Sourcing Cockpit Worklist - Failure to pre-load worklist

Hello SRM Experts
We are running SRM 5.00 in an extended classic scenario. I have a question that is bugging me so hopefully you can help.
I have a user who is the sole purchaser in a purchasing group for a specific company code. He is responsible for almost all of the product categories and this has been reflected in the Responsability tab of the Purch Org Structure. Yet when he opens his sourcing cockpit, his worklist is not pre-loaded with the shopping carts awaiting his attention, unlike other purchasers that I have set up in the structure for other company codes. Yet if he uses the Find tab in the sourcing cockpit and specifies his purchasing group, all the shopping carts appear which he then transfers to his worklist which can be irritating having to do every time.
Thanks in advance
Ian

Hi Ian,
So you're saying that you have one user that encounters two problems (worklist and currency) that his colleagues (set up the same way) don't... Well, such user-specific oddities can be a real challenge. It could be difficult to trace the route cause. There're a number of possibilities, including authorization issues (even if you don't see the difference by manual comparison), some inconsistencies in BP-user-org relationships... Some of the things you can try (in no particular order):
a. run an authorization check <SU53> after the problem test (e.g. open worklist with the user, then check <SU53>).
b. run an authorization trace <ST01> during the problem test.
c. check for any BP/org inconsistencies related to your user in <BBP_BP_OM_INTEGRATE> (check all object types). Repair any errors or warnings.
d. have an ABAPer debug through your problem test (give the user debugging authorizations temporarily).
e. open a ticket with SAP Support.
Cheers,
Serguei

Similar Messages

Sourcing cockpit - customer columns in worklist.

Hi,
I added two fields in item level of shopping cart as mentioned in note Note 672960 - User-defined fields 2
After that In sourcing cockpit I am not able to see the customer fields in the column list where as when I add the shopping cart to the workarea, In the workarea the customer fields are visible as columns.
Fields in worklist.
Description Category Quantity Requester Name of Vendor Requirement Contract Bid Invitation PRS Number Auction Manufacturer Part Number Manufacturer
Fields in workarea are :
Description Category Quantity Requester Vendor Name of Vendor Gross Price Net Price Requirement Contract Info rec. Purchasing Group Manufacturer Part Number Manufacturer Pur Grp Requestor
The last two columns Pur Grp and Requestor are the two fields added to shopping cart item level.
Why is it like customer columns are displayed in Workarea but not worklist?
Is the note 632982 Generation of screens for sourcing is the solution for this problem which tells about deletion of screens?
Thanks.

Hi
Which SRM version are you using ? Where you have added the fields - At Item level or Header level ? Are they appearing in the Extended Search functionality ?
Please ensure that the Append and Include table structures are activated carefully and also send the screen shots as well.
Anyways, Try the following SAP OSS notes.
Some useful SAP OSS notes ->

Note 809630 - Customer field in bid invitation and bid - How does it work?
Note 672960 - User-defined fields 2
809628 - Table like customer fields from bid invitation in bid
935433 - Error in structure BBPS_PO_NOVATION after adding CUF
798731 - Bid: Bid Inv. Customer fields not visible
762984 - SRM40-SUS: Implementation of customer enhancement fields
675800 - Business partner enhncmnt in EBP4.0 data on maintenance scrn
458591 - User-defined fields: Preparation and use
Note 632982 - Generation of the screens for the sourcing

Have you raised any OSS message with SAP yet ?
Do let me know.
Regards
- Atul

Requirements reappear in Sourcing Cockpit after running BBP_GET_STATUS_2

I have set up plan-driven procurement in the extended classic scenario in SRM 5.0 with an ECC 5.0 back-end. When I assign a vendor to a shopping cart in the sourcing cockpit for an external requirement, it disappears from the worklist. As soon as I have run program BBP_GET_STATUS_2 and I run transaction BBPSOCO01 again, the SC will appear in the worklist again although a PO has been created in both SRM as in the Back-end system. The status of the SC is ordered, the Purchase Requisition is not send again to SRM and I have implemented all relevant notes for program BBP_GET_STATUS_2. How can I prevent that shopping carts are being ordered multiple times? The problem is similar to the problem from KA posted on 9 July 2007, only this is not yet solved.

