Sales Analysis Report - Items

Hello -
We ran the Sales Analysis Report for Items on SAP B1. It doesn't seem right...the # of items sold is clearly wrong -- it looks like it may be off by over 10X. Does anyone know what we may have done wrong here? Did we not set something up correctly?
Please advise.
Thanks,
Mike

HI Gordon --
Found out the problem - had orders rather than invoices checked!
Thanks,
Mike

Similar Messages

Sales Analysis Report - Items -- blank result

Hi,
I'm testing a setup and running the sales analysis report. It works for the Customer version but I get no results when running on Items.
I'm on SBO 2007A SP01 PL07. There are open and closed invoices for inventory items; no credit memos have been posted. All Item type invoices.
When I run by Customer, I get the correct data - open and closed invoices for that customer.
When I run by Items, I get no results. The date range is the same for both reports.
When I run the purchase analysis on Items, I get data for the same items I am trying to see in the sales analysis.
Any ideas what could be causing this?
Thank you,
Heather

HI Gordon,
I left the default settings:
- Annual Report, Invoices, Individual Display, No Totals
- Posting Date: whole fiscal year
- Main selection: left blank/default (group = all, no properties)
I have double/triple/quadruple-check even the Secondary SElection to make sure there's nothing there.
I have also run it on Due Date instead of Posting Date, still no results (if run on Items).
As I mentioned, the selection criteria is what I want but for some reason that one version, Items, does not work. The other 2 tabs work with the same selection.
Heather

How to display customer name in sales analysis report (item) layout

Hi,
Currently I try to run the sales analysis report by item with secondary selection on customer from & customer to.
Is it possible for the layout to display the customer from & customer to.
I try to look for the table name OFLT, but I cannot find it.
My main concern is to display the customer name in the layout for sales analysis by item.
Thanks

Hi,
The table OFLT stores selection criteria for all form. If there is no customer name/code in system PLD, it is very hard to find table or system variable.
Tried to get customer name, not successful.
Alternatively can try to create customized query to get additional field in sales analysis report.
Thanks & Regards,
Nagarajan

Sales Analysis Report for Batch Numbers

I am currently having an issue with Batch numbers and sales analysis report item wise. If the goods are delivered it does not show the quantity in the report. is there a way to make the quantites show. Open delivery notes show the quantity in the report. Could the reason be that once the delivery note is closed the quantity does not show in the report.????

Dear Mr Shah,
If I understood correctly, you are saying that there is no issue in adding the document with the batch but it is not shown in the Sales Analysis report?
The Sales Analysis report does not show information regarding the quantity because it focuses on the value of the document.
In order to have an overview on the trasactions related to the batches please use the Batch Number Transaction Report under Inventory - Inventory report.
Regards,
Marcella Rivi
SAP Business One Forums Team

Wrong Qty Showing in Sales Analysis Report

Dear All
When we run Sales Analysis Report Item Wise by selecting Delivery Note in the selection, then it shows '0' or '-1' in Quantity field. It should show totat quantity delivered of each item.
Can anyone elaborate this why it happens?
Thanks and Best Regards
Nabeel

Dear Rahul
I haven't unblocked negative inventory check. But that will not create any affect in Sales Analysis Report.
Regards
Nabeel

Hide Particular Item Group from Selection Criteria of Sales Analysis Report

Hello Experts,
Is this possible to Hide Particular Item Group from Selection Criteria of Sales Analysis Report?
I have one Item Group as 'Special Items'.
Now, when I open Item wise sales analysis report, I want to hide above mentioned group from selection criteria.
Thanks in advance.
Best Regards,
Pankit Sheth

Hi,
1. Not possible to put validation for selection criteria windows.
2. In standard, I don't think it is possible to hide only one item group.
3. Alternatively don't give authorization to user for running sales reports. If still need create customized query and ask user run every month.
Thanks & Regards,
Nagarajan

Query to mimic the items tab of the Sales Analysis report.

Hi there,
I'm currently looking to create a query that mimics the behaviour of the Sales Analysis report in B1. The items tab of the Sales Analysis report provides all the data I require - the only issue is that I would like to merge this data with some other data regarding current on hand stock quantities etc. and therefore I would like to be able to pull out the query behind the Sales Analysis report.
I'm assuming this cannot be done and therefore I'm attempting to build a query to replicate the results. The query needs to show Item No, Item Description, Quantity Sold, Sales Amt (in system currency), Gross Profit and Gross Profit % for items within a given period.
If this can be done relatively easily, can the query then be modified to show all items (including items that haven't sold in the date range) merely with '0' for Quantity Sold, Sales Amt etc. if the item hasn't been sold in the period, and the appropriate figures if each of these columns if the item has sold. I assume some kind of CASE statement can be used to generate this.
So the query needs to show Item No, Item Description, Current quantity in stock, Quantity Sold, Sales Amt (in system currency), Gross Profit and Gross Profit % for all items within a given date range.
I hope you can assist me with this problem.
Thanks
Grant.

