Released Contracts workflow

Hi team,
I have a requirement in SRM 7.02. We are creating contracts and replicating to ECC system via idocs only.
In SRM we are using only Strategic sourcing and contracts only.
I just wanted to know , suppose contract is created in SRM system and for triggering Aprroval WF what are the conditions I can consider?
( customer interested on n level approval. )
Generally for SC, we will check value of SH and account assignement like that for Contracts what would be the conditions for triggering WF??
and one more question is when contract will come into "Released status" means Released contract will trigger approval WF in SRM or approved contract will come into "Released" status and replicate to MM system - Please confirm me.
Thanks,

Hi,
You can trigger contract workflow based on value and in a lot of cases its based on the document type. For example:
Start conditions:
&Purchase Contract.Transaction Type& ZSCH and
&Purchase Contract.Transaction Type& CCTR
While in the SRM application if you go to transaction SWB_COND, you then search for Business Object (in your case contract) and here you can see/maintain the start conditions for each workflow.
In relation to the released status, if the contract goes for approval only after it is completely approved then it will go into Released status.
I hope this helps,
Lisa

Similar Messages

N level-Approval for contract workflow (WS14000148) in SRM

Hi SDN'rs
I want to activate N level-Approval for contract workflow (WS14000148) in SRM
When I am creating the contract in SRM I can see the approvers in the approval preview.
But when I release the contract and look at the approval privew there are no approvers
and the status of the contract is released.
We are on SRM Server 5.5 and SP 07.
Here what I did
1. I implemented the BADI 'BBP_WFL_APPROV_BADI' using the sample implementation and populated the approvers.
2. I activated events SAVED,CHANGEVERSIONSAVED for WS14000148 in OOCU transaction.
3. I see event linkages for WS14000148 for both events SAVED,CHANGEVERSIONSAVED in SWE2 transaction.
4. I assigned role SAP_EC_BBP_PURCHASER to for subworkflow N step for contract WS14000147.
( User who is creating contract has this role)
5. Consistency check for WS14000148 is green and WS14000147 is yellow in SWUD
6. Event simulation for BUS2000113 and events SAVED,CHANGEVERSIONSAVED shows WS14000148 successfully started.
I see dump in ST22 with errors TSV_TNEW_PAGE_ALLOC_FAILED and SYSTEM_NO_SHM_MEMORY with WF-BATCH is this any thing to do with that?
If any one know what are the steps I am missing please let me know.
Thanks
A S

Hi
Please refer to these OSS notes which might help.
Refer to following OSS Notes ->
Note 735026 - Memory problems at BBP_GETLIST_INDEX_FILL
Note 932836 - BBP_GETLIST_INDEX_FILL: Activation not possible
879528 WS14000148: Send mail to initiator incorrect
901200 WS14000148 dia wrk item despite NO_FURTHER_APPROVAL_NEEDED=X
879873 BUS2000113: The Object_ID attribute may be empty
903015 BAdI Workflows: Events and parallel steps
901068 BAdI Workflows: Enhancement of Note 896556
769458 Dynamic workflows: No adjustment after document change
972757 Occurence of the SYSTEM_NO_SHM_MEMORY runtime error
741864 FinBasis: Termination TSV_TNEW_PAGE_ALLOC_FAILED
864473 Deactivating the shared memory when searching by prefix
928642 Container factory: Shared memory dump update
Refer to these links.
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm

Also raise an OSS message with SAP as well.
Regards
- Atul

Error in Releasing Contracts in SRM-Error Log for user WF-BATCH

Hi,
When we are releasing contracts in SRM, an error log is being generated for a user WF-BATCH with message :
"Recipient not found
The error ocurred by processing event RELEASED_NEWLY with GUID 4530EA86C23B007700000000B0000023 and object_id= 4400000238"(Where 4400000238 is our contract no)
Also our contract is not being transported to CCM even though all the relevant configurations have been done in XI.
Is this because of the error log?? What is the issue??
Any Useful answers would be suitably rewarded..
Regards,
Puneet

