Shared mailbox - send as and auditing Exchange 2007

Got 3 users A,B,C who all access a shared mailbox X.
They have a requirement to be able to answer emails sent to mailbox X BUT the return address to be X (i.e. not their own or send on behalf etc) so any subsequent relies still go to X and not the individual email addresses.
However, enother requirment is that there needs to be a way to determine which user (A, B, or C) actually sent the email from shared mailbox X.
Any way at all to do this?

Hi,
Since the full access permission has been assigned to users, please give Send As permission to these 3 users (A,B,C) for this shared mailbox X. Then user A,B,C
can send as the mailbox X with the From field shown as Mailbox X. Please follow these steps to set it:
1. Make sure the Full Access permission have been configured correctly.
2. Give send as permission to UserA, UserB and UserC for shared mailbox X.
Add-ADPermission -Identity “Mailbox X” -User UserA -Extendedrights "Send As"
Add-ADPermission -Identity “Mailbox X” -User UserB -Extendedrights "Send As"
Add-ADPermission -Identity “Mailbox X” -User UserC -Extendedrights "Send As"
3. Then UserA, UserB and User C can send messages by the following steps in Outlook:
a. Click New Email > OPTIONS > From, then the From field is shown in the message.
b. Click From > Other E-mail Address, and select the Mailbox X.
Then the recipients would receive the messages which the From field is shown the Mailbox X name instead of UserA, UserB or UserC.
To track which user has send as Mailbox X to the recipients, we can enable message tracking log or
Mailbox audit logging to track it.
Regards,
Winnie Liang
TechNet Community Support

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Shared Mailboxes Send on Behalf

I have created shared mailbox and Grant Send On Behalf permission for John.
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Exchange 2013 CU2.
Truly, Valery Tyurin

Hello,
I have similar issue but in reversal, I have a shared mailbox. I want to send an email on behalf of shared mailbox but I do not want the recipients to see the email has been sent by "User on behalf of shared mailbox". I have been added as a delegate
with editor permissions in shared mailbox. If I send an email (From option: shared mailbox) from my outlook, receiver can see that the email has been sent on behalf. I do not want this. It should be visible as if the mail is sent from shared mailbox.
I saw some suggestions that adding permissions on exchange server will help but I dont know where to check in the system (perhaps I dont have admin rights). I have a colleague, they are just new, they dont know about email box too. My old friend who left
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Demoting and Removing Exchange 2007 Server

Oh, I mistakenly saw 2003, and I thought you were removing Exchange 2003. My bad.
Run the uninstaller on the old system. It will take care of the rest. It will probably error out and give you reasons, clean up the reasons and run the uninstaller again. Once it's uninstalled properly, then you can power off the server and everything should be good. Don't forget your send connectors. I forgot that in my travels once.

At one of our locations we recently migrated all exchange mailboxes to a new Exchange 2007 on new OS platform, moving away from Server 2003. Everything to my knowledge has been migrated, users should be all connecting to new server, all connector headends have been updated, etc. As a test, I shutdown the old Exchange server (without uninstalling) but we ran into issues that day with Outlook constantly (every 5-10 minutes) asking for the user's password, slow loading of folder data, etc.; reboots/application restarts did not resolve. We turned the old Exchange server back on and all is now well. My theory is this is due to the schema still containing info about the old Exchange server. If I uninstall Exchange completely, thus removing it form schema, could I expect to have this issue resolved? Obviously I only get one chance on this, so...
This topic first appeared in the Spiceworks Community

Calander Sharing Permission is not effective between Exchange 2007 & Exchange 2013 User

When a Exchange 2013 mailbox user share a calander with user in Exchange 2007 with OWNER permission, but Exchange 2007 user cannot modify or view full details of Exchange 2013 user calander.
And same behavior from Exch2007 user sharing calander with Exch2013 user.
In both scnarioes we can view only free/busy information. Cannot see full details of the meetings, cannot edit/modify. But permissions are set correctly.
Getting Yes or No prompt window with message "You dont have permission to view the calander, Do you want to as User A to share his or her calander with you?"
We are in Co exsistance with Exch2007 and Exch2013 CU3.

