Renaming of Business Group, Legal Entity, Ledger & Inv Org

Dear All,
We are using Oracle EBS R-12 and would like to rename the followings as our company name has been changed.
* Business Group
* Legal entity
* Ledger
* Operating Unit
* Inventory Organization
We just want to know that is there any issue after change the name of above?
Regards,
Abdul Hafeez

Hi
For the Business Group, Operating unit & Inventory Org. You can rename the organizations name no problem from the define organizations form query for the organization you want to rename, rename it and save.
For the ledger you can update your ledger name no problem. GO to accounting setup manager find you ledger update accounting setup> update journal processing> rename your ledger> Finish.
For the legal entity GO to accounting setup manager> Legal Entity (T)> Find your legal entity> View details> Update> Rename your Legal Entity name. Do the same for the legal establishment.
Regards,
Mohamed Badry

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Business Groups and Legal Entities

Hello All,
Can any one please explain abt Business groups,legal entities,organizations (flow) with an example. While quering the apps tables i see column called org_id.
But when queried genal ledger tables there is no such org_id ? why?
Kind Regards,
Kumar

Hi
Org Structure that u can see like this
Business Group--> Set of Books-->Legar Entity--> OU--> Inv Org
BG: It segregates Human Resource data such as employee
SOB: It is financial entity which define a chart of account, Fuctional Currency and Accounting Calendar (it means it dealt wiht 3 C's-Currency/Calandar/Chart of a/c)
LE: Each OU must point to a legal entity that has its own set of set ups data and transaction table, each OU has its own Payables,Receivable, Cash management, OM and Purchansing. And it dealt with Local Tax authorities.
OU: Each Inv org must point to OU. and Inv org has its own bill of materials,WIP and MRP.
Inv Org: Where you have manufacturing plants and labs to which it assigned.
2. Basically org_id define the OU, whereas organization_id is used for Inventory org.
Organization_id store in table hr_organization units and orgid is stored in table a
x_y_all (eg. ap_invoices_all)
Here note "_all " every table whose name ends with all stores date that is segregated by OU (orgid)
for eg. ap_invoices is basically the veiw of ap_invoices_all where dat is segregated by org_id. for this we gendrally use an API to fetch data in ap_invoices.
Hope this little clear to you now.
Thanks
Raj
Hyd

Business Groups and GL Responsibilities

We are performing a fresh install that will be utilizing Oracle HR and will require 3 business groups, multiple LE's, and multiple ledgers for different countries. Since responsibilities are assigned to employees that are linked to business groups....How can we set up a single corporate level GL responsibility that will span the different ledgers?

Hi
Org Structure that u can see like this
Business Group--> Set of Books-->Legar Entity--> OU--> Inv Org
BG: It segregates Human Resource data such as employee
SOB: It is financial entity which define a chart of account, Fuctional Currency and Accounting Calendar (it means it dealt wiht 3 C's-Currency/Calandar/Chart of a/c)
LE: Each OU must point to a legal entity that has its own set of set ups data and transaction table, each OU has its own Payables,Receivable, Cash management, OM and Purchansing. And it dealt with Local Tax authorities.
OU: Each Inv org must point to OU. and Inv org has its own bill of materials,WIP and MRP.
Inv Org: Where you have manufacturing plants and labs to which it assigned.
2. Basically org_id define the OU, whereas organization_id is used for Inventory org.
Organization_id store in table hr_organization units and orgid is stored in table a
x_y_all (eg. ap_invoices_all)
Here note "_all " every table whose name ends with all stores date that is segregated by OU (orgid)
for eg. ap_invoices is basically the veiw of ap_invoices_all where dat is segregated by org_id. for this we gendrally use an API to fetch data in ap_invoices.
Hope this little clear to you now.
Thanks
Raj
Hyd

Prevent oracle r12 legal entity from being posted in another ledger

Given the following:
Ledger = Ireland
Legal Entity:
Germany =123 segment 1
France= 456 segment 1
Ledger=Hong Kong
Legal entity=Hong Kong=789 segment 1
The Ireland ledger is intended for Euro based companies, the Hong Kong for HKD
I want to prevent any journal entries that have a segment1 789 from being posted in the Ireland Ledger, and segment 1 of 123 and 456 from being posted in the Hong Kong ledger.
How does one do this?

