Restrict Expense type depend upon Trip Schema

Hi All,
I need to restrict Expense types on trip schemas, I have created 2 trip schemas for Domestic Trip and International Trip, I need to restrict those expense types depend upon Trip Schemas.
Waiting for your responce.
Thanks,
Priyanka Dhuke

Dear Priyanka,
Srikanth has missed out a node in between. Can you check the below node?
SAP Customizing Implementation Guide > Financial Accounting (New) > Travel Management > Travel Expenses > Dialog and Travel Expenses Control > Dialog Control > Restrict Travel Expense Types for Trip Schemas.
When you execute this link, a dialogue opens where you need to enter the trip provision variant and trip schema.
Enter the expense type and limit the dates.
Best Regards,
Raj

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Limit expense types based on trip schema

Hi!
I know a few people have asked about this subject already, but I haven't fount a thread that solves my problem.
I want to limit expense types based on trip schemas. This means that for schema 01 the expense types shown would be different than schema 02.
I have looked at the badi TRIP_WEB_CUSTOMIZING, but it kicks in before the schema is chosen. Is there a badi that will stop after the schema is chosen?
We are on NW04.
I hope someone can help!
Thanks!
Ellen

BAdI: Define Additional Checks for Web Dynpro
Business Add-In: Define Additional Checks for Web Dynpro
You can define additional checks for each transferred line and/or table for the situations listed below for processing trips in the Web Dynpro interface.
The Business Add-In TRIP_WEB_CHECK defines and implements the interface IF_EX_TRIP_WEB_CHECK in the class CL_EX_TRIP_WEB_CHECK. The methods of the interface are realized as user exits for customer enhancements in the area of Travel Expenses in the Web Dynpro interface.
The implementations of a Business Add-In (BAdI) are not considered modifications. They are not overwritten during a release upgrade.
Standard settings
The BAdI has the following methods:
USER_CHECK_LINE_OF_MILEAGE Edit individual leg of trip and cost distribution miles/kilometers
USER_CHECK_MILEAGE Edit all legs of trip and cost distribution miles/kilometers
USER_CHECK_LINE_OF_RECEIPTS Edit individual receipt and cost distribution: receipts
USER_CHECK_RECEIPTS Edit all receipts and cost distribution: receipts
USER_CHECK_LINE_OF_ADVANCES Edit individual advance
USER_CHECK_ADVANCES Edit all advances
USER_CHECK_LINE_OF_DEDUCTIONS Edit individual deduction
USER_CHECK_DEDUCTIONS Edit all deductions
USER_CHECK_LINE_OF_ITINERARY Edit individual destination and cost distribution: destinations
USER_CHECK_ITINERARY Edit all destinations and cost distribution: destinations
USER_CHECK_TRIP_COSTS Cost distribution of trip
USER_CHECK_GENERAL_DATA Edit general data and period data of a trip
USER_CHECK_EDITOR Edit general texts of trip
USER_CHECK_RESULTS Edit travel cost results
USER_CHECK_CHANGES Edit changes to trip
Activities
You implement the methods as user exits in the SAP menu under Tools -> ABAP Workbench -> Utilities -> Business Add-Ins</> (transaction SE19).

Trip Expense Types based upon Trip Activity Type

Hi
I have a requirement. I know that Travel Expense Types do have the permissibility based upon "Employee Grouping for Travel Expense Types". This is being done in V_T706B1 in the field 'ExpTy.Permissibility'. Based upon the group the employee belongs to, he/she can have the visibility to the expense type in 'Travel Expense Report'
Now my requirement is can I have the same type of permissibility to travel expense types based upon the Trip Activity type. For example if I choose a trip activity type 'Billable to Customer' in Trvael Request Form I should be able to see expense types AIR, TRAIN while if I choose 'Internal Training' I should be able to see only TRAIN in Travel Expense Report.
Is this possible?

