Internal Orders - Alliance Partners tracking costs

Hi
The questions relate to tracking costs whcih are significant in detail for an Alliance Partner. We are in the latter stages of implemenatation of SAP All in One -
1. In the legacy system intelligence is built into the GL account code allowing us one character in the GL code to be allocated to the Alliance Partners costs, a different letter for the different Alliance Partners. We could therefore analyse a Depts cost separating the total cost, then the Alliance Costs, then provididing the non Alliance costs, we could do this for a Dept / Cost Centre and also analyse per the GL account say "hire costs" within the Cost Centre all via Pivot Tables etc
We accrue the costs due to timing of costs being received ie in middle of month end process because of significance wait for Alliance Partners estimate and post to a clearing GL account via General Journal. We do not do a detailed PO with all the expense lines as PO would be huge and the expense lines are not fully known when PO is created. When the actual PO is received, the costs are offset against the clearing account, if accrual and PO receipt and invoice agree then clearing account is nil. The accrual is not reversed.
The suggestion per SAP consultants is to create an Internal Order for each Cost Centre for the different Alliance Partners we expect Costs. I had thought this was a reasonable solution but the issues I see are
A. It provides total costs for the Cost Centre, total Costs for the Alliance Partner for each Cost Centre but does not provide total non Alliance Costs without dumping the data into pivot tables and analysing.
B. It does not provide analysis of the Alliance Partner costs v non Alliance Partner costs by GL
I know if we used the full functionality of MM ie raise a PO etc with detail GL lines would allow reporting via MM but due to timing of receipt of costs and the number of GL accounts it is currently not parctical / political to receipt a detailed PO.
Kind Regards
John

How do I obtain a report which shows Actual + Plan
1. Total Cost Centre Cost with GL etc.
2. The relevant Internal Order Costs for the Alliance Partner with GL etc.
3. Non Alliance Partner costs
Is this a report I can obtain directly from SAP or will I have to download the two separate reports from SAP to analyse the Alliance Partner costs v Non Alliance Partner costs by Cost Centre and GL.
Sorry for being such a dummy but we have yet to be shown all the reports, we are designing a system without the benefit of the relevant training on SAP !!!
John

Similar Messages

Results Analysis Settle Internal Order (from CRM) - No cost element allowed

In SPRO results analysis configuration to "Define Posting Rules for Settlement to Financial Accounting" I am not allowed to use an account with a cost element. (Error: I get error KQ 119 G/L account ### cannot be created as a cost element.)
I configure a G/L account with no cost element. KO88 Settlement posts to G/L account fine; however, does not post to the internal order because the config mentioned on first line does not allow me to use an account with a cost element.
Problem: I am unable to see settlement in KOB1 report because settlement goes to GL Account, but does not post to the internal order.
Failed solution: I tried to use OKC9 substitution at KO88 to substitute the internal order number. The problem is that table AUFKV is empty when the substitution runs at KO88 settlement. I am not able to substitute the order number because the order number isn't even available in the substitution at internal order settlement.
I put a break manual break point in program GBTACCOB at the call to the substitution rule I defined. The breakpoint stops at the substitution when I run KO88 settlement; however, fields are blank. I am unable to do substitution. I know this works because I have a similar substitution on the same internal order for accounting indicator when doing an MB1A goods issue to an internal order. The break point stops there and the AUFKV data is available for substitution rule.
Question:
Any suggested solutions to to have internal order update into KO88 settlement after KKA1 results analysis would be helpfull.

It is more of a reporting issue really.
The problem is that internal order settlement with settlement profile instead of results analysis does post the settlement to the internal order and does use a cost element. This is the business process the users currently have. Our users have a requirement to settle the orders weekly. This helps them find issues earlier and speeds up the month end close.
In the past we could use KOB1 and see the current balance of an internal order and see the settlement. Now that report no longer shows the settlement. How can I see what has been settled on an order and what hasn't now?

