Reversal remained in open item

Hi consultant,
i did an accrual posting and reverse it the following month.
i notice accrual account not set off automatically but still remained in open item. why?
can i say all manual reversal posting will remain in open item? unless we use FB08 to reverse then will move to cleared item.
thanks

Hi,
Please read this document see whether it does help your problem or not.
[http://docs.google.com/View?id=ddhfd9x3_264hrc6kmf3]
In short, FBS1 - Enter Accrual/Deferral Document and F.81 - Reverse Accrual/Deferral Document
Note:
This document / reference is strictly for personal use.
Do not reveal any content of this document.

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Reset & reverse document with open item managed and none open item managed

Dear forum,
I would like to confirm the below.
If i have a posted document where the double entry has open item managed account and none open item managed account and where the open item managed account is cleared, how can i reverse this document.
The problem now is FBRA cannot reset and reverse (as the document partly has none open item managed account) and FB08 also cannot reverse (as part of the account is open item managed account and it is cleared).
Besides manually reverse via FB01, any other method?
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Moderator: Please, avoid asking basic questions

Which document are you trying to clear using FBRA? You should reset the "clearing document" using FBRA; not the original document that has one open item and one non-open item. Once you reset the clearing document using FBRA, you should then be able to reverse the original document (the one that has one open item and one non-open item) using FB08.

Cancel customer DP Request VF11 but remain as open item in fbl5n.

Dear SAP Gurus,
i have problem to cancel DP Request. I made DP Request from SD(VF01). And i want to cancel that DP Request because of any reason. so i cancel it through VF11 and its going smoothly. When i see the doc. flow, the status of that DP Request is not cleared but the status of the reverse document is cleared. the both should be have "cleared status", right?
when i see the FBL5N too, the DP Request is still Open, but when i see the cleared item, it shows me the Request has been cleared. but the posting key is 19. i think it should be 09, right?
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i have find the answer. see this sap note if you face the same issue Note 1532358 - Reversal of down payment request created incorrectly.
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Dear All,
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Hi Amina,
To change the u201COpen Item Managementu201D in the GL account :-
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How to ensure that an accrual (FBS1) that was cleared and reversed/reset (FBRA) does not affect the books while being in open items (FAGLB03)?

At first the user created an accrual using FBS1 for reversal on 5/1/2015.
This created a clearing document.
Then it was mistakenly reversed by the user for 5/1/2015 by using F.81
This also created a clearing document.
Based on advice in the following thread: Delete reverse accrual/defferal documents | SCN ,
the user used FBRA to reset and reverse the document. We are unsure if the reset and reverse command was used or just the reset choice.
Now the accrual value is in the respective accounts with an open status (i.e. red button). Does this mean that the entry has already been discarded and it won't affect the accounts? Or does one then use FB50 to reverse the effects of the accrual in the current and next month?

Hi
I guess that the user has not reverse the transaction as its still shows as open item in 30 /4 .. so I belive that you need to use fb50 or simply use FBR2 and enter the original entry no and the choose (generate reversal posting option )..
regards
mahmoud el nady

Clearing open items on reversal of documents

Dear All,
As we all know that raising Invoices through F-43 & F-22 in FI creates open items for vendors & customers respectively. Reversing these documents/invoices in FB08 will clear these open items. However, reversing invoices raised from SD/MM does not clear the open items. These invoices are getting reversed from respective modules. ie. entries are getting reversed, but items are not getting cleared. Consequently, these items also appear with positive & negative signs in Incoming & outgoing payments (F-53 & F-28) in "process open items".
Pl. let me know how the open items can be cleared on reversal of said invoices as it is done in FI (as mentioned above).
Thanks & regards,
Raja

Hi
In GL, AR, AP individual expenses documents we can clear by using reversal documents. But, Integration b/w FI, SD,MM documents it will generate automatically and it will clear based on the payment terms.
Shammi
assign points if it is helpful

Reversal FB08 Creating New OPEN ITEM instead of clearing the open item.

Dear All,
My user has an issue whenever he does any reversal Tcode - FB08 in one of the general ledger "Cash in Transit" nature "open item" & "Line item" instead of clearing the open it it creates a new open line item.
I have checked in Table BKPF , the reversal number is being updated but this items are still appearing open item in FBL3N and not appearing in F-04 (all reversals) for clearing.
Can any one share what can be the reason its creating new open item and how can i solve the issue for clearing the account.
Thanks & Regards
Pravin

hi
Please check following cases
- whether this is happening in all the reversal cases of Cash in transit
- Whether is user is just using FBRA (Onsly resetting) and not going for reversal
- Chances would be one or two partial clearing may have taken for single document for the offsetting accounts
Thanks
Sandeep

