Supplementary billing for Depot. (India business)

Hi All,
We have the below scenario to raise a Supplementary billing for India Business for Manufacturing plant. For this process we need to raise a Supplementary billing (Credit/Debit memo) for the price revision.
Our Current process for suppl. from the manufactuing plant(manula process to rasie Cr/Dr note):
1. Sales order with for a particular matl, qty. The price diff. ( between original price and revised one) rate is entered manully in the SO. We eneter the basic Excise duty, HE Cess and SHE cess also.
2. No delivery here (since no goods movement). Then commercial billing and with reference to this Excise Invoice (J1IIN) will be generated and will be sent to the customer.
In this way, we are looking for Depot. process also. But the thing is we can able to raise an Excise inv. from Depot. (J1IJ) only based on Delivery and Matl document number. So here we are failing do to the same.
Can anybody please suggest on this issue to resolve then will be highly appreciated.
Thanks.
Vijay

Hi,
Our Current process for suppl. from the manufactuing plant(manula process to rasie Cr/Dr note):
1. Sales order with for a particular matl, qty. The price diff. ( between original price and revised one) rate is entered manully in the SO. We eneter the basic Excise duty, HE Cess and SHE cess also.
2. No delivery here (since no goods movement). Then commercial billing and with reference to this Excise Invoice (J1IIN) will be generated and will be sent to the customer.
Can we create an Excise Invoice using J1IIN, when there is no delivery document, as you have mentioned? If yes, kindly let me know the process.
Thanks and regards,
Amitesh Anand

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Supplementary billing for material dispatched from Depot to Customer

Dear All,
My client have a scenario where they had dispatched material to customer while negotiation is going on.
After price finalization, they will raise a supplementary bill to customer for material which had dispatched from the date from which new price got applied.
EX.-- New price got finalized on 25.01.2012 but applicable from 01.01.2012.
Now they will raise supplementary invoice for the material dispatched between 01.01.2012 to 25.01.2012.
I need process to map this scenario in SAP.
J1IS is not possible as it is specially created for plants as local number range is hard-coded in J1IS.
Please revert with valuable solutions.
Regards,
Balaji

Dear Laxmipathi,
Thanks for your input but the process you had mentioned in the given thread is applicable for the material which is lying at the depot & yet to be dispatched. You can update the excise duties of the materials which are lying at the depot through J1IGA.
But in my case, material is already dispatched to customer.
I had tried J1IGA for those materials, but additional BED field is greyed out there.
I request you to suggest some alternate process or workaround so that I can satisfy the client's requirement of supplementary billing.
Regards,
Balaji

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While I have absolultely no objection in awarding points to anybody, but b4 awarding, please go through the details. If you see this thread, you have awarded full points to the one who have asked the same question you also asked. Again I wish to submit that I have no enmity over Mr.Rahul, but what I would request is that please go through the details of suggestions and award as per your wish.
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How to handle Supplementary Bills

Hi all,
Can any one suggest me how to handle the supplementary bills in indian localization?
The concept is encountered in cases when companies follow contract agreements in sales and purchase. To provide a breif description of the scenario: A contract prevails with a vendor from a period of 1st april to 30th June for an item A @ Rs. 30. Now all the bills generated within this period is raised at the said rate along with taxations. The contract is liable for renewal from 1st July but the process take time and the new rates are available on 25th July but effective from 1st July @ Rs. 40. Now the bills generated from the period of 1st July to 24th July has been raised at the old rate as new rates were not available. On 25th July, the company raises a supplementary bill for the difference amount i.e. Rs 10 x Qty billed from 1st july to 25th july. Now this will efect the taxation also. In case of a cost raise the tax accounts shall be debited and the stock accounts shall have to be revaluated for the item. In case of a reduction the tax accounts have to be credited and the stock account has to be revaluated for those items. However, though this has an effect on the stock value it does not have any effect in the stock quantity.
How to map this in SAP Business One? This has been a standard practice in any manufacturing industry now a days and I am seeking for any one who has done it. Please share a solution.
Regards,
Raj

