Reports showing difference in actual amount postings in a WBS

Dear Consultants
I have an unusal scenario, using T Code S_ALR_87013558, in this report the actual amount which is shown infront is different from the amount showing inside i.e if I see the detail transaction wise amount, apart from AA document type.
I have find the difference is due to the reason of transaction that is happing in foreign currency ( Transcation Currency) is display in frront total, but the posting that is made in CO Code currency thats is in my case INR is not taking upfront total amount.
Further this is only happening in case of one WBS element of the whole project
Regards
Vivek

Hi,
check whether u have configed correctly
-Value categories &
- assign cost elements to value categories
reg,
Sam Lesha

Similar Messages

Report showing difference in actual amount posted in a WBS Element

Dear Guru
I have an unusal scenario, using T Code S_ALR_87013558, in this report the actual amount which is shown infront is different from the amount showing inside i.e if I see the detail transaction wise amount, apart from AA document type.
I have find the difference is due to the reason of transaction that is happing in foreign currency ( Transcation Currency) is display in frront total, but the posting that is made in CO Code currency thats is in my case INR is not taking upfront total amount.
Further this is only happening in case of one WBS element of the whole project.
Reagrds
Vivek

Hi,
check whether u have configed correctly
-Value categories &
- assign cost elements to value categories
reg,
Sam Lesha

Report for Differences in Invoice Amount and PO Amount

Hello,
Is there any standard report available in SAP to compare the differences in PO Amount andd Actual Invoiced Amount against that PO?
Regards,
Rohit Garg

Hello,
Try report MC$4 - Vendor Analisis: Purchasing Values.
I personally find it very useful.
Hope this helps!
KR,
Severina

Variance Report between G/L Actual Balance v/s G/L Budgeted amount.

Dear Sir,
I have G/L Account wise company budget.
I want to compare the same with G/L actual balance and arrive at a variance report.
While executing the financial report at F.01 if I select Plan version as 0
the report is displaying the actual figure and at planned column it is not showing any amount.
I understand that this is because I have not yet maintained any amount in Planed version.
I want to know How to maintain G/L account wise planned amount that can be compared while executing F.01?
or
is there any other means by which my above referred objective can be achieved?
Regards
Chirag Shah

Hi,
Please refere the below link.
[Entering Plan Data|http://help.sap.com/saphelp_dimp50/helpdata/en/27/94fa40fe14f423e10000000a155106/content.htm]
Tcode: FSE5N
Regards,
Srinu

Cost element and Line item reports show different actual costs

Hi PS experts,
My client has an issue pertaining to actual cost reports. The cost element report shows actual costs $42,000 for one WBS and when I double click to see details the value it shows is $2100. Even when I checked line item report for this WBS the value is $2100. What could be the reason for getting different values? If some one throw some light on this it would be great helpful to me
Regards,
Laxminarsimha

Laxminarsimha
The values in CJI3 should be correct and will include all postings (e.g. Settlement values) and possibly Actual Revenues unless a filter is in place - so take this as being your correct figure to start with.
Your drilldown will show the same value as CJI3 because it is CJI3
Any cost element report you are using is probably correct for what you are asking - is this a Standard Cost Element Report you are using or is it bespoke
One thing to be careful of when you drilldown on Cost Element Reports is that you do not always get the a make up of the value you have drilled down
e.g.
Cost Element Report was run for Period 1 to 6 2008 and shows £100.00
You drilldown and sometimes the drilldown automatically shows ALL line items e.g £500.00 (not just the values for periods 1 to 6 of 2008 which you may expect £100.00)
In the past I've removed the drilldown capability from bespoke cost element reports to prevent drilldown to the line item report (which is CJI3) because of this problem.
Usually where values for a a number of periods only (not total costs) was required
Other factors to consider
Revenues/Settlements may be excluded from Cost Element Report but will not be excluded from CJI3 unless you specifically restrict
You need to identify which types are postings are missing from the Cost Element Report (what is common...cost element, dr/cr indicator, business transaction)
I've also hit the mistake in the past where I've asked for periods 1 2007 to period 3 2008 and instead of giving me just over a years worth of actual it gave me actuals for periods 1 to 3 for 2007 and 1 to 3 for 2008.
Hope this helps
Steve

Hungarian VAT report in HUF showing differences with accounting documents

When we run the VAT report for the USCC for Hungary with transaction S_ALR_87012357 in HUF, the amounts picked up by the report may differ from the amounts in the accounting document. It seems that the error occurs if the amount ends on a zero. So we get differences, when the base amount, VAT amount or gross amount ends on a zero

