Substituting WF-BATCH user in PO creation Workflow

Question

Experts,
Looking for a bit of guidance on an issue that has been hanging around a while, and no one seems to be able to assist.
Here is the scenario: Purchasing P Req's are created, and workflow routes them to the appropriate releaser(s) for approval. The approver releases the P Req to be converted to a PO. This is where things start going wrong. We are looking to output the PO in an email (PDF) format to SCOT. This in itself isn't a problem, except that the workflow user WF-BATCH also creates emails for IS-U customers in a RAW format with the text in the body of the email. Including a PDF format within the node then converts the IS-U emails to PDF, which is out of the question. We have tried every(?) conceivable option within the INT node to accommodate both options within the same node.
Trying a different approach I have created another node under INT called 'SMTP', with the thought of routing the PO outputs to this using a user substitution in the workflow in association with OSS Note 311633, which effectively points the users output to the appropriate node via a PID.
I guess the 2 questions I have are:
1. Have I missed anything in the standard SCOT setup that could be utilised, and;
2. If the answer to 1 is 'No', whether my proposed 'solution' is achievable.
Many thanks in advance,
Paul...
Message was edited by: Paul Brown

Answer 1

Hi Sudhir,
the release is done with the BAPI function
BAPI_REQUISITION_RELEASE_GEN
Some of these BAPI's do offer an import element, saying "USER", where you can overwrite the current user with another one's ID, to avoid having the background user as the last change of the object.
In this case, this option is not available, so to say, there's nothing that can be fixed.
The solution to set and overwrite the release step with another user id, is exactly to change the change documents. So you've already found what you were looking for.
Best wishes,
Florin