Reminder Email in Activities

Dear All,
I have configured the Reminder email notification in Activities. The email's are getting generated when I save the Activity. During the configuration I have mentioned the schedule condition - &BusinessObject.CurrentUserStatus& <>E006 ( UserStatus Not equal to Pending with UserA)
However When I create an activity with any status the emails are getting generated after saving the document. The schedule condition is having no effect. Kindly let me know where Iam going wrong?
Thanks in Advance.
Regards
Pramod R Savanoor

Hi Kumar,
I have not given the email address but in the Recipient type -Internet Address , Archive Mode- Mail only.
Regards,
Pramod

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Workflow giving "Suspended" Error on Calculated Columns- Sending Reminder Emails on List Due Date

I have created a list that has our reporting due dates plus calculated columns for 5 and 10 day reminders.
Example:
Due Date: 3/7/2014 1:00 PM
5 Day Reminder (Calculated Column= [Due Date] – 5): 3/2/2014 1:00 PM
10 Day Reminder (Calculated Column= [Due Date] -10): 2/25/2014 1:00 PM
As you can see in the list, it calculates the (5 and 10 day) reminder dates correctly in the list…
However, what I am wanting to happen is to build a workflow that will automatically trigger and send these reminder emails.
In SP 2013 Designer, I have my conditions set as:
I can go in on the list and set the workflow but once the due date/time comes up… The status changes from "Started" to "Suspended"-- I never receive a reminder email and I get the following error:
"RequestorId: ff5dac1d-ccee-ba1b-0000-000000000000. Details: RequestorId: ff5dac1d-ccee-ba1b-0000-000000000000. Details: An unhandled exception occurred during the execution of the workflow instance. Exception details: System.ApplicationException: HTTP
500 {"error":{"code":"-1, System.FormatException","message":{"lang":"en-US","value":"String was not recognized as a valid DateTime."}}} {"Transfer-Encoding":["chunked"],"X-SharePointHealthScore":["0"],"SPClientServiceRequestDuration":["33"],"SPRequestGuid":["ff5dac1d-ccee-ba1b-8934-5a9d0c69d3c4"],"request-id":["ff5dac1d-ccee-ba1b-8934-5a9d0c69d3c4"],"X-FRAME-OPTIONS":["SAMEORIGIN"],"MicrosoftSharePointTeamServices":["15.0.0.4420"],"X-Content-Type-Options":["nosniff"],"X-MS-InvokeApp":["1;
RequireReadOnly"],"Cache-Control":["max-age=0, private"],"Date":["Tue, 25 Feb 2014 18:49:09 GMT"],"Server":["Microsoft-IIS\/8.0"],"X-AspNet-Version":["4.0.30319"],"X-Powered-By":["ASP.NET"]}
at Microsoft.Activities.Hosting.Runtime.Subroutine.SubroutineChild.Execute(CodeActivityContext context) at System.Activities.CodeActivity.InternalExecute(ActivityInstance instance, ActivityExecutor executor, BookmarkManager bookmarkManager) at System.Activities.Runtime.ActivityExecutor.ExecuteActivityWorkItem.ExecuteBody(ActivityExecutor
executor, BookmarkManager bookmarkManager, Location resultLocation)"
The string I have set up within SP Designer for the dates is:
If Current Item:Due Date
equals Today
If Current Item:5 Day Reminder
equals
Today
If Current Item:10 Day Reminder
equals
Today
Any ideas as to what I am missing?
Thank you in advance!
Amanda

Hi,
To start the workflow, we have three options:
If you select the “start the workflow automatically when an item is created” or “start the workflow automatically when an item is changed”, the workflow can be started automatically.
If you don’t, your workflow will never run, and therefore never wait till the date specified.
The “Pause Until Date” action causes a workflow to pause executing until a specified date and time.
If current day is equal to the specified date, it will execute the next step.
More information:
Workflow actions quick reference (SharePoint 2013 Workflow platform)
http://msdn.microsoft.com/en-us/library/jj164026.aspx
Best Regards,
Linda Li
Linda Li
TechNet Community Support

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Workflow changes - send reminder email on X - 1 days ... based on Molga