Hema,
Please activate hard currency(Local currency 3) as HUF, so that you can have transaction amounts in HUF also eventhough your company code currency is EUR.
Please check F.12 report for your VAT requirement.
Here you have to capture BSEG-DMBE3 value as per your requirement.
Rgds
Muarli. N

Report showing sum of Budget/actual cost of WBS elements from diff proj

Hi,
i need to display consolidated budget/cost report for separate projects. (example PROJ 1 and PROJ 2)
in both projects, they have similar structure of WBS (same descriptions etc..)
in reports i can run both project but the values are summarized for the entire projects.. (results = Total of PROJ 1 + total of PROJ 2).
but i need report showing subtotals of WBS 1.1 of PROJ 1 + WBS 1.1 of PROJ 2 and so on...
i thought i could do it using CJI8 but i cannot filter it by description and do subtotals since it does not have a description column.
is my requirement possible with standard or need to customize a report?
thanks in advance

hi
please try to use Co Object Name field with sub total

Report KE5t difference

Hello SAP Experts
I am facing group currency issue in Report KE5T. In KE5T report my Base ledger and comparision ledger showing difference due to one of the Depreciation posting manual by profit center document. I tried to correct this error using following
1. I checked all controlling settings and Profit center document changes but I am not able to see any of the that updation is working with my issue.
the following detail might help you to understand problem.
Base Ledger
Compledger
Difference
1131082.26
2262164.52
1131082.26
902822.38
1805644.76
902,822.38
237397.70
474797.40
237398.70
all amounts in $(US Dollars).
The senario is as follow:
When users posted manual entry for adjusting depreication diff. it is not updating our group currency for company code. The problem was when we run depreciation for period 4 year 2015 it did not post anything in controlling area document. i checked controlling document, it was $0.00 in all cost centers. See below for check file that i am attaching
one from Report: S_ALR_87013611 - Cost Centers: Actual/Plan/Variance
double click on account : we can see cost element that balance is $0.00 in depreciation account. we created manual posting for these postings. there are $0.00 balance document you can see that in image 3. I tried to check that in detail view report with all kind of currency that available in report. Only trasaction currency i can see amount but rest of all currency giving me zero ($0.00). for posting depreciation for period 4 2015 we created manual posting throught profit center document. After posting this profit center document we see some difference in Report KE5Z. i select all currency such as
1. Profit center local currency
2. transaction currency
3. company code currency
I got following result
Account No
Profit Center
PRTC Currency
CoCode Currency
Transaction currency
61114
XYZ12
237398.70
237397.70
61114
xyz12 (manual entry)
799722.22
799722.22
799722.22
In this transaction we are not getting any effect on trasaction currency in on of the transaction when we do manual entry. it is not hiting transaction currency can any one explain me why. I checked all settings in OKKP and other related to Profit Center such as
1. 1KE1
2. 1keh
3. 1kek
I tried all of this trasaction but I am not able to get solution for my error. But I found this difference in KE5T check below link.
Solution:
I got OSS note 858363:Organization/reorganization Profit Center Accounting
I tried this note but I am not seeing any changes this difference is staying there. It is not getting affected to group currency.
I created new Depreciation area as required all posting is working well after I made some changes and implement some required OSS notes. But I am not able to remove this diffence from ledger. Now as per my understanding manual entry is not getting update in group currency. I checked all master data configuration for controlling and profit center where currency is selected as group currency (30). there are many other settings that I follow. As per note it mention to use t-code
1ke8 (Subsequent posting FI): as per this document it will get affect to FI side and it will update currency difference. Now let me inform you Group currency and Company code currency is USD ($). So there is no exchange rate difference issue here. becasue
as per KE5t Error message i am getting following error
1. Difference found in Comp. code Currency
2. Difference found in Group currency.
both with Green Type it is not red type error.
As per OSS note 858363 try t-code 1KE8 and remove changes but my concern is after selecting document should i reverse the document or should I transfer MM,SD and HR docs.
Becasue I am not seeing option to post any document. My depreciation for period 5 2015 working perfectlly alright after changes. I need to adjust difference in period 4 year 2015.
thank you
Mona Gajjar

Is this one the similar one with Regarding Report KE5t?