Internal order for AUC with cost center - 'Please Select proper plant code'

Hi All,
User is getting error 'Please Select proper plant code', while inserting 'cost center' in field 'Responsible CCtr' for new Internal order which is for AUC.
In Devlopment server also when we try to create asset through internal order we get same error.
For your information this is new Plant, profit center and cost center for which we are trying to create internal order for AUC.
If we try to post without Cost centre entry is saved. But we want to add cost center.
Please help to resolve.

Hi,
If it is a custom message then please check whether any Validation or USer exit is maintained for the IO master data. If yes, then update the cost centre accordingly.
Regards
Sreekanth

Internal Order Migration SAP(OLD Cost Element) -- SAP(New Cost Element)

Dear Gurus,
My requirement:-
(1) Migrate Master Data only for Internal Order which is still open.
(2) Migrate the actual value which is still open.
Can anyone tell me if there is any function to do this in SAP without involving ABAP.
Any suggestion ?

Hi,
Good morning and greetings,
You are migrating from where to where? You can use LSMW or CATT for achieving your requirement without ABAP BDC.
Please reward points if found useful
Thanking you
With kindest regards
Ramesh Padmanabhan

Internal Order need

HI Experts,
As SAP says, both cost centers and internal orders used for tracking cost , where as Internal orders used for tracking costs for short term jobs.
my question is...
why do i want to maintain an internal order , i can use separate cost center for those short term jobs...
what exactly the use and advantage of internal orders rather than maintain a separate cost center.
Thank in advance
jerry

A cost center as you will know is for fixed reporting for a long time span as part of your company structure (cost center usually = department or work center).
An internal order is used to accumulate cost for a specific project or task for a specific time period. An internal order is therefore used for a short period with a specific deadline.
Your internal order will usually settle to cost centers (and not visa versa) according to the settlement rule in the order setup.
An internal order can therefore be used to group all the expenses incurred to plan and hold a conference over a 3 month period. The order can be settled on a monthly basis to cost centers.
When the conference is finished the order can be settled finally. The cost of the conference will then be spread over 2 or more cost centers, but can be viewed in total on the internal order when needed.
Settlements are used for orders. In the setup of each order is a "settlement rule". In this settlement rule you tell the system to which cost centers the cost in the order must be settled.
Typically, you will execute the following procedure at month-ends:
1. Settle all orders - this will settle all costs on orders to cost centers.
2. Run assessment cycles - Now that you have al costs against cost centers from your orders, you can start distributing costs between cost centers with assessments.
Costs are posted to an order. When you process a purchase order you post to the internal order and not to a cost center. The same applies to journals in FI. You will post the costs to the order and not to a cost center. You will then settle the order on month-ends to post to the relevant cost centers. It is very important to settle these orders otherwise FI and CO will not
balance on your system.
Internal orders can also be used as "statistical" orders. This is also specified in the setup of the order. You do not have to settle statistical orders. When posting costs, you will post to the cost center and the order simultaneously. Both have to be specified when posting journals or purchase orders against statistical orders.
hope this helps
regards
sayeed

Internal Order Report - For the documnets when the cost ele. was not create

Hi,
We created internal orders for tracking capital expenditure relating to assets. At that time, we were not created asset GL's as cost element. Recently we created asset GL's as cost elements (category 90).
Now we are getting the internal order report after creation of cost element for the transactions done thereafter. We mentioned the internal order number in PO but not in accounting document earlier. Now we are maintaining internal order number in accounting document also.
So when we run OKBA we are getting CO document but, it is not tracking against internal order (since order number was not mentioned earlier). We executed one MM document in which internal order was mentioned through OKBB but there is no change in the internal order report.
Is there any possibility to get the internal order report for the transactions done before creation of cost element.
Please guide me
Best Regards
Madhusekhar Gupta G

Hi,
Thanks for your quick replies.
Can we get the report as follows.
1. Total Po's value for the internal Order (through Table EKKN)                                                      xxx
Less: Value already posted to Internal order after creation of cost elements (S_alr_87013019) xxx
Less: Total Value to be invoiced (Tcode -ME2N)                                                                             xxx
Net amount to be posted to Internal Order manually                                                                        xxx
Is it correct?
Regards
Madhusekhar Gupta G
Edited by: gms gupta on Feb 20, 2012 4:33 PM

