Restrict accessing of Good Receipts & Invoices

The client is using SRM 4.0 as a P2P solution in Extended Classic Scenario.
The client uses a number of contractors to process confirmations and invoices.
The security/access issue is for contractor personnel who are working within the buyer's offices on behalf of the buyer. These contractors are acting, for examples, as "Goods Recipients" in the P2P process flow. A vendor submits a goods receipt, and then these contractors, who are not buyer staff, need to access SRM to verify the supporting documentation and approve or reject the goods receipt.
The current security problem is that anyone with the Goods Recipient role can see any Goods Receipts in the system. We want that contractors cannot see any Goods Receipt in the system that were not workflowed to their user ID.
Please suggest a solution to implement this scenario. In case of further clarification please revert.
Thanks
Priya

Hi Kathirvel,
Thanks for your response.
Using BADI BBP_WF_LIST I can tailor the display of worklists in the contractor's inbox.
The problem is when a contractor logs into the system and he can see all the good receipts even those for which he is not a recipient through Good Receipt Transaction code. We want that the contractor can see only those good receipts for which he is recipient.
Thanks
Rajani

Similar Messages

2lis_02_scl or 2lis_02_itm - goods receipt/invoice receipt number

Hi Gurus,
there is a field:
BUDAT - Posting date of goods receipt/invoice receipt for purchase order; Table: EKKO/EKBE
in 2lis_02_scl and 2lis_02_itm Data Sources.
As I can see, for every Purchase Order Item I get three records:
- one record for the last Invoice Receipt (with Posting date of invoice receipt in BUDAT field)
- one record for the last Goods Receipt (with Posting date of goods receipt in BUDAT field)
- one record for something else.
Do I understand it well? What is the third record?
I would to get Material Document Number, that is, Invoice Receipt Number for the first record and Goods Receipt number for the second one. How can I make it?
Regards,
Dorota

you should be able to use Movement Type field to differentiate between Invoice or Good Reciept.
Regards,
Gaurav

Relationship between Goods Issue, Goods Receipt & Invoice Created

Hi Friends !
Facing issue in Prod.
In production, where goods receipt quantity reverts back to 0 in BW after when the invoice is created in SAP. This is after BW was already updated with the correct GR quantity and the delivery complete flag.
Step          DOC_NUM     DOC_ITEM     SCH_LINE    ENT_DATE    PSTNG_DAT COMPL_DEL   GI_QTY     GR_QTY
Initial load          0005051554     000300     1     01/21/2011     00/00/0000              0     0
Change 1 - Goods Issue     0005051554     000300     1     01/21/2011     00/00/0000              0     0
Change 1 - Goods Issue     0005051554     000300     1     02/14/2011     00/00/0000              53     0
Change 2 - Goods Receipt     0005051554     000300     1     02/14/2011     00/00/0000             -53     0
Change 2 - Goods Receipt     0005051554     000300     1     03/08/2011     3/8/2011        X         53     53
Change 3 - Invoice created     0005051554     000300     1     03/08/2011     3/8/2011        X        -53     -53
Change 3 - Invoice created     0005051554     000300     1     03/21/2011     3/21/2011        X         53     0
Issue : Last record change 3 should have GR_QTY = 53.
Please help how Goods Issue, Good Receipt & Invoice are linked together. Also advise what should be the expected result. How to proceed further. Thanks.
With Regards
Rekha

The values for Change 3 are as per standards.
i.e. That is how the system functions.
Ex: Your Order Qty can be 100 & you can Receipt only 50 if you want to.
Now, GR_QTY = 50.
Coming to Invoice, you can invoice even 100 if you want & then receipt the remaining 50.
If you are Invoicing the full PO quantity, Goods Receipt will be 0.
If you see the field Transfer Process or Transaction Key (BWVORG), it would be clear for you.
For PO creation the value is 1.
For a Goods Receipt the value is 2.
For an Invoice Receipt the value is 3.
Record with the different Process Keys, will signify the action taken on the PO.
When you mark 'Delivery Completed', you are telling the system that we do not require more of this particular material.
So, if you have ordered 100 Qty & receipted & invoiced only 50, & then you mark the Delivery Completion, you will not be able to receipt more of that material for this PO.
(It might sound a little confusing. If you can get some help from your MM consultant, it would be great.)