Issue with report (S_ALR_87013611) that is actual/plan line items for Cost

Hi Gurus,
I am having issue with the report (S_ALR_87013611) that is actual/plan line items for Cost Center.
When i execute the report for a cost element 510200 the amount is 23,380.13, but when i drill down on it by double click on that amount the value in obj curr is 15468.91. Hence there is the differnce. When i futher drill down by double click on the amont of 15468.91 and i go to display group currency and take the total it is 23380.13 and display in local / doc currency the amount is 15468.91. I guess due to this there is difference. The cost center & the cost elements are the same i have checket it.
My concerns is that the group curr is USD and obj curr / local curr is USD. So is group curr and doc curr is USD then when i click on dislay curr and select group curr why the amounts are changing.
Kindly adivce

Try to look if there is any filtering criteria applied in the report to which you drill-down.
The difference can be also caused by the "value type" - some reports show actual and statistical costs together in one column while the others strictly show (are defined to show) only e.g. actual costs (type 04) and not the statistical costs (type 11)

"Invoice History Report "show wrong balance for supplier invoice with USD

Invoice History Report show wrong balance for supplier invoice with USD Currency
After I run this report i see in the last of this report there is difference between the supplier total
USD (Currency ) and the open Balance USD , it is decreased the open balance
for supplier with 2300 USD with out any reasons
bellow is some data copy of the report
======================================================
Supplier Site Total: SAR 34,700.00
Supplier Site Total: USD 39,000.00
Supplier Total: SAR 34,700.00
Supplier Total: USD 39,000.00
Open Balance: SAR 34,700.00
Open Balance: USD 36,700.00
*** End of Report ***
==============================================
please advise me from where can this differenc ( 39000 - 36,700=2300 )COMMING
or it is bug in this report , becuase i compare this report with other report in account payable like
-supplier open balance letter
-invoice register report
-invoice aging report
all this report give me the amount for supplier USD =39000
BUT AGIN FROM WHERE THE SYSTEM DECREASED THE AMOUNT TO 36,700
thanks

Can you try running Create Accounting For payments just before you run the Invoice History Report and re-check .
Thanks

PM Order settlements - Difference between the amounts settled

Hi All,
This is regarding the PM Order settlements.
Every month end finance team run KO8G and settle the PM Order costs for that period (month). In the process the Orders are settled using a variant, which captures all the orders that has changed/created during the focused period.
But in the report S_ALR_87013015 - List: Actual Debit/Credit there are balances for previous settlements and thereu2019s a difference between the amount settled and the debit/credit amounts.
When drilling gown we found that this is due to following reasons,
1. Some orders are not settled fully.
2. Equipments issued against a Order are returned after the settlement process
Ex: one Order has settled in Oct 2008 initially and fully in Jan 2009. However one material has been returned to stores in February 2009. Therefore a difference (cost of the material) between total actual cost (Dr Amount) and settled amount has been arisen.
The Orders of nature 1 will be captured and settled in the subsequent run of KO8G.
But my question is how can we address the orders of nature 2? Changing the settlement variant is one option.
Also appreciate if someone can explain the SAP-best practice of PM-Order settlements.
Thanks,
Thushantha.

Hi Thushantha,
After returning the material to store check the actual cost of maintenance order. Once you fully settle the order means it becomes zero.
When you will return material to warehouse against maintenance order once again carry out settlement of maintenanc order then check for your nature 2.
Sundar

Capturing "Actual Amounts" from previous years

Hi Experts,
We had earlier developed a report to produce a list of projects which can be changed from status TECO to CLSD. If the project cannot be closed then the corresponding reason for failure should be displayed.
Now the problem is that there were some direct costs which were booked under certain WBS elements. These elements were created in the previous year & haven't been settled in that year. Our present program isn't able to capture & display these costs in the current year. We have based our logic up on a join of table COBK with tables COEP, PROJ & PRPS. We are referring to the SAP standard TCODE s_alr_87013533 which is able to find the unsettled dollars (Actual amount) even from previous years. Anyone please help advise as to how we can even capture the actual amounts from previous years.
Regards,
Uday
Our inner join statement is as shown below:
SELECT coep~objnr coep~wogbtr coep~megbtr coep~wrttp coep~kstar
         coep~owaer coep~vrgng coep~sgtxt coep~ebeln coep~ebelp
         coep~objnr_n1 coep~belnr coep~gjahr coep~perio
         cobk~blart cobk~refbn cobk~refbk cobk~refgj
    INTO CORRESPONDING FIELDS OF TABLE tb_actual
    FROM coep INNER JOIN cobk ON cobk~kokrs = coep~kokrs AND
                                 cobk~belnr = coep~belnr
              INNER JOIN prps ON coep~objnr = prps~objnr
              INNER JOIN proj ON proj~pspnr = prps~psphi
    WHERE proj~pspnr = wa_proj-pspnr   "project definition
      AND prps~pspnr = wa_prps-pspnr   "WBS element
AND prps~belkz = c_x             "Account assignment
AND coep~wogbtr <> 0              "amount
AND coep~lednr = c_00             "Ledger (needed to hit index)
AND coep~wrttp IN (c_04, c_11)    "actual value type - real & stat
AND coep~beknz IN r_beknz.        "D/C Ind <> Settlement