Hi,
Thanks Gordon that was exactly what I needed.
I've been trying to add some additional columns to the query but I'm experiencing some errors and I can't quite tell why.
Basically, here's the code from another working query I have which I wish to merge into the query you've suggested above:
SELECT T0.[ItemCode],
T0.[ItemName],
T3.[ItmsGrpNam],
T4.[Name] AS [Sub-Category],
T5.[Name] AS [Sub-Sub-Category],
T0.[CardCode] AS [Pref Supplier],
T6.[FirmName] AS [Brand],
T0.[U_Range],
T0.[OnHand],
CASE WHEN T0.[StockValue] = 0 THEN 0 ELSE T0.[StockValue] END AS [StockValue],
T1.[Price] AS [PBK GBP Price],
CASE WHEN T0.[OnHand] = 0 THEN T0.[LastPurPrc] ELSE T0.[StockValue]/T0.[OnHand] END AS [Ave Cost],
CASE WHEN T0.[OnHand] = 0 THEN T1.[Price]-T0.[LastPurPrc] ELSE CASE WHEN T0.[OnHand] > 0 THEN T1.[Price]-T0.[StockValue]/T0.[OnHand] END END AS [Margin],
CASE WHEN T0.[OnHand] = 0 AND T0.[LastPurPrc] = 0 THEN 0 ELSE CASE WHEN T0.[OnHand] > 0 AND (T0.[StockValue]/T0.[OnHand]) = 0 THEN 0 ELSE CASE WHEN T0.[OnHand] = 0 THEN (T1.[Price]-T0.[LastPurPrc])/T1.[Price]*100 ELSE CASE WHEN T0.[OnHand] > 0 THEN (T1.[Price]-T0.[StockValue]/T0.[OnHand])/T1.[Price]*100 END END END END AS [Margin %],
T0.[LastPurPrc]
FROM [dbo].[OITM] T0 INNER JOIN [dbo].[ITM1] T1 ON T0.ItemCode = T1.ItemCode INNER JOIN [dbo].[OITB] T3 ON T0.ItmsGrpCod = T3.ItmsGrpCod LEFT OUTER JOIN [dbo].[@U_SUBCATEGORY] T4 ON T0.U_Subcategory = T4.Code LEFT OUTER JOIN [dbo].[@U_SUBSUBCATEGORY] T5 ON T0.U_SubSubCategory = T5.Code INNER JOIN OMRC T6 ON T0.FirmCode = T6.FirmCode
WHERE T0.[OnHand] >= 0 and T0.U_Range not in ('E','X')
ORDER BY T0.[ItemCode]
Essentially I just wish to add the fields which are specified in the query above, but not in the query you've already suggested:
SELECT T0.ItemCode,
Max(T0.ItemName),
Max(IsNull(T0.OnHand,0)) 'In Stock',
SUM(IsNull(T1.Quantity,0)) 'Quantity',
Sum(IsNull(T1.LineTotal,0)) 'Sales Amt',
SUM(IsNull(T1.GrssProfit,0)) 'Gross Profit',
Case WHEN Sum(Isnull(T1.LineTotal,0)) = 0 THEN 0 ELSE
SUM(IsNUll(T1.GrssProfit,0))/Sum(Isnull(T1.LineTotal,0)) * 100 END 'Gross Profit %'
FROM dbo.OITM T0
LEFT JOIN dbo.INV1 T1 ON T1.ItemCode=T0.ItemCode
LEFT JOIN dbo.OINV T2 ON T2.DocEntry=T1.DocEntry AND T2.DocDate Between [%0] AND [%1]
GROUP BY T0.ItemCode
I was hoping it would be fairly straight forward but so far I've had limited success.
What am I missing here?
Thanks in advance!