Dear,
Open data element:SPKZL from SE11.
Check the search help name:SH_EXPENSE_TYPES.
Double click on the search help SH_EXPENSE_TYPES.
You can find the search help exit name:PTRV_F4_EXP_TYPE_SH_EXIT
Copy that PTRV_F4_EXP_TYPE_SH_EXIT into a 'Z' function module.
Filter the expense type, in the loop,
loop at spkzls where spkzl in t_spkzl_selopt and sptxt in t_sptxt_selopt.
****write ur logic here to filter the expense types based on the activity
append spkzls to spkzls_help.
endloop.
After activating the above z function module, replace the standard function module with 'z' function module in search help exit filed.
Thanks and Regards

PR05: How to configure the expense types depending on the type of expense?

Hi,
We are in the process of upgrade from 4.6C to ECC 6.0. The problem is that when we are creating the expense request, after selecting the type of expense (travel expense or non travel expense) we are getting the same expense types for both the travel and non travel expenses.
Now my question is that, is there any in error in configuring the expense types in transaction FITVFELD.
How to configure the expense types depending on the type of expense (travel and non travel)?
Your answer will be highly appreciated.
Thanks in advance.
Ramana

Hi
I checked with one of the SUBJECT MATTER EXPERT on T&E and it is not possible to have the expense types based on the schema.
Thanks
Ashok
Award points if this is useful

No expense types available in PR05, too many expense types in trx TRIP

Dear Experts,
I have done all the customizing in our system (concerning the travel expenses) and now I want to create a travel expense document.
After creating the employee in the HR mini master I can start the creation of the Expense doc. in transaction PR05 (Travel Expense Manager).
When I want to enter the Expense type in the form, no expense types are available.
Do I need an additional activation or something like that to make the expense types available?
Next problem that I have with the Expense types is when I want to create a Travel expense document with transaction TRIP (Travel Manager). I can start the creation of the document but when I want to select an expense type I see a large list of expense types with many doubled types and a lot of expense types we never created. The ones we created are missing.
Does any of you have an idea how I could solve this??
Thanks a lot.
Jurriaan

Hello - I am having a similar problem. All of our existing expense types are working fine. We just created a new one (16 variations going to different GL accounts) and they are not showing up in any of the perspective schemas.
I do NOT have this checked:
SPRO > Financial Accounting (New) > Travel Management > Integration of Travel Planning and Travel Expenses > Activate Integration: Travel Planning - Travel Expenses.
Because we are not using Travel Planning, only Travel Expenses. So for my trip provision variant 10 for US, it is NOT checked.
I DO, however have this
SPRO > Financial Accounting (New) > Travel Management > Travel Expenses > Dialog and Travel Expenses Control > Dialog Control > Restrict Travel Expense Types for Trip Schemas setup correctly. The items are listed in 8 of our 10 schemas appropriately.
But when trying to create TRIP, the expense types are not available.
I can share my config steps with you if you need them. We are thinking we are missing a step as this is our first one to create after go-live in January.

Restrict expense type in Expense report

Hi Experts,
We have some expense type which are paid by company for corperate credit card given to employee and rest expense type are cash for which employee need to be reimbursed.
So, we want that in Create Expense Report in ESS only cash expense type should be displayed instead of the whole list of expense type.
Please suggest how this can be done
Thanks
Ash

Hello Ash,
Restricting an Expense Type is already available in the
Enhancement Package 2 for ERP2005 which I think would be a better
solution for your released. Please see note 1045303.
Furthermore, please kindly see the documentation available in
service.sap.com/tm.
If you like you have the alternative to create an User Exit on which
will check the Expense Type if it is valid for this User or not before
saving the trip data.
Enhancement name: FITR0003: User Exit: Save Trip (PR01, PR04, Pr05,
TRIP) - before assigning trip number.
Enhancement Name: FITR0005: User Exit: Save Trip (PR01, PR04, PR05,
TRIP) - after assigning trip number.
Regards,
Raynard