Hi Nishant,
Thanks for your answer. The problem I have that I have already applied note 1050349. Besides note 1050349 I have also implemented the following notes:
0000691569 Error messages in BBP_GET_STATUS_2
0000989891 BBP_GET_STATUS_2: Incorr quantity determination in back end
0001001882 BID: Requirement reappears in sourcing cockpit
0001012124 SHP not reappear in SOCO after backend PO delete
0001027598 BBP_GET_STATUS_2: Error message E 011 in back end
0001032713 BBP_GET_STATUS_2: incorrect sourcing indicator
0001033208 Complete sourcing indicator is getting lost
0001040847 Requirement is removed from sourcing after BBP_GET_STATUS_2
0001041334 BBP_GET_STATUS_2 cannot handle more than one PO
0001044351 BBP_GET_STATUS_2: Error message with reservation
0001049989 External requirements: Object id not found error in XI
0001050349 Sourced Shopping cart reappears in Sourcing cockpit.
0001055375 BBP_GET_STATUS_2: Error message during conversion
0001056941 Shp. cart sent back to SOCO in case of P. Req. or Reservatio
0001062223 BBP_GET_STATUS_2: Performance and runtime error
0001062565 No reference of backend Object ID is updated in Shop. cart
0001066128 Shp cart item is not updated from the related PO
0001084144 BBP_GET_STATUS_2 sourcing relevant indicator
0001088315 External Requirement: Sourcing ind. flag is wrongly set
0001106550 SOCO: completed requirement is sent back to SOCO
Do you have other recommendations?
Regards,
Jos van den Berg

Shopping cart not getting released from sourcing cockpit

Hi,
Am trying to release a shopping cart from sourcing, but it's not getting released. Mentioned below are the methods I've tried and area'a which I verified for possible error. The major challenge is it's not throwing any error message. Your inputs & guidance are really helpful & appreciated.
- Moved the SC to workarea in sourcing cockpit and tried creating PO - Failed w/o any error.
- Verified in backend BBP_PD - No error message
- verified in rz20 - No error message.
- Attributes used in SC - Verfied all the major values such as Vendor, account assignment, basic data etc - No issues.
- Tried creating PO creation in backend w/o posting it - able to create PO with same data.
Thanks & Regards
Aswini

Hi
Check it up any errors in the web application monitor. you must get some error message..
update us what was the error message. did you assign the vendor before you create a vendor in the sourcing cockpit?
are sc again goes back to worklist?
regards
Muthu

Shopping cart not appearing in users sourcing cockpit for completion

Hi
A user cannot see his shopping carts in his sourcing cockpit in his worklist. He finds them with the find tab but he cannot mark them as complete. The completion check box column is not there. However another colleague can find these shooping carts and the completiong column is there. Why this occur?
Does it have anything to do with where the user is placed in the org. struture? Please advise.
Kind regards

Hi,
seems that the requirement is assigned to a different Pgroup. Therefore one user does see it, and the other one not. When you adjust the assignment in the Org Model, the user will see the requirement.
Check the responsibility and assignment of your Pgroups.
Cheers,
Claudia

Resctriction while displaying work items in sourcing cockpit..

Dear all SRM gurus,
We are using SRM 5.0 extended classic scenario.
We are having a requirement to restrict the work items in sourcing cockpit based on the purchaser user id, i mean particular SC's should be visible to particular users only..
Is there any BAdI or any other procedures to restrict the display.
Thanks in advance,
Chandra Sekhar.

