Stripping a series of data from a cell in Numbers

I get a report from a vendor with this data
#378 - GALLERY: Mikell Choate Wedding, IMAGE: 586_LMikell
#379 - GALLERY: Mikell Choate Wedding, IMAGE: 590_LMikell
#380 - GALLERY: Mikell Choate Wedding, IMAGE: 591_LMikell
#381 - GALLERY: Mikell Choate Wedding, IMAGE: 437_LMikell
I need to strip all the data out of the cell from the "#" to the ":"
I can get everything out but the series of numbers#378...#381. (using find and replace)
Is there any way to strip out the series of numbers?
Or is there a way to paste this data into a numbers spreadsheet so that each word will go into a separate column?

This is what happened.... It put in only the one number ?
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate
0068_MikellChoate

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Deleting data from multiple cells

I am new to Numbers. I have managed to complete our club accounts for 2009. Then I have saved them As and renamed the project for 2010.
How do I delete all data from the cells, leaving all the formulas in place, so that I can enter new data for 2010.
Mike

Select the cells with data, press delete.
Select a group of cells in a contiguous block by clicking in the top left cell of the block, then dragging down and right to select the rest of the cells in that block.
Select non-contiguous cells by clicking in the first cell then holding the command key and clicking other cells to ad them to the selection.
Take care that you do not add cells containing formulas to the selection as you cannot lock individual cells to prevent content deletion.
Once you have stripped the old data from the document, I would suggest saving it as a Template. Then you will be able to simply open the template each year and start adding that year's data.
Regards,
Barry

How can I create a diagram where equal data from different cells will be added to one sector?

Hi,
I'm a new Mac user, so I have a lot of problems and questions every day. Moving to Mac from PC is not an easy thing)
Here is my problem:
I need to create a few diagrams for my science work, but can't correct one mistake. Every time one data from one cell from the table takes its own place in the diagram. But I need to ceparate equal data to show it is one section.
An example:
Sex
Age
Female
18
Female
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Female
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Female
25
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We need to create a diagram to show that we have
60% - 18 years
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20% - 30 years
But Numbers doesn't show it that way. Here how it does:
So please help me. How can I do that?

Hi ProCauda,
Some example data of people and their age:
The COUNTIF function will give the number of people of each age.
In another table, B2 contains this formula (and Fill Down to the bottom of B)
=COUNTIF(Table 1::B,"="&A2)
In this example, 3 people are 18 years old, 0 people are 19 years old, and so on. Use this table to calculate each age as the % of the total, then use that as the data for your diagram (graph, chart).
Regards,
Ian.

Non-.CSV format: expand data from one cell to many

I would like to expand this data from one cell to many where each space is the delineator as well as the /slash.
Example data:
Mr. Bernardo Mestido/Portugal
Ms. Renata Sateel/Germany
-Thank you for any help!

Here is a simple script which does the trick :
--{code}
--[SCRIPT exploder ]
Yvan KOENIG (VALLAURIS, France)
2011/09/19
on run
Here the clipboard contains the datas to 'explode' *)
          my remplace(the clipboard as text, space, tab)
set the clipboard to my remplace(result, "/", tab)
Now you may paste in a table *)
end run
--=====
replaces every occurences of d1 by d2 in the text t
on remplace(t, d1, d2)
          local oTIDs, l
          set oTIDs to AppleScript's text item delimiters
          set AppleScript's text item delimiters to d1
          set l to text items of t
          set AppleScript's text item delimiters to d2
          set t to l as text
          set AppleScript's text item delimiters to oTIDs
          return t
end remplace
--=====
--[/SCRIPT]
--{code}
Yvan KOENIG (VALLAURIS, France) lundi 19 septembre 2011 23:06:15
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.8 and 10.7.0
My iDisk is : <http://public.me.com/koenigyvan>
Please : Search for questions similar to your own before submitting them to the community

Selecting data from a cell in a table

I want to be able select data from a cell in a table by looking up a specified header row and header column. For example, if my table has column headings of "Micro", "Emerging", and "Large" and my rows are labeled "Silver", "Gold", and "Platinum", how do I find the data in the table that is associated with column "emerging" and row "Platinum"?

