Reminder Mail for PO/PR approval

Hi Experts,
For PO/PR approval, one mail is sent to respective person.
If the approval/reject activity is not done then one reminder mail should go after 24 hrs and after 48 hrs the PO/PR is required to approve automatically but the hours should consider weekdays also i.e. if PO/PR is created on Friday then the reminder mail should go on Monday because Saturday and Sunday is holiday.
This process should be done using workflow.
Please tell me the process/activity to configure this process.
Regards,
Amit

But how to consider the weekdays for reminder mail.
I think :- Write a program to store the WI's in a Ztable for which Deadline Monitoring has to be done and shcedule in background.
Based on the date of the WI and time between the mail execution send the notification mail such a way.
Alternative:
create 2date and 2 time WF container elements one for latest start and other for latest end (one for each)
Before the workitem execution check create a background acivity step execute a method and in that step check for the creation date of WI whether Friday or Saturday or Sunday.
If its being executed on friday then export the mondays date and time to the wf container element for latest start and Tuesdays
date and time for latest end container elements that you had created.
In deadline monitoring tab of latest start and latest end select the Refer.date/time as Expression type and pass the new dates that you store in WF container element.
Hope this it helps
Regards
Narin.

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hi all,
i got a reqmt where i have to send a reminder mail to the
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Hi,
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BUT000
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HTH.
BR,
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DO reward points for useful answers.

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Hi Surya,
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your requirement.
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Abijith

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Hi ,
PO tobe relased tobe sent(Intimated ) as mail for Approver
what are the options for configuring this .
With Rgds,
Krishna.
Edited by: Krishna L on May 27, 2011 3:28 PM

Hi Krishna,
Standard SAP comes with the workflow WS20000075 for release of purch. documents. You have to activate its linkage to the event PurchaseOrder.releaseStepCreated. This is done in trs SWETYPV - locate the entry BO BUS2012 RELEASESTEPCREATED or create one if it doesn't exist. Then make sure the receiver type is WS20000075 and the column "type event linkage" is checked.
In customising for MM > PO > Release > Release proc. > Workflow define the recipients of the WF for each release code. If you assign the WF to an organisational unit rather than to a user, you will have to allocate users to this org. unit in trs PPOME.
Good luck!
Raf
PS. For more details, check this link in the [system documentation|http://help.sap.com/erp2005_ehp_02/helpdata/en/04/92775546f311d189470000e829fbbd/frameset.htm].
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I am having the following issue: In EBP an e-mail for SC approval was generated and sent to the approver. However, this resulted in an error since the e-mail address didn't exist. I have corrected the e-mail address, but I am not being able to resend the SC approval e-mail to the new address.
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Hi
In the program RSWUWFMLEC, we have set a variant. In the tasks field we have put into the selection, the workflow tasks we use for approval. If you leave this blank, it will pick up every workflow task.
The program (from the SAP information I had at the time) looks at any item in status NOT COMPLETE and sends an email to the approver, until the approver either approves or rejects the item. We run our program every 4 hours, so that approvers do not get lots of emails for the same items.
Futher down in the parameters, there is a date and user field. Normally again the user is left blank,to look at all users, but to test or check if the email will be sent, I asked Joao, to input the users id and make the date from, the day before the work item was raised. Also click the radio button for ALL. The report will show if an email will be sent or not.
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How to set the conditions for item deletion approval workflow?

Hi,
I have created approval workflow for item modifications ie, when user try to modify an item, it will send a mail to Project Manager. For that I set the conditions in Change the behavior of the overall task: 1. When the task process starts 2 . When the task
process completes .
Change the behavior of the single task: 1.when a task is Pending.
[I followed this https://www.nothingbutsharepoint.com/sites/eusp/Pages/5-Steps-to-Enhance-SharePoint-2010-Approval-Workflow.aspx ]
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When user modifies an item: 1. intimation mail, 2. Approve/Reject mail 3. intimation for approval / rejection mail.
When user deletes an item: 1. intimation mail.
How can we set it in one approval workflow?? where i have to set the condition for sending either item modification mails or deletion mail.
Thanks,
Praveen ji

Hi,
According to your post, my understanding is that you wanted to start approval workflow when item deleted.
You should first make some changes to trigger the workflow when you delete the item.
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In order to trigger workflow on item delete you need to create event receivers and from event receiver call the workflow already attached with list.
http://ravendra.wordpress.com/sharepoint-workflow-on-list-item-delete/
You can also create custom action to start the workflow, you can refer to the following article, then modify the workflow as your need.
http://blogs.sharepoint911.com/blogs/jennifer/Lists/Posts/Post.aspx?ID=50
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Dead Line Monitoring for Shopping cart approval(SRM 7.0 Process controlled)

Hi Friends,
I am using SRM 7.0 Process controlled Workflow. I need to do below.
Dead Line Monitoring details are given below.
If the approval workitem is not addressed in 3 business days by Approver, the approver would get reminder email notification. If approval Workitem is not addressed in 5 business days by the approver, then an email notification is sent to requester,approver and the workflow administrator.
How to obtain this. Please help me.
Thanks,
Balaji.T.