Hi,
Does the issue happen to all users? What about Exchange 2007 users share calendar with Exch2007 users?
Please double check whether calendar permissions are configured properly. If possible, we can remove the permission in Outlook then re-add it back later to check whether it works.
Thanks,
Winnie Liang
TechNet Community Support

Shared mailbox shows emails and subfolders of the users mailbox in Outlook

After We migrated the Exchange from 2010 to 2013 any shared mailbox has been migrated is showing the inbox and all the subfolders from the user's mailbox in Outlook, instead of the shared mailbox content.
note: if we create new shared mailbox it works fine without any issue.
We have tried to removed full access permissions and re-added full access permissions, disabling AutoMapping and then added the shared mailbox manually in Outlook and that works fine but it is not a solution for us as we have 400+ shared mailbox and
we cannot do it for every user have access on each shared mailbox.
any ideas.
Ayman Saleh

Hi,
Please check if this issue persists in Outlook online mode.
After you remove the full access permissions, the shared mailbox will disappear from Outlook automatically. When you add the full access permission then, the shared mailbox will appear again in Outlook. There is no need to add shared mailbox manually.
Please remove the full access permission and then re-add the full access permission. This time, you can make use of the AutoMapping feature to check if shared mailbox display properly.
Best regards,
Belinda Ma
TechNet Community Support

Acrobat Pro XI - "Failed to Export" when exporting Shared Mailbox Folders to PDF in Outlook 2007 - any solution?

When trying to export a Shared Mailbox folder in Outlook 2007 to PDF, messages are failing consistently.
We are using the latest and greatest Adobe Acrobat XI.
It will export a little bit of the folder and then fail the rest of the items.
There are approximately 929 items in the folder, and about 237 exported before the failures started happening.
Any advice would be great!

Bill - there is a typo above. Customer is using Acrobat X, not XI.
When we tested, we upgraded the office suite to 2010 and it worked with XI. We will just have to get him both upgraded. This hopefully should resolve the issue.
I will check back in with the results.

How many shared mailboxes is too many in Exchange?

My organisation is running an Exchange 2010 environment with Outlook 2010. Due to a migration that occurred a few years back where several domains were rolled into one (4 domains using various email servers - Exchange 2000, Exchange 2003 and Domino) we have
ended up with many generic mailboxes and of course the staff who use them "need" them.
We have approx. 5000 staff all with standard user mailboxes and over 400 shared mailboxes. I have been told by a few people that this is far too many shared mailboxes for an organisation our size.
I'd really just like some tips, ideas and guidance on what the recommended amount of shared mailboxes should be.
Also any ideas on how to reduce this number by using some alternative methods would be much appreciate.

Hi,
Based on my knowledge, there is no official article to explain the recommended percentage of user mailboxes to shared mailboxes ratio.
As Gulab said, the number of shared mailboxes depends on your requirement. You just need to create suitable number of shared mailboxes for your company.
What's more, when people leave the company, we can disable or remove their mailboxes. Here are some threads for your reference.
Disable-Mailbox
http://technet.microsoft.com/en-us/library/aa997210(v=exchg.141).aspx
Remove a Mailbox
http://technet.microsoft.com/en-us/library/bb125192(v=exchg.141).aspx
Hope it helps.
If there are any problems, please feel free to let me know.
Best regards,
Amy
Amy Wang
TechNet Community Support

Moving messages to mailboxes on multiple computers under Exchange 2007

My work email was recently switched to Exchange 2007, which behaves like IMAP. However, since space is limited on the server, I need to move messages from my Inbox and save them "on my Mac", and some of these messages are moved automatically using Rules that I have set up.
Now, I have two computers with the same Rules. The problem is that when I open my mail on one computer, rules are applied and the messages are moved from my Inbox, but then, on my second computer, these messages are nowhere to be found since they were removed from the Inbox.
The only Mailboxes that are synced through Exchange are the Inbox, Sent, Drafts, and Trash. All my other mailboxes are on my Mac (on both computers, same mailboxes).
How can I move messages from the Inbox to archive them on my Mac on one computer and still have access to these emails on the other computer? As soon as I move a message from the Inbox, it disappears on my other computer before I have a chance to apply the same move. The result is that depending where I open my email, some messages are stored on one machine or the other, but not both. Is the only solution to copy messages instead of moving them? I will then end up with many duplicates eventually, and it will be hard to know which has already been copied from my Inbox and which has not.
Am I missing an easier solution? It used to work well when my email was a POP account, and other IMAP emails (Gmail) are OK because I can store all my mailboxes on the server. But in the case of my work email, because of space constraint, I cannot store all my messages (>30,000) in Exchange mailboxes.
Thank you for your help.

