Step By step Procedure to control Pm orders Budget by using Wbs element

HI,
we need step by step procedure to control PM orders Budget By using WBS Element, step by step means
1. how to create wbs element
2 how to assign budget to wbs element
3 how to control this budget through orders
Regards
Ganesh

Hi,
Please verify this link:
http://www.sap-img.com/ps006.htm
Regards
Keerthi

Similar Messages

Integration cProjects and PS. Incorrect order of the created WBS elements

There is a ERP2005 and cProjects 4.0 and automatic multilevel controlling to WBS elements is activated.
But sometimes I get the backward order of the created WBS elements. For instance, in cProjects I have the following structure:
Project definition
- Phase 1
   -- SubTask a
   -- SubTask b
- Phase 2
   -- SubTask c
   -- SubTask d
In PS I get the following structure:
Project definition
- Phase 2
   -- SubTask d
   -- SubTask c
- Phase 1
   -- SubTask b
   -- SubTask a
Does anybody know what is the reason of such behaviour?
Thanks!

Does anybody know the reason?

Issue with order or sequence of wbs elements appearance in planning layout

Hi Experts
we have an issue with order or sequence of wbs elements appearance in BPS planning layout.
In BW - 0wbs element - hierarchy order is as below
1
2
3
4
5
6
7
8
but when we check the same wbs element in BPS planning layout, it appears as below
1
2
3
4
6
7
5
8
Request you to advice how to correct the order.
Best Regards
krishna

Hi,
I came across a similar situation once. I dont remember exactly.
We have two different DataSources on wbs hierarchy. The hiearchy was loaded using the two datasources.
By mistake we were trying to use the hierarchy created by Datasource2, instead of hier created by datasource1.
Can you check that.

Getting Billing Element in Purchase Order Using WBS element.

Hi,
What is the process and logic to get the billing element and the corresponding Sales order details using the WBS element or network of the account assignment category in the Purchase order line item.Please suggest the tables to be used to fetch the Sales order details using this procedure.
Thanks
Anand

Project PO can be generated in following methods.
1.When a Material attached to Activity in the Project, PR can be generated with A/C assignement Q. System wil copy the WBS element to which activity is assigned in the account assignment tab of PR. When PO is created with reference to PR, system wil automatically copy the WBS from the PR in to PO account assignment tab.
2. U can directly create PO with account assignment Q and assign WBS in account assignment tab.

Is it necessary to have Java installed in order to successfully use Premier Elements 11?

Interested in getting anyone and everyone's opinion/answer to this question, given recent, well-documented security flaw in Java.

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Purchase Order Controlled by Release Budget Amount.

Dear Friend's
I have created project upto level 2 wbs element.with ext services.
In Budgeting,
In CJ30 Tcode i have allocated budget Rs.100000/-
In CJ32 Tcode i have released above mentioned same amount for WBS 1.
In Purchase Ordering,
While creating PO In ME21N Tcode i have taken services for WBS 1 for which PO net amount is more than Rs.100000/-
When i go for saving of PO.The system must show Error "PO Amount is more than Released Budget.
Pls tell me the customizing setting for above mentioned scenario.By doing this setting system must show error while saving PO.
Pls help me urgently.
Thanks & Regards,
Sandeep N.Theurkar

Sandeep,
As far as I see, all the customizing settings are correct in this case. But just to summarize, please make sure:
a) In budgeting profile (OPS9) make sure flag "releases" is set
b) In CJ32 verify you have released budget for the WBS element (or superior)
c) In CJ02 verify that status BUDG and AVAC are active for the WBS element
d) In customizing path Project System > Costs > Budget > Define Tolerance Limits make sure you have entered the necessary tolerance limits for your budgeting profile. At least, one entry with Activity group ++, action 3 and usage 100,00 is necessary in your case.
e) In OPTK transaction, please make sure you have not included any cost element for your controlling area.
f) In ME22N make sure the PO is correctly account assigned to the WBS element
Once all this is done, please run CJBN and retest.
If you still don´t get the error when posting the PO, please send the output of BPFCTRA0 report
Hope this helps
Regards
Martina

