Third party sales invoice

hi all,
Happy new year.
In third party invoice am getting " Tax code VN in procedure TAXSG is invalid". what is the solutions for this
rgds
Girish

Hello,
Please use the search option on SDN fourm and you shall get the right information for the question raised by you. Refer the below links:
[REFERENCE LINK|Tax code(VN) in procedure TAXSG is invalid.]
[LINK 2|http://forums.sdn.sap.com/click.jspa?searchID=36390492&messageID=8214663]
Regards,
Sarthak

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Payment Terms in Third Party Sales Invoice.

Hi Experts,
We are facing the problem in third party sales process.
Suppose X is our customer and Y is our vendor, here Y is supplying the material directly to X and Y sending us the bill of entry and other documents to us, and then we create the sales invoices to X, we are following all process like first we create SO to X then with the PR we create PO to Y then we do migo and miro of vendor invoices then creating the sales invoice to X.
The main problem is that we want that the payment due date to our customer invoice starts from the vendor bill of lading date which we enter at the time of migo and miro (document date), but in our system, in sales invoice to X, system is calculating payment terms which we have entered in the customer master of X.
How to get above functionality activated in sap.
Regards
Rajeev Gupta
Message was edited by: Rajeev Gupta
Please somebody reply.

Can somebody reply this query.
Thanks

SD-Third party sales- Invoice

Hi ,
One of my customer doing third party sales ,
Sales order-PO-MIGO-MIRO -vf01
The customer completed SO-PO-MIGO-MIRO...when doing VF01 it displaying an erros "ITEM IS NOT RELEVANT FOR BILLING"
But in my item category TAS the billing relevance field is "F"
I don't know why it is happening....
But in sales order in item data there is a field called Billing Relevance in that the status showing is "A"..
How can i change the status to "F" since it is grayed out ...Pls give me any idea
Rgds,
Sree.S.

Please ask your question on a proper forum such as SD forum. Here is for SAP Business One user.
Close your thread. Do not waste some others' time.
Thanks,
Gordon

How to raise customer invoice in case of third party sale from PS

Dear All,
In case of third party sale from project systems module, PR is raised which is further converted to PO and once the material reaches at client place GRN is done.Based upon the GRN the actual cost is booked to the project.How should I raise the customer invoice against the materials received by the customer?
I went through the Forum and based upon the threads there, I came to know that one option is to create sales order for the same items and do order based billings.But for this I have to enter the same materials items again in the Sales order which is nothing but duplicacy of data.
Is there any alternative to this? Or some other way by which the PO line items be copied to sales order so that I can save time while creating sales order.
Regards,
B P Singh

Hi Virendra,
Business scenario is like this.
I have created project and activities.Have assigned materials as 3rd party sale in NWA. I have released the project.PR are getting followed by PO.On doing the GR the actual costs are getting booked on NWA.
My concern is how to bill the Items(the same material components) which are assigned to activity.
As per your input I need to do Resource Related billing.Thanks for the input.It is no longer required to assign materials in DIP to Carry out RRB.
To carry out RRB do I need to create Sales Order first ? If No then how to do RRB? If Yes I need to create a Sales Order with all the material components which I have assigned at activity level. So I was looking for some alternative so that SO creation becomes less tedious.
Regards,
B P Singh

Third Party Sales Order - Complete Upon Partial Invoicing

We have a third party sales order that creates a purchase order (No delivery is used). If there are 2 lines items and we completely invoice one of the line items and partially invoice the other, the sales order is showing in a complete status.
We are using an item category of: TAS
Billing Type: F2
Note: Completion rule on TAS is blank.
Does anyone have an idea of why the order would be going to a complete status when it is not fully invoiced?
Thanks,
Mark

Shiva,
Perfect answer. Thanks !
Mark

How Billing doc.created from purchase invoice in Third Party Sale

Hi All
Our client requirement has been mapped as sap third party sales process .
But if the vendor is delivering less qty . than the qty. for which Sales ordered has been created, How to create the Sales billing Doc. according to the purchase invoice so that Sales Billing Doc. should be created for the delivered qty. only .
Please suggest the configuration & how the data is flowing from the Purchase Invoice to the Sales Invoice.
Thanks in advance
Ashok

Hi
you can achieve your requirement by following
T-Code VTFA (copy control Order to Billing)
use you Third party order type and billing type
Go to Item category (if Standard use TAS)
there is a option "BILLING QUANTITY"
user there "E" Goods receipt quantity less invoiced quantity"
Hope it will solve your problem
Cheers
Shambhu Sarkar

