Site Workflow or Project Workflow ?

Friends.
One client needs to have Have a Workflow approval for any changes that happen in any original / current project. I am wondering if I should:
A -- have an EPT linked to a workflow so that they could register their " project changes" as an additional project
B -- have a site workflow inside the project workspace which needs to have the change in " scope,quality,budget or schedule"
C -- change the original Project EPT (which does not contain workflow) linked to a workflow. Have users to execute the approval steps/phases for new projects as well as Project changes. Then I will have them to " restart workflow when they need change
the scope/cost/schedule of their projects and find a way to track those changes (number of changes for each project)
In your experience what is the most used solution ? The original project EPT does not contain an workflow associated to it, so we just need cover " project changes" . (seens a bit strange that their original project does not need approval, maybe
they are doing some kind of project portfolio offline .have an additional project EPT with workflow to " manage variations of projects request"
or would be better if we bind variations/project change requests inside the original Project workspace, using site workflows
d) I have not figure how to put the " site workflow" to work, Can you pls send me some articles ?

Hi Bruno,
Here is what I'd suggest. Basically you're willing to put in place a
change request process through Project Server.
First you have to consider how you defined your EPTs and if you can have CR (change request) for any of them. For instance, you could have EPTs like R&D, improvment, new product... Then you could have CR for any of those EPTs. In this case (and it is
what I suggest), CR should not be a specific EPT, but a process available for each EPT.
Thus I'd advice to have something like a "change request" custom list in your SharePoint project site. You could first design the process with the CR metadata, then you'll include those metadata as the CR list columns (type of CR, approval required, $$,
scope, man/week required....).
On this list you can attach workflow for CR approvals. I'd also advice to associate to this process baselines in MS Project Pro to keep track.
The advantage is that you can afterward build reporting upon CR lists of all projects and consolidate globally change requests.
Hope this helps.
Guillaume Rouyre - MBA, MCP, MCTS

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Can't Add Workflow to Project in VS2013

I'm trying to add a new sequential workflow to a project in VS2013 but the it is never getting created.
There are no errors I can see anywhere in either the ULS logs or the VS logs.
Can anybody advise as I've not experienced this one before?

Hi Richard,
According to your description, my understanding is that you can add new workflow to project in Visual Studio 2013.
I did a test in my environment and it works fine.
Here is my create steps:
1. Create an empty SharePoint solution(Farm Solution).
2. Right Click solution-> Add->New Item->Sequential Workflow
Did your project sandboxed solution? The sequential workflow is for farm solution.
Here are some detailed articles for your reference:
http://msdn.microsoft.com/en-us/library/office/hh824675(v=office.14).aspx
https://www.nothingbutsharepoint.com/sites/devwiki/articles/pages/sequential-workflow-in-sharepoint-2010-using-visual-studio-2010.aspx
Best Regards
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Zhengyu Guo
TechNet Community Support

Workflow v project

Hi everebody!
1. Thanks to Doug Winnie and the WorkflowLab team for this new application.
2. I found very interesting the workflow approach very interesting. Nut it's not sufficient for day-to-day use. The project management approach is missing.
3. Proposals for WorkflowLab improvement
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- GANTT schema integration
- Non Adobe products and technologies integration
- Group of task (linked or not with a team)
- Timeline
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- Type of project (Movie, Web site, software, etc.)
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http://en.wikipedia.org/wiki/Business_Process_Modeling_Notation
Hope t may help
Have a good day!