Hello Puneet,
Please check whether u have released that contract or not.
if u need to release purchase order from the contract, it needs to be released first.
from ur problme statement, it seems u haven't released that contract.
Sarabjeet

PO attachment will be attaached in po release strategy workflow

Hi Gurus,
PO creator are adding new attachment(Format : PDF) to PO (ME22N Transaction).
Where this PDF get stored and how to get retrieve this data Becoz need to attach this in mail in workflow.
How to attach this file in PO release strategy workflow as a mail attachment.
Thanks,
Ragav.
Edited by: ragul1602 on Jan 9, 2012 2:21 PM

Hello,
Attaching a file isn't a problem; finding it is. Maybe you would get a better/quicker answer at another SDN forum (SRM?).
regards
Rick Bakker
hanabi technology

Oracle UCM Release Date - Workflow

In Oracle UCM the release date is shown at the date and time the content enters workflow. Is there an easy way to update the release date field with the date that the content is approved?. I am trying to report on the date that the content item was approved in the workflow, not when it entered the workflow.
Does anyone know of an easy way to do this. Is there any way in workflow to write out to a custom metadata field the date and time the content was approved?
Thanks in advance for your help with this.
Data_Bitz

What you're probably seeing is actually "dInDate" rather than "dReleaseDate".
On the content info page the revisions table at the bottom has an (intentionally) mislabled column called "release date" that actually displays dInDate
dInDate is when the content item was submitted.
dReleaseDate is when the content item is released from all the workflow processing and indexing into the general collection.
It is possible to have dReleaseDate set during workflow but only if you set wfReleaseDocument=1 in the workflow script(s).
So report on dReleaseDate and ignore what's in the revisions table.
Out of the box, UCM keeps dInDate as the date that you checked in the file. However, we have a product, "Workflow Solution Set" that updates the dInDate to the date that the item is released from workflow and thereby shows up in the revisions table and any other reports as the time the doc was actually approved for consumption. Check out our Workflow Solution Set product (for 10g and 11g) here: http://bit.ly/95Rocu
FYI: you can see what is getting loaded in that table by appending "&IsJava=1" to the URL and taking a look at the REVISION_HISTORY result set.
hope this helps
Billy Cripe
Fishbowl Solutions
Edited by: @billycripe - Fishbowl Solutions on Sep 1, 2010 9:02 AM
see http://bit.ly/95Rocu

Conditions for contract workflow approval agent.

Y'all,
I would like to know if its possible to have conditions in the WS14000088 contract workflow to assign the approval agent/user depending on contract values, for example i mean:
"if the contract has an specific value at item level then assign the approval to the business unit manager... or if the contract has an specific value at header level then assign the approval to the category manager..." etc.. etc..
Is it possible? if yes, how do you commit it into the system?
Regards,
Gerardo.

Hi Jerry,
Yes it is possible to have a conditions to assign and determine the approval agents depending on the value of the contract.
Goto tcode SWDD and for the appropriate task in the workflow 'WS14000088' create the condition. The work item for this step can be executed when this condition for work item generation is met. If there is a requested start for this work item, this is checked separately when the condition is met.
Reward points if the answer is helpful.
Regards,
Andy.

Work Order Release Approval workflow

Hi All,
I am trying to setup Work Order Release Approval workflow. I have set its AME using supervisory level as the action type. When I tried set work order status, I had to set the department as I set department attribute as its AME condition, and work order status changed into Release - Pending and form become disable.
Where can the supervisor make his/her approval to relese the pending status?
I tried the Maintenance Super User page, but it can only review.
Any help is greatly apprecaited.
Thank you,
Iqbal

HI
Please post EBS release version da and platform details
1001759 wrote:
Hi All,
I am trying to setup Work Order Release Approval workflow. I have set its AME using supervisory level as the action type. When I tried set work order status, I had to set the department as I set department attribute as its AME condition, and work order status changed into Release - Pending and form become disable.
Where can the supervisor make his/her approval to relese the pending status?
I tried the Maintenance Super User page, but it can only review.please see if this helps you
follow this navigation
1. eAM
2. Work Orders > Query for existing unreleased work order.
3. Release it & submit for approval.
4. Approve the WO.
;) AppsMAsti ;)
Sharing IS Caring

