Resources to track costs in Primavera (P6)

I am using P6 to manage a NAVFAC (Navy) project. Our contract requires that we submit a .pdf copy of our schedule as well as the .prx file (P3). Converting the .xer to .prx is no problem, but since my schedule is cost loaded, I have to create a resource called "Cost" so that the data maps to P3. Again, this is no problem, but I'm finding something very odd happening in P6.
I have set up my "Cost" resource in P6, set budgeted units to 1, and input the cost (in our case it is the price that the customer is paying us - this is a FFP contract - we track our internal costs using our accounting system) into each activity. My project is set as follows - Duration Type = Fixed Duration and Units, % Complete Type = Physical % Complete. However, if I change the Original Duration or the Remaining Duration of a task during the weekly schedule update, the Budgeted Cost reverts to $0.00 causing me to have to re-input the budgeted cost of the activity. I'm relatively certain that this is not supposed to happen. Does anybody know what is causing this? Is there a setting that I need to change to keep this from happening?
Thanks in advance for your assistance.

hello
1. have you considered expenses for non-recurring costs (or in your case income values) that are not asocialed to particular resouces?
2. is your "cost" resource a P6 resource or a P6 role?
if you decided for a resource, probably material-type, using $ or some other currency defined as a unit of measure, I suggest using 1 as price/unit in the resource dictionary (to be used for all assignments of that "money" resource onto activities). you can set the budgeted "lump sum" value of the resource assignment by imputing it as budgeted units (having $ as unit of measure). e.g. $500 as BU * 1 as P/U = $ 500 as BC
it makes more sense if you ask me. the resource P/U is global data while BU is project data. more exactly activity assignment data, used locally (and most likely not reused) when assigning the same "cost" resource for different amounts as budgeted cost.
it is easier (and safer) to modify and/ or import (from xls, through sdk, etc) project data instead of global data. you don't have to worry about the rate source or inadvertedly recalculating costs. otherwise you risk unwanted altering of values, if you or a colleague change the dictionary value of the P/U (manually or through import).
3. money-type udf's can also keep track of overheads (or any other $ data associated to activities), but the major drawback is performing computations on them. you have to manually run global changes. the usablity of udf's would be greatly improved if P6 came up with such a feature as running global changes througs job services. scheduled jobs or event driven, including job sequence :)
till then, best of luck.
sorry not all options apply when it comes to mapping P3 to P6 data. but i still think modelling $ as "cost" resource units could work better.
you may also try to uncheck the project calculation option "recalculate units and costs when duation % complete changes" which changes units and costs (linked by default) when changing original and/ or remainig duration. see duration, units and cost % complete formulae
Edited by: Tibi on Jan 6, 2010 9:31 PM

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Resources to track costs in Primavera (P6)

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