Hi there...
Thanks for all of these great ideas -- We are working on ideas for upcoming features and will bring these to the team for us to review and possibly put into a future version. I can tell you that we will be supporting non-Adobe applications in the next version, so stay tuned...
Doug Winnie
Principal Product Manager

Shared Project Workflow Problem: Hitting a Wall with Markers

Hi there,
Apologies in advance for the long note. We're using Adobe CC to edit and finish commercials and are having a significant issue regarding shared project workflow. First, some context:
We often edit projects remotely. When this happens, assistants and other editors who remain in LA will have access to the media on our SAN while the editor and assistant traveling out of town will have their own copy of the media. I know Adobe Anywhere would solve any issue relating to two identical sets of media in use in different cities, but we're a small shop and the hardware and software expense don't make sense for us at this time. Please do not respond to anything mentioned from here on by stating we should just get Adobe Anywhere. Thanks.
What will regularly happen is that the remote editor and assistant will need work done on the project here in LA while they're in session with the clients. Sometimes this work involves marking up clips with comment markers so the editor can more easily locate a specific moment. Here's where the problem arises.
Unlike FCP and Avid, Premiere handles markers within the clip's metadata. So, if I have two separate projects linking to separate but identical instances of media, one of those media instances gets updated with new markers, there is currently no way to get those markers to the other project without also shuttling the new marked-up media. This is not possible when a remote editor needs dailies marked up in a couple hours and is working across the country or abroad.
But let's assume for the sake of argument that it is possible and we apply this workflow. Let's also assume that in the time it takes the local assistant to mark up the clips for the remote editor, the editor has added a couple markers of his own, which is reasonable and happens all the time. Now when the editor links to the newly marked up clips he's received via shipment, he'll wipe out all the markers he's made on his own since giving the order to mark up the footage. That is a significant inconvenience, especially with clients in the room asking stuff like "can we look at the take where the guy says 'good' instead of 'great'?"
So what happens if we just have repeating sets of media, so that every time the clips markers get updated, the editor actually imports those clips, even though the picture and audio data in those clips is completely redundant to what's already in the project. The issues with this are, as I can see it, 1) increasing the amount complexity within the project so that you'd have to scan many bins of dailies to look for a single marker, 2) increasing by orders of magnitude the amount of storage space needed, 3) even if problems 1 and 2 are handled, if you have to go to finish with multiple versions of a cut, and those versions reference separate instances of the same clip from different bins, Premiere's dupe frame detection will not work and you'll need to spend a lot of extra time locating duplicate clips manually before sending your EDL or XML off to final color grading.
At this point, I think it's necessary to interject something: we're talking about markers here. Why is this such a problem? FCP and Avid have no such issues simply by making markers - even clip markers - part of the project metadata. From what I understand, Adobe has chosen to do things differently because of dynamic link, so that After Effects and Prelude, for example, could add markers to a clip and those markers would ripple across all instances of that clip in the different applications. It's a great feature which we take advantage of here from time to time.
So what's the solution?
My workaround in CS6, which does not solve the issue of needing to merge clip markers so that an editor's markers and an assistant's markers can be applied to a single piece of media, was to turn off "write XMP ID to Files on Import." This would generate an XMP sidecar file which could be easily passed along with a project file to the remote editor, who could then overwrite his local XMP sidecars with the new ones containing the new marker info.
However, in Premiere CC that is no longer possible. It appears that if Premiere CC can access the XMP ID on a file, it will not generate a sidecar regardless of what you have set in your media preferences. We use ProRes Proxy as our dailies format (again, please no comments on this, it is not up for debate at this time) and Premiere can get to the XMP ID within the files and will not, no matter what it seems, generate an XMP sidecar.
We could change the company workflow to use DNxHD 36 instead of ProRes Proxy, which would give us XMP sidecars, but that would not solve the issue of needing to merge marker lists between projects non-destructively.
The best solution I can think of would be to have a script or some kind or built-in feature which would allow for the batch export, import and merging of marker lists. This way Adobe could keep its current clip-metadata-based marker workflow while giving professional users needing more flexible marker behavior the ability to have assistants non-destructively modify clip markers without necessitating the creation of extra media or project complexity.
I would really love some input on this and ideas from the pro community out there who has experience with shared project workflows - especially projects being shared remotely. There's not a lot of info out there about this and it would be great to hear what others are doing.
Thanks a million for sticking with this, if you've made it this far.
Best,
Jon