PO Release strategy workflow not getting transferred

Hi All,
I have done all the configurations related to PO release strategy workflow but when transferred to Quality certain configuartion done in PFTC workflow builder are not getting transferred.
I also got message like 'release of purchase order transferred to buffer'.
Please guide.
Thanks in advance
Pavan H S

Hi,
In QA
1) Go to SWU3 check Workflow Configuration Done or not
2) Execute the workflow in SWUS and check it
3) If it working, test the workflow it via T.code SWUE, If not working then workflow is deactivated
4) You have to move the Workbench Transport Request first, then you have to Move customizing Transport Request.
Regards,
Surjith

PO release strategy workflow based on plant

Hi Gurus,
I am setting up PO release strategy workflow. We have purchasing at plant level. Fg. plant 1234's PO should be sent to the plant 1234's purchasing dept. Plant 5678's PO should be sent to the plant 5678's purchasing dept. In PR release strategy workflow config. screen, there is a plant field. However, plant field is not showing in the PO release strategy workflow screen. they are both in the table T16FW, and plant field is define in the table. Pls help and explain how we can get plant field in the PO release strategy workflow config. Or if this is what SAP design, then is there any other way to accomplish what we want? Thanks a lot!

We have one requirement where PO Release should trigger if amout of PO is greator then PR value. Let me know how this can be achived as I understand that both have different communication structure like CEKKO & CEBAN.
Hi,
You can try doing it with a WorkFlow as you identified communication structures differ.
Regards
Shiva

PO Release strategy workflow configuration

Hi All,
I am doing PO release strategy workflow configuration in PFTC, Please tell me in this which all configurations come in workbench transport request and which all come in automatic transport request.
Please guide me
Thanks in advance
Pavan

The PR WS00000038 standard Workflow is very simple, you don't have to create a new one, it works, the think is that you need to make some configs in the SPRO
spro
Material Management/Purchaising/Purchase Requisition/ Release Procedure / Procedure With Clasification / Set up procedure with classification/ Workflow
In this config you need to add the: Release Group / release code / object type( US for user id's) / and the User. You have to add one line for each release code that you configured in your release strategies.
After that you have to review the linkage table Tcode: SWETYPV, find the object type BUS2105 and activate the linkage for the event releaseStepCreated, in this you will see the WS00000038.
Now you can start to testing the notifications in the inbox(SBWP) for the configured users using the me51 tcode.

Contract workflow - TS10407926

Hallo,
we are using the standard workflow for checking contracts (WS10400022).
The users receive the workitem, but after they display the contract, check it and go back to the inbox, the workitem still remains in their inbox.
What can be done, so that the workitem after displaying the contract disappears?
Please help us.
Petra

Hi
Please go through these pointers ->
Problem - Contract status remains at "Waiting for Approval"
Alert workflow - items of contract
Re: Problem with one step approval contract workflow
Contract is waiting for approval even it doesnt need
Few SAP OSS note to look out ->
Note 586435 Maintaining agent assignment of tasks automatically
Note 913533 reviewer becomes approver
Note 586433 Maintain dynamic columns for integrated inbox
Note 513381 Web Transaction BBPPU08 is not entered in TS10407972
Some related links ->http://help.sap.com/saphelp_srm50/helpdata/en/ee/277e3c281f1817e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/ee/277e3c281f1817e10000000a114084/frameset.htm
Hope this will help.
Regards
- Atul

Contract workflow WS14000088 - BUS2000113 - No receiver entered

Hi Guys
The event trace of contract workflow shows the event status as 'cancelled' with the error 'no reciever entered'. The start conditions are set correctly for WS14000088 with event linkage activated. The responsible agent has been set to a user with contract manager role. There are no possible agents set and the task is marked as general task. The workflow goes into a 'logically deleted' status in the approve task TS14007969. Can you please let me know if any other setting is missing? Any inputs are highly appreciated.
Regards
Rajeev