MIRO: Field Status control per GL master for non-goods receipt invoices

When posting incoming invoices in FI using FB60, the combination of GL account and CO account assignment are validated and checked against Field Status Group (FSTAG). Such controls are also in place in MM for purchase requisition (ME51N) and purchase order (ME21N), in addition to checking the account assignment category.
But there is problem in posting non-goods receipt (2-way match) invoices in MIRO u2013 system checks GL account and account assignment object according to account assignment category in PO, but not the field status based on GL account. GL account and acct assignment object are proposed by purchase order. However they can be overwritten by users with no validation, often resulting in incorrect posting. Wonder how other manage this issues in their companies.
I would like and need help in implementing a validation or user exit in MIRO which will check GL account against its CO account assignment for cost centre, order or WBS, based on the field status group of the GL master.
Q1, Where is the user-exit or validation maintained that checks the field status group in FB60 and ME21N (not in OB28 or GGB0)?
Q2. If purchase requisition and purchase order check field status group based on GL account, how can we make such controls available in MIRO?
Q3. What is the transaction code for developing a validation for MIRO? (MM MIRO not appeared in the application area of GGB0.)
Appreciated any help

Hi
Th evalidation should be at the source is the Purchase Order. I beleive it is standard SAP Config to put the validation there. So once the PO has been created with the correct account assignments the GR and IR will be correct.

Restrict Posting of Goods Receipt by Purchase Order Type

Does anyone know of a way to prevent posting goods receipt for a specific purchasing document type? We need to prevent users from posting PO's that were system generated through an outside interface. They are brought back into ECC as the system of record. Since authorizations are only based on movement type, plant, and storage location with MIGO, without creating a new movement type, is there any way to achieve this?
Thank you in advance for your help!

Hi,
Normally it would be the other way around, where the continued process for Open Purchase Orders will be done in SAP ERP, and no longer continued in the legacy system.
So in your case, to avoid performing double posting (e.g. goods receipt in legacy and in SAP which causes duplicate inventory in books compared to physical) you would need to stop the Open POs in SAP ERP from being processed further.
Just to be sure, there are a few types of Open POs
1) Open PO where Goods Receipt have not been done.
For this type, normally we would be doing the future receipts in SAP ERP
2) Open PO where Goods Receipt done, but pending Invoice
For this type, we could ignore the PO all together and create a FI Invoice when the invoice comes. (The quantity is entered in SAP ERP via 561 initial stock balance movement type)
For type 1, if you perform goods receipt in legacy system, how are the quantities being captured in SAP ERP? How about payment, will this be done in legacy as well? How do you plan to reflect it in SAP?
For type 2, will you be performing invoice receipt and payment in legacy? How will it be reflected in SAP without being a duplicate with the legacy payment?
If you could answer these questions, then you could lock the SAP PO numbers by highlighting each line item, and click on the lock button. This will prevent future receipts in SAP.

Service entry without an entry date/not linked to goods receipt/invoice?

Dear Gurus,
I created a service entry against line 10 of PO. When viewing the service entryu2019s u201CAccept. Datau201D tab, there is a document date and a posting date.
When viewing the u201CHistory tab,u201D the created dated is 01/12/11...
When viewing the POu2019s u201CPurchase Order Historyu201D tab, the Service Entry does not have an entry date Additionally, when I go to the u201CGR/IR Assgtu201D view, the service entry is at the very top of the view But the goods receipt and invoice processing document are at the bottom, grouped together, but without the service entry.
Please help as why is it happeing like this?

Dear Gurus,
I m creating service PO and later on doing service entry sheet w.r.t the PO...in service entry sheet, i m entring entry date, posting date and all other relevant informations...and saving the SES and later on releasing it...
after this, I am going to PO history tab, there i m seeing the SES number but entry date field is missing...
May i know the reason?
Pls help...

PO, Goods Receipt, & Invoice Variance report

Experts,
      Is there a transaction, report, or tables to build a query that could give me the Purchase Order Value$, Goods Receipt Value$, and Invoice Value$ for a specific time period? I want to find the variance between all three, thanks for your help.