You’re welcome.
Unfortunately, I don’t know what happened here and I’m afraid you may have lost those messages. If the messages have disappeared in Mail, they are not on the server, and you don’t have a backup, your only option is probably to try to salvage as many deleted *.emlx files as possible with a data recovery tool such as Data Rescue II, TechTool Pro, or FileSalvage. Of these, the only one I know for sure that can currently recover deleted *.emlx files is FileSalvage. Stop using your computer right now if you want to try that, as anything you do with the computer may cause the deleted files to be overwritten.
You should also verify/repair the startup disk (not just permissions), as described in the following article, in case there is something amiss in the filesystem that has a bearing on this:
The Repair functions of Disk Utility: what's it all about?
When done, report the names of the files and folders present at the first level of the ~/Library/Mail/Mac-username/ account folder.
In order to post the exact file names and avoid typing mistakes, proceed as follows. In the Finder, go to ~/Library/Mail/Mac-username/. With that folder open, if you’re looking at it in View > as List mode, first collapse any expanded folders so that the Finder only shows the files and folders at the first level. Now, do Edit > Select All (⌘A), then Edit > Copy (⌘C), and paste it in your reply to this post -- you may disguise any mailbox names you wish to keep private.
Note: For those not familiarized with the ~/ notation, it refers to the user’s home folder, i.e. ~/Library is the Library folder within the user’s home folder.

Remove and reconnect Exchange 2007 from Domain

I have an Exchange 2007 server running on a Windows 2008 server. For some reason the server will not run group policies. It hangs for a very long time when logging in on "Applying Group Policy Printers Policy" And also won't shutdown hanging on
"Applying Group Policy". The only wany I can shut it down is to manually power off the server.
I also ran the Group Policy Results Wizard and get a timeout when I run it against the Exchange server. DNS is working fine. I have tested all of the other servers using the same DNS and they all work fine. The server in question has been having other problems
for a while now, but I have been able to resolve all the other problems except for this one. The server is old and will be replaced this year, but I have to make it work until I get a new server. Maybe 6 months or so.
I am thinking of removing the server from the domain and then joining the domain again. I'm not sure that will fix it, but I hope it will. The only thing I'm worried about is getting the Exchange database and server running again after I remove and rejoin
it to the domain. I have heard I can shutdown and disable all Exchange services, then remove the server from the domain and rejoin. But I have never done that and want to be sure it can be done without destroying connectivity to AD and the users. So, is this
possible?
Any help is appreciated.
Doug

You should try fixing the AD issues instead of removing the Exchange server from the domain. You should start by analyzing what was done to cause the issue in the first place and remedy that.
Here is a bit similar concern that has been discussed earlier and has been suggested some good steps to sort-out the issue :
http://community.spiceworks.com/topic/267400-removing-and-re-joining-an-e2k7-server-to-the-domain
Moreover, when need to recover mailbox items back into previous format, you may also give shot to this automated solution (http://www.exchangeserverrecovery.com/) that could be a good approach while dealing
in such crucial circumstance.

Yosemite mail and authentication exchange 2007

When the users started upgrading to Yosemite mail on ther Mac:s I have been seeing a lot of failed logins against Exchange. Several hundredthousands per hour.
I can see for example that the mac tries to access autodiscover/autodiscover.xml and gets a 401.
I found this post but it looks like it doesnt help for all the macs:
http://meandmymac.net/2014/10/trouble-with-yosemite-mail/
The client should authenticate with:
domain\username
but sometimes i get domain\emailaddress or cas-servername\username and they get a 401.
I have a exchange 2007 fully updated.
Anyone else who have seen this problem?

Hi,
Generally, the client side app decide how to connect to the Exchange Services. For example, Outlook has its own way (1. SCP from AD
2. DNS lookup 3. Localxml 4. SRV record)
Thanks,
If you have feedback for TechNet Subscriber Support, contact
[email protected]
Simon Wu
TechNet Community Support

Manage full access and send as permission in Exchange 2007

Hi,
I try to delegeate helpdesk the permission in ECM to manage Full Access and Send As permission.
I ran the PS command
Add-ADPermission -Identity "CN=Exchange Org,CN=Microsoft Exchange,CN=Services,CN=Configuration,DC=domain,DC=local" -User "domain\ADGroupDelegation" -ExtendedRights ms-Exch-Store-Admin -InheritanceType
All
Now the helpdesk tech are can manage Full Access permission in EMC, but still not have access to manage Send As permission.
Thanks for your help !
MA
M.A.