I thought that pointing to the User Guide was clear enough but it seems that it wasn't.
Assuming that you have a spreadsheet with two sheets.
The first one is named "jardin"
it contains a table named "potager"
a column header of this table is "carotte"
a row header of this table is "longue"
The cell of row "longue" of column "carotte" contains "cuite"
The other sheet is named "garden"
it contains a table named "potager"
the column header of column 3 of this table is "carotte"
the row header of row 5 of this table is "longue"
In cell E10 of this table insert the formula :
=INDIRECT("jardin"&" :: "&"potager"&" :: "&"carotte"&" "&"lapin")
It will grab the value of row "lapin" of column "carotte" of table "potager" of sheet "jardin"
This result is "cuite"
I hope that now you are able to achieve your goal which we may write, in French :
Les carottes sont cuites.
Yvan KOENIG (VALLAURIS, France) lundi 7 juin 2010 16:59:52

Run a formula if a cell contains particular data from various cells

I have a formula which checks a list of domains to see what the TLD is and then returns a renewal price based on the TLD e.g. .co.uk may return with $5.99 and .com $10.00. The formula I am using is below:
=VLOOKUP(RIGHT(A2,LEN(A2)−SEARCH(".",A2)+1),$A:$B,2,FALSE)
I am now wanting to expand this formula to check additional criteria before running the above formula.
I don't know what functions to use, but I know what I'm trying to achieve, so please, humour me when it comes to make believe syntax below:
if a cell contains the data from a number of cells e.g. C$2:C$5 then run the above formula, if not return "N/A"

Hi Ian,
Thanks for your reply.
I see exactly where you're going with this, but it's not exactly what I'm after.
Perhaps I need to be a bit more clear in my explanation - my bad.
Cell A2 has a domain name e.g. example.com, example.co.uk, example.org, example.net
Cell B2 has a number of options to choose from e.g. Expire, Hosting, Backorder, Mapping
Column D2:D5 have a number of TLDs e.g. co.uk, .com, .org, .net
Column E2:E5 have the corresponding annual renewal prices for the TLDs listed in cells F2:F5
Column F2:F5 have the options than can be chosen in column B2
I only want to get the renewal price for the TLD where the option in Cell B2 is one of the options listed in cells F2:F5 and if it's not, I want it to return "N/A"

Formula to trim off data from another cell after

Wonder if anyone can help. Ive got some address columns im editing in Numbers. Unfortunately,( common problem I know!), not all the date in the cells are uniform. For example: E2 may have '123 Alphabet Street', whereas E3 might have '123 Alphabet Street, London'. Im trying to write a quick formula where I can trim off any data after the ',' into another column called Town.
Im going to continue to scroll through this forum to see if this has been dealt with before, and look on Iwork Help. But in the meantime.. if anyone could give me a pointer that would be ace.
Thanks

You'll need two columns, one for each part of the split.
Original data in column B, Street address in column C, City in column D
C: =IFERROR(LEFT(B,FIND(", ",B)-1),B)
D: =IFERROR(RIGHT(B,LEN(B)-FIND(", ",B)-1),"")
Regards,
Barry

Numbers '09: How can I display selected data from one cell in another cell?

Hello.
I have a Numbers document that contains a table that looks a little like this:
Amount;Code
Amount
Code
10;12B
12;8A
14;16E
16;3C
18;5A
I'd like to have Numbers 09 automatically separate the "Amount;Code" data in the coloumns to the right.
Do you know the right function and/or equation to make this happen? Any help would be greatfully appreciated.
Cameron168

Formula for Amount:
=LEFT(A2,FIND(";",A2,1)-1)
Formula for Code
=RIGHT(A2,LEN(A2)-FIND(";",A2,1))
I just modified the equation for separting first and last names from:
http://www.bluemoosetech.com/microsoft-excel-functions.php?jid=32
You will have to put in your correct cell names
Tested it and it works!
Have fun!

Dragging only a portion of data from a cell?

I'm working on a scheduling program (using Java/Swing) that simply has several tables that I drag and drop information pulled from a database. In one table I have it set up so that the user can drag multiple data (people�s names) into a single cell (just concatenate the new name with the existing names). However, I now need the ability to drag a specific name outside the table (to delete it). Since I treat the contents of the whole cell as one big string, I'm stumped as what to do next. I'm new to Java, but have been reading about custom renderers and was wondering if it would be possible to write one that would work in my situation. I'm also open to any other ways that would make specific selection possible. So far this is what has been suggested:
- find a method of detecting which name is underneath the mouse when a cell is clicked on. You'd need a custom table model such that every cell returns some collection of custom objects representing each name.
- write a cell renderer so that you can highlight specific names in a cell when the mouse is clicked on one
- add your drag and drop code using the above two features
Any help would be greatly appreciated.

