SD related closing old orders, deliveries, invoices help needed

Dear, Gurus
I have a few inquiries in regards, to closing the status of my sales orders. First, think of worst case scenarios the user needs spoon feeding. So for some time the company had stopped using SAP and restarted after some time. I am now on the re-configuration and updating team. Lots of support related issues are coming. Now we have Sales Orders from the year 2007 which are not closed status wise. I know that if no subsequent document exist then I can easily assign reason for rejection. But now thing is that maybe delivery has been made but no invoices have been created. and vice versa. In VF04 there are thousands of invoices not yet created how can I close the Sales Order status if invoice document has not been created. In fact the user really does not care for none of these old orders from before December 01,2010. I am quite lost I mean if subsequent documents exist then reason for rejection does me no good. Also, if Invoice hasn't been made status in Sales Order is not complete with reason for rejection set. So what should I propose to the client? That they should at least create the invoices? Should everything be archived if possible? What does SAP suggest?
Regards, Ali

Dear Ali,
If there are pending invoices in VF04 that means the Goods issue has already been done so the user needs to create the invoice and charge the customer .If the deliveries are hanging meaning if the PGI is not done then you can remove the picking quantity and delete the delivery note.And about sales orders if suppose the sales orders quantity is 100 tonns and 50 tonns have been delivered so you can go to va02 change mode of sales orders make the order quanity as 50 tonns press 3 times enter then save the document then the order status will show as complete.
Note : you can go to vl02n and take the option from the drop down menu PGI not done then enter your sales org and execute it will show you all deliveries which are not done PGI.
I hope this will help you.
Mansur Ali Khan.

Similar Messages

Number ranges for orders,deliveries,invoice

Dear friends,
I defined number range for sales order doc types, delivery documents,invoices.Now where can I assign these number ranges tomy doc types?.kindly clarify my doubt.
regards,
seetaram

Hi Seetharam,
You can assign the number ranges that have been created to there respective documents, as follows.
1. For Sales Document Type(VOV8), select the required document type, and assign the number ranges in Number system tab - U can assign both Internal and External number ranges.
2. For Delivery Document types in 0VLK.
3. For Billing in VOFA - IN BIlling u can assign only Internal Number ranges.
Regards
Vamsi Javaji
Edited by: vamsidhar javaji on Dec 11, 2008 8:00 AM

Closing the order without invoicing

We have run into an issue where couple of order lines are kept on Invoice Hold since the product was manufactured with wrong configuration.
Is there a way to cancel the line without invoicing?
Tx.

Sunil,
As far as I know, I don't think you can do this from the screen as processing constraints don't you let you do it.
One time script may be the way to go. Just skip the Invoicing activity in workflow, so that invoicing never takes place for this line.
wf_engine.handleerror (l_item_type, l_item_key, 'INVOICE_LINE','SKIP' , '&YOUR_DESIRED_RESULT');
Thanks
Nagamohan

Old Home Movies conversion help needed! Please!

I have about 18 hours of various movies that had been built in Pinnacle Studio (transitions etc.) on a PC Computer. There is no disc chaptering and this is a PC only program. I want to bring them over to iMovie or another program on my new iMac and have the end result to put them on USB. Pinnacle said that burning to DVD would be the only way to incorporate menus and chapters etc. Is there any way for iMovie to do this? or another program? We just want to be able to have them on USB to distribute to the family and have them put in their computer and be able to play back the various movies and have the option to fast forward or skip to a certain part in the movie with scene selection etc. I have several options to export the Pinnacle movies. Mpeg1, mpeg2 and a few others.
Any help or direction would be appreciated. We don't want to have to chop our videos to burn to a bunch of DVDS if possible.....

I can't answer your question completely but I will try and fill in a few blanks. Perhaps others will add more later.
I would try to make your final result a DVD. When you put video on a USB stick you have simply created another file that may, or may not work, in the future. You can certainly do that if you wish, but I would also make a DVD. The advantage of DVDs is that they are foolproof and universal, and most likely to be viewable for the next 30 years.
I had good success with iMovie HD 06. Readily available on Amazon as part of iLife 06. Most files can simply be dragged into iMovie HD 06 and it will automatically convert them. It may be possible to do this with newer versions of iMovie but I rarely use those. I prefer the higher quality of iMovie HD 06.
For DVD making use iDVD 09. I recommend the 09 version because it is the only version that includes all of the themes. Newer versions have had themes removed.