Thanks Jim,
I understand that Adobe Anywhere solves this, but there should be this fairly basic functionality (which exists in Avid and FCP) in a non-enterprise edition of the software. I have submitted a couple different feature requests about this, going back to CS5, so hopefully enough people make similar requests for a fix to be implemented. Adobe Anywhere is really not a solution for our small shop as currently configured/priced, especially when we can have editors working remotely with very affordable USB 3 drives. The only hangup is the markers, which just isn't worth a 5 figure fix. As such it's hard to consider the problem solved for either us or any small shop or post crew.
Best,
Jon

Workflow in Project server 2013 online not going particular stage after Approval

Hi All,
i have created workflow using sharepoint designer 2013 for project server 2013 online. and i have also set the approver after the first stage. when i create a project using this workflow, project is created successfully and the approval task also go for
a approval to specific user. and i have set the property that after approval it has to go on specific stage. but the problem is when user approve the task it shows approved but my stage in workflow is remain same. it is not going to any stage.
i don't know why this type of problem is occur.
FYI, i have created same workflow for Project server 2013 on premise(Which is installed in my server) and
it is working fine but when i want to deploy this workflow in
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Thanks

I am also experiencing issues with this. After the approval task is completed, the Workflow gets cancelled with the following message
RequestorId: 60d96368-4cb4-b059-8086-604972a92e60. Details: System.Collections.Generic.KeyNotFoundException: The given key was not present in the dictionary. at Microsoft.Activities.Hosting.Runtime.Subroutine.SubroutineChild.Execute(CodeActivityContext context)
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What is interesting is when the Approval task is completed, the approver will receive an email notification that the task was CANCELLED or DELETED....
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Has anyone seen this - any potential resolution?

Customize workflow for project in po account generator workflow

hi,
i customize workflow for project of PO account generator.
the project is not working for PO account generator.
for that customize PO account generator.
it is working for one user.it is populating charge account.
but it is not working for new user.
i checked why it is working for PO account generator.
i put one custom package.
I'm taking project_id .
it is not reading it.
why it is not working for other user.
can you check and conform me.
reg
sasi

Hi Asif,
Thanks for the reply.
I referred the links mentioned by you, but couldn't find anything relevant to re-triggering of Account Generator workflow.
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So here, will the Account generator be re-triggered to generate different charge account?
Kindly suggest.
Thanks,
Nivedana

Migrate the SharePoint 2007 Site containing SharePoint Designer Workflows with Infopath forms to SharePoint 2013

Hi,
We have a requirement to migrate the SharePoint 2007 Site containing SharePoint Designer Workflows with Info path forms to SharePoint 2013.
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Thanks in advance.
Regards,
Vijay

Use STSADM
backup and
restore to migrate SharePoint 2007 site
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Hi,
We have a requirement of 2 or 3 level of approval on Project Workflow for Project Status Change. We are planning to use the Seeded extension provided by Oracle to get the Approver for Project Status Change.
The extension procedure provided pa_client_extn_project_wf . select_project_approver has only one out parameter that is Approver id. This means it's only possible 1 level of approval.
Please help me to find out the way how can i make this work for multi level Approval.
Regards,
Ram

Hi Paul,
Thanks for your suggestion.
By comments field I'm assuming OfficeTask.Comments field. Problem is, this field is always null. I tried accessing this field in CheckExitCondition activity as well as in OnTaskCompleted but in both the cases, it was null only(I wrote comments while approving
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I used a code activity within OnTaskCompleted activity and following code for accessing Comments and Description fields:
public string officeComments;
public string officeDescription;
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CodeActivity Sender = (CodeActivity)sender;
Microsoft.Office.Workflow.Actions.OfficeTask ofctask1 = ((CompositeActivity)Sender.Parent).Parent as Microsoft.Office.Workflow.Actions.OfficeTask;
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Thank you

