SRM List Purchase Orders

Hi all,
there is any way to list and ONLY display purchase orders in SRM, without giving authorization to users to modify the Purchase Order. I have tried giving authorization to Process Purchase Order with activity 03 with no success.
Thanks for your help in advance.
Best REgards,
HT

Hi
As per SAP's design, Purchase order authorizations are given to Buyers who can view and change documents. End Users are not supposed to create or change , display POs.
But you can achieve what you want:
1. if you are on SRM 7.0, write small piece of code on Action EDIT for BUsiness object of PO in SRM and disable this button for the users you want.
2. if you are in SRM 5.0 or earlier releases, you may put a small piece of code in Check BADI or CUF BADI to control the behaviour of EDIT button. Check BADI can be used to throw an error based on the role of the user processing the PO
Regards
Virender Singh

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SRM local Purchase Order output error

Hi Folks,
Please can somebody suggest any hints for the following error. Our SRM local Purchase Orders that are either emailed, faxed or printed are suddenly showing the error message 'Incorrectly processed' on the output log. The same error is also shown in the systems log at tcode slg1:
"Error Error when sending to
Error Error in address output (name not filled).
Error Action could not be successfully executed "
Any help at this stage would be welcome!
Ciao.
Mikey.

Hi Mike,
There may be many reason for this error.Once output of PO fails,you get error of this form.
See if anyone has changed anything in smartform/PDF which you are trying to output as PO.This may happen because of that changes.
Check with basis if they have changed any setting SCOT transaction.
Check the vendor master which you are using is having commucation details like E-Mail or Fax or print option set against it.
Cheers,Nishant

SRM-SUS Purchase Order Response always "In Status"

Hi Gurus,
When a buyer confirms a PO response without any change, the system generates a new PO response with status "In process". And so, when the buyer views the new PO response, the "Confirm Response" and "Reject Response" buttons are still active and the buyer can still confirm the response. When the buyer confirms the new PO response, the system will again generate a new PO response with status "In process".
We are on SRM 7.0 SP05. We did not activate the following workflows:
WS14500001 Auto Transfer of PCO
WS14500019 Transfer PCO Data to PO
Would really appreciate any help.
Regards,
Kezia

Hi
XI Seems to be good as the XML message is getting processed in SRM and is creating a POR Document. Here are the steps for configuring POR:
1. Define NUmber Ranges
2. Activate Event Linkages and Start Conditions for WS14500001.(this is predelivered in standard system)
3. Configurations for Tolerances for qty and date...
Did you process the POR from PO?
You need to go to Process Purchase Order Response , searched for PORs and then take action on the PORs in pending statuses.....
POR functionality is pretty much straightforward feature which works smoothly.....If you are not able to sort it out using this forum, write detaisl to SAP, they can look into your system
Regards
Virender Singh

SRM - Create Purchase order

Hello,
What is the procedure (transactions ??) for create a Purchase Order on SRM ??
Thanks in advance.

Hello,
>
Equipe Archivage wrote:
> I am in SRM System (but not in Portal).
>
> I execute BBPSOCO02 transaction.
>(...)
I guess you run transaction using SAP GUI...
This is not the normal functional way to create purchasing documents, i mean the way used by SRM users.
For this, you must be connected to the SRM server via a web browser using its URL.
Once connected, you will be able to create purchasing documents. Ask to your functional consultant to explain you the whole process.
Regards.
Laurent.

SAP SRM - Create Purchase Order - Item Order

Dear SAP friends,
When creating a PO (Process Purchase Order) by inserting products from catalog (SAP MDM), what is the standard system behavior on what relates to ordering products in the purchase order?
I can´t find this answer. It seems that it´s completely random.
Thanks in advance,
Regards,
Joã

Hi
Standard behavior is that the item from catalog should get transferred to the SRM Document along with the Vendor number as source of supply. What is the issue you are encountering?
Regards
Virender Singh

SRM Local Purchase Order with both a standard line item and limit item...