Reversed Note Item(Down Payment) but still appear as open item

Hello experts,
we were having trouble with reversed down payment.
we have 2 system in our landscape: one dv1 other dv2
in dv1 :
1. create dp request from so resulting(VF01) :
_______________________Doc No.   Type ............................ Clearing Doc
___-- fbl5n : 1 open item      : xxxxxx1 RV      .............................
2. cancel dp request with VF11
_______________________ Doc No.   Type ............................ Clearing Doc
___-- fbl5n : 1 cleared item : xxxxxx1 RV      .............................yyyyyyyyy
in dv2 :
1. create dp request from so resulting(VF01) :
_____________________Doc No.   Type ............................ Clearing Doc
___-- fbl5n : 1 open item : xxxxxx1 RV      .............................
2. cancel dp request with VF11 :
______________________Doc No.   Type ............................ Clearing Doc
__ -- fbl5n : 1 open     item : xxxxxx1 RV      .............................
__________1 cleared item : yyyyyy   ZB     ............................. yyyyyyyyy
the billing type(VOVA) and posting key(OB41) setting on both system have similar value. Can anyone point to us where the setting went wrong in second system? Because of that anomaly the system show the dp request as open item on fbl5n or sales document flow.
thanks in advance.
Best regards,
Henry

further investigation, when we checked the clearing document found in dv2(clearing document which is not referenced by the billing), we found out the document type is 'S' so it was still noted item. so the conclusion is when we cancelled a billing which corresponding accounting document's type is S(noted item) , system created a "clearing" accounting document which type still is S(noted item) too but with negative amount.
but in dv1, it works normally, when billing cancelled system created clearing document which type is C(clearing document).
can someone advise us on this? thank you.

Bills Recivables-NO open item and Reverse the Contingint Liability

Hi Gurus,
I have some problem in uploading the accounts.
1.I am trying to post the Bills Recivable at F-36,but when i click on Choose process open items,there is no suitable open item to assign my bills recivable.
2.I had one Bills which is issued in the privious year and i have to Reverse the contingent liability now.how can i do that?
3.How can we enter or send a bills recivable to bank without proper Customer open Item?
please send your valueble advices asap.
rewards are in the form of points..
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i have some other amounts.

Any suggestions ?

Reversal document is appearing in open items

Hi Friends,
I reversed one document, new document is generated for that. But both the documents are appearing in the Fbl3n. Please help me.
Points will be rewarded,
Rams

Obviously the new document and old document will be in open item only.
Ex. Your old doucment is a clearing document. If you reverse the document, then the old and new document will be convered as open item from cleared items.
BSR

Reversed account still showing in open items

Hi,
Transaction FBS1 was used to reverse a open G/L account line item and it appeared to have been cleared in transaction F-03 (clear G/L account) but it is still appearing in the list of open items(FBL03). The reversal was done in SAP 4.6, before we upgraded to ECC 6.
I would greatly appreciate any help resolve why this is happening.
Nicholas

Hello,
You need to reverse the GL account line items in FB08.
FBS1 is for the purpose of entering accrual or deferral documents. Giving reversal reason or reversal reason does not mean that the document has been reversed. Next month when you are reversing the documents through F.81, you need to give the same reason and date, then only it generates a batch input file, otherwise not.
Hope I am clear.
Please let me know if you need further explanation.
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Ravi

Open items can not be cleared FZ326

Hello,
I arrived on a project and learnt a former member who left created a huge issue in production. As he deleted a parallel currency depreciation area and the parallel currency type 30 in FI itself, we are currently unable to clear any open item in one company code (Internal error: doc.balance not zero / comp.code 0071 vendor XXXXXXX customer) ==> message FZ326.
SAP recommends sending a SAP consultant for 2 days to solve the issue (by deleting parallel currency values in open items to be able to clear). So we try to find a solution first.
I tried reactivating the parallel currency and recreating the dep. area to solve the problem, currently I sent this to simulation environment but now I am facing an issue with IO settlement to AUC.
The internal order has been settled to AUC without depreciation area 32 (the one for parallel currency). Now if I try to settle the remaining value on the AuC I get message:
Message no. AAPO104: Data inconsistency: Parallel depr. area is not posted
On the other hand if I try cancelling the first settlement to create new asset and AuC I get another error:
Document balance cannot be distributed when settlement is reversed
Message no. AW751
So I think I am kind of stuck here !
Does anyone have a solution at this point (activating depreciation area 32 in AuC and final asset / removing parallel currency values in documents to be able to clear in production / reversing settlement to be able to post to asset with area 32...)
Thanks in advance,
Regards,
Benoit