Hello,
still not get proper answer for this prob.
It is very complax issue for handing in SAP .
i think it can handle making nos of AccountAmount reconcialation , inventory tracking(phsical stock tracking) and service invoice .
and result based on your client Accountant and your clear explaination.
You have only one opion make credit note make with respective excise docuemnt .but whenever you receive bill you have issued qouantiy in production floor.otherwise make all document again..
Thanks
Manvendra Singh Niranjan

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SUPPLEMENTARY INVOICE FROM DEPOT LINKED TO PLANT

HI EXPERTS,
I searched in forum related to my issue but i didn't find the correct solution. Please suggest....
We have one plant & 4 depots but all are different states of india. We are transferring the Finish Goods at deport from Plant thru STO and further process as per standard.
Transfer rate is always same as Sales rate but some time when Price increases we are selling in higher price from depot but Excise Duty we can't forward on increased rate as duty available in RG23D is based on transferred Rate.
Now, how to raise Supplementary Invoice of Duty from Depot to customer and before that how to get same duty from plant to depot.

Thanks Mr. Lakshmipathi,
But Still I hv issue on below process described by you, Have look...
I will recommend the below process in case of price increase given by customer for Depot scenario.
1) Created a zee report on Depot Pending quantities, where you should have the STO proforma reference for having dispatched the material from parent plant to depot where you should fetch the data of STO rate and also PR00 rate and of course other datas whatever you want in this report.
=> We have such type of report.
2) Make a note of the STO document reference where the price between STO and PR00 varies
3) Make a note of the original dispatch quantity from parent plant to depot and also the balance quantity lying in Depot
4) Now you have to arrive Excise Base Amount by considering balance quantity available in depot x difference in rate
-=> in this case Qty is not Balance, whatever transferred all were dispatched._
5) Go to J1IH, Select u201COther adj.u201D, maintain material code, balance quantity, ED and click on u201CFortnightly Paymentu201D and again click on u201CDetailsu201D button. Block the line item and click on u201CDetermine G/L Accountsu201D. There maintain Business Area and Cost Center and save.
-=> How to do J1IH if qty is "0" Zero_
6) Make a note of the JV reference. This means, you have not updated in SAP (paid) the differential amount.
7) Go to J1IGA, select the parent excise invoice number and maintain ED and other excise values and save. One internal document reference will populate which you should make a note
8) Now follow the normal SD process like creation of sale order from depot, delivery and commercial invoice

ARE-1 Creation for Depot Location

Hi All,
We have a requirement to create an ARE-1 Export declaration form for Exports made from Depot location.
Currently we are only exporting from manufcturing location but business wants to export from Depot Location as well.
What configuration settings is required to make an ARE-1 for Depot and since ARE-1 is created with reference from EXcise Invoice which in case of Depot is created before customer Billing. So how will this work.
Please suggest.
Regards,
Sumit

Hi Lakshmipathi,
I asked the same question during initial discussion but as per them it is allowed to export from Depot Location. When I checked in SAP I didnt found the required settings to create an ARE-1 from a Depot Excise Inv instead of Factory Excise Inv.
Let me know if you have any solutions for the above requirement.
Regards,
Sumit

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We got a requirement to develop a report for depot , for a particular given period of time say suppose jan to march 2009 the depot want to see the stock details with value like
if they run the report for jan to march , system should show the opening stock of january 1st and the receipts happened in the 3 months and the issues happened in the 3 months and the cllosing balence of march 31st . system should show stock as wel as value (inclusive of excise duties)
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I have a bill for £212 even though my service has ...