Best "Capture" workflow for projects mixing HDV tape and XDCAM footage

I'm trying to determine the best workflow for projects that combine XDCAM and HDV footage.
I'd obviously do the editing in a project designed for XDCAM, as that's the higher quality footage,
and render the HDV clips in the XDCAM timeline...ending up with an XDCAM end product.
I'd use SONY'S XDCAM TRANSFER to get the clips into FCP.
My question concerns capturing the HDV footage in this scenario. I've never been able to get
the Log and Capture feature for HDV footage to work, unless I've created an HDV project and am capturing into that HDV project.
So, generally, I create an HDV project, open the log and capture utility which is now set to capture HDV, and then capture the footage. I then close that project and create a new project, designed for XDCAM footage. I use XDCAM Transfer to get the XDCAM footage into the project, and I import
the previously captured HDV footage into that browser and start editing, rendering the HDV in the XDCAM timeline.
My question...do I really have to open, what is essentially a "fake" HDV project just to capture that HDV footage? You don't seem to have the option of capturing HDV footage (out of a camera or HDV tape deck) directly into an XDCAM project. If I try to change the capture or audio video settings of the XDCAM project to HDV, you get messages saying you can't do it.
Is there something I'm missing or a more streamlined way of doing this?
Thanks in advance for any input.

No need to jump through these hoops. Just set yourself up with a universal Easy Setup that will handle both. Choose your regular XDCAM HD Easy Setup then open the Audio / Video Settings window and change the Capture Preset to "HDV" and the Device Control Preset to "HDV Firewire" ... then click the "Create Easy Setup" button and save it for recall whenever needed.
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Best
Andy

What is the difference between project workflow activities UpdateProjectProperty and UpdateTextProperty in visual studion 2012?

Hello All,
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Hi,
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Patrick Liang
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Oracle Data Miner - one project (workflow) more then one user ?

Hi,
Is it possible to have more then one DM user working on one DM project / workflow?
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Something like in OWB where we can use more than one user on creating mappings.
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Regards
Kreso

Hi Attila,
You can find the transform package at the following link:
http://download.oracle.com/docs/cd/E11882_01/appdev.112/e16760/d_dmtran.htm#i1013223
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Creating project site failed in Project Server 2013

Hi Folks!
I save project site as template (even tried without making any change) and it seems a very common error but what it refering to in Queue Jobs error field below, it isn't! I had one SharePoint list on root site and all sub-site (project site) add stuff to
it through a custom web part. All is working good on staging server. But while moving on production and I guess (drunk probably! :() mistakenly deleted workflow column. I deleted the whole list now, removed all web parts, even created new instance of pwa :O
same error. Anyone who can guess any solution!!!
CreateWssSiteContent: Creating project site failed! Project Uid=33f076b2-3929-e411-93f4-3440b5c8d286, site URL=http://hqepm/PWA/Project 123, site name=Project
123. System.Runtime.InteropServices.COMException (0x8107058A): <nativehr>0x8107058a</nativehr><nativestack></nativestack>Column _ApprovalOutcome_ does not exist. It may have been deleted by another user.
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http://hqepm/PWA/Project 123 --->
Thanks, Kashif

Hi Christoph,
I apologise I should have posted the solution here. However, yes indeed I did solve it. As far as I remember I went through the Recycle Bin of SharePoint and restored the deleted List which contains the column, error was refering to and all started working
fine. I guess I recreated a new list and didn't touch the restored one, may be beause of fear factor :)
Hope this helps you and others.
Thanks
Thanks, Kashif

How to trigger a second workflow from a workflow?

