Reject Pending Approval Tasks when Manager changes

Folks,
I have a requirement , when the user's manager change , i need to reject all the pending approval tasks for that particular user whose manager has changed , not others pending tasks .
Please let me know if anyone has implemented such a requirement .
I'm thinking of writing the logic in Change Manager task in xellearte user prov process , so when manager will change this task will trigger and in this task i will get all the pending approvals by using the 'getPendingApprovalTasksAssignedToUser' but i'm not sure how to identify the user who was the beneficiary of the task .
Thnx
Sid

We are using 11.1.1.5 with BP03.
Question - An OIM user can raise requests which can be routed to its manager for approval. The manager may manage more than one subordinate and will have approval tasks for requests raised by all his subordinates. If one of the subordinate's manager changes, tasks assigned to old manager for that subordinate should be rejected. All other tasks assigned to this manager by other subordniates should still be active. Can we fetch tasks assigned to a manager for a particular subordinate?
APIs do give me all the tasks assigned to a user but can we filter them to fetch tasks related to only one beneficiary without fetching all and then iterating through all to get desired result?

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OIM pending approval task under user

I have question regarding OIM
we have 2 level approval workflow for provisioning responsibility to user. 1st level is Manager and 2nd is Business Owner. Say if the user submit request for a responsibility and it is approved by the user's manager. Its then submitted to Business owner. But say that business owner gets changed.
this what is happening
all the request for previous business owner are copied to new business owner, then he can approve/reject them. But the pending task under old business owner is still there. he/she can still approve or reject. Client want to remove this pending approval from the old business owner.
** Please note -- Business owner is a group which has a user.

Pending Tasks works in the following manner:
- User : Any task assigned to a user remains to be visible under its pending tasks unless re-assigned to someone else by the user/admin.
- Group : Any task which is assigned to a group would not directly come to the user work flow. Whenever you login to OIM, the system checks all your groups and then do a smart calculation for these assigned tasks. So if the user is removed from a group then it would not see these tasks anymore.
Now for your case, the Group=Business Owner itself is changed. So for new requests the assignment would be to done to the new group but existing tasks remains in the work-flow of the older group, if still required them you might want to re-assign it using OIM API's.
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Hello John,
You also could use in the start conditions (SWB_COND):
EC Purchase Order.Total Value Incrsd   - here you could check, if the value increased
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Edited by: Franz Feichtenschlager on Sep 1, 2009 8:36 AM

How to get the group key, which an approval task assign to

Hi,
When a user is assign to OIM Group (i.e. from User Detail >> Group Membership form), I will call an approval process (using Access Policy).
In that approval process, I have defined two tasks.
1) Assign Approval to Group -> NOT conditional
2) Remove OIM Group From User -> conditional
So, from the 1) task, I will assign this approval to a OIM Group.
If the user click "Approva", a provisioning process will be fired.
If the user click "Deny" (Reject), 2) task will be run.
What I want is this.
From this 2) task, I need to get the "OIM Approval group" key or name (which this approval is assigned to)......
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Regards,
Chaturanga

Hi,
Yes. I have done that.
Now what I want is this. If the approver "Deny" (Reject) the approval task, I will call another task in the approval process. From that task, I need to run a code, which remove the user from OIM Group.
So, to do it, I have written a java code and created a adapter. So, as a input parameter for that code, I need to give the approval group name(i.e. the OIM group, above approval task is assign to).
How can I get the OIM approval group, which the person who Deny the approval belongs to, from this new approval process task???
Regards,
Chaturanga

OIM 11g: send direct link to approval tasks in email notification

Hi all!
What do I want to achieve: I want to send email notification to assignee in case if some approval task in OIM has assigned to them and this notification must have a direct link to the page of approval task details from which assignee can approve or reject an approval task.
The default email notification that exists in approval task “DefaultRoleApproval” has a direct link to a request details page:
<a href="<%substring-before(/task:task/task:payload/task:url , "/workflowservice/CallbackService")%">/oim/faces/pages/Self.jspx?OP_TYPE=LOOKUP&E_TYPE=MY_REQUEST&T_ID=<%/task:task/task:payload/task:RequestID%>>
But unfortunately from this page we can’t do any action such as reject or approve.
To find a direct link to an approval task details page (Self Service -> Tasks -> Task Details: Approval) from which I can perform needed operation I used document ID 748447.1. But I haven’t found a direct link.
What is the direct link to task details page for approval with exact ID which I can include in an email to satisfy my requirement?
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If at all you cannot get the direct link for approve/reject then try the actionable email from SOA. Once you have that configured the emails gets approver/reject links so that approvers can directly approve/reject the task from email. If that works for you then you can look at the format of those links in the email and deduce what you need the url as.
HTH,
BB

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Hi, we are implementating ECM on EHP4 and are having issues in the planning overview iview. when a planning manager approves an org unit, the status of IT759 for the employees it not being updated from submitted to approved. I have checked the user interface config and we have the tick box checked for allow approval process.
Also, once the org unit is in approved status, we cannot reapprove. I have tried using PECM_ADJUST_0759 - Adjust Compensation Process Records , to reopen the approved org unit and reinitialise but this does not work.
does anyone have any ideas?
Thanks Tanya

Hi Tanya,
Use PECM_CHANGE_STATUS to reset the 0759 records from Approved or Submitted back to In Process. Or the other way around. Very useful transaction.
As to your first question, from your description you are having the planning manager Approve the proposed pay changes. Normalthe planning manager will Submit and then a higher level manager will Approve or Reject. We used a separate area for the Planning vs. the Approval/Reject step. Only proposals in Submitted status are available for Approval/Rejection.
We are removing that process this year as we had the same problem of always resetting. So we just allow the adjustments to remain In Process throughout the review period. Then use PECM_CHANGE_STATUS to move to Submitted, Approved and Activated.
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Sales Order Approval needed when price is changed