Proforma invoice for third party sales order

Hi,
How can we create a proforma invoice F5 and then standerd invoice F2 to a third party sales order.The billing relevance for TAS item category is set to B i.e.Relevant for order-related billing - status acc.to order qty
Points will surely be ragarded.
Regards
Edited by: Mrunal Ambatkar on Mar 5, 2010 5:00 PM

Hi,
Please check whether copy control (VTFA) settings between Sales order type (OR) and Proforma Invoice (F5) is avaiable.
If there is copy control setting available you can create the Proforma Invoice based upon sales doc type.
regards
Vivek.

Return process in Third Party Sales

Hi ppl need some help,
In Third party Sales what happens if certain goods supplied by the Vendor to the customer are 'Defective' & are to be returned by the customer.
Does the customer return it to the Company to which he placed the order or he returns it to the Vendor.
How can we configure this process in SAP to settle the billing & issue the credit memo to the customer?
Shilpi

Hi Shilpi,
third party Return process you can configure like this,
Take return goods from ur customer, Your customer will return goods to you and not to vendor, remember one thing ur cutomer doesnt know who is vendor.
Create CR with refeerence to RE. Because RE will contain that Product and quantity which you ar getting back from the Customer and that you have invoiced the customer.
E.G. If you Sent 2 Quantiy of Materail XYZ at 50 Rs each to the customer, but you Got invoice from ur vendor at 40 Rs Each.
and if customer retuirn 1 quantity u have to return him 50 Rs and not 40 Rs.
So Create CR with respect to RE.
Hope this will help.
Revert back if u need any further help.
Thanks,
Raja

In Third party sales, Part of MM..?

Hi guru's
Can explain about third party sales and what is major part of work for MM in that.
1.Please send me the overall flow in Third party sales process with Transaction codes.
thanks
sap-mm

THIRD PARTY SCENARIO
in third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. A sales order may consist partly or wholly of third-party items. Occasionally, you may need to let a vendor deliver items you would normally deliver yourself.
Process Flow
the processing of third-party orders is controlled via material types. Material types define whether a material is produced only internally can be ordered only from third-party vendors, or whether both are possible. For example, a material that is defined as a trading good can only be ordered from a third-party vendor. However, if you manufacture your own finished products, you may also want, from time to time, to be able to order the same type of product from other vendors.
Processing Third-Party Orders in Sales
Third-party items can be created automatically by the system, depending on how your system is set. However, you can also change a standard item to a third-party item during sales processing manually.
Automatic third-party order processing:-
if a material is always delivered from one or more third-party vendors, you can specify in the material master that the material is a third-party item. During subsequent sales order processing, the system automatically determines the appropriate item category for a third-party item: TAS. To specify a material as a third-party item, enter BANS in the Item category group field in the Sales 2 screen of the material master record.
Manual third-party order processing
In the case of a material that you normally deliver yourself but occasionally need to order from a third-party vendor, you can overwrite the item category during sales order processing. For a material that you normally deliver yourself, you specify the item category group NORM in the material master.
If, as an exception, you use a third-party material, change the entry TAN to TAS in the ItCa field when processing the sales document. The item is then processed as third-party item.
If address data for the ship-to party is changed in the sales order in third-party business transactions, the changed data will automatically be passed on to purchase requisition and also to the purchase order ,if one already exists. In the purchase order, you can display the address data for the ship-to party in the attributes for the item.
You can only change the address data for the ship-to party in the sales order for third-party business transactions, and not in the purchase order.
Processing Third-Party Orders in Purchasing
when you save a sales order that contains one or more third-party items, the system automatically creates a purchase requisition in Purchasing. Each third-party item in a sales order automatically generates a corresponding purchase requisition item. During creation of the requisition, the system automatically determines a vendor for each requisition item. If a sales order item has more than one schedule line, the system creates a purchase requisition item for each schedule line.
Purchase orders are created from purchase requisitions in the usual way. For more information about creating purchase orders, see the Purchasing documentation. During creation of the purchase order, the system automatically copies the delivery address of your customer from the corresponding sales order. In a sales order, you can enter purchase order texts for each third-party item. When you create the corresponding purchase order, the texts are automatically copied into the purchase order. The number of the purchase order appears in the document flow information of the sales order.
All changes made in the purchase order are automatically made in the sales order as well. For example, if the vendor confirms quantities and delivery dates different from those you request and enters them in the purchase order, the revised data is automatically copied into the sales order
you process third-party items by creating a normal sales order. In overview for the order, you can then overwrite the default item category (TAN in the standard system) with the special item category for third-party items: TAS
Billing Third-Party Orders
If relevance for billing indicator for the item category has been set to B (relevant for order-related billing on the basis of the order quantity) in Customizing, the system includes the order in the billing due list immediately. If, however, the indicator has been set to F (relevant to order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list until an invoice from the vendor has been received and processed by the purchasing department. In the standard system, item category TAS (third-party order processing) has been given billing-relevance indicator F.
In the first case, the third-party order is considered to be completely billed only when the invoiced quantity equals the order quantity of the sales order item. In the second case, each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be fully invoiced until the next vendor invoice is received.
If you have activated billing-relevance indicator F for item categories in Customizing, billing can refer to the goods receipt quantity instead of the incoming invoice quantity.
You can control whether the invoice receipt quantity or the quantity of goods received is relevant for billing in Customizing for copying control for billing at item level.
FOR YOUR PROCESS Individual Purchase Orders WELL GIVE THE RIGHT SOLUTION
Individual purchase orders are used when your customer orders goods from you that are not in stock and must be ordered from one or more external vendors.
Process Flow
During sales order entry, the system automatically creates a purchase requisition item. The purchasing department creates a purchase order based on the requisition and the vendor ships the goods directly to you (unlike third party order processing, where the vendor ships directly to your customer). You then ship the goods to your customer. While the goods are part of your inventory, you manage them as part of the sales order stock. Sales order stock consists of stock that is assigned to specific sales orders and cannot be used for other purposes.
Process Flow for 3rd Party Sales
Customize the third party sales in summary:
Prerequisites for 3rd party sales,
Purchasing org,
purchasing group,
assign the Purchase org to company code
assign Purchase org to plant,
should not maintain the stock in material, it should be trading goods,
1. Create Vendor XK01
2. Create Material Material Type as "Trading Goods". Item category group as "BANS".
3. Assign Item Category TAS to Order type that you are going to use.
4. A sale order is created and when saved a PR is generated at the background
5. With reference to SO a PO is created (ME21N). The company raises PO to the vendor.
6. Vendor delivers the goods and raises bill to company. MM receives the invoice MIRO
7. Goods receipt MIGO
8. Goods issue
9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is evident from the config and, therefore, there is no delivery process attached in the whole process of Third party sales.
10. Billing *--
i think this will be helpful to you