Hello Everyone,
       I new to workflow and I came across a workflow scenario where I am confuse, that what should I do in order to make it work. Luckily we are running only one workflow in the system which is time off request, We copied standard workflow class u201CCL_PT_REQ_WF_ATTRIBSu201D to Z version and introduced some new method to send email to employees managers as well as employee and HR .
We also have something called workflow item cancel thing . Lets say if workflow is not approved by manger within X bossiness days it got cancel and employee has to submit the new time off request again. After doing a little bit research I came to know that there is standard job which checks and calculate the X days thing. Work flow is running fine from last 1 year.
Last week, we been asked to create reminder from X-1 day and sends to employee manager saying u201C This is a reminder and one day is left u201C .
   I wanted to know how I can achieve that, I have to filter the employee by reading employeeu2019s molga as we want to do it for specific countries then I have to read employee manager which I can do using different FM and then I have to send email to employee's manager .
Like I said It should happen BEFORE x-1 business days when employee submits the time off u2026
Here what I am thinking , I can read table u201CSWWWIHEADu201D with field WI_TYPE = u2018Wu2019 . and pass work_id to FM " SWW_WI_CONTAINER_READ " and read the container like the INCLUDE MWS20000081HO01
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From container I can read employee number and approver . Get molga via pernr and can filter the employee ..who ever submits the request system date u2013 4 .. I can send out the reminder email u2026
Is there any other way around or any other efficient way of doing that u2026 I hope you understand this thing is conditional u2026 As far as I am concern I new to workflow so please bear with me ..
Waiting
Khan
FYI- I have gone through several post which task about deadlines monitoring Etc .. using fork & wait blah blah .. but It didnu2019t get any clue where to start and how to start u2026

Mike,
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Any way after that I changed action to "modeled" and say "outcome "reminder from UK " .
it creates a node with clock sign , now like you said , I can do many things here .. and I really need to do something for example , I need to check the employee if he/she is from UK , after that reads his/her manager and send an email to mangeru2019s outbox . UK gave us an email format which I have created in t-code SE60 - with Document Class "Dialog Text".
How to proceed further. Thanks for baby sitting me.
What I am thinking , I need to create a new activity as well as new method in my Zclass, in which I will check employee Molga i.e. U.K and I have to send out email based on my email text which I have created in SE61.
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I found the table for ESS leave request and able to see my task , Table name is "u2022     V_T554S_WEB"
But still waiting for answers the of above questions ...
Edited by: Saquib Khan on May 27, 2008 9:36 AM

Reminder Emails for Pending Approval Items

Hi,
I am new to Oracle workflow but the current project I am working with uses Oracle Workflow. I have a query regading reminder emails that workflow sends for the pending approvals. Do you know in which table I can check the settings for reminder emails. Also, how these reminder emails for any pending approval is triggered.
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Hi Prabhat,
I am working on creating a scheduled task for sending reminder emails. I need help on IapiTaskIfc Class com.frictionless.custom.wkfreminder.sendWorkflowReminder. Can you please share sendWorkflowReminder class to me, so that I can get idea about the code written for sending reminder emails? It would be great help.
To check the class, you need to get the jar from server and decompile it. You can get some idea by looking at the java class file then.
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Reminder email to people who have not responded to a survey

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I have a requirement where I need to create a survey list with multiple Questions.And send these in an email as a link. and It has to pause for couple of days, then I need to find out who has not responded to the survey, and an email has to be triggered
only to those people.
As of now I have added a sharepoint group called KQSO-Survey User, also added a designer workflow on Survey, which sends email to all people who are listed in KQSO-Survey User, and It Pauses for 2 days.
But I am not really sure How do I find people from KQSO-Survey Group who have not responded to the survey and send only those users a reminder email.
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You don't have to traverse through the SP Group to find people who have not filled the survey. You can look at the Tasks list. Once a task is completed, workflow is going to mark the Status as Completed. If you first group them by the Related Item, then
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Reminder Email(s) for Unapproved Shopping Carts