Hi All,
          I want your guidance in deciding the process flow of a workflow to be developed.
          We have a scenario in our project where we have to develop a workflow for vendor creation/change
          done through a portal.Now we have designed to do through this 2 workflows.
          First workflow is triggered when the create/change is done in the portal and the entry is made in a
          z table.This is the trigger point of first workflow.
          First workflow will identify all approvals and store them in another z table with all the approval levels needed and the approval groups stored in the z table itself.
          Second flow will trigger on the entry made in this z table.It will read all approvals and send the mails to tha approvers in the respective aproval groups.
Now can you please verify this.Is it possible to trigger a second workflow from a workflow?
If yes then can you please explain the methodology to do the same?
Also if any other approach can be taken,please suggest the same.
Thanks a lot,
Saket.

First Develop a Z Business OBject (let ZVENDOR) to update the Z table when ever a Vendor is created or Changed.
Now For the first workflow do like this
From the WD application when the user clicks on the SAVE button then call the Function module SAP_WAPI_START_WORKFLOW .
Develop a method in the ZVENDOR to update the Z table.Make the method as background.
Use the method that you have created in the above point in the first workflow but prior to this make sure that you have passed all the required information to the workflow.
Once the table is updated.
For Second Workflow
Create a Change document object for the Ztable.
And trigger the workflow when ever any entry is made or changed in the z table

How to re-register Workflow Service in workflow manager 1.0?

I am using SharePoint 2013 Management Shell to re-register my Workflow Service due the following error I am having in Sharepoint Designer 2013:
Microsoft.Workflow.Client.ActivityValidationException: Workflow XAML failed validation due to the following errors: Cannot set unknown member 'CompositeTask.RelatedContentLinkListItemIntegerId'. HTTP headers received from the server - ActivityId: e8e6d4fe-2a4e-41df-a046-a88e93e89e27.
NodeId: FS0008. Scope: /SharePoint/default/5985c481-dbed-409b-ada8-2aa2bfc64a47/08f0ee16-a466-4797-9ee0-4cdc56b27fe7. Client ActivityId : 403fe49c-6f29-f019-9b9c-d69dcbbedef6. ---> System.Net.WebException: The remot
Problem is that I don't seem to have connection when it comes to indicate the WorkflowUri
Can this error be fixed in any other way?

First you have to clean up
The clean up process is pretty easy, but as always I warn you against making changes to your systems if you are unsure of
the repercussions of doing it incorrectly. Additionally, removing / un-registering Workflow Services can halt, break, etc Workflows in the Farm.
Un-register the Workflow Service for the site
Navigate to Central Administration > Security > Manage Trust
Highlight the row by clicking the anchor link, it doesn’t work like other row selections in SharePoint (rather annoyingly)
Click Delete from the ribbon
Repeat steps 2 and 3 until all the “unfriendly” entries (assuming you’re not already using some)
Enjoy the nice clean Manage Trust pane
Next register it again with below PS command
Register-SPWorkflowService -SPSite 'https://myhost/mysite' -WorkflowHostUri 'https://workflowhost:12990'

SharePoint 2013 workflow to SharePoint Workflow

All,
I currently have created a two stage approval process in SharePoint online . But my client wants it in 2010, i am really struggling in converting the workflow to 2010 as some of the actions are nothing like in the 2013.
Please see below my 2013 workflow.
I am kinda lost after the setting the variable to the list.
Any help will be greatly appreciated.
Thanks

Hi,
If you mean that whether it will work in SP2013 then the answer is yes. SP2013 contains old SP2010 workflow platform and the new SP2013 one (which is based on Workflow Manager 1.0). However, code-based workflows are deprecated in SP2013, so it is impossible
to create code-based workflows for 2013 workflow platform. I mean it is possible to use old approach (only with SP2010 workflow platform, which is part of SP2013 and it should work well in SP2013), but it is recommended to use new 2013 workflows. So you can't
import 2010 VS WF to the project with 2013 WF as they have different approaches (in 2013 all WFs are declarative, even VS ones).
Have I answered you question?
Regards Michael (http://sp2013-blog.com)
Please, don't forget to press upvote (if answer is helpful) and mark as answer (if it solves your issue)

Site Workflow or Project Workflow ?

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