In third party sales order process how business come to know that the vend

Hi SD Gurus,
In third party sales order process how business come to know that the vendor has delivery the goods to the customer?
Where Business will check whether Vendor has delivered the goods or not to the customer?
Thanks & Regards,
Nivas

Hi,
Process
VA01 - Create sales order (Schedule line CS and item category TAS) >> ME52N - PR is generated after save of sales order >> ME21N - Convert PR in to P.O >> Then vendor will send goods to customer and will send invoice to our company >> MIRO - Invoice receipt from vendor >> VF01 - Final invoice to customer
When you enter vendor invoice then you come to know that vendor sent qty. same will be billed to customer(Billing relevance in item category should be F)
Kapil

Excise configuration in case of Third party sales

In case of third party sales of a excisable material, where the goods are supplied directly to customer by the vendor.
However the customer invoice is sent to the customer my organization
How will the excise entries take place?
Because in this case goods are not supplied from my depot, Also i need to charge the customer for excise, since the goods are excisable.
Can I claim the excise benefit for the above sale process?
Please revert
Regards
Sudhir Chavan

As the goods are not delivered from your factory premise and are delivered for vendor.
Means in system there is no outward goods movement from your plant.
So, logically you should not create Excise invoice for this.
But, you may need to consider VAT/CST based on the sales.
And that doesn't require any excise invoice.
Thus, no requirement of Excise configuration in case of Third party sales.
Yes, from procurement point of view, you would be paying excise to the vendor for this purchase.
Regards
JP

Capture cost of procured materials in a third party sales order scenario

Dear Experts,
I'm developing a third party sales order solution to my company following the recommended third party scenario by SAP.
Everything is working fine from creation of sales order, automatic creation of purchase requisition, create purchase order using the purchase requisition ect...
The problem I have is the in the Sales order, the cost of the material is not getting captured correctly. The condition maintained in the sales order is VPRS and it is deriving the material cost from the material master record. Ideally it should be deriving the material cost from the invoiced value or else from the purchase order(which is the actual amount we are spending to buy the items). Deriving the cost from material master depicts an incorrect profit in the sales order.
Can someone please advice me how to derive the cost(to be shown in the sales order under VPRS condition)from the invoice or the purchase requisition and Not from the material master.
I'll be grateful if you can describe in a step by step proceedure.
Thanks in advance