Looks like you are sharing a chart of account structure between the two ledger or at least you are sharing the segment 1 value set between the two ledgers.
Once you defined your ledgers, create and assign respective legal entities to your ledgers.
Associate Legal Entity Hong Kong to the ledger Hong Kong.
Associate Legal Entities Germany and France to the ledger Ireland.
Make sure you also assign balancing segment values to the legal entities associated with your ledgers.
Assign 789 to Legal Entity Hong Kong (associated with the ledger Hong Kong)
Assign 123 to Legal Entity Germany (associated with the ledger Ireland)
Assign 456 to Legal Entity France (associated with the ledger Ireland)
Once you assign the balancing segment values to the legal entities, system will not let you use any other balancing segment values (that are not assigned to the legal entities associated with your ledger). This will prevent 789 from being used in Ireland Ledger, and 123 and 456 from being used in Hong Long Ledger.
Hope that helps.
Hasan
Learn Oracle Financials Through Video Demonstrations at http://handsonerp.com

Unexpected error - adding legal entity to ledger

Hello guys,
I got the usual unexpected error while trying to apply a legal entity to a ledger in R12.
I have tried to clear the cache but to no avail
Any idea will help
Regards

Hi,
this is common on almost any web page functionality, if this is highly recurring i.e. reproducible at will you can approach oracle support and get a code fix ....
However if this is occassional and does not follow a pattern/trend, this would be a Intermittent issue ...
Clearing Cache, bouching apache are the common fix for these errors ... some times logging off and logging in again, clearing your browser cache and temp files also resolves this error ....
Regards,
Ivruksha

What tables which will link Ledger to Legal Entity?

I am looking for the scripts to get all the Legal Entity under specific Ledger. In my example, I want to get all the Legal Entity which belongs to "ABC" Ledger. But I do not know what tabes will link from Ledger to Legal Entity.
SELECT GL.NAME LEDGER,GL.LEDGER_ID LEDGER_ID,
glc.configuration_id,
GLCD.OBJECT_NAME
FROM GL_LEDGERS GL,
GL_LEDGER_CONFIGURATIONS GLC,
GL_LEDGER_CONFIG_DETAILS GLCD
WHERE GL.NAME = GLC.NAME
AND GLC.CONFIGURATION_ID = GLCD.CONFIGURATION_ID
AND GLCD.OBJECT_TYPE_CODE ='LEGAL_ENTITY'
AND GL.NAME ='ABC'
>
Please kindly advice.

Hi,
Please refer the below view, it gives you the reference between LE and Ledger.
GL_LEDGER_LE_BSV_SPECIFIC_V
Regards,
Yuvaraj.C

Why do we need Legal Entity?

Hi,
I have read some of Oracle manuals and the discussion on the web. However, I still don't get why we need Legal Entity in EBS. What's difference between Organization Unit (actually I read some on the web)? Since we just need Org_ID in the subledger tables for various operational units, why we still bother to create Legal entity? In some web sites, it always mentions it is used for taxation purpose or repoorting. But I can't find any reports which is generated reply on the legal entity.
I am so confuse on this. Can anyone clarify my mind? thanks a lot in advance.
Regards,
Edmond