How To Control Usage Of Purchase Order Type Depending Upon Material Group

Dear All,
Basically, we want that items belonging to some particular material groups must be ordered thru Order Type NB. Rest of all the materials must be ordered thru Order Type "ZNB". How can we achieve this....?
Any such provision in the configuration side...? Please advise further.
With Best Regards,
Sanjeev Chugh

Hi,
Standard SAP not possible.
This requirement will be fullfilled by USER EXITS / BADI (ME_PROCESS_PO_CUST).
Take help of ABAP team for this as no standard configuration is available for the same in SAP.
Rgds
Utsav

Expense types problem in portal

HI All,
We have different trip schema like Domestic Trip, International trip, Business trip>90days, Non-Travel related expense ect.
I have created one new expense types and delimited 3 expense type. It is working fine for SAP t-code PR05 & Trip. In portal there is two trip schema "International Trip" & "Non-travel Expense" where i am not getting New expense type which i have created and expense types which i have delimited is still showing as a option to select. However when you select expense types which have been delinted and trying to save it gives you error that it is not valid expense type.For all other schema in portal it is working fine.
Can you guide me how to resolve this issue.
Thanks
Bipin Tiwari

Dear Bipin,
Please check whether you have maintained the below config:
SAP Customizing Implementation Guide > Financial Accounting (New) > Travel Management > Travel Expenses > Dialog and Travel Expenses Control > Dialog Control > Restrict Travel Expense Types for Trip Schemas.
Check whether you have restricted your new expense type according to the schema.
Best Regards,
Raj

Make changes to the line item depending upon doc type n sp. GL ind in F-48

I want to make changes to the line item depending upon the document type and special GL indication for the transaction code F-48.
Depending upon document type and special GL indicator i want to calculate the work contract tax during simulation in transaction code F-48.

Hi,
You want to deduct WCT when you use particular document type and special gl indicator.
I just want to know the reason why you want to determine the WCT based on the above conditions.
I created WCT as withholding tax types and assigned to vendor master. So when the user booking transactions he will choose the respective WCT tax type and tax code so system will deduct the amount and the same updated in WITH_ITEM.
Or you made a down payment request through T.code F-47 and when you want to book the actual transaction in F-48 then choose line item from down payment request.
Give me your requirement in clear if the above is not clear
Regards,
Sankar

Defaulting Trip Schema in ESS Create Expense Report

ESS bus package 1.0 Enterprise Portal 7 ERP2004s
I am trying to default the Trip schema in ESS Create expense report.
In help.sap.com it advises that in the Webdynpro (com.sap.pct.erp.ess.expenses
) this can be done with a parameter:
<i> In Customizing for the homepage framework, assign the new trip schema to the new service. You do this in the step Define Resources under Attributes of Resource. Enter the following URL parameter for accessing the new trip schema: sap.xss.tra.TripSchema=<key of the new schema>. Example: sap.xss.tra.TripSchema=04.</i>
I have extended the parameter of the resource 'EMPLOYEE_TRAVEL_EXPENSES_SRV05' to sap.xss.tra.TripSchema=S1&refreshmenu=true but the trip schema is still a drop down in the application that needs to be selected. Even adding the parameter sap.xss.tra.TripSchema=S1 to the iview parameter directly does not seem to work.
Is this a SAP bug? Any help greatly appreciated.

This is a known SAP bug corrected in Support Package 14 of ESS. See SAP note 1000859 raised on 03.08.2007

Restriction for Travel Expenses Type

Hi Experts,
Is it possible to restrict an expenses type not to appear for a company code?. if so what are the steps. Appreciate on your answers. Thank you

Hi Vignesh,
Sorry to say but I am not aware of any customization which restrict an expenses type not to appear for a company code.
There is a setting which can restrict Travel Expense Types based on Employee Grouping. Please go through below path.
Travel Management-> Travel Expenses-> Control Parameters for Travel Expenses-> Control Parameters from Travel Privileges-> Define Employee Grouping for Travel Expense Types
Hope this help you!
Thanks,
Vaibhav

Trip Schema for Mileage only Trips.