Maint order budgeting

Hi,
How to carry out budgeting in PM order.
Client requirement is
1. Cost ctr wise budgeting - 5 Lacs
Pls provide info reg config & transaction steps..like ko22,kpz2
I've not done budgeting before. Kindly guide me.
Rgds,
Thambi

Hi,
For budgeting in PM order you can do in 2 ways
one is order budget, second is costcenter budgeting.
For order budgeting
1) Create the budget profile.T.code OKOB
2) Maintain the Tolerance limit for the budget profile,Node spro-Controlling-Internal order-Budgeting and Availability Control--Define Tolerance Limits for Availability Control.
3) Assign the Budget profile to the maintenance Order types.
4) Assign budget to maintenance order in KO22 transaction.
5) The budget will control for the PR from MO,PO from PR,GI to MO,GR to MO.
The system will issue the error message or warning message depends on the tolerance limt check.
For cost center budget follow same procedure.
Only difference is the assign the budget in the KPZ2 - Change transaction.
Regards,
Raj

Assessments expenses and revenues / orders and wbs elements

Hello gurus,
I have created two different structures:
- Statistical WBS Elements for allocating all the planing data.
- Internal Orders assigned to the WBS Elements for allocating all the actual data (expenses and reveues: item category of cost elements is 1).
The issue is that periodically i need to distribute these things:
- Plan data from one Statistical WBS element to others Statistical WBS elements. As the WBS Elements are statstical i really do not know how i can distribute those plan costs, i mean, how i can create the assessment cycle? which steps i must follow up? which transactions allow me to do this?
- Actual data from internal orders to others internal orders. Exactly the same questions that in the paragraph before... The problem here is that i know how to create assessment cycles using cost centres as senders, but the transaction (KSV5, KSU5) do not allow me put order as a sender
Thanks in advance for your help.

Plan data for Statistical wbs elements are not eligible for assesments/distributions and settlements.
In actuals , orders can be set as senders and receivers. Use trans KCAU to customize yur assesments.
I hope it helps.
Pan

Customer order item assignment to WBS

Currently the WBS entry field is not displayed on customer order item - assignment tab.
What do I have to do in customizing to change this and make the WBS element field displayed ?

Well, my earlier response was based on your following requirement,
> Currently the WBS entry field is not displayed on customer order item - assignment tab. What do I have to do in customizing to change this and make the WBS element field displayed ?
whereas, there was no mention of statistical WBS element.
Anyways, to link the sales order in SD with the Project System, assign one or more sales order items to a WBS element (billing element or account assignment element).
The usage of statistical WBS elements as additional account assignment in SD is not supported in the system.
The following three account assignment are available in SD from the point of view of costs controlling/revenue controlling:
      1. Sales order item assigned to profitability segment (CO-PA). This is typically used in serial business where the actual costs do not have to be considered separately for each sales order. When you post the billing, the costs of sales are calculated costing-based from the standard cost estimate and transferred to the profitability analysis together with the actual revenue.
      2. Sales order item with automatically created 'cost collector'. In this case, the sales order item is a normal account assignment object in CO. Actual costs and actual revenues are managed directly in the sales order item.
      3. Sales order item assigned to (nonstatistical) WBS element. In this case, the WBS element manages the actual costs and the actual revenues for the sales order item.
Combination of these procedures in a sales order item are not supported.
For more detail, refer SAP Note 43875 - Sales order + statistical WBS element
Thanks & Regards
JP

WBS element- Sales Order

Dear Gurus,
In WBS element If dont tick on Billig element system will not allow assign this WBS element while creating a Sales Order.
How it is happening,where can i find out these settings.
Cheers,
Sumith

Hi
Is it really a standard SAP behaviour which will allows only billing WBS element to be account assigned to a sales order line item? There must be some setting in sales item category or document type or requirement class. Anybody has any idea?
All of a sudden in my case the sales order document is behaving differently. It is also accepting a non-billing WBS element to be account assigned.
Some document says that even a non-blling (operative indicator) WBS element can be account assigned. However revenues can flow from sales order only if the WBS element is ticked as billing element.
In that case, how to set a control in the sales document from not accepting a non-bllling WBS element to be account assigned?
Regards
Srikrishna