Shipped Weight and freight charges with Sales Order # and Invoice #

Hi Gurus,
We have a report requirement where we have to provide Sales Order #, Invioice # , Material # and Shipped weight and Freight cahrges.
Is there any way to combine all the info into one record. Please help.
Warm Regards,
Anil

Hello Anil,
Try to create a MultiProvider based on these data targets (Sales Cubes - Orders, Deliveries, Invoice).
You can create a report on this multiprovider.
Thanks
Chandran

Purchase Order and Invoice creation

Hi All,
I am having some fields related to Purchase order and Invoice creation, i have to find out the tables to which tables these fields belongs to.
Below are the Header fields:
Wrbtr Tcode - MIRO,
Lfsnr   Tcode - MIGO,
Evertn Tcode - Me32k,
Kbetr Tcode - Me32k,
Kschl Tcode - Mek1,
Selkz Tcode - Mek1,
Werks Tcode - Mek1,
Evart   Tcode - Me31k,
Frgco Tcode - Me35k,
Sddat Tcode - Me35k,
Below are the Detail fields:
Kbetr   Tcode - Mek1,
Konwa Tcode - Mek1,
Lgobe Tcode - Me21n,
Planloc Tcode - Me31k,
Datab   Tcode - Mek1,
Datbi    Tcode - Mek1,
Fromdate Tcode - Me31k,
Todate      Tcode - Me31k,
i have to retrive all these fields from tables, so plz anybody give me exact tables to use in the select quries to retrive these fields.
Thanks in advance,
Balu.

Hi,
U can get the req fields as follows:
Below are the Header fields:
1)Wrbtr Tcode - MIRO- table rseg ,field-wrbtr
give belnr (invoice no ) & BUZEI(item) if known, else, give ebeln,ebelp.
2)Lfsnr Tcode - MIGO,-table mkpf,give mblnr (mat doc no ) & ZEILE(item) field-xblnr or give ebeln,ebelp
3)Kbetr Tcode - Me32k,
table:konp or konv.
Pass ebeln to ekko, wil get KNUMV.Pass KNUMV as KNUMH in 1 of the tables- konp or konv,wil get kbetr.
4)Kschl Tcode - Mek1,
Pass ebeln,ebelp to table ekpo, get mwskx(taxcode), u will get condition type kschl from FM -FI_TAX_GET_CONDITION_TYPES.
or
table:konh or konp or konv.
Pass ebeln to ekko, wil get KNUMV.Pass KNUMV   as KNUMH in 1 of the tables-konh or konp or konv, wil get kschl.
5)Werks Tcode - Mek1,-table-ekpo, field-werks(give ebeln,ebelp)
Below are the Detail fields:
1)Kbetr Tcode - Mek1,
Pass ebeln to ekko, wil get KNUMV.Pass KNUMV as KNUMH in 1 of the tables- konp or konv,wil get kbetr.
2)Konwa Tcode - Mek1,
Pass ebeln to ekko, wil get KNUMV.Pass KNUMV as KNUMH in 1 of the tables- konp or konv,wil get konwa.
3)Lgobe Tcode - Me21n,give ebeln.ebelp in table ekpo, get lgort.pass lgort to table t001l, u wil get lgobe.
4)Datab Tcode - Mek1,table-konh,field datab
Pass ebeln to ekko, wil get KNUMV.Pass KNUMV as KNUMH in - konh ,wil get datab.
5)Datbi Tcode - Mek1,table-konh,field databi
Pass ebeln to ekko, wil get KNUMV.Pass KNUMV as KNUMH in table- konh,wil get databi.
Hope its useful to u.