I ordered BT phone and broadband in December and paid a year ahead on my credit card. The date for the engineer to call was 2nd January - I waited in all day, but he didn't arrive. I called BT on the day and cancelled the order, the person I spoke to apologised and refunded my credit card.
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Hi LydiaD,
Welcome and thanks for posting!
I'm sorry that you're getting chased for payment when you cancelled the order. It's clearly a mix up from our end and we'll help get this sorted out for you.
Click on my uername and under the section "about me" you'll see the link to get in touch with us.
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Rate amendment for depot material with out going invoice from plant.

Dear all,
as per my scenario
we have sent some items to depot before 5 month with excise invoice
the price is at 150rupees per unit. and the BED at 16%
now the company want to amend the price of the product by 50rupees more.
and the excise is to be charged at 16%
so what is the best possible way to amend the price now.
how we can increase the price per unit.
in depot when we are selling to the customer the excise is calculated at the price at what it was captured at RG23D.
so please suggest the best possible way
with regards to this i have got a valuable solution from SDN as
For this scenario, there is a provision in SAP where you can create additional excise invoice for the extra price charged
by the vendor or supplying plant. This you can achieve by using transaction code J1IGA.
While doing depot sales this invoice is selected along with the mother invoice in transaction code J1IJ under "get excise invoice".
Please note that you have to assign for all the excise conditions routine 356. System will bring the excise values in the billing based on
the excise duties n the J1IJ and not from the sales oder.
Depot Sales Process:
1.Sales Order
2.Delivery
3.Excise Invoice Creation using T-Code J1IJ (Here you have to select Mother Invoice created in Transaction J1IG and
Additonal excise created in transaction J1IGA)
4.Billing. ( In billing excise duty will be copied from J1IJ and not from sales order based on 356 routines assigned to all the
excise conditions)
but now we need the outgoing excise invoicefrom plant to depot for additional excise duty which will be captured at depot but the inventory should not increase at depot this means a we want to create excise invoice with null quantity and that to be captured in the depot.
soplease suggest the best possible way to solve the issue
this is a very vital issue please help me
Thanks With Regards
Subrat

Hi
Use J1IH to create additional excise from plant to depot. but this will not reflect in depo sales.
For depot sales addition excise will reflect from J1IGA.
Regards
MBS

Milestone Billing for partial quantities

Hi,
My client is having Milestone billing schedule where in they bill their customers as per the billing schedule maintianed in the billing plan tab in sales order.
Billing plan is activated at Item level as the various items in a sales order can have different schedules.
But the issue is that they bill their customer on pro-rata basis which means the the billing document created for different milestones in the billing plan for each item can happen for partial quantities of the item under consideration.
Standard SAP Functionality doesnot allow this. In Copy Control, I tried out using the Invoice Split in Data Transfer Routine in Copy Control which doesnot give me the desired fucntionality.Copy Requirements Formula used is 023 (Item ord.ref. w/o AZ) as i need to create invoices for each milestones at item level which is working fine. But just that i cannot do milestone billing (for individial milestones at Item Level) for rpartial quantities. It can only happen for the entire order quantity.
In short the condition BIlling Quantity = Order Quantity - Invoiced Quantity is not working. Always Billing Quantity = Order quantity.
Delivery Related billing will not serve their purpose either...
Can any one throw some light on the above issue? Can I achieve the desired rersult using some custom routines?
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Hi Navaneetha,
Thanks for your reply.
I do completely agree with you and informed the same to the client.
I have activated Billing plan at item level and each item is been assigned with different WBS Element and everything is working Fine except the fact that partial billing is not possible for the quantities.
Let me explain the business implications of the same.
My client might have a billing schedule with 4 milestones for an Item A of 100 Quantities in a Sales order
Milestone 1 : Upon the confirmation of Order Acceptance , they bill the customer for 10 %
Milestone 2 : Upon the completion of designing part, they bill the customer for another 20 %
Milestone 3 : Upon the dispatch of materials to the customer. they bill the customer for another 60 %
Milestone 4 : Upon the submission of the documents and completion the legal aspects, the final invoice for the 10 % which completes 100 % Milestone billing
Now here in the third milestone when the items are dispatched, they also need to create the excise invoice. here what they do is that they bill the customer for 60% of the net item value as explained above, but the taxes would be calculated for 100% net item value( VAT/CST & Excise Duties).and based on this commercial invoice, the excise document is created. I managed to map that. No problems
But their concern is with third milestone. Milestone 1, 2 & 4 will happen for the full 100 quantities. But for third milestone, let us say that they dispatched 90 quantities of the item and for some reasons they could not dispatch 10 nos of items. They are entitled to bill their customers for the 90 nos of the Item and the rest 10 Nos they will bill it as a different invoice. Now SAP Doesn't allow this.
One solution is to ask them to prepare Proforma/Commercial Invoice against the delivery Document and Excise Invoice against the invoice so created. But then it further complicates the process and already billing against billing plan is so complicated that they are complaining that their life was so easy before the implementation of SAP
They want some solution for this problem of theirs as when they mean one quantity of Item A, they mean some thing around 10-50 Crore Rupees.
There is one note released by SAP but that is restricted to versions below 4. 7 and become obsolete for higher versions.
Can any body help me out with this? How about possibility of a custom Routine in Copy Control or Data Transfer?
The problem is that the moment i activate an item category with billing plan, it deactivate the copy control setting for partial order billing.
Thanks & Regards,
Nithin Mohanan

