Service entry problem when not accepted

We have a problem when there are multiple service entries agains a PO. There are no problems when we do the first entry and accept. The problem happens when we do a second entry and the end user only saves and forgets to accept the SES. When they do an invoice against this unaccepted SES the system brings in the previous SES number, when this goes unnoticed the vendor gets paid twice for the same thing. Is there a way for SAP to look at the SES field in the invoice and determine that this SES number has already been paid? Thanks in advance.

Hi Eric,
please try the following: check in transaction XK02 the field "Check Flag for Double Invoices or Credit Memos" (LFB1-REPRF).
Indicator which means that incoming invoices and credit memos are checked for double entries at the time of entry.
In checking for duplicate invoices, the system compares the following characteristics by default:
Vendor
Currency
Company code
Gross amount of the invoice
Reference document number
Invoice document date
If all of these characteristics are the same, the system issues a message that you can customize.
The system only checks for duplicate invoices in Materials Management if you enter the reference document number upon entering the invoice.
Of course if the invoice document date is different, there is no message M8108 issued. Please read also the notes 305201 and 308008.
I would recommend you to use the service based invoice verification function (set the field EKPO-LEBRE to X) in the PO item.
Regards,
Edit

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Dear Experts,
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For Inter company return PO case, I found out that, GR Based Inv. indicator was checked and hence the idocs failed with above error message.
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hi,
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Hi
i had a Similar issue, where the IDOC is getting stuck with Delivery note does not exist.
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Hi All
Service entry Sheet does not pick any Condition charges From Service PO. What could be the reason ?

HI,
Please check Sap note 381030
Along with other thing It says
"Delivery costs are generally not supported in external services management and in case
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costs via conditions, in case of service documents, freight costs and other, SAP
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Service entry sheet cannot revoke acceptance

Dear All,
Service PO is created with four line items in Service tab in item details.
All are entered as short text i.e without service master record.
Three Service entry sheets are created for the first three items. But only one material document (with mvmt type 101) has been created for those three service entry sheets.
This material document contains these 3 line items with 3 service entry sheets as reference document.
For fourth line item in services tab of PO, fourth service entry sheet + material doc (101) created.
Also in PO history tab of PO, Three GR line items for first material document and Fourth GR line item for second material document displayed.
In PO history, Only fourth service entry sheet is diplayed.
Now when we want to revoke acceptance of one of the three SES (with common mat doc), system is not allowing. Its giving error message SE025 as below
Not possible to cancel acceptance immediately due to aggregation
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Procedure
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Hello,
From your description of the problem, I assume this is an inconsistency
problem. Hence, I would suggest you to carry out the 2 steps in solving
the problem.
STEP 1 : RESTORE THE SES IN THE EKBE
STEP 2 : REVOKE THE ACCEPTANCE.
Report ZMO_EKBEUPDATE is used to solve the STEP 1 and this report works
for the all SPs. The report is in the Note 527907.
First run the report in the simulation mode just to realise the missing
SES. After that the Report can be run without simulation mode.
This will do a database Update.
Once the DB Update is done and the SES is in EKBE the you can revoke the
SES.
ABOUT THE REPORT ZMO_EKBEUPDATE
The report in the Note 527907 is a very useful report.
It does 2 things,
1. Restores the Missing SES in the EKBE
2. Solves the inconsistency in the NETWR in ESSR and EKBE.
For us Point 1 is more important than 2.
It is the enhanced version of RMESSRK2 from note 442091.
This Report will solve the current problem and the note that you have
applied will prevent the future occurrence of the problem.
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Best Regards,
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Purchase Order History SES not shown when not accepted

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Hi,
no, it might be a coding error or an inconsistency issue.
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442091 - Service entry sheet missing in purchase order hist
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Edit

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Edit

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Message was edited by:
brian952
Message was edited by:
brian952

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ur saying that material document is there in ur case and SES is not there,
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Hi All,
For a service PO, we need to cancel the GR for SES. I understand that to cancel GR, we need to revert the SES in ML81N, which will create the cancellation document.
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Service entry problem when not accepted

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