Sales analysis report differences when run by Sales Empl as opposed to Item

My client is running Sales analysis report and notices differences when run by Sales Employee as opposed to by Item.
I explained that:
When run by item, the report does not include service type invoices or non-inventory items.
When run by sales employee it DOES include service type invoices and non-inventory items.
Are there any other differences I should be aware of?
Does someone have a query I can run to prove this difference i.e...invoices for non-inventory items for a period? To prove where the difference comes from between the two reports?
Thanks

You may try this first:
SELECT S.ItemCode,
MAX(S.Description) as 'Item Description',
SUM(S.LineTotal) as 'Amount(LC)'
FROM
(SELECT T1.ItemCode AS 'ItemCode',
T1.Dscription AS 'Description',
T1.LineTotal AS 'LineTotal'
FROM dbo.OINV T0
INNER JOIN dbo.INV1 T1 ON T1.DocENtry = T0.DocENtry
WHERE T0.docdate >= [%0] and T0.docdate <= [%1]
AND T0.doctype = 'I'
UNION
SELECT T1.ItemCode AS 'ItemCode',
T1.Dscription AS 'Description',
-T1.LineTotal AS 'LineTotal'
FROM dbo.ORIN T0
INNER JOIN dbo.RIN1 T1 ON T1.DocENtry = T0.DocENtry
WHERE T0.docdate >= [%0] and T0.docdate <= [%1]
AND T0.doctype = 'I') S
GROUP BY S.ItemCode
This is by item type transaction only.
Thanks,
Gordon

Sales Analysis Report by Items - How to chart it

The sales analysis report by items is great for us but I notice that there is no way of getting a bar chart for example at that initial report level. Only when you drill down in to a group does it show the charts.
Is is possible to get the Items Groups summary sales report in to a chart?

Hi Ricky.....
Chart waise Graphical Representation is given by SAP and it can be easily done in XCelcius.
All you need to do is you have to create your own report and put this report in XCelcius.
It is recently launched.....
Regards,
Rahul

Sales Analysis Report service warehouse wise

Dear Experts,
I've configured 4 service warehouses to an item in SAP B1 8.8 PL:16. And now I want to see sales analysis report of that particular item against each service warehouse. But from the Sales Analysis or purchase analysis report I can't able to see service warehouse wise sales quantity & amount.
N.B.-Those items are created as Sales & Expense item only, no inventory.
Plz help.
Subrata

Hi Subrata,
in this case you need a customized report trough Query or through Crystal Report.
regards,
Fidel

Sales Analysis on Item Delivery issue

Hi Experts,
I have another Issue regarding Deliveries at the same Client I posted this message on a few minutes ago:
"Delivery Document not closed even though Invoice is linked"
This issue relates to the Sales Analysis Report. When we open the Sales Analysis report on the Items Tab and select Monthly report, Delivery Notes, Individual Display and No Totals we get the report with 0 quantities for all the months selected even though there is deliveries for these items.
Any help will be appreciated.
Thanks,
Marli

Hi Marli,
Something must be wrong within the B1 database. You may need to restore the latest copy of the db to do more testing.
It might be a bug or human error.
Thanks,
Gordon

Sales Analysis by Item: Show all items

I am trying to look for a way to get a report that will show me the Sales Analysis by item, but show me all the items even if the item wasn't sold to any Business partner.
Example:
I have the following items and sales for today:
Item A, invoice $100
Item B, Invoice $200
Item C, no sales
Item D, Invoice $500
If I run the sales analysis by item they will show me
Item A, $100
Item B, $200
Item D, $500
but I want to show it
Item A, $100
Item B, $200
Item C, $0
Item D, $500
Please let me know if there is a way or a queries that I can do to get that result.
Thank You,

HI,
Sales Analysis per item only display item with records.
You can attain by creating a query to display your desired output.
Please try to look in the forum for the sales report.
example:
[Sales report for the month.|Sales report for the month.]
[Re: sales analysis report|Re: sales analysis report]
[Re: A query report of sales invoices|Re: A query report of sales invoices]
thanks.
Clint
Edited by: Clint T. Pauyon on Sep 24, 2011 12:09 PM

Adding Data Field to Sales Analysis Report

Does anyone know how to add data fields to Sales Analysis Reports, either in PLD or CR? On Sales Analysis by Customer, I need to add the total quantities for all items sold for the sales included in the report, excluding negative quantities.
Thank you,
Avraham

Hi Avraham.......
You can create your own Query Report for getting all the desired outputs and it will be easy to show in reports also.....
Regards,
Rahul