Gurus,
Here is the Scenario:
User creates a sales order. If he changes the price of an item or adds a discount, it is required that the Sales Order needs approval from the Manager. Please let me know how to proceed with this.
P.S.I found a similar thread but it was not answered.
Referal Thread
Approval at the time of price difference

Hi Manoj,
This can be done by using status profile at the sales order header and with function module I_Change_Status, you can change the user status in background and the order would need approval from the manager before allowing to create any subsequent documents.
So create user status in your status profile
SPRO - SD - SALES - DEFINE AND ASSIGN STATUS PROFILE - SALES DOCUMENT HEADER
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20 - Order Confirmed
30 - Order changes pending approval
40 - Order Rejected
50 - Order changes approved
Now your abapper can write a logic in program MV45AFZZ wherein, whenever something in the order is changed after the order has been confirmed (status 20), then the status would automatically be set to 30. ((This can be done changes made to pricing if order is still at status 10. You have to decide the best possible scenario, i am just giving you an overview))
Now your sales manager can come and either make it 40 if he wants to reject it, or make it 50, if he is okay with the new rates or discounts if any.
You can find what changes have been made in the order by going to Environment - Changes.
This will give the manager a clear picture of which fields in the order have changed.
I have used this concept and it works perfectly fine.
Try and let me know.
Reward points for contribution if helpful.
Regards
Ravi

OOTB approval worfklow not creating task when require checkout is set as Yes on the document library

HI,
I set the document library versioning to "require check-out" to yes.
I set the workflow settings to create an approval workflow and "start the workflow when the item is created".
I create a new document from the document template, save and check-in. The workflow task is not getting created, however the workflow is started.
when i change the require check-out to "No" and create a new document as above, the workflow tasks are getting created.
Can someone advise on what is the problem when versioning is enabled?? can anyone provide solution. thanks.

Hi,
According to your description, my understanding is that the task was not created after the approval workflow was running when setting the require check out to be yes.
I tested the scenario in my environment, if I used the Office client application to create documents, then the task would not be created even when the workflow was running.
There may be some reason that the creating task action is missed when the document is created using Office client application and the require check out is set to be yes.
As a workaround, I recommend to install Office Web Apps and use Office Web Apps to create the documents when setting the require check out to be yes.
The workflow will be starting before the documents is checked in, and it will create the task after the document is checked in.
Thanks,
Victoria
Forum Support
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PO change rejection by approver

Hi Gurus,
We're currently in SRM 5.0 and I have 2 requirements:
1. When approver rejects the PO changes by buyer, there should be a workitem going back to buyer and buyer should be able to see rejection reason.
2. When buyer changes PO and sends approval, there should be another workitem to buyer where he can cancel the approval in case that he wants to cancel the changes.
I tested and found out that the above are not part of standard process and flow (normal is when approver rejects, the workitem immediately completes with 'rejected' status). Is there a configuration to achieve this? Or there's really a need to change copy standard workflow template and modify it?
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Ray

Hi,
You have to set up Authorizational level of the user in transaction SUO1 'personalization' tab.
BBP_WFL_SECURITY double click and set Authorization level for authorization
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MEDIUM ' Workflow restarted conditionllly when changes are made'
LOW      ' Workflow always restarted when changes are made'
NONE   ' changes to the object are not allowed '
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Rejecting a Pending document Versus Rejecting an Approved document

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Require content approval for submitted items? >>> Set to Yes
Who should see draft items in this document library? >>> Only users who can approve items (and the author of the item)
Now I find that SP will implement these two misleading scenarios:-
If user with "Approve" permission reject an Approved version, then users with Read permission will get this message when they try to read the document:-
Sorry, this site hasn't been shared with you.
While If user with "Approve" permission reject Pending version , then users with Read permission will be able to see the latest approved version of the document.
So I have these two questions:-
Why SP is implementing these two different scenarios?
Is there a way to force my document library to always display the latest approved version of the document , when rejecting Approved or Pending versions?
Thanks

Content approval is for approve/reject minor version. If you always need to show last major version then turn off content approval, then viewer (read only) user will see last major version.
I will suggest you to use publishing infrastructure rather than content approval.
refer - Enable publishing features
please "Propose as answer" if it help you, also Vote This As Helpful if like this post.
no i can define Content Approval for major version, here is the screen for version settings inside my document library:-
if i turn content approval off, then there will not be Pending documents , and if a user edit a document , then the document status is always be Approved ... However i want to have Pending status, and if a user Reject a document (either Approved or Pending)
then to force the document library to always display the latest approved version.... currently if the user reject an Approved version users will receive the following message when they try to read the document "Sorry, this site hasn't been shared with
you." ,,

Is there a way to prevent the "task id" from changing automatically when a task is moved or inserted?

When moving a task in Project 2010 I've found task IDs also change. This is not the desired result. If a task is moved for whatever reason the task ID should not change. It should be consistent to the task. For example, I've created
a new project with five tasks as shown on the left below.
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Hi,
not sure where to find original post. In RDB, it is MSP_EpmTask_UserView.TaskClientUniqueId.
Sorry, if there are now 2 answers.
Regards
Barbara
To increase the value of this forum, please mark the replies that helped to solve your issue as answer. If you find answers to questions from other forum participants to be helpful, please mark them as helpful. Your participation will help others to find
an appropriate solution faster. Thanks for your support!

'No Details' error when tying to appen approval task from oim page -11GR2

Hi all,
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He is talking about the configuration which you did at the time of OIM Installation.
Verify:
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Reject Pending Approval Tasks when Manager changes

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