Settlement of order -WBS Element

Dear Experts,
Can any one tell me what is meant by WBS element and in what scenario,PM orders settlement rule created with category as WBS.If possible tell me with any practical example.
regards
KRISHNAN

Dear,
Dear,
Budget: Amount of resources allocated under a particular head in a financial year.
Budget Control: Having/ creating a control on the resources allocated in a financial year.
Original Budget: The initial budget that you have allocated to a WBS element.
Supplement of Budget: One time/ discrete increment in the original budget.
Return of Budget: Taking out the unutilized portion of the budget.
Transfer of Budget: Transferring the budget among two or more expense heads.
Project Definition: A framework for a business undertaking with a fixed goal to achieve with given resources.
The project definition contains dates and organizational information that are binding for the entire project.
WBS Element: Individual structural element in a work breakdown structure (WBS) representing the hierarchical organization of an R/3 project. Describes either a concrete task or a partial one that can be further subdivided.
Proposed Business Process
Assume there are seven expense heads in maintenance department. There may be addition of expense head in near future.
Based on the maintenance heads, maintenance department will create a project in project system. This project will be used for statistical purpose only & will not have any financial implication.
Upon creation of a project, WBS elements will be created as per the expense heads. So for each expense head, there will be one top level WBS element. Again these WBS elements will be divided in twelve WBS elements. These twelve WBS elements represent twelve calendar months.
Budget will be allocated to each WBS element & the WBS element will be released from the project.
Maintenance department will create maintenance orders as per their work requirements. These orders will be settled to cost centre, which is maintained in the settlement rule. Also WBS element will have to be mentioned in each order so that the budget control can take place. So as to capture cost from each maintenance order, the WBS element field will be made mandatory field in maintenance order.
So when a maintenance order is released, system will do a budget check against the WBS element mentioned. If the budget check status is OK, order is released or else it will stopped from release. If the order is stopped from release, maintenance department will have to supplement the budget. Upon supplementing, the order is released again & the maintenance cost such as, labour, material costs can be booked on the order. Again the order cost is settled to cost centre & at the same time, budget is consumed from the respective WBS element.
Every year, maintenance department will copy the previous years project so as to save time & efforts to create project & WBS elements. And the maintenance department will assign the budget allocated to each WBS element in a financial year.
It is also possible to return the unutilised budget or, transfer of budget from one WBS element to another.
Create a project CJ20N
Create WBS element CJ20N
Assign Budget to WBS elementsKO22
Display assigned Budget KO23
Supplement Budget KO24
Display Supplement budget KO25
Return Budget KO26
Display Return budget KO27
Transfer of budget CJ34
Hope u wull get ur answer
Regards
Rakesh

Updating WBS element in a sales order

There is application in Project System (PS) module where I am creating the Project using bapi BAPI_PROJECT_MANTAIN and then uploading the budget for the same using bapi KBPP_EXTERN_UPDATE_CO. After this when I am trying to update the sales order to update its WBS element using bapi BAPI_SALESORDER_CHANGE it’s going into short dump. Dump description as follows :
Category               ABAP Programming Error
Runtime Errors         MESSAGE_TYPE_X
ABAP Program           SAPLBPFC
Application Component FI-FM
Date and Time          17.07.2014 15:11:07
Short text of error message:
System error in : LBPFCFE2 Table:   Report:   Routine: DETERMINE_OBJ_ENQ
_MODE
Long text of error message:
Diagnosis
     An internal error has occurred.
System Response
     Processing will be discontinued.
Procedure
     Contact your system manager.
Technical information about the message:
Message class....... "BP"
Number.............. 005
Variable 1.......... "LBPFCFE2"
Variable 2.......... " "
Variable 3.......... " "
Variable 4.......... "DETERMINE_OBJ_ENQ_MODE"
Whereas when I am running the bapi BAPI_SALESORDER_CHANGE standalone using se37 with same test data its updating sales order properly.
After debugging the standard bapi I have found out that there is a subroutine determine_obj_enq_mode which is setting the variable u_enq_mode.In our case this variable is blank that’s y its going into dump.I tried hardcoding this variable to 2 then it updates the bapi properly.So will you suggest for the enhancement where we can hardcode this variable or is there any other solution you will suggest.
Thank you