Data Ownership in Sales Analysis Report

The company has sales employees around the world and the company is not interested that each of them
can see the others sales, so when an employee runs a sales analysis report they should only see
their own documents but it not happened despite the data ownership funtion was activated and all the
options related with the sales analysis excluded forms was filtered by header only.
According to SAP Support team their comments were:
"We have reproduced the issue in our testing database. After verification, we noted that this is the current system definition as described in the attached Data_Ownership2004_A.pdf file. In page 11, it mentions that Data Ownership Authorizations apply to sales and purchasing documents, the Open Items List, Sales Opportunities and Sales Opportunities Reports. This is why the header filtration does n ot work in Sales Analysis Report.
As the requirement is currently not available in the standard software version of SAP Business One, we would like to ask you post your requirement in our SAP Business One Product Development Collabora tion forum."
Due to the current situation and the disconfort that this can produce, I will appreciate a lot your help.
Thanks in adavance,
Manuel Barrero

Hi Vassilis,
Sorry, but in my opinion it's correct.
We also use Drop Ship and like you said in the Stock Posting List we don't have any document and it's perfect. In other way when we sell an item we want and it's true the quantity that B1 is showing.
We want to see the for a itemcode we sold 100qty qith the value of 1000.
There's no way to avoid this SAP B1 behaviour.
Kind regards,
Augusto

Query vs Sales Analysis Report

I wrote a query that does virtually the same thing as a sales analysis report -- add up all invoice totals and calculate a gross sales number.
In the sales analysis report ItemXXX has a total sales of $1456.94
My query ItemXXX has a total sales of $1457.73
A $.79 discrepancy which I assumed was a result of the fact that my query doesn't include A/R Credit Memos. Only some items have this discrepancy.
The problem is that if I do an inventory posting list on the item there are no A/R Credit Memos listed. Only A/R Invoices, A/P Invoices, and A/P Goods Receipts.
What other documents could be affecting this number? Any other things that could be causing this?
Thanks,
-Steve

Hi Nagarajan,
Im user of Sap Business One, i need the completly query for obtain the Sales Analysis Report
i have this but in some items dont match
SELECT ItemCode,
        Sum(TotFac) - SUM(TotNC) as 'FacturadoNeto',
        Sum(GBrutaFac)-SUM(GbrutaNC) as 'GBruta',
        Round((Sum(GBrutaFac)-SUM(GbrutaNC))/case when (Sum(TotFac) - SUM(TotNC))= 0 then 1 else (Sum(TotFac) - SUM(TotNC)) end *100,2) as '% Margen'
FROM (
SELECT
ItemCode = T1.ItemCode,
Marca = (Select T2.FirmName from OMRC T2 JOIN OITM T3 on T2.FirmCode = T3.FirmCode where T3.ItemCode=T1.Itemcode),
TotFac = Sum(T1.Linetotal),
GBrutaFac = SUM(T1.GrssProfit),
TotNc= 0,
GbrutaNC = 0
FROM OINV T0 (NOLOCK) INNER JOIN INV1 T1 (NOLOCK) ON T0.DocEntry = T1.DocEntry
WHERE (T0.[DocDate] >='20140101' AND T0.[DocDate] <='20141231')
and T0.DocType = 'I' -- solo facturas por articulos
Group by T1.ItemCode
Union
SELECT
ItemCode = T1.ItemCode,
Marca = (Select T2.FirmName from OMRC T2 JOIN OITM T3 on T2.FirmCode = T3.FirmCode where T3.ItemCode=T1.Itemcode),
TotFac = 0,
GBrutaFac = 0,
TotNc= Sum(T1.LineTotal),
GbrutaNC = SUM(T1.GrssProfit)
FROM ORIN T0 (NOLOCK) INNER JOIN RIN1 T1 (NOLOCK) ON T0.DocEntry = T1.DocEntry
WHERE (T0.[DocDate] >='20140101' AND T0.[DocDate] <='20141231')
and T0.DocType = 'I' -- solo NC por articulos
Group by T1.ItemCode
Union
SELECT
ItemCode = T1.ItemCode,
Marca = (Select T2.FirmName from OMRC T2 JOIN OITM T3 on T2.FirmCode = T3.FirmCode where T3.ItemCode=T1.Itemcode),
TotFac = 0,
GBrutaFac = 0,
TotNc= Sum(T1.LineTotal),
GbrutaNC = SUM(T1.GrssProfit)
FROM ODPI T0 (NOLOCK) INNER JOIN DPI1 T1 (NOLOCK) ON T0.DocEntry = T1.DocEntry
WHERE (T0.[DocDate] >='20140101' AND T0.[DocDate] <='20141231')
and T0.DocType = 'I' -- solo Fact Anticipos por articulos
Group by T1.ItemCode
) T
Group by ItemCode, Marca

Sales Analysis Report - Items

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