Hello Schneider,
Your description consists of many things. Probably, I could not correlate the FZ326 error with the ones in Asset accounting.
However, since you are working in a real-time scenario, possibly you could explain better.
Nevertheless, check if the transaction type is limited to certain depreciation areas. If there is such a limitation, add the missing depreciation areas for the transaction type. Check if the asset that is being posted manages all these depreciation areas.
Some information on the parallel currencies :
- The par. dep. area must have the same settings as the original area (e.g. allowing APC).
- The par. dep. area must set for identical values take over.
- The par. dep. area must set for identical parameter take over.
- The par. dep. area must be assigned to the currency type which is defined as parallel in FI.
- The par. dep. area must be activated in the asset class (TCode OAYZ)
- If the par. dep. area is a new area in a productive environment the new area must be created for all existings assets in the company code.
When you follow these steps correctly you will not get error AAPO104 anymore. For more information, please also check SAP note 67688 about activating Depreciation Area.
The reason for error AW751 could be that the exchange rate table would have been changed since the settlement was run.
The program expects that there will be the same currency rates in the settlement AND the settlement reversal. The exchange rate table can be seen using transaction OB08.
To correct the error, to process a reversal for a settlement done earlier in the month with a different exchange rate, the only solution is to change the exchange rate table. It would be possible that a temporary change could be done when no one else is in the system, you can run the reversal and immediately change the table back to the state as before.
I hope this information helps you.
Best regards,
Suresh Jayanthi.

Foreign curr reval for open items - questions - very urgent

Hi all,
Can anyone explain me the account determination for open item exchange rate difference postings?
1.     What are the accounts meant for under tab Exchange rate difference realized (Loss, Gain)
2.     What are the account meant for under tab valuation (val loss 1, val gain 1 and Bal sheet adj 1)
3.     Accounts under translation tab (Loss, Bal sheet adj loss, Gain, and Bal sheet adj gain)
Also,
When I run F.05 for open item reval
1. Do I need to run customer and vendor open items as well by selecting the customers and vendors and checking the Valuate customer open items and Valuate vendor open items? Even though I have customer and vendor recon accounts in my g/l accounts selection and checked the Valuate g/l open items box
2. We check Reverse postings with reversal period as next period (for example if reval is done for period 3 then reversal period is 4), why do we need to reverse the postings.
Your help in this regard is highly appreciated and rewarded with points.
Thanks in advance,
Kumar

Dear Kumar,
About the acct determination for transaction KDF: open item exchange rate diff:
When you revaluate i.e. run the F.05 transaction for open items any loss is posted to the Val.loss 1 and any gain is posted to the Val.loss 2 account with its offset credit or debit to the Bal.sheet adj.1 account.
Now this is a provisional recognition of the FX difference. So long as the items remains open it will be revaluated in every period and a posting will be made. Now when you finally clear this open item e.g. pay the vendor or receive pymt from customer, the system will calculate the FX gain/loss at that time once again. This is the Exchange rate gain/loss realized. Thus, the accounts used will be those under tab Exchange rate difference realized (Loss, Gain)
The Accounts under translation tab is used in the scenario where you are maintaining more than once local currency e.g. 2nd local currency as 30. In this case you would want to translate your FX valuation to this 2nd local currency.
Regarding F.05 transaction:
1. Yes you will need to check the customer/vendor and GL open items to valuate them all. Since the customer and vendor reconciliation account are tied up to AR and AP, the program does not recognize them as a pure GL account.
2. You need reversal so that tracking of your fx valuation is easy. E.g:
You have open item in EUR and your local curr is USD. Lets us say ex rate is USD:EUR is 1:1.50 and open payable item is EUR 100
Open item in EUR-----Open item in USD--
Diff
Period 1: -
100--150--
0
Period 2: fx rate 1:1.60--100160--
loss of $10
Period 3. fx rate 1:1.30--100130--
gain of $30 over period 2.
If you don't choose the reversal postings, the system will record both the loss of 10 and the gain of 30 netting to 20. However, if you choose the reversal posting, the system will reverse the $10 loss in period 3 and just take the revaluation based on the period 1's rate i.e. difference btw 150 and 130 USD i.e. $20.
I hope this explains you the concept. Thanks,
Vishal.

Possible to clear vendor open item against already posted payment document?

Hi
Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
Thank for your help.
Mike

Hi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
The system pops up a window asking for a reversal reason and reversal date. I use 01 and posting date of today.
The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
Is there perhaps some configuration setting that stops the placement of the paymnet document as an open item when reset?
Thanks for your help again.

URGENT---Automatic payment run-Vendor open item clearing

When I run the payment program, it ran without any error, however, the vendor account was not cleared. The balance in GL and Vendor account remains the original amounts. And the Vendor line items which were supposed to be cleared thru F110, are now showing as Open items.
please give me the TCODES to look in.
Please help.
Thanks in advance
Sharath

Dear Sharath,
To check whether your payment run has actually generated any payment document or not, please follow the following steps:-
(1) Go to transaction SE16/ SE16N and table REGUH, give the "payment run ID", "run date" and "Proposal Indicator as blank".
     It should show the payment document.
(2) If (1) above show payment document, then go to table REGUP and check the invoices paid.
   If invoices are there in REGUP, then there might be some issue in the payment document updation in the system which you can check via transaction SM12. (For this just check in table REGUV, whether payment documents created and posted are equal or not for the payment run.)
(3) if (1) do not show any payment document, that means payment run has not made any payment.
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I hope that this should assist you
Regards,
Gaurav

Reversal remained in open item

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