Hi,
You can easily do this by implementing the badi "BBP_WF_LIST" for the object type SOCO.
Here is the documetation of the BADI -
BBP_WF_LIST
Short Text
Display Worklists and Search Results Lists
With the Business Add-In BBP_WF_LIST , you can tailor the
display of worklists and search results lists for purchase order documents (and Sourcing applications) in SRM Server according to your own criteria.
Standard settings
The following methods are available:
BBP_WF_LIST for purchasing documents
BBP_WF_LIST_SOCO for the Sourcing application
In the standard version, the following differences exist between the display of worklists and search results lists:
Normal employees see only their own requirements and documents
The purchaser's worklist in Sourcing and in the application for processing purchase orders is dependent on assignment to an organizational unit.
The goods recipient and invoicing party can find all purchase orders, confirmations, and invoices.
As standard, the system sorts the purchasing documents in ascending order by the last date of processing.
To distinguish between the worklists and search results lists of the SRM Server applications, the BAdI is implemented dependent on the following filters:
BUS2201
Filter value for the worklist in purchase order processing in SAP Enterprise Buyer
BUS2203
Filter value for the worklist in confirmation processing in SAP Enterprise Buyer
BUS2205
Filter value for the search results list in invoice processing in SAP Enterprise Buyer
BUS2121
Filter value for the worklist in shopping cart status check in SAP Enterprise Buyer
BUS2200
Filter value for the search results list in bid invitation processing in SAP Bidding Engine
BUS2202
Filter value for the search results list in bid processing in SAP Bidding Engine
BUS2000113
Filter value for the search results list in contract processing in SAP Enterprise Buyer
Activities
Implement and activate the BAdI if you wish to adapt worklists and search results lists.
Note that the filter value Object type (field OBJECT_TYPE) determines for which application the BAdI implementation is active.
Example
Using the BadI BBP_WF_LIST you can sort the worklist by document number, for example, or remove documents belonging to a particular user from the worklist.
The implementation of the BadI using Business object type BUS2205 allows you to change the list of invoices and the purchase orders associated with these invoices independently of one another. For example, you could sort the purchase orders by purchase order number and the invoices by the name of the user who created them.
You can exclude bid invitations from a certain product category, for example, from the purchaser's search results list in SAP Bidding Engine.
You can exclude contracts from a certain purchasing organization or purchasing group, for example, from the purchaser's search results list in SAP Enterprise Buyer.
Further notes
If the BadI is used for confirmations and purchase orders, it always accesses the list of the actual document and its purchase orders.
The purchaser's worklist contains only requirements that, according to Customizing, are to be processed in the Sourcing application. See the IMG activity Define Sourcing for Product Categories.
Sample code in foll threads:
Filtering content in the SRM confirmation worklist
Re: Purchaser worklist
BR,
Disha.
Pls reward points for useful answers.

Some SC Items not getting transferred to sourcing cockpit

Hi,
Even after the SC is complete, approved and the "sourcing is always carried out" setting is maintained in the config, still some requirements are not transferred to sourcing cockpit.
The sourcing relevant indicator in BBP_PDIGP table is set to blank.
In table CRM_JEST the SC status is approved but the item status is not changing to "Item in transfer process- inactive".
We are now forced to run FM BBP_REQREQ_TRANSFER manually for those SC's to push them to the sourcing worklist of the buyers.
Can someone please say why?
regards,

Hi,
Find Your SC in transaction BBP_PD and check 'organizations' fields (table BBP_PDORG).
There should be list of purchasers. Logon to any purchaser listed in BBP_PD and look at Sourcing.
If You don't find your SC, check following in SPRO:
- SRM Imp. Guide -> Supplier Relat. Managm. -> SRM Server -> Technical Basic Settings -> Define Backend System for Product Category
- SRM Imp. Guide -> Supplier Relat. Managm. -> SRM Server -> Cross-Application Basic Settings -> Define Objects in Backend System (purch. req...)
SRM Imp. Guide -> Supplier Relat. Managm. -> SRM Server -> Sourcing -> Define interactive Sourcing for Product Categories
Regards,
Marcin Gajewski

Delete Shopping cart from Sourcing cockpit?