HI
These are some std reports in MM
Materials Management: Procurement and Stock Reports
Logistics Information Reports (Stock)
MCBA     Plant
MCBC     Storage Location
     MCBE     Material
     MCBR     Batches
     MC.9     Material Stock
     MC.A     Material Receipts / Issues
     MC.B     Inventory Turnover u2013 Material
     MC.1     Plant Stock
     MC.2     Plant Receipts / Issues
     MC.3     Plant Inventory Turnover
     MC.5     Stock u2013 Storage Location
     MC.6     Storage Location Receipts / Issues
     MC.7     Storage Location Inventory Turnover
Purchasing Information System
     MCE1     Purchase Group Analysis
     MCE3     Vendor Analysis
     MCE5     Material Groups Analysis
     MCE7     Material Analysis
     MC$G     Material Purchasing Values
MC$I     Material Purchasing Quantities
     MC$O     Material Frequencies
     MC$4     Vendor Purchasing Values
     MC$6     Vendor Purchasing Quantities
     MC$:     Vendor Frequencies
     MC$0     Purchasing Group Values
     MC$2     Purchasing Group Frequencies
     MC$<     Material Group Purchasing Values
     MC$>     Material Group Purchasing Quantities
     MC$E     Material Group Frequencies
Purchasing Reports
     ME80FN     General Analysis of Purchasing Documents
     ME81N     Analysis of Order Values
     ME23N     Display Purchase Order
     ME53N     Display Purchase Requisition
     ME5A     List Display Of Requistions
     ME33L     Display Scheduling Agreement
     ME39     Display Delivery Schedule
     ME43     Display RFQ
     ME4L     List RFQ by Vendor
     ME4M     List RFQ by Material
     ME4S     List RFQ by Collective Number
     ME48     Display Quotation
     ME2L     Purchasing Documents per Vendor
     ME2M     Purchasing Documents per Material
     ME2K     Purchasing Documents by Account Assignment
     ME2W     Purchasing Document by Supplying Plant
     ME2V     Expected Goods Receipts
     MD13     Display Planned Order Single
     MD16     Display Planned Order Collective
Invoice Reports
MB5S     List of GR/IR balances
MIR6     Invoice Overview
MIR4     Display Invoice
MIR5     Display Invoice List
Stock Reports
MMBE     Stock Overview
MB51     Material Document List
MB03     Display Material Document
MB54     Vendor consignment stocks
CO09     Material Availability
MB5C     Batch Where Used Pick Up List

2LIS_02_SCL / Getting both Posting dates of goods receipt & invoice receipt at the same time

Hi,
I have created a DSO based on the schedule lines standard extractor 2LIS_02_SCL.
The keys of this DSO are PO Number, PO Item and Schedule Line number.
I have succeed to get some key figures like PO Quantity, GR Quantity and Invoice Receipt Quantity according to the Process Key value.
Furthermore, I'd like to get too the goods receipt date (Process Key = 02,12,22).
In order to do that I wrote a small routine in the transformation rule for my target field which fill it only if the process key is 02, 12 or 22.
The problem is that it doesn't work well because of the invoice records in my source package...
Indeed when there is an invoice in my PSA for a schedule line, my target field (GR date char) is empty (for these schedule lines, last record is Invoice Receipt type). So it means my transformation rule works but is overwritten by an blank value when there is a process key 03,13 or 23 (invoice Receipt type).
Do you have a idea to solve my issue ?
Thank you very much

Hi.
You have to write start or end routines for this scenario, not the field level routine since it gets overwrite with last record values....
overall logic is:
Collect GR date per PO Num, PO Item and PO SCH. Lin num..like you have internal table with PO number, PO Item and PO Sch line number and GR date. First you have to go through source_package or result_package and fill up that temporary internal table
And than again go through source_package or result_package and READ that temporary table and fill GR date for all records of same PO sch. lines ..hope this resolves the issue.
I would prefer end routine if you have posting date in DSO or target structure
this is little bit complex, so you need ABAP skills....

