Scan to email using gmail as SMTP

I have an HP Office Jet Pro 8600 N911g printer. I have this currently setup with the scan to network folder working great. I would like to set the scan to email. As the corporate office uses exchange I have to use another service for SMTP. I setup a Gmail account and puched in the appropriate settings, but the unit fails to connect to gmail. I've tried multiple ports without success, I've also tried setting up the email server settings, again trying multiple ports without success. I've tried using every combination using SSL and SMTP authentication, but nothing seems to connect.
Does gmail actually work, I've seen some say yes, others say no. Is there another service that would work outside my corporate network or do I need to setup an internal email server, just so I can scan to emails?
This question was solved.
View Solution.

Hi,
Try following the exact steps below and check if that may help:
Click the network setting on the printer and locate its IP Address.
Type that IP from the browser on your PC to access its EWS page.
Click the Scan tab.
Under Scan to E-mail click Outgoing Email Profiles.
Click New.
Type your email address and any selected Display name, then click Next.
Note: be sure to take a note of the specific Display Name.
Fill the mail settings as following:
- smtp.gmail.com
- 465
- Check the box next to SSL
- Check the box next to the SMTP Authentication option
- Type your full gmail address as teh user name and type the gmail password.
Click Next and dontinue following the steps till teh Summary, then click Save and Test.
If the Test fails for any connectivity issue continmue following the steps below:
Click the Network tab.
Under the active connection type section click IPv4 (Wired / Wireless).
Keep the IP Address Configuration as exists, under the DNS Address Configuration check the box next to Manual DNS Server.
Set the Preferred DNS as 8.8.8.8
Set the Alternate DNS as 8.8.4.4
Click the Scan tab and click on Outgoing Email Profiles again.
Click the Test button next to the Display Name configured earlier and check foir any difference.
Shlomi
Say thanks by clicking the Kudos thumb up in the post.
If my post resolve your problem please mark it as an Accepted Solution

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I am using gmail account and I use thunderbird to download all the emails and to compose my emails. Now I'm trying to write a java application that will send out emails. Since I'm still in school I am using gmail account for the class project.
One t hing I noticed is that in my thunderbird I use secure connection using TLS. How should I incorporate that here in the java code. Is that why I'm getting the exception. Anyone knows any other smtp server using which I could submit my assignment.
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package com.imagework.email;
import java.util.Properties;
import javax.mail.Authenticator;
import javax.mail.Message;
import javax.mail.MessagingException;
import javax.mail.PasswordAuthentication;
import javax.mail.Session;
import javax.mail.Transport;
import javax.mail.internet.InternetAddress;
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     private static final String[] emailList = { "[email protected]" };
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The error I get is given in detail:
DEBUG: JavaMail version 1.3.1
DEBUG: java.io.FileNotFoundException: C:\Program Files\Java\j2re1.4.2_06\lib\javamail.providers (The system cannot find the file specified)
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DEBUG: successfully loaded resource: /META-INF/javamail.default.providers
DEBUG: Tables of loaded providers
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DEBUG: Providers Listed By Protocol: {imap=javax.mail.Provider[STORE,imap,com.sun.mail.imap.IMAPStore,Sun Microsystems, Inc], pop3=javax.mail.Provider[STORE,pop3,com.sun.mail.pop3.POP3Store,Sun Microsystems, Inc], smtp=javax.mail.Provider[TRANSPORT,smtp,com.sun.mail.smtp.SMTPTransport,Sun Microsystems, Inc]}
DEBUG: successfully loaded resource: /META-INF/javamail.default.address.map
DEBUG: !anyLoaded
DEBUG: not loading resource: /META-INF/javamail.address.map
DEBUG: java.io.FileNotFoundException: C:\Program Files\Java\j2re1.4.2_06\lib\javamail.address.map (The system cannot find the file specified)
DEBUG: setDebug: JavaMail version 1.3.1
DEBUG: getProvider() returning javax.mail.Provider[TRANSPORT,smtp,com.sun.mail.smtp.SMTPTransport,Sun Microsystems, Inc]
DEBUG SMTP: useEhlo true, useAuth true
DEBUG SMTP: useEhlo true, useAuth true
DEBUG SMTP: trying to connect to host "smpt.gmail.com", port 587
javax.mail.SendFailedException: Sending failed;
nested exception is:
     class javax.mail.MessagingException: Unknown SMTP host: smpt.gmail.com;
nested exception is:
     java.net.UnknownHostException: smpt.gmail.com
     at javax.mail.Transport.send0(Transport.java:218)
     at javax.mail.Transport.send(Transport.java:80)
     at com.imagework.email.SendMailUsingAuthentication.postMail(SendMailUsingAuthentication.java:70)
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Exception in thread "main" All suggestions are welcome!
- Roger

Here is working code. I followed the instructions here, which, though it
does not even mention SMTP, still works with SMTP:
http://www.javaworld.com/javatips/jw-javatip115.html
Look for the xxxxx occurances and substiture with your credentials :
* Created on Feb 21, 2005
import java.security.Security;
import java.util.Properties;
import javax.mail.Message;
import javax.mail.MessagingException;
import javax.mail.PasswordAuthentication;
import javax.mail.Session;
import javax.mail.Transport;
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        props.put("mail.smtp.host", SMTP_HOST_NAME);
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        props.put("mail.debug", "true");
        props.put("mail.smtp.port", SMTP_PORT);
        props.put("mail.smtp.socketFactory.port", SMTP_PORT);
        props.put("mail.smtp.socketFactory.class", SSL_FACTORY);
        props.put("mail.smtp.socketFactory.fallback", "false");
        Session session = Session.getDefaultInstance(props,
                new javax.mail.Authenticator() {
                    protected PasswordAuthentication getPasswordAuthentication() {
                        return new PasswordAuthentication("xxxxxx", "xxxxxx");
        session.setDebug(debug);
        Message msg = new MimeMessage(session);
        InternetAddress addressFrom = new InternetAddress(from);
        msg.setFrom(addressFrom);
        InternetAddress[] addressTo = new InternetAddress[recipients.length];
        for (int i = 0; i < recipients.length; i++) {
            addressTo[i] = new InternetAddress(recipients);
msg.setRecipients(Message.RecipientType.TO, addressTo);
// Setting the Subject and Content Type
msg.setSubject(subject);
msg.setContent(message, "text/plain");
Transport.send(msg);
[i]

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Scan to email using gmail as SMTP

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