I'm working on a scheduling program (using
Java/Swing) that simply has several tables that I
drag and drop information pulled from a database. In
one table I have it set up so that the user can drag
multiple data (people�s names) into a single cell
(just concatenate the new name with the existing
names). However, I now need the ability to drag a
specific name outside the table (to delete it). Since
I treat the contents of the whole cell as one big
string, I'm stumped as what to do next. I'm new to
Java, but have been reading about custom renderers
and was wondering if it would be possible to write
one that would work in my situation. I'm also open to
any other ways that would make specific selection
possible. So far this is what has been suggested:
- find a method of detecting which name is underneath
the mouse when a cell is clicked on. You'd need a
custom table model such that every cell returns some
collection of custom objects representing each name.
- write a cell renderer so that you can highlight
specific names in a cell when the mouse is clicked on
one
- add your drag and drop code using the above two
features
Any help would be greatly appreciated.I made a cell renderer that is a JPanel subclass that stores JLabels (each representing a name) and the labels will be laid out using a FlowLayout in the panel - that way the names "wrap" in the table cell. Now I need to create a method in my JPanel subclass to return which component is at (x,y), and highlight that component in my renderer getCellRenderComponent() method.
Any ideas how to implement this method?

Data from one cell to another

Hi when I type in one cell can that data automatically appear in another?

Hello Phij,
Yours is a very basic spreadsheet question. It would be a good idea for you to download the Numbers User Guide PDF that's available from the Numbers Help Menu. There are sure to be many other similar questions that will also be answered by taking a look at the guide.
You can cause the content of one cell to appear in another cell by entering a reference to the first cell in the second one. If the first cell is located at B2 (second column, second row), the equation to make the content of B2 appear in another cell is =B2, in the second cell.
Regards,
Jerry

How to move data from one cell/sheet to another

Hi - Help! I have a spreadsheet with multiple columns & rows for ordering clothes. The first column is text of each item & it's size. What I want to do is:
IF D15 has a number in it, I want that number and the text from A15 to populate into another sheet.
Then I want to re-create this function in all the cells, so that if ANY cell has a number in it, that number and the text in the A column of that row shows up in the new sheet, in the corresponding cell.
here's a screen shot of my sheet:
Any help would be great!!
Kim

Hi Kim,
I got the same error message when building the formula—it's easy to get lost in all the parentheses!
Here's a breakdown of the formula I used.
=IF(OFFSET(Data :: $A$1,ROW()-1,COLUMN())>0,OFFSET(Data :: $A$1,ROW()-1,COLUMN())&" - "&OFFSET(Data :: $A$1,ROW()-1,0),"")
The overall stucture is an IF statement:
IF(test,"Yes","No")
IF(there is a value greater than zero in this cell's 'partner' on the main table,
(then) copy that value here and append the label in column A of the main table, separated by a space, a dash, and a second space,
(otherwise) put an empty text string here)
Test: OFFSET(Data :: $A$1,ROW()-1,COLUMN())>0
The 'partner' cell on the main table is the one on the same row and one column to the right of the cell containing the formula. (eg. for Summary::B2, the 'partner cell to be tested is Data::C2, the first data cell for Person 2)
OFFSET(base,r,c)>0 compares the value in the cell r rows below and c columns to the right of the base cell with the value zero.
Data::$A$1: A1 is my usual choice for the base cell, as it usually simplifies the calculations for r and c.
ROW()-1: ROW() returns the row number of the row in which it is located. In B2, it will return 2. '-1' reduces that value to 1, the row offset necessary to get from Data::A1 to Data::b2.
COLUMN(): COLUMN() returns the column number of the column in which it is located. In B2 it will return 2. No adjustment is necessary, as 2 is the column offset necessary to get from Data::A1 to Data::C2
OFFSET returns the value in Data::C2 and compares it with 0 (zero). The value (1) is greater than 0, so the test returns TRUE, and the IF function acts on the "yes" section.
Yes: OFFSET(Data :: $A$1,ROW()-1,COLUMN())&" - "&OFFSET(Data :: $A$1,ROW()-1,0)
This section contains two OFFSET statements.
The first is the same as the one in Test, and returns the value in the tested cell (1).
The second is the same, except for the third argument (c) which is fixed at 0 (zero). This returns the value in the cell in column A (zero columns to the right of A1) in the same row as the tested cell.
The two returned values are linked by this expression: &" - "&
"&" is the concatenation operator, which joins the values left and right of it into a text string. Here, the value returned by the first OFFSET (1) is joined to the text (space-space) contained between the double quotes, and that is joined to the value returned by the second OFFSET function (Item 1)
No: ""
If there is no number entered in the Data cell being tested, IF acts on the "no" section of the formula, and inserts an empty string ( "" ) in the cell containing the formula. An empty string displays as 'blank', and is the closest one can get to an 'empty' cell using a formula.
Regarding your questions:
"I seem to not understand what I'm supposed to put in the () and " " 's. I copied and pasted it and got the error message "the formula contains an invalid referance". DO i put certain row/cell numbers in somewhere?"
ROW() and COLUMN() should have no argument entered between the parentheses. Each returns the row or column number of the cell containing the formula.
The double quotes at the end of the IF statement define a text string with no text. You can put any text between them, but that text will then appear in all cells whose 'partner' cell does not contain a number greater than zero.
The 'invalid reference' error message usually means a formula is referencing a cell that is not on the table. My guess is that your Summary table includes a copy of column A from your Data table. That would place "Person 1" in column B on both tables, and would require an adjustment of 'COLUMN()' to 'COLUMN()-1' in the first two OFFSET functions.
Another possibility is a mismatch between the Data table name in the formula and the actual name of the Data table.
Beyond those possibilities, I'd need to see either the document or screen shots of both tables and a copy of the actual formula as you've entered it.
Regards,
Barry