Return Order - Excise Invoice

Dear SD Gurus,
This scenario is related to Return Order - Excise Invoice. In return order first we will create return Order (with Ref. to Billing Document) - Return Delivery- Billing.
Now I require clarification on Excise Invoice returns. How to cancel the Excise Invoice especially in Return Order.
My Client Requirement is as follows.
I raised normal order of 10 items, Delivery, billing, Excise invoice and Updated in RG1 also. Now the question is if the same order came as return of 2 items. I can raise the return order with ref. to the above order. I can handle up to billing. But my point is how to cancel the Excise invoice and Updated RG1 for the 2 items (Which was returned).

Hi,
Follow the same process like return sales, once u get the billing doc, go to J1IH, create with ref to the billing doc.
the excise valuess will be reversed.
To give customer credit, choose Additional excise so that you will have the option of Modvat Account Selection at the bottom screen. Choose whichever account you want to be adjusted and proceed.
Similarly, for debiting cenvat entries, choose Other Adjustment and here again, you have the option as to which book account the amounts should be debited. Choose the appropriate one from Modvat Account Selection tab and proceed.
If you are not sure and clear on the above explanation, please sit with FI consultants and proceed.
Return Sales Flow:
Incase of Return Sales Order:
T.Code for copy control: VTAF
Source Document: F2
Target Document: RE
Item category REN
Considering the above settings are done:
Create return sales order RE (with Reference to Billing Document) & the data will be copied as it is in Return Sales Order - RE. For Eg: here you require to change to quantity from 10 to 2, as you want to take back into Inventory of only 2.
Incase of Return Delivery:
T.Code for copy control: VTLA
Source Document: RE
Target Document: LR
Item category REN
Considering the above settings are done:
Create Return Delivery through T.Code VL01N & do PGR (Post Goods Receipt). This will add the stock to blocked stock. This will take care of Inventory.
For updating of excise related sales returns, run T.Code J1IH and do the following:-
Customer Credit
Choose the u2018Additional Exciseu2019 input the original excise invoice reference, document year, company code, plant and excise group and execute. There input manually what value you need to give credit and save.
Cenvat Debit
Choose u2018Other Adjustmentsu2019 and here also, maintain the datas whatever you input as above and save.
Incase of Credit Memo:
T.Code for copy control: VTFA
Source Document: RE
Target Document: Credit Memo
Item category G2N (Check in System)
First in VA02, remove the Billing Block in Return Sales Order - RE & save the document. Now in T.Code: VF01, enter Return Sales Order Number & select the appropriate Billing Type (Credit Memo) & Enter& Save. This will create Credit Memo.
Regards,
PM

Sales Office copying from Sales order to Invoice ( order related billing)

Hi
In sales invoice (vf01) is there any field for Sales Office.
In order related billing . how we can copy sales office from sales order to Invoice.
Regards\Adnan

Hi Adnan,
In Invoice you can find Salees office filed In the Item data >in the Item Detail tab>under Sales Order Data here you can get the sales office which you enter in the sales order.
I hope it will help you,
Regards,
Murali.

Invoicing credit card based orders/deliveries

Hi,
I have noticed that generating an invoice from a delivery that relates to an order that has been paid by credit card, seems to initiate a payment window, where you have to put the payment in to generate the invoice.
Is there any documentation available covering what is supposed to happen here?, or if not, would it be possible for someone to let me know what is supposed to happen and if anything else needs to be setup.
Thanks.
Martin.

You must be talking about the flow in business one when fulfilling a webtools CC order, correct?
The easiest way is to get a certified third party credit card add-on for business one, this will do two things when creating a delivery.
1) It will change the "authorize" on the credit card gateway into a "charge"
2) It will create an invoice so that G/L accounts reflect the payment properly.
To do this manually, you will need the reference number of the autorization (this is located on the order) to look up the authorization on your credit card gateway and change it into a charge. And you will also need to record the payment in business one so that the accounts reflect the credit card payment.
At least that is my best understanding.