In SRM is it standard that you can create a local purchase order from the sourcing cockpit that contains a mix of limit items and standard items?
I know this can be done in R/3.

Paul,
I am a functional/business person, and we are running SRM550 in extended classic, linking to ERP backed.
From our business point of view it makes little sense to mix a limit item with one or more standard catalog item. SAP standard SRM 550 actually stops our users from doing this.
For those who are not aware of the differences I will elaborate.
A standard item is either from a Free Text entry process with the process being completed by a professional purchaser or a catalog item either internal to SRM, or maybe from an external website.
Limit orders are value based and are mostly used for the payment of Utility bills, or for services. We don't use services at all.
In our business we use limit orders for an Electricity Bill for example.
When the user confirms a limit order the quantity should always be 1 and the user enters the value of the item.
The Invoice entry team then needs to match the Invoice to the GR line. It's at this point that if you have Limit items and standard items mixed our invoice entry team could run into problems.
We are aware that it is not recommended practice for Limit orders to have GR and if you can avoid this step then you should. Unfortunately our operating model insist on everything being confirmed and in the case of limit orders this can cause us invoice blocking issues.
Limit orders are normally set up to run for a full FY so the addition of standard catalog items to a limit order makes little or no business sense.
If a user added two limit items to a shopping cart for the same supplier our system would produce two PO's for the supplier to use.
We actually avoid transmitting Limit order details to our suppliers as this would indicate the maxiumum value they could invoice us for, businesses just don't do that. We just send them the PO number and description of the item. This provides them with a PO Ref number to puton their invoices.
As we are still running SRM 550 maybe someone with SRM 7 knowledge would care to expand on this analysis?
Hope this helps?
Allen
PS We don't use the Sourcing Cockpit, just read your earlier response
Edited by: Allen Brooks on Mar 3, 2010 3:22 PM

SRM automatic Purchase Order Creation

Is it possible to automatically create a purchase order after the shopping cart has been approved even if the shopping cart was not created from a catalog. We want to have the buyer as the first release point for the shopping cart, where the buyer will have the opportunity to put in the correct price and supplier detals. But we dont want the buyer to have to create the PO manually after final approval. Thankyou for your help.

Dear Derek,
Please maintain the following -> SPRO -Supplier Relationship Management - Sourcing - Define Sourcing for Product Categories.
While creating shopping cart assigned source of supply purchase order will be created. I have seen cases where developments were made to identify which categories should or shouldn´t allow non catalog shopping carts.
Regards,
SAP4ALL
http://www.sap4all.eu

List Purchase order text

Hi
I have 6000 material nr where i need to get the purchase order text from.
Is this possible to do in SAP?
Thanks
Phrozen

Hi
You can extract the purchase order text by creating a ZPROGRAM not through standard table as the data comes in alphanumeric characters in the standard table
Thanks
Sowseel

SRM Deleted Purchase Orders into BI

HI,
We pulling Purhcase Order (PO) data from SRM Data Source 0SRM_TD_PO to the DSO 0SRPO_D1.
But the POs which are Deleted (Status as I1040 ) in source (SRM) are NOT getting pupulated in DSO but has been extracted till PSA.
I've checked all the transformations and all are 1-to-1 Mapping and there were no routines at any stage.
But for only the deleted Limit POs are getting pupolated to my DSO.
Is this is the actual functionality to delete the POs in BI as well which have been deleted in Source (SRM)? or we need to implement any Notes or setting to get the deleted POs to BI as well.
Thanks in Advance,
RAO.

Hi Suman
Thank you for your response.
can you elaborate further..
When we extract POs from SRM system to 0BBP_PO dso , I do see a lot of POs with I1040 status. But I do not see them in further dataflow..
regards
Sanjyot

SRM ERS Purchase order / SRM Document Control flags

Hi,
We are using ECC 6.0 and SRM 5.0.
Which flags should be set in SRM when raising an ERS PO.
The options are:
PO Response
Shipping Notif.
Confirm Performance of Service/Goods Receipt
Invoice Expected
Confirmation-Related Invoice Verification
Automatic Settlement
Which flags should be set for normal MIRO invoice matching?
What do they all mean?
Thanks in advance.