Network budget exceeded error while creating Goods receipt/Invoice

Hi,
I created project , wbs element, and network and released the project...i created a Po using this network...after that i went to CJ30 and allocated budget for WBS element..I activated availablity control check and define the tolerance limits for all transaction groups (++) with usage as 3(Error message) but i am not getting any error message while creating GRN/Invoice...what setting i have to made to check the budget availablity at the time of goods receipt creation and invoice creation....
Thanks
regards
Dinesh.a

Hi Dinesh,
First of all you check whether you have assigned the budget profile in Network Profile or not.
Question for you: I want to hide out Account Assignment Element for first 2 levels of WBS Element and i want to consider from 3rd level onwards for specific project profile. Any Idea.
regards.

Good receipt - invoice receipt

Hi gurus,
Do you know if exist a table that contain the link good receipt document - invoice receipt document?
If not, do you know the way to link this documents?
Thanks in advance
Regards

Hi Raffaele,
You will need to make an inner join on RSEG and MSEG tables with ref with EKPO to get your link between the GR doc. and the IR doc. with ref. to the PO.
Regards
Keshav

Indicators "goods receipt" "invoice expected" are not set! Bug or feature?

Hi all,
we are using SRM 5.0 classic scenario.
A freetext shopping cart without vendor assignment creates a PR in the backend (4.6C). In this PR the indicators for "goods receipt" and invoice expected" are not set. Is this ab bug or a feature.
In former realeases these indicators are set automatically for the document flow.
What do I have to do to set the indicators automatically in SRM 5.0.
Best regards
Susanne

Hello,
in classic scenario those flags are set according to the account assignment type and the settings in backend transaction OME9. On the one hand these settings can be overruled by BADI(s), on the other hand this behavior has also been noticed due to a malfunction which was corrected with note 1175255
(pls also take into account the corrections for the backend!).
I hope this is a first approach for solving the issue.
BR
Michael Haslinger

Partial goods receipt & invoice settlement

Hi All,
I want to know the process of partial goods receipt. I want to know how the PO is created for this purpose and GR is done for partail goods receipt. Also how the invoice is settled for only quantity received??

hi buddy
no need to make any special po
make the normal po
then do gr with the partial quantity , at time of migo ie gr u will find quantities change that with ur partial quantity
then do the miro ie invoice verification ,system will take automatically the gr quantity ie partial and show price accordingly
this way u can do the partial gr and settlement
but now if u dont want to do the gr of remaining quantity then just in me22n ie change po in delevery tab in item level give indecator of delevery completed and also lock the item from item overview
this might helpful
reward if useful

Goods Receipts / Invoice reciepts clearing account conversion

Hi,
I need some help on Goods/Inoice Receipt ( what it Mean explain in details plz...).... My job is to extract the data for 4.7 and upload the data into ECC......
can any one help me which BAPI / IDOC is used to upload the Goods / Invoice Receipts.
<b>Reward Points.......</b>

Good receipt : When you recieve the goods that you have ordered though a PO, you recive the goods and system posts them into your stock. you do a GR for a PO item. one PO item can have multiple GR's done
Invoice receipt : After goods are received you recieve an invoice from your vendor and you check it and post the receipt which in turn posts entries into your accounting module from where you pay to the vendor.
BAPI's available are
GR : BAPI_GOODSMVT_CREATE
IR : BAPI_INCOMINGINVOICE_CREATE
reward if it helps
krishna

Goods receipt/Invoice receipt report Analysis

Hi All,
Like AP agfing report is there any aging report for GR/IR?
What are the other analysis report/tools available ?
Thanks in advance.
regards,
Chitra.

F.19 GR IR Analysis.
Please reward points if it solves ur requirements.
regards,
SGS

Invoice Receipt different with Goods Receipt

Hi All
I want to Enter Invoice difference amount with Goods Receipt.
Example:
95%Goods Receipt<Invoice< 105%Goods Receipt: You can post Enter Invoice
95% Goods Receipt > Invoice or
105% Goods Receipt < Invoice: System will lock Invoice.
Could you please tell me how to configure.
Thank and Best regards,

Spro-MM-Logistics invoice verifcation- incoming Invoice - invoice block--set tolerence limit.
rewgards

Restrict accessing of Good Receipts & Invoices

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