Prevent invoice creation for closed Service Order

Hi ,
Is there a way to prevent invoices from being created against a closed Service Order?
Thanks,
Jograd

Hello,
If the service order is Business completed, then it is not possible to reate invoice from the same.
If the status is technically completed, then your can create invoice through DP90.
Prase

HT204364 I would like to re-order a photo book; already received a soft cover and would now like to order in hard cover; can't get to new order form; keeps giving me the old order of the soft cover; please help

I would like to re-order a photo book; previously ordered & received a soft cover book; would not like to order same book in hard cover; cannot get to a new
order form to make selection.......when I "Buy Book", I keep getting my old order form and no way of getting to a new order form; please help!

select the book in the source pane on the left - press command-D to duplicate it - with the copy to change theme and pick the same (or new if you want) theme and the hard cover format in the size you want
LN

MRP List dispalys Old closed sales order

All,
After run MRP,stock and requirment list and MRP list displaying completed.closed sales order also.Please give suggestion how to rectify this issue.

hi pl check wether the sales order stock has deliverd or not.
i mean wheter it has done PGI for SO
-ashok

Copy Texts from sales Orders to invoices

Hi,
someone can help me?
the additional texts of old invoices (related to sales order #1) are changed when I change the additional texts of the order where they come from (sales order #1)
I don't want this changes in the old invoices created before changing the additional texts in sales order.
Thanks,
Antonio.

Hi Ravi,
First at all thanks for answering.
According to your answer I understand that every time I modified the sales order I'd have to launch a program to maintain the texts in the old invoices, isn't it?
Thanks again!
Antonio.

MC-q report is not updating the missing Sales Orders, Deliveries andInvoice

Hi Friends,
Before setting the configuration of MC-q report I have created some Sales orders, deliveries and Invoices
But I want to update the missing above documents in MC-q report sales report.
Could you please suggest me how can I update all the missing details in MC-q report report (Sales Orders, Deliveries and Invoices)
Thank you for your support
Best Regards
Amjathpasha

Hello Amjathpasha,
You will need to perform a rebuild of statistics with transactions OLI7, OLI8, OLI9.
I hope this helps.
Best regards,
Ian Kehoe

Relation between GL Account and Invoice?

Hi Experts,
I am working with the FI reports for the first time and I do not have any idea on FI functional flow. I have some basic questions like
What is the Relation between GL Account and Invoice?
When will an Invoice be posted into BKPF, BSEG, BSAD, BSID, BSAK and BSIK? Is there any field in these tables which gives the Invoice number against which a GL Account is created?
For example if I want to calculate " no of vendor invoices without PO how can I do that"? How can I know what are vendor invoices created against a PO or without PO?
Thanks for any help in advance and I am bound to reward points.
Sri

What is the Relation between GL Account and Invoice?
SAP's Glossary for GL Account is
"A structure that records value movements in a company code and represents the G/L account items in a chart of accounts.
A G/L account has transaction figures that record changes to the account during a posting period. These figures are totals that are used for G/L reporting."
In accountancy, an account is a label used for recording and reporting a quantity of almost anything. For example when a company pays salary to its staff, They debit Salary account. This is to identify what is the nature of an expense.
An invoice is a message to the buyer of goods or services that contains, among other things, Name of the goods or services, Quantity sent, & Remuneration due.
Invoice is also a SD document used to charge a customer for a delivery of goods or for services rendered.
When will an Invoice be posted into BKPF, BSEG, BSAD, BSID, BSAK and BSIK? Is there any field in these tables which gives the Invoice number against which a GL Account is created?
If it were a vendor invoice. (i.e you purchase items or service and recieve invoice)
Invoice get posted to the tables once someone makes a Logistics Invoice verification through t-code MIRO etc. The teble RBKP gets the first posting.
If it were your own invoice to your customers, then VBAK and VBAP get the posting. The connectivity of tables are available in http://www.erpgenie.com/abap/tables.htm As far as SAP is concerned an invoice is a document, so you can only trace invoice as a document number, field name is usually BELNR. Even if a vendor invoice arrive, an internal invoice number is generated where the vendor invoice is entered only as a reference field. This is because, each vendor can have inovices of different size and pattern.
How can I know what are vendor invoices created against a PO or without PO?
For a purchase order you can find in table EKBE for BEWTP = Q any invoice document.

SD related closing old orders, deliveries, invoices help needed

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