Is there a way to redetermine the cost center for an internal order on a PO

When we create a PO for an asset we enter an internal order number and a cost center is determined from the internal order. Sometimes after the po is created the cost center on the IO changes. The po is not updated automatically on the PO and it results in the wrong cost center being posted to during the Goods Receipt and invoice receipt. Is there a program or batch job that we can run that will redetermine the accounting data on a PO?
Thanks!
Chris Lintner

When we create a PO for an asset we enter an internal order number and a cost center is determined from the internal order. Sometimes after the po is created the cost center on the IO changes. The po is not updated automatically on the PO and it results in the wrong cost center being posted to during the Goods Receipt and invoice receipt. Is there a program or batch job that we can run that will redetermine the accounting data on a PO?
Thanks!
Chris Lintner

BAPI KPF6 POST PLAN COST FOR INTERNAL ORDER AND COST ELEMENT

Hi all gurus,
I would like to use in a custom report a BAPI/Function Module that help me to simulate KPF6 in order to post planning costs for internal order and cost element (layout 1-401).
So the input should be:
1) Version
2) period from
3) periodo to
4) year
5) internal order n.
6) cost element n.
7) value
I found a lot of BAPI but don't know the correct one and how to use it (example how to fill the input value).
Can anyone help me on that?
Kind Regards

In additio to the previous I found the BAPI_COSTACTPLN_POSTPRIMCOST but don't know if it's the correct one and how to use it (some example fitting the my case will be very appreciated).
If the quoted BAPI is correct.
I tested it filling all fields as following:
HEADERINFO:
CO_AREA=FFCA
FISC_YEAR=2008
PERIOD_FROM=001
PERIOD_TO=012
DOC_HDR_TX='blank'
INDEXSTRUCTURE:
OBJECT_INDEX=000001
VALUE_INDEX=000004 (hope this point at Interna Order)
ATTRIB_INDEX=000000
COOBJECT:
OBJECT_INDEX=000001
ORDERID=ZO53-08IMZ
TOTVALUE:
VALUE_INDEX=000004
COST_ELEM=3224048
FIX_VALUE= 200,0000
DIST_KEY_FIX_VAL=2
The Return table is set to 0. Nothing happens.....I suspect something related to indexstructure or index is wrong..
Could anyone help me on that?
Kind Regards

Statistical posting to Cost Center using Statistical Internal Order

We have a delivery transction in SD which used both a statistical order and cost center as account assignment objects. However, in the cost center report, the amount was shown in the statistical portion of the report. Why could have happened? Shouldn't the item be shown as a true posting?

When you post to an internal order and cost center one of these is statistical
When you say the internal order is satistical then you have actual cost on costcenters. When the internal order is not statistical the internal order get the actual cost and the cost center statistical.
In the fieldstatus group from the internal order you can make the field statistical requered. When you want only to have statistical cost on your internal order.
With CO-PA it is an different case, see the other reaction on this. But then it is better to use profit center accounting for reporting.
Note SD is posting sales (sales cost) and there should no reason to post it on a cost center
Paul

Default Internal order and cost center

Hi Experts,
i am uploading one file into sap and here i am giving GL accounts cost centers and WBS elements.
once i have done with upload.when i am checking in BSEG its showing one internal order and one default cost center with internal order.
i can not understand how its finding internal order and default cost cente(which diffetrent from those cost centers i have mentioned in excel).
please help me to find.
thanks,
Vani

HI,
Thanks for your reply.
i have checked OKB9 and KA03 but there is no default assignment.
checked also OBBH and OKC9 but no subtitution and i can't post manually now.
is there any option.
Waiting for your reply.
Thanks,
Vani