Hi All,
I am trying to create a trip schema for just mileage only trips, so that the users can easily enter the required data ( Mileage, Date, Start & End Locations).
I unchecked all entries except Trip Segments in Activate entry screens section in FITVFELD transaction ( ie. Define Schema and Individual Field Control ) but when start creating an expense report the screen is showing Receipts Tab as well.
I checked this in Travel Manager ( Trip), Travel Expense Manager ( Pr05) and in portal and all screens were showing receipts sections ( documents ) even though which wasn't selected.
Version : ECC 6.0
Any suggestions to fix this...
Regards
Anil.

Hi,
Just check have you selected any Travel expense types to that particular Trip Schema.
Goto -> Travel Mgt. -> Travel expenses -> Dialog and Travel expenses control -> Restrict travel expense types to trip schemas.
Make sure you haven't selected any expense types in the respective trip schema.
Hope this helps.
Regards,
S.Srikanth

How to remove Trip schema dialog box and default it in tcode PR05.

Hi all,
In Travel Expense Manager(PR05) when we create a travel expense a popup will appear where we need to select the trip schema from the dropdown. Here i need to remove the popup and make one trip schema as default. Is it possible through config or need to enhance it.
Let me know some idea on this.
Thanks and regards,
Arun.
Edited by: Arun Kumaran on Jun 21, 2010 1:55 PM

Hi,
If you want to make the trip schema as default to the travel type, you can do it in define schema & individual field control. But still the pop will come to select the trip schema and if you donu2019t want the step to be performed by employee.
Then you need to hardcore it by defaulting trip schema to trip activity type application.
Hope this helps.
Regards,
S.Srikanth

Field control for Travel expense type

Hi,
How can we control "travel expense type"/"Trip type company code specific" field in PR05/employee portal?
I want to make this as mandatory.
This field you can see in "PD/FR reimbursement" header PR05 entry screen.
I have checked in below configuration, but there is no effect if I make it as required input in below configuration.
Define Schema and Individual Field Control
Schema and Single Field Control for Web Dynpro
Any solution will be highly appreciated.
Regards
SM

Hi,
This field control is not working in ESS portal. Working in PR05 (Travel expense manager).
Could you please advice the configuration for making the field u201CTrip type, Co. specificu201D(PTP02-BEREI) as mandatory in
ESS portal?
If we have not entered any value in this field it is throwing below error.
"Entry EN NZ does not exist, check your entry"
Also please let me why this is mandatory to enter and why this is not a mandatory field in standard configuration?
Note: NZ is Trip provision variant.
Regards
SM
Edited by: shanumonu on Jan 27, 2012 5:37 AM

Changing Expense Type of CC Import

We are setting up Employee Groupings for Expense Types. If a credit card receipt is imported and the assigned expense type is not permissible for the Employee Grouping, the employee is unable to change the expense type in ESS. The expense type can be change in transaction TRIP. Are we missing a setting to allow the employee to change the expense type to a permissiable one in ESS?
Thanks you in advance for your assistance.

I guess maybe I was not detailed enough in my original post. We have set up the groupings and they work as expected in the SAP GUI.
Further info on the scenario that is causing problems. We have MCC codes mapped to 30 VISA Expense keys. All expense keys are set to be freely changeable. We have 3 Employee Expense Groups, Marketing, Facilities and everyone else. We have made specific expense types permissible to only Marketing or only Facilites. The rest are permissible to everyone.
The problem is: an employee who is not, for instance, in the Facilities group, uses his credit card at Home Depot, for something other than a Facilities expense. The MCC code on the credit card charge from Home Depot is mapped to an expense type restricted to the Facilites group. The employee who made the charge cannot process the CC receipt in ESS because he is not in the Facilites group. In SAP Gui, the expense type can be changed to one that is permissible to the employee, but this is not possible in ESS.
Hoping someone can point us in the direction to allow the expense type to be changed in ESS to a permissible expense type. Again, as I mentioned above all expense type are set to be freely changeable.
Thank you in advance for you assistance.

Restrict Expense type depend upon Trip Schema

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