Hi Rajeev,
Please state at which step of the workflow are you getting the error.
One way to analyse could be to check in the workflow log for the step in error and go to the technical details of the step. Check the point at which the error has occured.
Hope this helps!
Regards,
Saumya

PO Release with Workflow

Hello All,
Users have created purchase order and then submitted for release using workflow. And later at they deleted the PO. The Manager now has a notification in his Business Workplace Inbox asking him to release the purchase order but he can't release it since it is deleted and he can't delete the notification since he hasn't activated it.
standard delete and resubmit options are greyed out and not available in the inbox.
Now How to delete this notification in his inbox.
Any help will be appreciated a lot.
Regards
Samson

Hi,
For mail facility, you need to activate workflow for PO release procedure;
Go to SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Release Codes > here assign Workflow indicator as "1" against each Release Code
Now come to SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Workflow > Here against each release code assign OT as US and respective User ID's for Release Codes.
Now Go to OOCU > here under MM, go to MM-PUR,
Now click on "activate event linking"
Here open "WS 20000075" and for BUS2012 RELEASESTEPCREATED, click on Detailed view button
Here activate "Event linkage activated" and also activate "Enable usage of event queue"
and Save data.
Same way and click on "Assign agents" and proceed all above steps.
Now create a PO and check the SBWP for SAP Mail of respective Users

PR release through Workflow

HI Gurus
My requirement is to configure \ use existing Workflow template to fulfill following requirments.
As soon as PR is being created , it should be email ( outlook) to the first release authorty. when first release authority relase it , If approved then email(outlook) to next release authority and if fail then email to requisitioner back.
is there any standard workflow that meet such arequirment.
what steps need to done for Outlook email integration with SAP.
thanks
Thomas

Great Gurus
Hi to all
there are couple of things.
i am using WS00000389 ( standard workflow PR - item level release ( with classification ) . Business Object BUS2009. I copied this workflow and worked on it. At first it was not running because element Release Code ( Workflow containter ) > display . it is linked \ taken from ABAP Dic. Reference Structure RM06B Filed FRGAB . further this is linked with table T16IE. finally i conclude this is the table of Relase codes but for Release Procedure withOut Classification , whether i am thinking this release code should be linked with Release code with classifcation. Table name V_T16FC .
what is the scene behind.
to run this in Se11 , table T161E, i put the required relase codes . then it started working.
but i think is incorrect . May be i should link it with correctly. but i dont know the correct structre\table. or there is something else.
Secondly . there are three Relase codes in my PR. as soon as workflow triggers ( Workflow > Basic data > Start Events> rlease step created ) . workflow sends the Pr information to the three release codes. whether i think , at first it should send the information to first PR Approver ( first relae code ), if he\she approved it , then it should be forwarded to next PR Approver Inbox. and so on.
How we can achieve this.
Thanks for giving time.
Thomas

Release Strategy/Workflow for MB21 Reservation

Hello Gurus,
I know as per Standard SAP it is not possible to have a release strategy/workflow for MB21, but if any of you have come across this requirement where material reservation should be approved by related dept heads before the material is issued for those reservations, please reply back with the possible options to configure release strategy or work flow for MB21 even thru development or any other work around.
Your expertise advises will be very helpful for me to work around this requiremnt.
Thanks in advance, looking forward for your reply

Hi Anoop,
Reservations in SAP is just a logical value, which does not have any impact on any stock type. It would be interesting to know why the business needs approval process for reservations.
Anyways even if you need approval process, what you have to do is develop a custom object, where in when ever the business creates a MB21 reservation, assign a unique number to each reservation number.
As a dept head, the business will run the ZMB21, checks the reservation to which he needs to approve. In the back groud call up the unqiue id assigned and place approve button where in dept head can approve the same.
The authorization to this custom tcode should be given as per your requirement.
Hope this helps
Ilyas

Released Contracts workflow

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