Hi Masa,
Thank you for your input.
You mean, shall we use BADI BBP_ALERTING for deadline monitoring.?
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Balaji.T.

How to send automatic "reminder mails" after certain time

Hi Experts,
There is a problem which I am not able to solve, Please help !
Requirement: 1. After the creation of a certain task, a mail should go to the user... this I have done using the Java Mail API.
*2. After 2 days if the user don perform certain task, a reminder mail should be send to him EVERYDAY after the INITIAL 2 days.*
how to achieve this in the Java mail.. I have heard of Java mail Schedulers but I am not able to find it.. If you can give me some guide or some steps or some article for this I would be very very gratefu to you.
Please treat it as urgent and give your valuable suggestions.
Thanx in advance.
Regards,
Rajat

Nope. It means that if you want to schedule something, use code which does scheduling. Like Quartz for example. Bear in mind that the "something" in this case would involve sending an e-mail, but your scheduler wouldn't care about that.

Send reminder mails to the outlook

Hi everyone,
I have a scenario where i have a modeled deadline branch where if the deadline is missed i am sending recursive mails to the recipients using Rule in an activity .
In the Rule i am using FM SO_NEW_DOCUMENT_ATT_SEND_API1 for sending mails . I need to send mails 3 times for every 5 mins . for that i have created a requested start deadline with time as 5 min .
and a workflow element status with initial value as 0 . and in the same branch i have used a container operation step where i am incrementing my status value by 1.
and loop until condition is set to &status& = 3.
i am receiving the reminder mail only once in my outlook and the status is set to 1.
it is not getting incremented again . and hence no second reminder mails are coming in my outlook.
Can any one please help .?
Thanks !!

I need to send mails 3 times for every 5 mins . for that
i have created a requested start deadline with time as 5 min .
I assume you have desigened the workflow template as below.
1. A dialog step where the workitem will be sent for apprval.
2. For the above dialog step you have defined both Requested start and Latest end of Modelled Deadline .
3. In the newly generated branch you have inserted a loop and inside a loop you have defined a step to send mails. End condition for the loop is COUNT = 3.
IF the case is like above then you modify the workflow design as below.
1. Instead of inserting a loop in the deadline brach , you define it outside the deadline branch.
2. Both Dialog workitem and deadline brach and its step must be included inside one loop.
3. Now for the whole loop you deifine a condition in a such a way that the workitem should not miss the deadline and it should be in the completed status then only you will end the whole loop other wise you keep on looping it .
I hope if you remodify the workflow as above i hope it works...

Triggering multiple mails for external Mail id when PO is created

Hi,
I configured PO workflow and i used a standard program to send the mail to the external Mail id's of the users.
The thing is when a PO is created the user whos has to release the PO is getting a Mail in Business Workplace through work flow and simoultaneously a mail will go to his external mail with a message that So and so PO is created please release it.
As he cant keep on monitor his SAP Business workplace,whenever he get a mail to his external id,he will login to SAP and approves or rejects the PO.
Here the probelm is the external mail is keep on triggering for every 15 min as we scheduled the Job for ever 15 min.
So for the same PO number it is giving multiple mails to the external id until it is released.
It should be like one mail should trigger for one PO number instead of multiple mails for the sam PO number.
I'am unable to find the solution.
Please guide me with a solution.
With Regards,
Praveen

Hi Praveen,
1> Goto transaction SWO1.
2> Enter Object/Interface Name as BUS2012 and click on Create Subtype.
3> Enter the required values (you can give ZBUS2012 everywhere....only give Application as R). Place cursor on methods and click on create. Enter details and finally give name of your function module (which you would be creating with the logic of sending mails to selected users) in ABAP tab.
4> Place cursor on method name and click on parameters and create the required parameters. These parameters would receive value from task container.
5> Finally goto transaction SWO6 and delegate this BO to parent BO (which is BUS2012). This would enable the methods of child BO to be available to the parent one.
Try the steps and let me know wherever you get stuck.
Best regards,
Abir

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