Reverse A/R Invoice

Hi All,
How do you cancel or reverse an A/R Invoice which is not paid means the invoice is open ? One thing I can think of is A/R Credit memo. Apart from this is there any other way to do?
thanks
SV Reddy

Hi SV,
the reverse doccument for an invoice is a credit memo. As long as the invoice is still open, you may use it as a base document for the credit memo. Reconciliation is then automatic.
If you need to , for example, write off an unpaid invoice, then you may create a manual journal entry & then use the internal reconciliation functionality to link the documents & thus close the invoice.
All the best,
kerstin

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Problem in reversal of excise invoice

Dear Exports,
The client following bellow process to create invoice & reverse inv.
Creation -
1 SO
2 DC
3 Picking request/PGI
4 Invoice - G1IJ
Reverse -
1 VA01
2 VA02
3 VL02N
4 J1IG
5 VF04
6 VF03
7 MB1B
There are three issues
1. we have successfully completed 3 steps of reversal, but we didnt able to do J1IG
2. we have processed 5 steps but in VF03 (to Clear or release A/cing doc) system gives message 'document has already been completed'.
3. we need to do reverse of new inv.
Wrong process has been applied to reverse in above 3 case, such like done only J1IG for reverse, deletion of dc, cancellation of PGI, and creation of new DC, PGI for 6 times.
Thanks & Regards,

Hi Sachin,
The process of reversal starts with reversal of excise invoice.Else system will show the excise document as archive. Check your process.
Regards
Pankaj P

Automatic Clearing of FI invoice on reversal of MM invoice document

Hi Friends,
Once I reverse an Material Invoice Document system gives a message " clear the FI invoice manually". We want that the on cancellation of invoice document the FI document should be automatically cleared at the same time.What is the procedure.
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Surojit

Hi ,
This is the current procedure which is happening.But the requirement is to clear the document simultaneously at the time of the cancellation of Material document.How can that be done.
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Error : Reverse an AR invoice having downpayment linked to it.

Hi,
I am facing a problem in reversing a AR Invoice having a downpayment through AR credit Memo. System displays a message as - Copying an invoice which includes a down payment is not currently supported [Message 3703-18]
I am opening the AR invoice and doing the option of Copy to AR credit Memo.
I am using SAP Business One 2005B with patch level 39.
Kindly guide me in this matter.
Thanks and Regards,
Kawish

Dear,
To my understanding,original payment was linked to the Down payment and when you tried to cancel the second incoming payment which was linked with the invoice and original payment,the system blocked it and error message poped up.It is current behavior.
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2) the invoice cannot be credited if it closed/reconciled.
And one more:
3) cancelling of the manual reconciliation does not open the invoice.
Wish the information above is helpful for you.
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Apple

GR reversed inspite of invoice

We have an issue with GR being reversed,inspite of invoice postings.
OMBZ settings was not the reason.
Apperciate,if someone can Assist.

Hello,
Its standerd SAP... System will not allow you to reverse the GR if you hv "GR based IV" in PO. If it is not maintained then you can reverse the GR inspite of invoice.
Kindly check whether if you not checked th "GR Based IV"
Regards,
Subhash

How to reverse the cancellation invoice?

Dear Experts,
Our user had an invoice document posted through MIRO:
86 GR/IR ACCOUNT     XXXX
50 Stock in Transit        YYYY-
Then reverse the invoice document through MR8M, journal as follow:
96     gr/ir account                    xxxx-
83     exchange rate variance     xxxx-
93     exchange rate variance     xxxx-
40     stock in transit                 yyyy
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My client did'nt want had variance posting; therefore the cancellation invoice journal above
should be reverse.
How to reverse the 'cancellation invoice'?
Kindly advice.
Thank you.

Hi
Please, see SAP Note 46564 - Cancelling/reversing an invoice/credit memo: Posting logic and related notes for a proper understanding of reversing.
I hope this helps you
Regards
Eduardo

Reversal of sales invoice : isssue

Hi experts,
My user wants to reverse the sale invoice which was posted earlier.The he will post new invoice.My question is,what effect will come in FI , CO and SD module,if he does it.
Pl advise.
Regards,
Samar

the effect in FI is debit Customer acct credit Sales
in CO- this will reduce the figures in profit center
SD-this will need a reversal of the document..

Reversal of the Invoice Verification Document

Dear Freinds,
The users are trying to do the reversal of the Invoice Verification Document, but the system gives the error message 'No Reversal possible, Reverse Value must be reset'. When we look at the diagnosis, it suggests that the qty is same but the value is not the same as Invoice. The PO history for this item in the PO does not show any credit note passed which would result in the difference in the value.. What else could we check to resolve the issue.
Thanks!
Regards,

Hi Jeya,
Thanks for the help, we haven't used in BADI or User Exit, how else can we find this out and resolve the issue?
Regards,

Failed to reverse a Paid Invoice in Oracle Payables

I am facing problem to reverse a Paid Invoice in Oracle Payables.
The "Reverse 1" button is greyed out (i.e; disabled).
I checked for another Invoice which is also paid but in that case "Reverse 1" button is not greyed out (i.e; enabled).
Could any one help me throwing light on it, how should I approach to solve this problem.

After matching CM to an invoice, distribution is copied and CM is connected to that invoice (see Credit Memo Matching Report).
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Service entry Sheet was reversed after the invoice as posted and rebooked

Hi..
Service entry sheet was reversed after the invoice as posted and rebooked with final entry marked. The rebook transaction created a different $ amount than the original SES. The difference between the 2 amounts is causing a GRIR out of balance on the PO. MR11 does not indicate a GRIR out of balance.
why did SES rebook a different value?
How can we clean up the GRIR out of balance?
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Mercy

This is a standard SAP procedure.
SAP Note 440942 is helpful to sort this out.
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Mercy

How to reverse an ERS invoice?