based on the data provided -
I-001688
Cost line                       7143.28          71710000
Cost line                     42874.74          73120000
Cost line                     22752.77          73120000
TOTAL COST     72770.79
Settlement line     65627.51          81650000
Settlement line     7143.28          81650000
TOTAL SETL     72770.79
you should be able to set CLSD to this project as there is no unsettled value in the project
CJI3 report confirms that there is no outstanding settlement and hence project can be set to CLSD. This report shows all the line items against project
The report S_ALR_87013533 shows the actual cost incurred in the project, but not settlement. This does not mean that the project is unsettled.
see another report (project cost element report) - that might help you S_ALR_87013542

How can i subtract budget and actuals amount from gl_balances in discoverer

I have a problem with a discoverer report.
The table is GL_BALANCES (Financials), and i tried to subtract data of current year and last year, same month, or data from actuals and budgets amounts.
Data from actuals have the "A" code in the ACTUAL_FLAG field, and budgets amounts have a "B" code. I construct a cross-tab report with ACTUAL_FLAG field in the "X" axis and the accounts segments in the "Y" axis (From GL_CODE_COMBINATIONS). The problem is: How can i substract budget and actuals amounts? Is the same field but differents columns in report.
I cannot use analytics function because the version of database does not support that .
Somebody told me: "...You need to construct a custom folder to handle this..."
I don't want to finish the reports in Excel...
Thanks.

Hi Miguel
You can either create a database view or custom folder to do this using aliases for the two joins to the same table.
For example, you need something like this in the body of the SQL:
select
act.code_combination_id,
nvl(act.period_net_dr,0) actual_net,
nvl(bgt.period_net_dt,0) budget_net,
nvl(bgt.period_net_dt,0) - nvl(act.period_net_dr,0) diff,
act.period_name
from
gl_balances act,
gl_balances bgt
where
act.set_of_books_id = bgt.set_of_books_id and
act.code_combination_id = bgt.code_combination_id and
act.period_name = bgt.period_name
Of course you will still need to add your own joins to get the code combinations but I trust you get the gist.
Hope this helps
Regards
Michael

CO reports show a "X"

Dear al,
My client had the Real-Time Integration of Controlling with Financial Accounting activated, and had a variant assigned to the company code. We didn't want to use it anymore and we have desassigned it to the company code.
Now when we execute CO reports for cost centre the system shows an "X" in the rows instead of the total amount per cost element. Then we have activated again the variant to the company code but reports still show an X instead of the amount.
Please does anyone have and idea how can we fix it.
Thanks a lot
Regards

Some reports show an "X" when they can't sum all the values because they are in different currencies.
Check if you have postings in different currencies.
Regards
Edited by: mforman on Nov 30, 2011 6:04 PM

Capturing the difference between Actual and planned time

Hii...
I have created and released a production order which contains 25 operations and qty: 3 nos. I have done operation confirmation for 0010 operation as 2.5 hours (where as planned time is 1.5 hours). I would like to know how to get a report which can show the difference between actual & planned times.
And also I would like to know the operation time 1.5 hours which entered ny me was for operation of 1 number qty or its for 3 quantities.
Best regards,
Haneesh R

>
Haneesh Ramisetty wrote:
>
>
> "Order quantity is 3 Nos and operation time is 1.5 hours (for 1 qty). But in routing I have entered for the 0010 operation as 1.5 hours, my doubt is, how system will consider, time 1.5 hours is time for operation of 1 number qty or its for 3 quantities."
>
>
>
if you maintained in routing 1 qty = 1.5 hrs, when you create production order qty 3 = 3 * 1.5 hrs so total 4.5 hrs for that operation 0010 to completed
regards,
sankaran

Reports showing difference in actual amount postings in a WBS

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