Unable to import cell data from another sheet in Numbers

Hi. I have a column of cells that I need to import the values of (copy) from one SHEET to another (not a table within same sheet etc).
Recently moved to Numbers from buggy GoogleDocs/Drive. Within that i could =importrange and reference the cells in the other sheets tables.
Failing this, is it possible to allow my customers to view one table within my worksheet, i.e. only have one table viewable and the others not etc?
Thanks in advance. Si

Hi Si,
There are many ways of doing this in Numbers. If you will be sorting your column the function INDEX() could work for you. If you will not be sorting try this:
Click where you want your first cell to move to. Type "="
Navigate to your other sheet and click in the first cell you want to move.
Hit return.
your value should show in your new sheet.
Fill your newly made formula down the rest of the column.
Welcome to Numbers!
quinn

Why can't I reference data from a cell in file "A" to a cell in File "B"

I would like to have a master file, that contains multiple tabs and many data tables, look ups etc.
From this file, I would like to create many "sub" files, that contain only the relevant information for the person receiving that specific file.
I know this is possible in Windows (sorry for swearing) but I can't get it to work in Numbers.
I do not want to send out copies of the Master File, as it contains sensitive information.
Can anyone help please?

Hi Simontown,
While you can link docs in excel I believe that sending only a sub file would result in broken links. In Numbers you can skip that step because you can't link the docs to begin with.
If you are only needed to share the info in a tab you can use the print dialogue to save a pdf of any sheet. If you try to export a pdf from the file menu you will be sending the entire document.
Another approach would be to create your sub-files as separate sheets that each contain a table that imports all the data needed for that sub file. In order to send the file you would first need to copy the info in that data table and "paste formula results" back in place. You could then select all the tables, copy and paste into a new document. This could be automated with a script. Any changes made to it would not reflect back to your original.
quinn

I need to move the data from several cells in an excel spreadsheet to another computer's excel spreadsheet.

I have a data aquisition program on computer #1(not labview) that writes to an excel spread sheet and I would like to have a row of data transfered to another excel spreadsheet running labview(computer #2)on the same network. I would like to make this transfer of data either over the network or some other method to link these two computers (they are two feet apart). I'm not sure that datasocket would help , as it seems that the data to be moved must be written for datasocket in labview. My other alternative is to write drivers for the device that provides the data for computer #1. This is a new one for me as the user doesn't want to give up the non-labview program on #1.
Solved!
Go to Solution.
Attachments:
Read_Value_From_Excel.vi ‏83 KB

I would write a LabVIEW VI to read the Excel file(s) on computer n°1 and publish the data in a shared variable over the network.
Chilly Charly (aka CC)
E-List Master - Kudos glutton - Press the yellow button on the left...

How to Avoid reading Processing cube data (incomplete data from the cell )

Hi All
we have ssis package which we will run for every 5 minutes to get latest data , the cube also refreshed every 5 minutes .
i will take the latest value specific to the measure . Here cube processing and SSIS schedular are asynchromous . some times the cube processing may take more time by that time the ssis package starts pulling the value . in this case the values are coming
in correct , here my question is when i am using Tail function specific to the measure how come i am getting incorrect value instead of NULL ot Previous LatestTimesample value. How to Avoid this issue .
For latest timesample we are using this set
WITH
SET LastSample AS TAIL(NONEMPTY([Date].[Year - Month - Date].members *[Time].[Twelfth Of Hour].members,([Measures].[VS LicenseSCSCFConcurRegistCur],{[Source 2013].[LOCALDN].&[PMES1]&[LSM]})))
Surendra Thota

Hi Surendra,
We need to consider how many data of the cube is going to grow over time. I don't think it's the best practices to process the cube every 5 minutes, as the number of cube data increases, the cube processing time increases.
In addition, we can implement Analysis Services scale-out querying architecture solution to increase the frequency of cube updates. Here is the article for your reference, please see:
SQL Server Best Practices Article:
http://technet.microsoft.com/en-us/library/cc966449.aspx
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Elvis Long
TechNet Community Support

Stripping a series of data from a cell in Numbers

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