Hello,
Someone know if I can mark for delete or inactivate a shopping cart from the Sourcing cockpit?
Regards,
Marta

Hello Shiv,
Thank you very much for your help.
I do not see the boton ACTION
In Tran SOCO - Carry out sourcing - In the worklist view there are two zones:
1. Overview of Requirements.
Description
Category Quantity
Requester
Name of Vendor
Requirement Contract
Bid Invitation
Info rec.
Auction
Manufacturer Part Number
Manufacturer
ACTIONS
There is a drop list called Display. But I can not select data here. The drop list is empty. So I can not select from there.
I select the SC's from the view "Find" and then Actions colum disappear.
2. Work Area
Propose Sources of Supply
Create Purchase Order
Submit to Grouping
Create AUCTION.
Create Bid Invitation
Create Contract
Hold
Remove From Work Area.
In the work area I do not see ACTION button
Can you help?
Cheers,
Marta

Customer field - Sourcing cockpit

Hello,
I have added a customer field which is check box (XFELD) to the shopping cart item.
INCL_EEW_PD_ITEM_CSF_SC
INCL_EEW_PD_SEARCH_ITEM_CSF_SC
INCL_EEW_PD_ITEM_CSF
Now the shopping cart screens all look OK. But the field does not show up in the worklist or the workarea of the sourcing cockpit.
I have read threads saying that the item would show up in the workarea not in the worklist and then applying note 632982 (regenerating sourcing cockpit screens) helped.
We are SRM SERVER 5.5 Patch level 07.
Can somebody confirm if I am missing anything or should I just regenerate the screens as mentioned in 632982.
Points will be rewarded.
Thanks,
Musta

Hi,
Although you have added the custom field in the SC structure,to display it in the sourcing cockpit ,you may have to explicitly mdoify the corresponding ITS template in the ITS service BBPSOCO01.
We had a similar reqt wherein we had to add an additional column fro PURCHASE REQUISITION no in the SOCO list.But even after trying with screen variant,i couldnt display that column.Ultimately i had to hide some unwanted columns in the SOCO list and in place of that dispaly the PR no(Since the PR nowas already in the SC strcuture ,we had to just diplay it in the SOS list by modifying the template ).
For details refer the foll thread:
Re: Purchase requsition nr column in sourcing cockpit
BR,
Disha.
Pls reward points for useful answers.

How to hide fields on Sourcing cockpit

Hi,
Our client wants to hide some of the fileds in the Souricng cockpit which they are not using by their purchasing department. example contract, auction, info rec etc in Sourcing cockpit
How to hide this fields in Sourcing cockpit?
They wants to bring internal note to soucing cockpit sceen, it is time cossuming for Puchasing department to drill down to each SC line item in Sourcing cocpit to see internal note for SC having 100+ items.
Thanks
Ravi

Hi Ravi,
You can even use the Screen variants to hide the standard fields on sourcing cockpit.
Go to transaction SHD0--> Screen Variants.
Transaction Code: BBPSOCO01
To hide fields on the worklist the screen variant is BBP_SOCO_WL. Make a Z copy of this screen variant say ZBBP_SOCO_WL. Go inside this Z screen variant in change mode and tick in invisible box opposite to the field you want to hide. Save the screen variant.
Now go to BADI BBP_SCREENVARIANT
Method GET_SCREENVARIANT_SOCO
Assign EV_SCVARIANT = 'ZBBP_SOCO_WL'.
This will definately hide the fields. For bringing internal note , you need to create a customer field similar to internal note and assign the value of internal note to it.
Hope this helps.
Thanks,
Pradeep

Sourcing Cockpit - no SOS

Hi Gurus,
Step 1) Create Shopping cart
Step 2) Approve SC
Step 3) No source available
Step 4) Now in sourcing cockpit
At this point assume there are about 1000 requisitions in the sourcing cockpit.
I understand that the person with the necessary access needs to find a source.
But I want to assign these requisitions (i.e. no SOS requisitions) to MANY business users to take action. Are there any criteria (for example by purchasing group etc?) to assign the responsibility to MANY business users?
Pls. advise me.
With regards,
Pranav

Hello Pranav,
Once source of supply is not there - shopping cart will go to worklist of the purchaser as assigned in the 'Purchasing group' during creation of shopping cart - this process is standard SRM process.
However, you can determine the 'purchasing group' based on your own business logic may be as per product category or any other condition by using BADI -
BBP_PGRP_ASSIGN_BADI.
Regards,
Shiv