Hi,
The issue maybe related to the Active Directory Replication Latency. The Send As permission is not granted until after replication has occurred. Replication times depend on your Microsoft Exchange and network configuration. To grant the permission immediately,
stop and then restart the Microsoft Exchange Information Store service. You can restart the Microsoft Exchange Information Store service to check the result.
Here is a relate article for your reference.
How to: Send As permissions and how long it takes for them to apply
http://blogs.technet.com/b/pakaloge/archive/2009/08/21/send-as-permissions-are-not-enforced-immediately.aspx
Best regards,
Belinda
Belinda Ma
TechNet Community Support

Need to send mail from Microsoft Exchange 2007 account(different from Gmail) on behalf of another Gmail ID. How to configure that ?

I have a Gmail ID (e.g [email protected])
I have a Exchange ID (e.g [email protected])
I need to configure exchange account (2007) such that I can send a mail from my Exchange account but at the receiver end it looks like it was sent from ([email protected]).
Both the accounts are my accounts.
I need this because I do not have access to my Gmail account from place where I access the internet and I need to send the mails from my Gmail account only.

So you want to spoof your e-mail address.
You can make your Exchange server send as any address you want. Just create a different mailbox with that address as the primary (reply) address. It has to be a different account.
However, be aware that many systems to which you send such mail to will bounce it as suspected spam because they'll detect that your server is sending mail from Gmail but your server is not Gmail.
Ed Crowley MVP "There are seldom good technological solutions to behavioral problems."

Mailbox Move Issues and Errors - Exchange 2010 to 2013

I'm trying to move mailboxes from 2010 to 2013, but I'm experiencing a lot of issues.
My move batches keep hanging (stalled) for minutes and hours on end, and I can't seem to keep them going consistently.
I have two DAG's, one for Archive boxes, and one for Primary mailboxes. Each DAG has three members with DB copies of each DB. The npdes and the clusters themselves are up and healthy. However, at random some of the DB's Content Index state will go to Failed
or SuspendedandFailed. At which point I force a catalog refresh and DB index update, and it goes to healthy.
I've created the "ContentSubmitters" AD group (and assigned it permissions), reset the Search and Host controller services on each server, and restarted the Replication service. I also deleted and recreated the Index for each DB prior to restarting
services. No dice. I've also already moved the system mailboxes over to the 2013 databases.
I'm also getting some "Transient" errors in the user move log, things like this:
Transient error ResourceUnhealthyException has occurred. The system will retry"
5/4/2014 8:43:55 AM [exmb1] The job encountered too many transient failures (60) and is quitting.
5/4/2014 8:43:55 AM [exmb1] Fatal error ResourceUnhealthyException has occurred.
Error: MigrationPermanentException: Warning: Target mailbox unlock operation was not replicated. If a lossy failover occurs after the target mailbox was unlocked, the target mailbox could remain inaccessible. Error details: The store ID provided isn‎'t an ID of an item. --> MapiExceptionNetworkError: Unable to open entry ID. ‎(hr=0x80040115, ec=0)‎ Diagnostic context: Lid: 45025 Lid: 45345 StoreEc: 0x80040115 Lid: 22894 Lid: 24942 StoreEc: 0x80040115
Any ideas would be appreciated!!!