Hi,
PO Response -- flag if you are expecting a response to PO to be entered in the sytem
Shipping Notif. --flag if you are expecting a shipping notification to be sent by u r vendor
Confirm Performance of Service/Goods Receipt --- flag if u are excpecting a GR
Invoice Expected -- flag if u are expecting a invoice documnet
Confirmation-Related Invoice Verification -- check for GR based invoice verification
Automatic Settlement - for ERS
Thanks
Kiran

SRM 7.0 Purchase Order Response always in status "In process" after confirm

Hello experts,
this problem is similar to the thread [SRM-SUS Purchase Order Response always "In Status"; which has been not finally responded.
My problem exists in an environment without SUS.
When a buyer confirms a PO response (POR) without any change, the system generates a new PO response with status "In process". This new POR has also to be confirmed or rejected but the system generates again a new PO response with status "In process".
So we have a very nice loop for the purchaser without escape!
We are on SRM 7.0 SP07. The other thread mentioned that SAP will create some OSS notes, but I found nothing about this problem.
Any ideas?
Regards
Joe

Hi Gurus.
I want to share my experience with this case.
We have the same scenario, Confirm PO, the result is PO confirmed, but we receive a response from ECC and this Confirmed PO changes its status to "In Process" / "En Tratamiento".
The new relevant information is that we added 2 new fields to the item PO, these fields are filled ok and sent to ECC.
In a first time these new fields were lost due to the response from ECC. To avoid this situation I implemented the BADI BBP_DOC_CHANGE_BADI for BUS2230, and method BBP_SUSPO_CHANGE to copy from the BBP_PDISC (Object BUS2230) rows the values to the new rows in the same table BBP_PDISC (Object BUS2201).
With this change the new documents are confirmed directly and not changed to "In Process"/ "En tratamiento".
That was my experience, now I have a question...
In the correct business process for SAP SRM SUS when you confirm full a PO...
* this will be blocked or no?
* Can be modified the confirmed items?
* This depends of customizing?

SRM Purchase Order not Created Automatically

SRM 7.0 Extended Classic Scenario:
Issue: When creating a standard shopping cart in SRM the Purchase Order is not created in SRM (or in R3). Eventhough the shopping cart is fully approved and has a vendor assigned. The overall shopping cart status remains approved,the line items status shows 'item in transfer process'. Otherwise there are no errors in the application monitor. Nothing appears in table BBP_DOCUMENT_TAB
Considerations: Everything is working fine for limit shopping cart, the PO gets created automatically and the SC has status follow-on document created.
Also, this was working fine for standard orders, it seems that support pack 7 or 8 broke this functionality, yet I do not see any notes regarding the issue. Any ideas on what controls the automatic PO generation or how it could work for limits but not standard SC's would be greatly appreciated.
Thanks,
Matt
Edited by: Matt Joseph on Nov 17, 2010 10:27 AM