Complete item in sourcing - the item remains in sourcing cockpit

Hi,
In sourcing cockpit when pressing Complete Item / Requirement to be completed the items will not disappear in the worklist. This is only the case in our production environment and not in development.
Anybody knows why? I haven't been able to find a note for this.
We have SRM Server 5.5.
BR
Ulf

Hi,
Yes, the pop-up says Requirement to be completed.
We are in SAPKIBKT12 which makes the notes included. Thank you though.
But, we are using Swedish in production and there is the difference as Georg pointed out! I changed to Swedish in Development and then it failed there as well.
Do you have a clue why this happens and how to correct it?
BR
Ulf

Sourcing Cockpit Transaction in SRM 7.0

Hi
We are upgrading from SRM4.0 to SRM 7.0.
We have a strang behaviour of the upgraded SRM 7.0 system. The Sourcing cockpit transaction in SAP GUI side (BBPSOCO01) is giving a dump while in front end (Portal) the functionality is working perfectly fine.
Any idea whether the backend T. code remains the same as before (BBPSOCO01) or whether it has been changed.
Reards
Raj

Thanks for the suggestions.
The dump details is as given below.
Runtime Errors         DYNPRO_NOT_FOUND
Date and Time          24.06.2010 05:30:30
Short text
Dynpro does not exist
What happened?
Error in the ABAP Application Program
The current ABAP program "SAPLBBP_SOCO_UI_ITS" had to be terminated because it
has
come across a statement that unfortunately cannot be executed.
Error analysis
The system attempted to use dynpro 0301 in program "SAPLBBP_SOCO_UI_ITS".
This dynpro does not exist.
Trigger Location of Runtime Error
Program                                 SAPLBBP_SOCO_UI_ITS
Include                                 LBBP_SOCO_UI_ITSO06
Row                                     13
Module type                             (MODULE PBO)
Module Name                             PREPARE_WORKLIST_WEB_TRANSPORT
Source Code Extract
Line
SourceCde
1
2
***INCLUDE LBBP_SOCO_UI_ITSO06 .
3
4
5
*&      Module prepare_worklist_web_transport OUTPUT
6
7
      Some data on the work list screen will be sent to the ITS using
8
      the mass data channel and not the dynpro. This data has will
9
      be set here.
10
11
MODULE prepare_worklist_web_transport OUTPUT.
12
PERFORM prepare_worklist_web_transport USING gs_soco_data-worklist.
>>>>>
ENDMODULE.                 " prepare_worklist_web_transport OUTPUT
Regards
Raj

Approval after sourcing cockpit

Hello,
Is it possible to have approval of SC after it passed through the sourcing cockpit with SRM 7.0.
Regards,
Lina

hi
As per standard RULE:-
CREATED
AWAITING FOR APPROVAL
APPROVED
PURCHASER WORKLIST
FOLLOW ON DOCUMENT CREATED .
mUTHU

Sourcing Cockpit not available in SRM 7.0

Hello everyone,
I want to select a shopping cart from my workload in SRM 7.0, the transaction ppb_pd shows that the shopping cart will be shown in the sourcing cockpit of my account.
Now I have the problem that the sourcing cockpit is not in my menu. I think it depend on the roles, but the user get the portalroles 'operative purchaser' and 'strategic purchaser'. We have no connection from the portal to our SAP ABAP System for the User Administration, in this moment, we create every User in the su01 and in the User Administration of the SAP Portal.
Maybe you know about the problem or you have a solution.
Regards,
Andi

Hello Ganesh,
thanks for your fast reply!
Now I find the Program "Role Upload" in SAP NetWeaver Portal --> System Administration --> "Role Upload"
I search and find the Role "SAP_BBP_STAL_PURCHASER - Professional Purchaser" import it. As expected with a failure.
Is this the right way to import it or is it necessary to connect the portal user database with the one in the abap system? Or is it also necessary to activate services?
Kindly Regards,
Andi

Sourcing Cockpit Worklist - Failure to pre-load worklist

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