Substituting Reference field in BKPF with Trip Number

Hi,
We have a requirement from our client, where in we are required to suffix the reference number field in BKPF with a letter "A", when the posting document contains the text "Advance" in Vendor Line Item.
To give a brief idea we are creating Advance from PRRW transaction from travel management and the same gets posted in FI with a document number.
All Advance posting have "Advance" in the Text field of Vendor line item. So, the requirement is when "Advance" text is present in Line Item the BKPF Reference field should be suffixed with letter "A".
To fulfill this requirement we had already created User Exit and used the same in substitution in FI however the same is not triggered when documents gets posted from PRRW transaction. So, please let me know, if there is any way to achieve this requirement.
Regards,
Devdatth.

Hi
The transactions from PRRW may not be substituted through FI Substitution. Check if the BTE 702910 can be used in your case as described in SAP OSS Note 588295.
Regards
Sanil Bhandari

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CFUPDATE problem with field name beginning with a number

I have a form (actually several) that is gathering data for a survey. I tried to use cfupdate to update the data elements and got a string index out of range error. I tested again without the form fields that began with numbers and it worked just fine. I then tried to enclose the offending field names in () and []. Both times I got same error. Does anyone have a work around for this? The code and error are below.
Changing the field names is not really an option. This survey has almost 400 data points and most of the fields begin with the question number.
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DW
<cfupdate datasource="#application.fdp_datasource#" tablename="arra_survey1" dbtype="ODBC" formfields = "entry_no, 2_a_fy09, '2_a_fy10', '2_a_fy11', '2_a_fy12', '2_b_fy09', '2_b_fy10', '2_b_fy11', '2_b_fy12', '2_c_fy09', '2_c_fy10', '2_c_fy11', '2_c_fy12', '2_d_fy09', '2_d_fy10', '2_d_fy11', '2_d_fy12', '2_e_fy09', '2_e_fy10', '2_e_fy11', '2_e_fy12', '2_f_fy09', '2_f_fy10', '2_f_fy11', '2_f_fy12', '2_g_fy09', '2_g_fy10', '2_g_fy11', '2_g_fy12', '2_h_fy09', '2_h_fy10', '2_h_fy11', '2_h_fy12', '2_i_fy09', '2_i_fy10', '2_i_fy11', '2_i_fy12', '2_j_fy09', '2_j_fy10', '2_j_fy11', '2_j_fy12', '2_k_fy09', '2_k_fy10', '2_k_fy11', '2_k_fy12', '2_l_fy09', '2_l_fy10', '2_l_fy11', '2_l_fy12', central_office, dept_office, incl_other, 3_a_fy09, 3_a_fy10, 3_a_fy11, 3_a_fy12, 3_b_fy09, 3_b_fy10, 3_b_fy11, 3_b_fy12, 3_c_fy09, 3_c_fy10, 3_c_fy11, 3_c_fy12, 3_d_fy09, 3_d_fy10 3_d_fy11, 3_d_fy12, 3_e_fy09, 3_e_fy10, 3_e_fy11, 3_e_fy12, 3_f_fy09, 3_f_fy10, 3_f_fy11, 3_f_fy12, 3_g_fy09, 3_g_fy10, 3_g_fy11, 3_g_fy12, 3_h_fy09, 3_h_fy10, 3_h_fy11, 3_h_fy12, 3_i_fy09, 3_i_fy10, 3_i_fy11, 3_i_fy12, 3_j_fy09, 3_j_fy10, 3_j_fy11, 3_j_fy12, 3_k_fy09, 3_k_fy10, 3_k_fy11, 3_k_fy12, 3_l_fy09, 3_l_fy10, 3_l_fy11, 3_l_fy12">
String index out of range: -2
The error occurred in C:\Inetpub\wwwroot\directory\process_arra_suvey_2.cfm: line 12
12 : <cfupdate datasource="#application.fdp_datasource#" tablename="arra_survey1" dbtype="ODBC" formfields = "entry_no, 2_a_fy09, '2_a_fy10', '2_a_fy11', ...

I think you have run one of CFUPDATE's limitations. I am not 100% certain, but I do not think cfupdate provides a way to escape invalid column names like yours. In which case you may need to do a regular UPDATE within a cfquery instead... or rename your columns.
fields that began with numbers
Most databases discourage creating column names that start with a number (or other restricted characters). While many databases will allow you to escape invalid names, it is simpler all around to avoid them altogether. Otherwise, you may have to escape the names in every single query. The recommendations vary, but usually object names that begin with a letter, and contain only letters, numbers and underscores are considered safe.
This survey has almost 400 data points and most of the fields begin with the question number.
Four-hundred (400) is a lot of columns for a single table. The fact that they all them seem to contain the same type of information (ie response to a question) is an indication that data should probably be stored in a separate table, as rows, not columns. For example questions could be stored in one table, possible answers in another, and the results of an individual test/survey stored in a third table. A structure like that is much easier to query, can easily accommodate changes (add/remove questions, responses, etcetera) without having modify the table every time.

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In OB74 we have following options for defining rules
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     S     0     9999999999     ZUONR     GSBER     VBUND
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Message was edited by: raju M

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I am very new to SDN. I have one query.
I know we have the option of control double invoice against Vendor/Customer by using reference field. But here my client is asking that control has to be from GL account and reference field, becoz some times he will receive the shipping bills 3 or 4 times agianst one billing document ( i am booking Transporter Vendor invoice by using FB60) with same bill number but expense GL's will be different most of the times. Some times knowingly or unknowingly same GL Expenditure account will be repeated with the same shipping bill number. This was happend most of the times.
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I feel that having a check on GL is not a good idea. If your client insists you can go for an exit or BTE.
We used BTE to have the same functionality of Logistics for FI documents also in our office.
Duplicate Invoice check process documentation is given below for your ready reference --
with Regards
Check Flag for Double Invoices or Credit Memos
Indicator which means that incoming invoices and credit memos are checked for double entries at the time of entry.
Use
Checking Logistics documents
Firstly, the system checks whether the invoice documents have already been entered in the Logistics invoice verification; the system checks invoices that are incorrect, or invoices that were entered for invoice verification in the background.
Checking FI documents
The system then checks whether there are FI or Accounting documents that were created with the original invoice verification or the Logistics verification, and where the relevant criteria are the same.
Checking Logistics documents
In checking for duplicate invoices, the system compares the following characteristics by default:
Vendor
Currency
Company code
Gross amount of the invoice
Reference document number
Invoice document date
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When you enter credit memos or subsequent adjustments, the system does not check for duplicate invoices.
Exception: Country-specific solution for Argentina, where invoices and credit memos are checked for duplicate documents.
No message is issued if you enter a document that has previously been reversed.
Dependencies
The system only checks for duplicate invoices in Materials Management if you enter the reference document number upon entering the invoice.
In Customizing for the Logistics invoice verification, you can specify that the following characteristics should not be checked:
Reference document number
Invoice document date
Company code
This means that you can increase the likelihood that the system will find a duplicate invoice, because you can reduce the number of characteristics checked.
Example
The following document has already been entered and posted:
Reference document number: 333
Invoice date: 04/28/00
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Reference document number: 334
Invoice date: 04/28/00
Gross invoice amount: 100.00
Currency: EUR
Vendor: Spencer
Company code: Berlin
Result
Because you entered a reference document when you entered the invoice, the system checks for duplicate invoices.
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Company code
Vendor
Currency
Document date
Reference number
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Company code
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Does anybody know if it is possible to display in FB03 in accounting document a refference field with sales order number?
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Sylwia.

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Substituting Reference field in BKPF with Trip Number

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