Hi,
Is there a way to send Reminder Emails for Shopping Carts that are still not approved?
Also is there a way to auto accept/reject those carts that have been approved for certain amount of time.
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Hi,
For all the unapproved shopping carts ,you can send the reminder mails in 2 ways:
1.Within the SAP inbox,you can send the reminder notififcations using std DEADLINE MONITORING process.
SAP Business Workflow has deadline monitoring function.
http://help.sap.com/saphelp_nw2004s/helpdata/en/c5/e4b97e453d11d189430000e829fbbd/frameset.htm
Other links:
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/42/c879d8d9cc6bb5e10000000a1553f6/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/c5/582541019fa52fe10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/ca/7c5c41fe06cf1ee10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/43/21cfbe120c0bd5e10000000a422035/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/7c/09eb38c4084d7ce10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/0b/b18c423e3f8c51e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/96/0a2441509fa831e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/3c/831620a4f1044dba38b370f77835cc/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6d/0f343e47fd6b2ee10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/13/6b7e740fedc84c8edc7a97973d22ac/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/43/d92e428819da2ce10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/45/87a34098022a54e10000000a1550b0/frameset.htm
Also see this related thread which discusses other work arounds using ALERTING:
Deadline in SRM 6.0
2.To send the reminder mails to external mail ID(Outlook/yahoo/gmail etc),you can create a custom report which can be scheduled to run once in a day to fetch all the work items which are pending for approval and send a reminder email to all the approvers who need to approve the SC's.
BR,
Disha.
Do reward points for useful answers.

Reminder Email every one day

Dear All,
I need to do below
I have one workflow task triggered to approver for approval of object.
If Approver doesnt approve and complete the task in 72 Hrs , and reminder email should be triggered to Approver and one more user every day until he approves and completes tasl.
I have done below things
Mentioned Latest End date and Latest end time which is 72 hours more that current (it comes from expression from a Web Dynpro Process route item) .
In deadline monitoring created a do until loop, with condition of completion of process route item to be completed.
and added send email tasks ( 2 tasks, one to approver and one to relevant user).
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Also how do i make sure that emails loop is triggered only after 24 Hrs.
In case there is completely different alternative as solution please suggest that as well
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Hi Abdullah and Arvind,
Thanks for reply,
Today I found that loop with condition of item status is working but it is sending reminder emails non-stop.
This is right because I didnt put any stop of 24 hours.
Now as per your suggestion I need to add a task with dummy method.
Actually I have created a subtype BOR and delegated to SAP standard BOR.
I added dummy method in that Subtype BOR. But while creating task i am not able to see that dummy method in drop down
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Reminder Email with workflow

I have a list by the name of Effort Log
We have to submit a new entry in the list daily
I want to send reminder email if new entry is not created in the list daily before 12 PM in the afternoon.
Effort List
List Columns:-- Name , Date of filling , Project worked , Comments
Person will make entry in this list...eg.
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Please help me on this with the help of workflow.
Vij

you need to create two workflows
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Add a list column say a next_date to update your workflow completes sending an email, so that your workflow will be started again
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hope this helps.
Whenever you see a reply and if you think is helpful,Vote As Helpful! And whenever you see a reply being an answer to the question of the thread, click Mark As Answer

Reminder Email to Manager

Hi,
i have a requirement like when manager receive any request for approval and he does not take any action he should get reminder email after a definite interval of time. Like if he does not take any action within 5 mins after the task assigned to him he should receive another email and so on.
can anyone help to complete this requirement.

Hi,
Probably my last post before I go on long leave.There might be many way to do it but I can provide atleast one idea to do that.
1.Write a schedule task.
2.In schedule task have logic and use getApprovalTasksAssignedToUser of tcRequestOperationsIntf to get all pending task.
3.Using above method you can find out when task was assigned.
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Regards
Nitesh

Reminder email : GRC PC 2.5

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Hello Siva,
if this is not the case then either the configuration is wrong or it is a bug.
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Automated Calendar Reminder Emails

I have an event calendar on SharePoint that needs to automatically send out event reminder emails every 48 hours. I'm able to do this using date comparison and pausing in a workflow, but it doesn't look at the event time or the current time. Suggestions?

Hi,
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The article below is about how to create a timed Workflow in SharePoint 2010, it also can work in SharePoint 2013. You could refer to the article for more details.
http://blogs.askcts.com/2013/05/14/creating-a-timed-workflow-in-sharepoint-2010/
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Sara Fan
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
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Reminder Email in Activities

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