First of all PO should be created then you can see entry in doc table.
u Note 1480994 - How to process a shopping cart with status I1111?
see SAP treatment and some work around..
Symptom
Shopping Cart is stuck in status I1111 (Item in transfer process).
Other terms
Application Monitor, I1112, I1111, Monitor Shopping Cart
Reason and Prerequisites
This is a FAQ note, which shows how to treat such Shopping Carts.
Solution
Shopping Cart status I1111 (Item in transfer process) is a temporary status, which means that shopping cart is being processed in order to generate a follow-on document.
However, it is possible that status I1111 becomes permanent and, in this case, shopping cart status is inconsistent.
There are some procedures to be considered when shopping cart is stuck in status I1111.
Report BBP_ALERT_SB_NOTTRANSFERED is available to change the status of the shopping cart item from I1111 to 'Error in transmission' (I1112) and later on, it is possible to retransfer this shopping cart from Application Monitor/Monitor Shopping Cart transactions.
Note 441768 provides more information about this report.
However, BBP_ALERT_SB_NOTTRANSFERED works in a time stamp. BBP_ALERT_SB_NOTTRANSFERED will check shopping carts created after date specified in table BBP_CONTROL.
To check this information, go to SE16 -> BBP_CONTROL and as input parameter provide the report name. Here you will see the last date that report has been run.
If you have a shopping cart in status I1111 which is older than date specified in table BBP_CONTROL, you have to change manually the time stamp specified in such table. You have to specify an older date (before shopping cart creation).
Doing this, you can run report BBP_ALERT_SB_NOTTRANSFERED and cart in question will have status I1112 assigned.
Once status I1112 is assigned to shopping cart, you can retransfer it from Application Monitor (BBPWEBMONITOR transaction in SAP_GUI) or Monitor Shopping Cart in the web.
To transfer Shopping Carts from BBPWEBMONITOR, some settings need to be done.
Following notes should be considered:
550044
FAQ Alert monitor RZ20 does not show any alerts
396102
BBP Alert monitor RZ20 does not work
387701
The Shopping Card are not transfered after "resubmit"
According note 387701, workflows WS10000214 and WS10000215 have to be activated. One of them is to delete shopping cart item using Application Monitor and the other one is to resubmit the cart. Then, once this settings are done, you can retransfer I1112 carts from Application Monitor.
If all settings are done and you have a cart with status I1112 that it is not appearing in Application Monitor, report BBP_ALERT_SC_STATUS_ERROR is available, which checks the carts in status I1112 and put them in the Application Monitor, in order to allow you to transfer them again. Note 631513 explains about this report.
Additional notes to be considered in this scenario:
1159609
Transfer function does not create local purchase orders
1233037
BBP_MON_SC: Shopping cart transfer ends in status I1111
1040878
Cannot transfer shopping carts with status I1112
Header Data
Release Status: Released for Customer
Released on: 09.08.2010 16:04:09
Master Language: English
Priority: Recommendations/additional info
Category: Consulting
Primary Component: SRM-EBP-SHP Shopping Cart
Secondary Components: SRM-EBP-APM Application Monitors
Affected Releases
Release-Independent
Related Notes
1233037 - BBP_MON_SC: Shopping cart transfer ends in status I1111
1159609 - Transfer function does not create local purchase orders
1040878 - Cannot transfer shopping carts with status I1112

SRM purchase order number must equal the number of transferred requisition

HI,
KNOW SOMEONE A BADI WHAT CREATE IN SRM A PURCHASE ORDER WITH THE SAME NUMBER ORDER TRANSFERRED R / 3 .

Hi Yasar?
Did you evaluate working with valuated sales order stock?
This way your PP people could use Make to Order style manufacturing and produce for a special "batch" => The sales order special stock.
Can be used in Repetitive Manufacturing and has no impact in costing, therefore a nice option for the situation you are describing.
In MD04 a special segment will appear for the the Sales Order stock and this stock will only be able to be shipped for this special order.
Best Regards,
Franck

Purchase order and supplier details?

tables to included for listing purchase order details and the secondary list of information about supplier

Hi!
Purchase order tables
- EKKO - header
- EKPO - position
Supplier
- LFA1 - Overall data
- LFB1 - Company dependent data
- LFBK - bank data
Regards
Tamá

Report for Open purchase orders that contain deleted preqs

Hi All,
Is there a way to list purchase orders that may contain purchase reqs that have been deleted after PO creation?
Cheers,
Harry

Hi,
The PRs are being deleted by other persons, mainly the originator, and by closing off work orders that the PR would be associated with.
The POs are still active, although quite old. I am hastening all PO that are active against the vendors to ensure supply of the goods.
I am seeing quite a large number of POs with deleted/closed PRs. Thus indicating there is no longer a demand for the items on the po.
If i could run a weekly report to show POs with deleted PRs. I could liaise with the originators to confirm their requirement before hastening against the vendor.
Cheers,
Harry

SRM List Purchase Orders

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