Cost center v/s Internal Order

Hi
What is the difference between a cost center & Internal Order
Regards
Samir

Hi Samir,
Cost Center is an Organizational unit within a controlling area that represents a clearly delimited location where costs occur. You can make organizational divisions on the basis of functional, settlement-related, activity-related, spatial, and/or responsibility-related standpoints.
Cost Center is a CO Object maintained on long-term basis to capture costs related to particular type of cost based on functionality, nature of cost etc.
An internal order is used to monitor parts of the costs, and under certain circumstances, the revenues of the organization.
Internal Order is a CO Object maintained to capture the costs of specific purpose (like campaigns, events etc) which is of short-term purpose.
Let us understand the difference with the following example...
If you have a Cost Center "HR Department", whenever some expenditure is incurred for HR Dept, that cost will be booked to HR Dept Cost Center.
Let us assume that your company is about to take up a Recruitment Campaign (like campus placements) for about 3 months all over the country.
So, you can create an Internal Order "Recruitment Campaign". The Internal Order can be "Real" and "Statistical".
If you create the Internal Order as a "Real" object, then, at the time of booking the expenses relating to Recruitment Campaign, all costs will flow to the Internal Order and then, costs will be settled to your "HR Department" Cost Center at the period-end.
If you create the Internal Order as a "Statiscal" object, then, at the time of booking the expenses, you can select your "HR Department" Cost Center as well as your "Recruitment Campaign" Internal Order as CO objects. In this case, real postings will happen to Cost Center and statistical postings will happen to Internal Order. There will not be any requirement to settle the Internal Order to Cost Center. Here, this statiscal internal order will be information purposes only...
Hope this is clear, pls revert back for further explanation...
Srikanth Munnaluri

Cost centre &Internal order

Hi,
How to check for the particular Internal order is tagged to cost centre
it will help full for me
Thanks
Sandesh Rao

Hi Sandesh ,
If cost center is known to you then you can see with which order it is tagged.
To see in which all orders this cost center is being used Go to KS03 Tcode give the cost center number then press enter then first screen of master will come then in menu bar GO to Environment -->where Used List -->select as required .then sys will give you list as according.
Hope this will be helpful to you .
Regards
deepa

Regarding statistical internal order

hi guys i have following issue with internal order....
Statistical Internal Order - Used to track R&D dollars spent for different projects. The internal orders will not be settled - just for reporting purpose.
can n y one explain what is this all about.? can n y one help me solving it?
Thanks in advance

Hi Paru,
A statistical order means whatever posting goes to this order is only for information purpose. When you assign a stat. order in the document line item you will also have to assign the real cost object to carry cost to controlling. You can not distribute or settle these cost from the stat. order to another cost object because of the statistical status. If you require that cost after posting to order should be able to reposted to other cost object you have to creat the real cost order.
If you find this helpful please reward some points.
Js

Internal orders used in account assignment

Hi,
Pl let me know about internal orders used in account assignment. How it works?
Tx
Uts