Hi
I would suggest you to run the below command for this "My move batches keep hanging (stalled) for minutes and hours on end" issue and see the result
Get-MoveRequest -Identity "Mailbox Name" | Get-MoveRequestStatistics -IncludeReport | FL Report
Just check if the MRS health is fine by running the below command
Test-MRSHealth -Identity "CAS Server" -MonitoringContext $true | Export-CliXml "C:\temp\CAS_MRSHealth.xml" and look at the xml file to get more information
When I run the Test command against either of my CAS servers, I get: " 'EXCH1' does not have the right Exchange Server version or role required to support this operation."
Run i run that command against any of the mailbox servers, it completes and generates the XML file, but I'm not sure what I need to be looking for within that file.
The first command spits out a ton of data, here's a little excerpt:
5/5/2014 8:59:28 AM [exmb1] Transient error ResourceUnhealthyException has occurred. The system will retry
(2/60).
5/5/2014 9:00:02 AM [exmb1] The Microsoft Exchange Mailbox Replication service 'exmb1.contoso.com'
(15.0.847.31 caps:03FF) is examining the request.
5/5/2014 9:00:07 AM [exmb1] Connected to target mailbox 'Primary (072dc240-bd79-495c-b7f2-c571e8f910f2)',
database 'newmbi', Mailbox server 'Exmb1.contoso.com' Version 15.0 (Build 847.0).
5/5/2014 9:00:07 AM [exmb1] Connected to target mailbox 'Archive (812ee554-4a1e-4feb-b591-a435fcbdee16)',
database 'newarci', Mailbox server 'EXARC2.contoso.com' Version 15.0 (Build 847.0), proxy server
'EXARC2.contoso.com' 15.0.847.31 caps:1FFFCB07FFFF.
5/5/2014 9:00:07 AM [exmb1] Connected to source mailbox 'Primary (072dc240-bd79-495c-b7f2-c571e8f910f2)',
database 'exmbi', Mailbox server 'Chsexmb2.contoso.com' Version 14.3 (Build 181.0).
5/5/2014 9:00:08 AM [exmb1] Connected to source mailbox 'Archive (812ee554-4a1e-4feb-b591-a435fcbdee16)',
database 'Exarci', Mailbox server 'CHSEXARC1.contoso.com' Version 14.3 (Build 181.0)
5/5/2014 9:00:12 AM [exmb1] Request processing continued, stage LoadingMessages.
5/5/2014 9:00:36 AM [exmb1] Messages have been enumerated successfully. 6657 items loaded. Total size:
332.3 MB (348,411,982 bytes).5/5/2014 9:06:14 AM [exmb1] The long-running job has been temporarily postponed. It will be picked up
again when resources become available.

Maximum send size who controls exchange 2007

who wins ?
the global settings > transport setting is 20mb
but I also see Send connectors with a limit of 10mb
thanks

Hi,
David M is right. In this situation, the limit on send connector will take precedence.
Following are the basic categories for the scope of the limits available for individual messages:
Organizational limits
Global limits
Connector limits
Active Directory site links
Routing group connectors
Server limits
User limits
The path evaluated is as follows: User Send Limit > Receive Connector > Organization Checks > Send Connector > User Receive Limit
In general, the lowest size limit on an e-mail route determines if a message can be successfully transported from sender to the recipient.
One exception to this approach is the user limits. User level limits take precedence over other message size restrictions.
Understanding Message Size Limits
https://technet.microsoft.com/en-us/library/bb124345(v=exchg.141).aspx
Similar thread:
https://social.technet.microsoft.com/Forums/en-US/f3a93e3a-8a45-429d-a114-77d2df5894a6/exchange-2010-message-size-limit?forum=exchangesvrsecuremessaginglegacy
Best Regards.
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
Lynn-Li
TechNet Community Support

How to send emails to an exchange 2007 server?

The secure connection type is TLS and I added the the following statement.
props.put("mail.smtp.starttls.enable","true");But I got the following errors. Do I need to import the SMTP host certificate? Thanks for your help
javax.mail.MessagingException: Can't send command to SMTP host;
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eption: PKIX path building failed: sun.security.provider.certpath.SunCertPathBui
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at com.sun.mail.smtp.SMTPTransport.sendCommand(SMTPTransport.java:1717)
at com.sun.mail.smtp.SMTPTransport.sendCommand(SMTPTransport.java:1704)
at com.sun.mail.smtp.SMTPTransport.ehlo(SMTPTransport.java:1088)
at com.sun.mail.smtp.SMTPTransport.protocolConnect(SMTPTransport.java:46
8)
at javax.mail.Service.connect(Service.java:313)
at javax.mail.Service.connect(Service.java:172)
at javax.mail.Service.connect(Service.java:121)
at javax.mail.Transport.send0(Transport.java:190)
at javax.mail.Transport.send(Transport.java:120)
at EmailSender.main(EmailSender.java:106)

Probably.

Shared mailbox - send as and auditing Exchange 2007

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