There is application in Project System (PS) module where I am creating the Project using bapi BAPI_PROJECT_MANTAIN and then uploading the budget for the same using bapi KBPP_EXTERN_UPDATE_CO. After this when I am trying to update the sales order to update its WBS element using bapi BAPI_SALESORDER_CHANGE it’s going into short dump. Dump description as follows :
Category               ABAP Programming Error
Runtime Errors         MESSAGE_TYPE_X
ABAP Program           SAPLBPFC
Application Component FI-FM
Date and Time          17.07.2014 15:11:07
Short text of error message:
System error in : LBPFCFE2 Table:   Report:   Routine: DETERMINE_OBJ_ENQ
_MODE
Long text of error message:
Diagnosis
     An internal error has occurred.
System Response
     Processing will be discontinued.
Procedure
     Contact your system manager.
Technical information about the message:
Message class....... "BP"
Number.............. 005
Variable 1.......... "LBPFCFE2"
Variable 2.......... " "
Variable 3.......... " "
Variable 4.......... "DETERMINE_OBJ_ENQ_MODE"
Whereas when I am running the bapi BAPI_SALESORDER_CHANGE standalone using se37 with same test data its updating sales order properly.
After debugging the standard bapi I have found out that there is a subroutine determine_obj_enq_mode which is setting the variable u_enq_mode.In our case this variable is blank that’s y its going into dump.I tried hardcoding this variable to 2 then it updates the bapi properly.So will you suggest for the enhancement where we can hardcode this variable or is there any other solution you will suggest.
Thank you

Statistical WBS Element in Sales Order

Hi,
I tried to post a sales order with a statistical WBS element but the system shows me an error saying I can't open it because the WBS is statistical (Message CJ070).
Could it be a problem of Controlling Area or Operating Cornern?
Is there a setting that allow me to open a sales order on statistical WBS element?
Thanks

are u posting to some other cost object also. normally they wud have to be posted to a COPA also with the cost element being 11 category.
the wbs will receive the statistical posting, so there needs to be a real object also.
see whether the real object is getting derived.
the system is nt finding the real object and trying to post with the WBS in real, but since its statistical, the error.
any other calrifications. plz post.
regards
anantha

Open a Sales Order on statistical WBS element. How?

Hi,
I tried to open a sales order on a statistical WBS element but the system shows me an error saying I can't open it because the WBS is statistical.
Could it be a problem of Controlling Area or Operating Cornern?
Is there a setting that allow me to open a sales order on statistical WBS element?
Thanks,
Diego

To best of my knowledge, WBS is only a search criteria if u wish u take a doc as ref. in sales order. this ref. will happen only if the previous doc is prepared with ref to WBS. may be at header or item level. but i wonder how will it track the doc if there are multiple WBS in previous doc. u can assign WBS in account assignment tab page.
I wonder if i have helped u with my answer.

Mutually cancelling entry in CJI3 after order settlement to WBS element

Hi,
In our scenario we create Service Orders for work execution & assign WBS element to the service order (to control the spends). When actual costs get booked in the service order, I can see these costs in the Project Actual Cost Line items report (CJI3). When I settle the order costs to the WBS element, there is a mutually cancelling entry in the CJI3 report for that WBS element for the settled amount. Is this the right behaviour?
Can someone pl enlighten how the cost flows from order to WBS element before settlement & after settlement?
Thanking you in advance
Rgds
Deepak

That's normal with line item report incase you use settlement 'By cost element' (Allocation structure)
If you use by settlement 'Settlement cost element' you see another line item but again the net balance would be zero.
But in case of hierarchy reports in PS settlement transactions are ignored.
To see actual costs on WBS in the line item report, try to use filters and filter out settlement transaction (field offset type, or settlement cost element)
Regards
Sreenivas

Step By step Procedure to control Pm orders Budget by using Wbs element

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