Hi Edmond,
the purpose and usage of Legal Entity is not as visible as that of Operating units / Inventory Orgs, however it gained its importance due to the way Configuration has been designed. I would say it is more of a configuration compliance than a feature that meets business expectations ...
You can create a Ledger without Legal Entity, which is allowed by the system, whereas you cannot create an Operating unit without having a legal entity in place....
All security features, transaction controls, reporting requirements are extracted at the Operating unit level ..
When will the legal entity be used during the application operation/reporting?
From Reporting perpective, it plays a vital role.... The reporting requirements of any organization is classified as two, one is BUSINESS need another is LEGAL/STATUTORY need. Now the statutory auhtorities would demand information from a company that has a separate legal presence ...the Statutory authorities are not keen on how many operating units we have under one particular establishment ...it is purely the way how we operate internally ... All custom reports or standard reports available at the Operating
unit level gathers information of the respective legal entity as well....So when i plan my Multi org structure or configuration i should design my operating units in such a
fashion, that it must be grouped under appropriate Legal Entities.
Oracle mentioned about that legal entity is used for taxation and financial reporting. How can we do that?
Legal Entity definition and BSV assignments are used by the system internally on various configurations and also at transaction processing stages, which incidentally includes taxation
aspects and financial reporting .... the statement refers to the system design and not a feature available for configuration ...
What is the difference that more than 1 OU are assigned to 1 single legal entity VS only 1 OU is assigned to 1 single legal entity?
The difference in first case is that, (i.e. 1 OU = 1 LE)
Your operating unit data reflects the Complete Legal Entity Data, hence there is no specific report that needs to be designed for legal entity.
The difference in second case is that, (i.e. 1 or more OU = 1 LE)
every operating unit contains partial information of your Legal Entity and not complete, hence in order to know your Legal Entity's performance or statements, you are to define a report which would club data pertaining to all operating units under it...
If a legal entity is assigned to a ledger, what's the difference if balancing segment is assigned to the ledger VS the balancing segment is assigned to the legal entity?
Honestly, there is no difference since you are allowed to create transactions for all of those BSV's values, there is no system restriction or validation happens during data entry ... However there could be a valid justification from system design/architectural perspective which we may not be aware of .. But there are differences like, when you do not have BSV values at LE level, it impacts certain configuration.... etc ....
All of your questions are very valid, i have only given my views/comments, these are not FINAL answers... :)
Regards,
Ivruksha

EEO setup with multiple GRE's associated to Business Group

Hi,
I am looking to setup EEO report for a business group that has multiple GRE's. There are multiple locations rolling up to the GRE.
How can I setup EEO Generic Hierarcy so that I can get each Location as an establishment report and a consolidated report on the GRE.
Parent Org has a Business group classification and the individual GRE have GRE/Legal Entity classification.
If I setup Generic Hierarchy with Business Group Org as a Parent Entity and GRE's as Establishment then all the locations defined are summed up to the Establishment. This does not work for me as I am looking to report on each location as an Establishment.
Alternativeuly I cannot add GRE classification to Business Group Org or Business Group classification to GRE.
Any help woudl be appreciated.
Thanks

Prashant
If you are in R12 then there is no more relation between GRE and Ledger, OU
GRE is independent and only for the HR.
You need to look at the Accounting legal entity which is tied to the ledger, which interm tied to the business group.
If you build global hierarchy in HR, there is no impact on the ledger or to anyother non HR modules.
You can use MOAC for the other modules
Regards
Ramesh s

Single business group Vs. multiple business groups

Hi,
I have a case where the user wants to implement Oracle HRMS (Core HR, Payroll, Self Service) in 4 countries. All countries have common procedures but there is some procedures like end of service, Taxation differ from country to another.
There is some employees have managers in different country. How this will handle in the self service?
Should I choose a single business group or go with the multiple business groups.