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Hi gurus,
can you help me for the following:
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Hiya...
Billing Plan for Milestone Billing
Milestone billing means distributing the total amount to be billed over multiple billing
dates in the billing plan.
As each milestone is successfully reached, the customer is billed either a percentage of
the entire project cost or simply a pre-defined amount.
During sales order processing, the system determines from the item category whether a
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The type of billing plan that is determined at this point is set up in Customizing and
cannot be changed in the sales document.
Billing plans for periodic billing and milestone billing plans for project-related milestone
billing have different overview screens so that you can enter data relevant to your
processing.
For example, for milestone billing, you must be able to enter data to identify the
individual milestones.
IMG configuration requires :-
1. Maintain billing plan types for milestone billing in OVBO.
2. Define date description in SM30 - V_TVTB.
3. Maintain Date Category for Billing Plan Type IN OVBJ.
4. Allocate date category in SM30 - V_TFPLA_TY.
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6. Assign Billing Plan Type to Sales Documents Type in OVBP.
7. Assign Billing Plan Type to Item Categories in OVBR.
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in a network along with planned and actual dates for the completion of work. The milestones
are also assigned to the billing dates in the billing plan.
Each milestone-related billing date is blocked for processing until the Project System
confirms that the milestone is completed.
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Order Item Turbine    100,000
Billing Plan
Billing date Description    % Value Billing Block   Milestone   Billing Status
01-10-94     Contract      10 10,000      -             x           x
01-03-95     Assembly      30 30,000      x             x
01-04-95     Maintenance   30 30,000      x             x
01-05-95     Acceptance    30 30,000      x             x
01-06-95     Final invoice ..    ..        x
Network/Activities
Milestone    Estimate      Actual
Assembly     01-03-95      01-03-95
Maintenance 01-04-95
Acceptance   01-05-95
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1. fixed
2. always updated with the actual date of the milestone
3. updated with the actual date of the milestone, if the date is earlier than the
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Keep Sapping
Regards

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Hi Gurus,
Periodic Billing for Rental Contracts
I have a customer requirement where in i need to create a Rental Contract of type say MV.
Billing should be periodic in nature. Say today is the GI date 22/SEP/2008, they give 7 days of lead time up to 29/SEP/2008. From this date onwards the customer is to be billed. They do the invoicing on a quartely basis. From 29/SEP/2008 up to 28/DEC/2008, they need to create one single invoice. This single invoice will be generated sometime in January 2009. How will i configure the system to generate date specific invoices...?
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Supplementary billing for Depot. (India business)

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