Hi all,
I need some advice as to what is the proper way of reversing an ERS invoice. Example. I have a purchase order which the invoice was generated via ERS. Later we realized that the GR we have done was incorrect. Invoice has been issued for that GR. The FI went ahead to create a credit memo via MIRO and then the warehouse people have reverse the GR.
Is this the correct way? I did testing. When I tried to reverse the GR without cancelling the invoice, I will receive an error message that says Deficit of PU IR quantity 1.000 CRT.
Then I tried cancelling the invoice via MR8M but the system Igives me a meesage saying nvoice doc. 5105614721/2008 was created via evaluated receipt settlement
I read through some forums and some have advised that we can set the indicator at this setting SPRO-> Materials Management -> Inventory Management and Physical Inventory -> Goods Receipt -> For GR-Based IV, Reversal of GR Despite Invoice. I am not able to set this indicator as the client's environment will not allow me to do so.
Appreciate any advice.

Hi,
MR8M will not work.
The other way to do this would be to reverse the GR manually (mvt 162) and then run MRRL again to post an invoice cancellation document that can be sent to the vendor. For this to work though, the 'Rev GR despite IR' flag needs to be set for mvt 162 in OMBZ (config). Also before setting this flag, you need to ensure that this does not affect other non-ERS returns using mvt 162.
Reference. stated in Help.sap.com
Credit memos can also be created using ERS: if an invoice has already been posted for a goods receipt and goods have since been returned, the system automatically generates a credit memo for the returned quantity during the next ERS run.
reg,
Ashok

Reverse GRN after invoice

Hi All,
The system is allowing to reverse GRN inspite of invoice verification. Please let me know what is the setting where in we can restrict the user for reversing (cancellation) GRN without reversing (cancellation) of invoice verification.
Rgd,
RB

Hi,
SPRO > Materials Management>Inventory Management and Physical Inventory>Goods Receipt>For GR-Based IV, Reversal of GR Despite Invoice --> Execute
In this step, you specify GR-based invoice verification, a reversal with reference to the purchase order or a return delivery can be entered, even if the invoice relating to the goods receipt document has already been posted. so uncheck here for movement type 102.
Regards.

Reversing A/P Invoice posted with wrong date and inventory cost adjustment

Here's the situation:
We had a PO dated 9/1/09 for items with a cost of $14.50, a Goods Receipt was entered 9/15/09 for the items with the same cost on the PO of $14.50. Somehow the order got lost in the mix and the AP invoice wasn't entered until today, with a posting date of 1/21/10 and the cost was corrected per the original vendor invoice to the right amount of $19.33. The invoice was actually dated 9/15/09. This resulted in hitting the vendor, purchases clearing and the inventory account (for the cost adjustment) in January 2010 when it should have occurred in September 2009.
The inventory itself has come and gone in the time between the GR and when the invoice was done with the incorrect date. Normally I would try to reverse the transaction with a Credit Memo and start over, however since the inventory side happened so long ago, I don't see any way of easily going backwards. I thought about doing service CM/invoice but what I am most concerned about is having the inventory valuation occur properly at the correct time. I'm not sure how to go about this.
Using SAP B1 2007A PL42 with moving average inventory.
Any thoughts would be appreciated.

Nicole,
I am afraid you may not have ability to do the adjustment based on historical date that long times ago. You know, the moving average has limited calculation based on current quantity and cost. There are no options to go backward especially new year is coming.
Thanks,
Gordon

Reverse a cancelled invoice document

Had a user accidentally cancel an accounting document linked to a outbound delivery following the goods issue process.
Apparently, the document was put back into a queue and reprocessed, which is fine for us, but is there a way to reverse the cancellation of an invoice?
I apreciate any help anyone can rovide.
Thanks

Hi,
No,We cannot cancel the cancelled billing document.
Even if you maintain the settings for cancelling document type in configuration,it is not possible to cancel again.
If you cancel the original invoice,it is equivalent to the open delivery.
Could you pls check the status of delivery in document flow.
It will be displayed as open.So if you want it to become complete,then we have to create a fresh invoice.
Regards,
Krishna.

ACH reversal, determine original invoice documents, how?

Hello all,
How do you determine what the original invoice documents are for an ACH payment document that was reversed? Here is the scenario.
1. Three AP invoice documents are created.
2. An ACH payment run is created for the previous three documents, creating a payment document number.
3. The ACH payment run was reversed, creating a reversal document number.
I am determining that an ACH payment was reversed if a record exists in table BKPF that is in the payment document # range and TCODE = 'FB08'. Once I have this payment document that was reversed, I'm stuck on how to get back to the original invoice documents.
Function module GET_INVOICE_DOCUMENT_NUMBERS will return the reversal document number when using the original payment document information. But how can I use the payment document number to get back to the three original invoice documents?
Thanks
Bruce

Hi Bruce, try BKPF-STBLG. You can check it in FB03 by using the 'reversal document' button.

DO GR reversal blocks the invoice again

Hi Gurus ,
Suppose PO is a 3 way match , GRIV is not checked.
1.PO is created with qty 100 (price 1 EUR each) ,
2. Invoice is one for 100 qty , but it will be qty blocked as GR has not been done
3. GR is done for 100 qty - > this will unblock the invoice posted in step 2
4. Now suppose GR is reversed after some days , will the invoice become blocked again ? If not , why ? this would mean that invoices can still get paid without GR posted for them .Is there any way we can block the invoice again if GR is reversed ?

Hi ,
Please follow below link:
IR should not post if GR reversal (MBST) exists
it might help you.
Regards
Nisha

Reverse A/R Invoice

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