HI
If you are going live with one BG and latter you need to convert to a multi Business Group then you need to migrate these data in the current BG to the new BG. this is similar to the Shared HR to Full HR conversion Project
The thing to be noted if you are live with one BG and trying to convert to Multi BG
Before you run the Legislation patches for the new BG, you need to create the New Business and complete the Data migration to the new business group and latter you Run the New Legislation patch which will help you reduce the work
Also you should take care of the Audit, when you migrate the employee to the new BG then the Old records has to be maintained for the Audit
Also The Legal Entity, Operating Unit and the Inv Org has to be aligned to the New BG
Since you are implementing now you think of going multi BG now itself..If you need to build the New BG after go live.. you need to come up with solution design Doc and it will be a separate project
Regards
Ramesh Kumar S

Multiple Financial Accounting Company Codes but only 1 Legal Entity

Hi all,
We are implementing various countries payrolls, which includes posting to general ledger.
We have a situation whereby there are many company codes for financial accounting purpose (local term calls them company code / sector). These separate company codes need to be differentiated in posting documents.
For most countries we are able to have many company codes but 1 legal entity (for e.g 1 tax reference number, and company details for statutory reporting for various company codes). But for Malaysia, this is not allowed.
I understand that commonly that Company Code in SAP should be legal entity. But there are many companies who practises different external financial reporting that have 1 legal entity separated in different sector for GL / financial reporting purpose.
My question is:
1. How can we set multiple company codes, but with 1 legal entity details (e.g. Tax Reference Number, Legal Entity Company Name and Address for Statutory reporting) for Malaysia?
2. If this is not possibe, how can we split up the GL file (or at least have different separation in the same file to show the different company codes)? It does't seem that Personnel Area or Personnel Area is picked up by PC00_M99_CIPE (payroll posting). Where can we store this besides Business Area field for individual employees (as this field is already used to distinguish another internal GL reporting, e.g. for Indirect / Direct Employee).
Any advice will be greatly appreciated.
Thanks!
Vicky

Hi,
A client can either be valid for a company code at the smallest level, or the entire
corporate group.
The company code is defined in financial accounting. The balance
sheet and profit and loss statements are drawn up at the company code level.
The personnel area, which is only used in Personnel Administration, is unique in each
client. You must assign each personnel area to a company code.
You also use the personnel subarea only in Personnel Administration and it is the smallest element of
the enterprise structure. You link the groupings that define the entries to be used for
employees of a particular company code/personnel area to the personnel subarea.
I understand your question ,
question 1 is belong to FICO quesion , as a HR counsultant you have only way:
one way set your multiple company as HR personnel area level ,then make those personnel area belong to the company that with 1 legal entity details ,
another way is set your multiple company as a company have company code at SAP , then posting to each company ,then let FICO department to adjust subsequent account.
hope can help you
Olivia Yang

What is a Legal Entity and Operating Unit??

Hi,
Could someone let me know what exactly is a Legal Entity and Operating Unit. The definition or explanation in the documentation is not satisfactory or clear. What are the differences between the above.
And where in the per_all_assignments_f table is the Legal entity stored. I know that the Legal entity is stored in the Statutory information in the assignments screen. Also can someone let me how based on the company code in the organization the legal entity is linked. Where in the tables is this link maintained?
Could someone let me know the above.
Thanks
Shekar.

Dear Shekar
what exactly is a Legal Entity and Operating Unit?
ANS: According the Book or user guide definitions says:
GRE/Legal Entity: Use this classification to represent the following organizations:
Ultimate Legal Entity: this represents the enterprise, and typically, the enterprise is the highest (global) level of a business organization.
Legal Entity: this represents the designated legal employer for all employment-related activities. The legal authorities in a country recognize this organization as a separate employer. In an organization hierarchy, a legal entity may report to an operating company or to the ultimate legal entity.
Consolidated Legal Entity: this organization acts on behalf of multiple operating companies that are not legally registered, or simply on behalf of the enterprise in a country.
See Shekar the Legal Entity is taken under Classification is we know that the organization is going to show the Taxation to the Government. where as if u take typical UAE countruies here every store is an LLC and they submit the taxing for every store or shop.
Where as Operating Unit is generally used for the different lines of business which are under that Business GRoup
Say for an Example:
ABC is the Company name and that has its root in UAE, Qatar and Oman
then it is like ABC Business Group > UAE Legal Entity > REtail/Property/Furniture etc are the Operating Units.
Hope this information is helpful and clear to you or else let me know if you have any concerns.
Coming to the Company Code we use the code for the Inventory Organizations so that the clients will not get confused with the existing code and the system code so generally we use the same codes for it.