Hi,
Posting to Cost Center and Internal Order
If you have added the field Internal order in the Asset Master as a statistical order and you want your depreciation
posted not only to the cost center but also to this order.
In transaction OAYR in the IMG you define how depreciation posts to the depreciation posting rules - there is a CO assignment box where you have to tick both cost centers and internal orders.
What is internal order? Explain with example and how it is related to cost center.
An internal order is used to accumulate cost for a specific project or task for a specific time period. An internal order is therefore used for a short period with a specific deadline.
Your internal order will usually settle to cost centers (and not visa versa) according to the settlement rule in the order setup.
An internal order can therefore be used to group all the expenses incurred to plan and hold a conference over a 3 month period. The order can be settled on a monthly basis to cost centers. When the conference is finished the order can be settled finally. The cost of the conference will then be spread over 2 or more cost centers, but can be viewed in total on the internal order when needed.
Internal Orders - It is an instrument used to monitor costs and, in some instances, the revenues of an organization.
Uses of Internal orders
Monitoring the costs of short-term jobs
Monitoring the costs and revenues of a specific service
On going cost control
Internal order categories
Overhead Orders
Investment Orders
Accrual Orders
Orders with revenue
Cost centers are not for specific job. e.g If you have open Trade-fair / exhibition (1 month period), then to allocate cost, you can use Internal Orders (Say IO) you can post to IO, and from their to various cost centers. If management were to ask you the cost of that exhibition, Internal Order will help you
Cost center is a responsible center in SAP. It cannot be defined as statistical but in transactions it may become as per other co objects.You will be able to find out the performance of the cost center using activities and plan values with actual value. This is lowest cost object in SAP. This will become a statistical object when you allocate the cost to other higher objects. Cost can be allocated to other cost centers or co objects but not fi objects like GL,assets, inventory etc. can be defaulted in transactions through cost element. It cannot be a cost object for a revenue element, revenues are always taken for other higher CO objects. No budget functionality is available but planning functionality is available and is always measured for a year in business.
Internal order is the second CO object - which can be defined as statistical or real. You will be able to define Budget and planning figures - more than one year also. Can control the postings of FI through budget controls. You can have the report of Plan vs actual including commitment. Cost cannot be allocated but settled through settlement rules and profiles. The receiver of the values can be any object not like Cost center - can be CO objects and FI objects. Ideal for R&D expenses capitalizations, etc. Status profile is linked to this which controls many individual transactions in each status which is a part of this Internal order. It can also receive postings of activities from Cost center. Settlement profile is an wonderful tool for variety of settlement - needed for FI and CO - legal requirements also and Revenue requirements also for any country.
All SAP CO orders like Production order, Plant maintenance order, etc will behave like Internal order with more functionalities.
Internal Order (Definition as per CO): -
An instrument used to monitor costs and, in some instances, the revenues of an organization.
Internal orders can be used for the following purposes:
Monitoring the costs of short-term jobs
Monitoring the costs and revenues of a specific service
Ongoing cost control
Internal orders are divided into the following categories:
Overhead orders - For short-term monitoring of the indirect costs arising from jobs. They can also be used for continuous monitoring of subareas of indirect costs. Overhead orders can collect plan and actual costs independently of organizational cost center structures and business processes, enabling continuous cost control in the enterprise.
Investment orders - Monitor investment costs that can be capitalized and settled to fixed assets.
Accrual orders - Monitor period-based accrual between expenses posted in Financial Accounting and accrual costs in Controlling.
Orders with revenues - Monitor the costs and revenues arising from activities for partners outside the organization, or from activities not belonging to the core business of the organization.
Thanks & regards,
Kiran

Production Internal Order

Hi Guys
What is a production Internal order?
how do costs flow to Internal orders and where do we settle these orders to.
thanks
srikanth

Internal orders are normally used to plan, collect, and settle the costs of internal jobs and tasks. The SAP system enables you to monitor your internal orders throughout their entire life-cycle; from initial creation, through the planning and posting of all the actual costs, to the final settlement and archiving.
Internal Order is one of the master data in controlling module.
Assign Internal order to production order by selecting (either in CO01 or CO02)
Header ---> Settlement Rule
Enter ORD as Account Assignment category, Enter Internal Order Number in Settlement Receiver Field, Enter % and Enter Settlment Type.
Carry out all production activities.
After perfoming TECO, Execute Settlement Transaction KO88. The cost will be settled to internal order after performing K088 successfully.
More Info about Internal Order:
You can create an internal order to monitor the costs of a time-restricted job or the costs (and revenues, if required) for the production of activities. Internal orders can also be used for the long-term monitoring of costs.
Overhead cost orders are used for the time-restricted monitoring of overhead costs (that are incurred when you execute a job) or for the long-term monitoring of parts of the overhead costs.
Investment orders let you monitor investment costs that can be capitalized and settled to fixed assets.
Accrual orders enable you to monitor period-related accrual calculation between expenses posted in Financial Accounting and the costing-based costs debited in Cost Accounting.
Orders with revenues let you monitor costs and revenues that are incurred for activities for external partners, or for internal activities that do not form part of the core business for your organization.
You can use model orders as a reference, when creating new internal orders.

Internal Orders - Alliance Partners tracking costs

Similar Messages

Maybe you are looking for