Hi Lakshmipathi
Thanks alot for your response.
As u mentioned, at the point of sales order creation the price does gets picked up from the Material Master.
But during Billing, it does NOT get updated to reflect the purchase order price. If that happens, then its perfect.
I did a complete testing cycle and the material master price remains unchanged throught the process upto billing.
Is there any special parameter that I should maintain in VPRS condition for this to happen?
Anyway thanks again for ur reply, appreciate it alot. Let me know your views on this.
As u advise I'll post it on the sales forum as well.
Regards,
Randika

In Third Party sales order processing how we come to know that the customer

Hi SAP SD Gurus,
In Third Party sales order processing how we come to know that the customer is recived the Goods from the vendor?
Thanks & Regards,
Sreenivas.P

From a high level view, the behavior should work like this:
- Sales order placed from customer PO via Tcode VA01. Purchase Requisition created upon saving the order
- Purchase order created with reference to Purchase Requisition via Tcode ME21N
- Receive confirmation from vendor that goods have shipped via EDI
- Create invoice receipt to vendor via Tcode MIRO
- Create billing document to bill customer via VF01

Third party sale scenario: COGS not allowed as automatically posted.

Dear Gurus,
I have come across this error during execution of third party sale scenario.
When the user enters a PO with reference to PR which is in reference to SO, one error pops up which says COGS cannot be automatically posted only.
When I deselect the "Post automatically" tick, the PO can be saved.
Process we are following during third party sale process:-
1. Sales order.
2. PR with reference to Sales order.
3. Purchase order with reference to PR.
4. Statistical GR with reference to PO.: COGS Dr. To GR/IR Clearing account Cr.
5. Sales Invoice: Customer Dr. To Sales Cr.
6. MIRO: GR/IR Clearing account Dr. To Vendor Cr.
I have my own doubts on the statistical GR part. Can you pls. validate the same.
Also in case of third party sale, what will be the CO object as COGS is not created a cost element. (SAP standard)
Regards,
Harnish Shah

Hi
Please check the steps for 3rd business process.
Sales Order:VA01
List of Sales Order:VA05
Purchase Order with reference to Purchase Requisition: ME21N
Inbound Delivery:VL31N Material Receipt:MIGO
Result Recording Work list:QE51N
QM Usage Decision:QA32
Activities due for Shipping `Sales Orders, fast display` VL10A　(VL01N)
Post of Goods Issue (PGI):VL02N
Post of Goods Deliver:VLPOD
Post the Billing doc VF01 or Maintain the Billing due list-VF04
Release Billing Document for Accounting VFX3
Delivery Document list ZVL05
Edit Work list for Invoice List VF24
Output of Billing Document VF31
Customer Payment F-28
As per my knowledge once psot the PGI,System will upddate COGS values.
Regards
asuvamsi

Return Sales of Third Party Sales

Dear Guru's,
My scenario is that I have done Third Party Sales with Shipping Notification (Sale Ord - PR - PO - MIGO - MIRO - Cust. Invoice) in SAP System. According to this vendor has delivered the material to the customer but customer found some damage to the material
and now the customer wants to return this material and also required credit for paid amount. So whom should the customer send this complaint (ofcorz to the company) and how the company will handle this return process to provide the credit to the customer.
Company can convince the customer for subsequent free of charge delivery also but tell me how that flow would be in SAP.
I have to map this with correct Financial impacts. Please Guru's guide me on the above scenario and if you need some more input
please ask me. Suggestions are also welcome.
regards,
Vojas

Dear Vojas,
You can ask your client as to how they process practically in this scenario.
You can do...
Create return sales order wrt original SO or Billing doc. --> Create return delivery with move. type 651. So there will not be any accounting doc. created --> then wrt return SO you can create credit memo or if the customer agrees, company can deliver free of charge material
Then
Create Subsequent FOC SO wrt original SO -
Here For this FOC SO, at schedule line VOV6, assign Order type as NB- PR and Item category as 5. So again PR will be created and you can process like normal Third party process. Here you will not bill the customer.
Hope you get some inputs
regards,
Sagar

Third party sales invoice

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