.

Hello,
If I have understood your requirement correctly, you want to put a check so that if user wants to reimburse more than 1000 miles/Km for in a month ,them system should not let it do.
As per my knowledge what we can do to achieve this as below:
1.     Define period parameter as M (Monthly) at path Travel Expenses-> Trip Reimbursement Amounts -> Miles/Km Cumulation -> Define Period Parameters.
2.     Define period as monthly at path Travel Expenses-> Trip Reimbursement Amounts -> Miles/Km Cumulation ->Define Periods.
3.     Define cumulation procedure at path Travel Expenses-> Trip Reimbursement Amounts -> Miles/Km Cumulation ->Assign Cumulation Procedure for Vehicle Types/Classes
Choose u2018Cumulation according to period parameter and then u2019Employee independent period parameteru2019 and choose the period parameter M.
4.     Now the table PTRV_KMSUM will accumulate the all the miles traveled by particular in a month.
You can put a check in User exit EXIT_SAPMP56T_002 using the data stored in PTRV_KMSUM that if it passes above 1000 miles/km show an error pop-up to user.
Hope this helps you!
Thanks,
Vaibhav

Travel Expenses Configuration

Hello,
I have a requirement from my client pertaining to the configuration of Travel expenses module in SAP. It goes like this. From the start date of the travel, there has to be a DA to be given to the employee based on the various travel groupings. This DA slab is given on a day basis splittable into 12hr slab as well, i.e., if an employee takes a business trip morning 6 and comes back by 6 the same day evening and his per day eligibility is say 5000, then he can claim 2500 and not more than that. The system has to throw an error message saying that he cannot claim more than 2500.
I tried to use the maximum rate configuration node, which is giving the error message based on the number of days and not based on hours.
Can anyone please help me in how to go about solving this requirement?

Hi,
You have to use per-diems for this.
Look into SPRO - Financial Accounting (New)--Travel management - Tarvel Expenses -Trip Reimbursement Amounts-Reimbursement Amounts for Meals -Reimbursement Amounts for Meals/Hours.
Regards
Komma

Define Flat Rate for Travel Cost based on location (Maximum points awarded)

Hello,
SPRO>Financial Accounting>Travel Management>Travel Expenses>Trip Reimbursement Amount>Reimbursement Amount Travel Costs>Define Flat rates for Travel Costs, in this path we can enter the reimbursement amount for trip country/ trip region. I created different reimbursement amounts for different locations(additional locations/regions can be created in table T702o for country US) for USA but in expense report its taking only default amount (0.36) that is already there for Country:US not the amount i gave (0.27) for different location even when I gave the location name in the expense report. Could anyone tell me what i am missing. Do i have create corresponding WT for these expense types based on location.
Thanks,
Latha

got solved

Import US Per Diems from Internet Travel Management

Dear all!
I hope someone can help me.
I have problems with the IMG Activity "Import US Per Diems/Flat Rates from Internet" (Transaction PREP)
Path is: Financial Accounting > Travel Management > Travel Expenses > Trip Reimbursement Amounts > Automatic Import of Travel Expense Per Diems
Does someone use this step and can give me a short flow how I can use it?
I guess that the help of this transaction is not actual. If I follow the description, i'm not able to upload the per diem rates.
Thanks!
Stefan

Hi,
Thank you for giving the quick reply.
1. I created the Create Assignement from menu file option at that time it was asked the path to save the text file.I stored that in desktop with "oconus.txt" and displayed the message 13 Bytes transferd.
2. I clciked the Import Assignment and it was asked the Trip Prov.Varint gave 81(US Accounting (M&IE))
asked the file to open i opened the last save the text file "oconus.txt" file .
3. Then i clicked the Create Entries 706O. it was displayed Test Run: No changes in database.
4. I clicked the Import Diems and chosed the "oconus.txt" file which was stored in desktop.
5. Then i clicked Create Entries Accom / Meals in that pop up i choosed the method Meals and IncidentExpences(M&IE) and Reimbursment amunt as Transfer tax free account.and clicked the enter it was displayed the Test Run: No changes in database
6. I checked in the table V_T706U table and gave the Trip Prov.Varint gave 81(US Accounting (M&IE))
and executed and no single values were displaying.
Can you please tell me how to solve this.It's imp for me.
Thank you in advacne.
Thanks.

HCM - PER DIEM CONFIG IN EXPENSE MANAGEMENT

Hiii
I have configured Expense Type as " Acco PEr Diem and Meals Per Diem and have updated the tables V_T706V and V_T706B2 with a limit of CAD 500 but when I am creating an Expense Entry for CAD 2000 or any other amount it is not showing me any Error that it is beyond the permissible limit. I have assigned this error message in the config. Please let me know I I have missed out on something. I have only done things from SPRO / config.

For Mileage you have to do the following configuration....
Travel Management -> Travel Expenses -> Trip Reimbursement amounts -> reimbursement Amounts travel costs -> Miles/KM cumulation
Define Miles/Km cumulation
Assign cumulation procedure for Vehicle types/classes
Define period parameters
Define periods
Define Flate rates for travel costs (table V_T706F)
Apart from that you have to maintain table V_T702N_A ....travel cost settlement with miles cumulation or without miles cumulation based on your requirement.
Mohan

Trip reimbursement amount = 0

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