Sales analysis by supplier

Question

Dear all,
I want to write a query to display sales analysis by supplier. What i wanted to achieve is the query should show me the suppliername, itemcode, itemname, quantity sold in Jan, Quantity sold in feb, quantity sold in march,.......Quantity sold in december, Stock on hand. Give me a sample of such a query for atleast first three months quantity sold.
Regds
Antony.

Answer 1

Hi Antony
To get columns you will need a format as follows:
SELECT T0.ItemCode, SUM(T0.QTY) AS 'JAN QTY', NULL AS 'FEB QTY', NULL AS 'MAR QTY' FROM OITM WHERE DATE BETWEEN....
UNION ALL
SELECT T0.ItemCode, NULL, SUM(T0.QTY), NULL FROM OITM WHERE DATE BETWEEEN ....
UNION ALL
SELECT T0.ItemCode, NULL, NULL, SUM(T0.QTY) FROM OITM WHERE DATE BETWEEN ....
The above doesn't always work so well so I prefer to do it in a Stored Procedure and use Temp Tables. Here is an example of one, and you can modify the select statements to work with the tables and fields you need. The whole purpose of multiple selects is to create the columns for each month, so each select statement moves on by one column. The select statements insert into the temp table and the final select statement then runs the actual report from this temp table. Change the word ALTER to CREATE for the first time you execute, thereafter use ALTER. To run the report in SAP Business One, create a query EXECUTE SUPPLIER_SALES_REPORT. You can pass your parameters from the query to the Stored Procedure, or just put the parameters into the Stored Procedure. I have my dates stored in a separate temp table based on GetDate so you will need to change this. Also change the database name SBODEMO to your database name.
USE [SBODEMO]
GO
/****** Object:  StoredProcedure [dbo].[SUPPLIER_SALES_REPORT]    Script Date: 09/16/2008 11:31:04 ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
ALTER proc [dbo].[SUPPLIER_SALES_REPORT]
--@InvCode as nvarchar(max),
--@RunCode as nvarchar(max)
as
set nocount on
    -- Insert statements for procedure here
     DECLARE @TodayDate varchar(30);
     IF OBJECT_ID(N'tempdb..#TEMPDATE', N'U') IS NOT NULL
     DROP TABLE #TEMPDATE
     SELECT MAX(JDT1.RefDate) AS [Today],JDT1.DueDate AS [DueDate] INTO #TEMPDATE FROM JDT1 JDT1 WHERE JDT1.RefDate > getDate() -2 GROUP BY JDT1.DueDate;
     SELECT @TodayDate = #TEMPDATE.Today FROM #TEMPDATE;     
     --SELECT @TodayDate;
IF OBJECT_ID(N'tempdb..#CashRpt', N'U') IS NOT NULL
drop table #CashRpt     
SELECT CAST('OPENING BALANCE' AS VARCHAR(100)) AS [Description], 1 AS [TransactionType], SUM(T0.[Debit] - T0.[Credit]) AS [OpeningBalance], CAST(NULL AS MONEY) AS [CashReceipts], CAST(NULL AS MONEY) AS [Deposited], CAST(NULL AS MONEY) AS [CashPayments], CAST(NULL AS MONEY) AS [OtherPayments], CAST(NULL AS MONEY) AS [ClosingBalance] INTO #CashRpt FROM JDT1 T0 WHERE T0.Account = '1300' and T0.RefDate < @TodayDate GROUP BY T0.Account
INSERT dbo.#CashRpt SELECT T0.[LineMemo], T0.[TransType], NULL AS [OpeningBalance], SUM(T0.[Debit] - T0.[Credit]) AS [CashReceipts], NULL AS [Deposited], NULL AS [CashPayments], NULL AS [OtherPayments], NULL AS [ClosingBalance] FROM JDT1 T0 WHERE T0.Account = '1300' and T0.RefDate = @TodayDate and T0.[TransType] = 24 GROUP BY T0.[LineMemo], T0.[TransType]
INSERT dbo.#CashRpt SELECT T0.[LineMemo], T0.[TransType], NULL AS [OpeningBalance], NULL AS [CashReceipts], SUM(T0.[Debit] - T0.[Credit]) AS [Deposited], NULL AS [CashPayments], NULL AS [OtherPayments], NULL AS [ClosingBalance] FROM JDT1 T0 WHERE T0.Account = '1300' and T0.RefDate = @TodayDate and T0.[TransType] = 25 GROUP BY T0.[LineMemo], T0.[TransType]
INSERT dbo.#CashRpt SELECT T0.[LineMemo], T0.[TransType], NULL AS [OpeningBalance], NULL AS [CashReceipts], NULL AS [Deposited], SUM(T0.[Debit] - T0.[Credit]) AS [CashPayments], NULL AS [OtherPayments], NULL AS [ClosingBalance] FROM JDT1 T0 WHERE T0.Account = '1300' and T0.RefDate = @TodayDate and T0.[TransType] = 46 GROUP BY T0.[LineMemo], T0.[TransType]
INSERT dbo.#CashRpt SELECT T0.[LineMemo], T0.[TransType], NULL AS [OpeningBalance], NULL AS [CashReceipts], NULL AS [Deposited], NULL AS [CashPayments], SUM(T0.[Debit] - T0.[Credit]) AS [OtherPayments], NULL AS [ClosingBalance] FROM JDT1 T0 WHERE T0.Account = '1300' and T0.RefDate = @TodayDate and T0.[TransType] = 30 GROUP BY T0.[LineMemo], T0.[TransType]
INSERT dbo.#CashRpt SELECT CAST('CLOSING BALANCE' AS VARCHAR(100)), 999, NULL AS [OpeningBalance], NULL AS [CashReceipts], NULL AS [Deposited], NULL AS [CashPayments], NULL AS [OtherPayments], SUM(T0.[Debit] - T0.[Credit]) AS [ClosingBalance] FROM JDT1 T0 WHERE T0.Account = '1300' GROUP BY T0.[Account]
SELECT T1.[Description], T1.[TransactionType], T1.[OpeningBalance], T1.[CashReceipts], T1.[Deposited], T1.[CashPayments], T1.[OtherPayments], T1.[ClosingBalance] FROM dbo.#CashRpt T1 ORDER BY T1.[TransactionType]
--END
Use the above as a basis to start from, and let me know if you get stuck.
Kind regards
Peter Juby