Balancing Segment Value assignment to Legal Entity using Account Setup Mgr

Hello,
This is on r12.06
By mistake- I did not assign BSV at Legal Entity level, insteady I directly assigned at Ledger level. Now, I am getting following error when running "Accounting Program" standard program
The subledger journal entry contains lines with balancing segment values that are not assigned to any legal entity. Unassigned balancing segments cannot be used to balance a subledger journal entry with balancing segments already assigned to a legal entity. Either update the balancing segment value assignments for the ledger ADP/Claims Solutions Group or update the balancing segment values used on the subledger journal entry Upon research, It was discovered that that the Balancing segment is assigned only at ledger level and it is not assigned at Legal Entity level in account setup manager.
When I attempted to assign the BSV at LE level, it is not showing the BSV in list of values.
I even end dated BS at ledger level and tried again but still the concerned BSV is not showing up in LOV at Legal entity level.
Now I am completely stuck. Any idea what am I missing? Why, the new BSV is not showing up at LE level LOV when attempting to assign BSV at LE level?
Thank you for reading this post in advance.
Regards,
R

Once a BSV is assigned to the ledger it does not appear in the LOV of BSV-LE assignment field. Pl see if you can delete the BSV from ledger assignment, then only you can re-assign to LE. In my opinion, it allows you to delete the BSV from ledger level if you have not already used it in transactions. In your case, I wonder if it will allow you to delete it. If not, you have to raise SR with Oracle support.
Thanks
Tarun

Business group structure in 11.5.10.2

Hi all,
I am using Vision demo for 11.5.10.2. Is there any feature where we can outline business group structure ? I think it is available in DashBoard. However, I could not be able to find it out.
TIA.
dba.apps.

Login to your ebusiness suite and run the oracle diagnostics test 'Organization Structure'
This would give you details about organization structure like business group definitions, GRE/Legal Entity accounting details etc.
more information on Oracle Diagnostics at
http://appstech-sam.blogspot.com/2006/09/oracle-diagnostics.html
Sam
http://appstech-sam.blogspot.com

Legal Entity and Operating Unit Setup

Hi,
we are in a process of implementing Oracle Financials R12.1.3 to a group of company (Ex:"A").
That parent company ("A") associates with another three subsidiaries (Ex: A1, A2 and A3). All these four companies can share the same ledger and operating in one country.
So I'm with bit confusion whether It can use One Legal Entity with four operating units or do we have to create four legal entities?
Awaiting for clarifications and Thanks / Lathika

Hi All,
You have to think beyond application functionality, if there these 3 subsidiaries are registered with different name under local governance law then you should create separate Legal entity for each company or subsidiary.
Regards,
Abdul Hafeez

Can the country code of a legal entity be changed?

We have a business situation where we need to transfer 100% ownership of a company from one wholly owned sub to a new wholly owned sub in a different country. This wholly owned sub is a large transaction volume and greater than 250,000 item/BOMs. Our question is can we simply change the current Legal Entity's name, address and country to the new company and country? We would create a new entity to handle the wind down and liquidation of the current wholly owned sub. If this is possible, it would save us the work is setting up the new entity, inventory orgs, etc. and the conversion of POs, invoices, items, BOMs, inventory, etc.

Hi Sandeep and thanks for your quick response.
Our business problem is that this entity is very high volume pertaining to open purchase orders and invetory transactions. In essense the business stays exactly the same, the only change is that it will move to another country with an ownership change. We want the current R12 ledger, company and inventory orgs to stay the same. If the new entity cannot assume the current structure, we have a huge setup and conversion task to make the change.
Again thanks for your quick response.

Renaming of Business Group, Legal Entity, Ledger & Inv Org

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