Timebased workflow to update Status field

Hi,
Our requirement is to set status to 'Closed' after 15 days of opening an SR. Please let me know if any of you addressed similar requirement.
Thanks in advance!
m

A new feature in R18 allows you to update a field through Workflow after waiting for a certain period I guess that should help you
Regards,
Deepak

Similar Messages

Having a problem using Workflow to update a field based on ZIP code

I created a Workflow to update a Yes/No picklist called eligibility based on a Text (Short) field called Applicant ZIP code.
It's set to update on the Opportunity page:
Before modified record saved
And the value function is:
IIf(InStr("60601_60602",[<stApplicant_Zip_Code_ITAG>|http://forums.oracle.com/forums/]+)>0,"Yes","No")+
That was a guess of how to try it while relying on my limited MS SQL & Access knowledge.
It does work correctly using what I did. The problem I have is that I actually need to choose from over 600 ZIP codes. The function window only allows for 256 characters. (And I suspect my way is fairly inelegant for search a multi-thousand character string.)
Any suggestions?

I created a Workflow to update a Yes/No picklist called eligibility based on a Text (Short) field called Applicant ZIP code.
It's set to update on the Opportunity page:
Before modified record saved
And the value function is:
IIf(InStr("60601_60602",[<stApplicant_Zip_Code_ITAG>|http://forums.oracle.com/forums/]+)>0,"Yes","No")+
That was a guess of how to try it while relying on my limited MS SQL & Access knowledge.
It does work correctly using what I did. The problem I have is that I actually need to choose from over 600 ZIP codes. The function window only allows for 256 characters. (And I suspect my way is fairly inelegant for search a multi-thousand character string.)
Any suggestions?

SC Workflow not updating standard field

Hi,
I am using SRM 5.0 .After approval of SC which have multiple item not updating standard field of source_ind to all the line items .
It's getting updated in only first line item .
Recent Package : SAP_ABA SAPKA70011
Thanks ,
Sachin

Hi,
DO you mean to tell that after the shopping cart is approved , only the first item is send to the sourcing cockpit?
ANd the other items of the shopping cart are not send to the sourcing cockpit?
Can you please compare the category for the two lines? is it the same?
can you check wether the category mentioned for the second line has got category which has been configured for sourcing cockpit?

Workflow item update status problem

Hi,
we are having 2 level approval process (SRM 5.0 classic scenario). we are having below mentioned problem.
User creates a SC and it goes for approval.once he approves the SC.system shows the node id state as COMPLETED in bbp_pd but the workflow item status will be STARTED and status text will be IN Process.
could any one suggest me how to overcome this problem.do i need to execute any reports or any config is missing?
regards
subbu

Hi Masa,
i have checked the way you have sugggested.
1) before approval the status is STARTED and status text as IN Process and node id status is READY
2) After approval the status is STARTED and status text is IN PROCESS and node id status is COMPLETED
workitem id remains same. approver is not changing anything he is just clicking on approve button.i am not able to see any information in RZ20. i tried to update the cart status through program BBP_ALERT_SB_NOTTRANSFERED but i found no changes in RZ20
any suggestions please
regards
subbu

Updated By field value during workflows.

Hi Experts,
The updated by field displays the value as [system] when i update a field that triggers a workflow. I read in the documentation and it says if the Workflow Owner is the [launcher] then updated by shall always show as [system].
This works as expected in my QA environment.
But in dev when i update a field that triggers a workflow the Updated by Field changes to Admin. The workflow properties are the same in QA and Dev.
Are there any other places that a workflow config is done such a username pwd that it uses. I have a feeling its using the Admin Id login details somewhere due to which updated by field displays the value as Admin, even though i update the record with another ID.
Regards,
Aditya...

Hello Aditya Dhurandhar - DHUA
Just check your user role, if it different with Admin - check roles workflow permissions.
Regards
Kanstantsin Chernichenka

Lead Status Field Updation Using Workflows

Hi,
Could anyone suggest me how to update Lead Status field using workflows since that field not visible at the workflow level. we can update using Lead Qualification Script . Is there any other way other then qualification script. Any help would be appreciated.
Thanks & Regards,
Ambarish.

The Status field for Lead is a read-only field. The updates you see are done by the system. Workflow cannot update read-only fields.

How to set Changed_by field with User ID not by Workflow ID, when Status Update from Workflow

Hi Frds,
I am updating the Order Status from Workflow. So the Status update (or Order Changed) is save with Workflow ID. I need to insert UserID instead of workflow ID. Please help me out of this.
Thanks
Imran

Hi Imran
With the very few details available on your process, the workflow design and the "Order", all I can suggest is that:
1) In your workflow definition, go to the step which sends the user decision, in the binding FROM the TASK TO the Workflow, set _ACTUAL_AGENT to a workflow container element , say DECISION_AGENT (of type SWHACTOR)
2) Assuming that the next step in APPROVAL branch is setting of the status, go the task ID of that Step -> make it a dialog step (remove the Background Processing check) -> set it's agent assignment to general task
3) Back in the workflow, set that STATUS SETTING step to Advance With Dialog under the details tab
4) In the control tab of the same step, in the agents section, set agent as EXPRESSION and the value as &DECISION_AGENT&
When a user approves the decision item, his ID will be stored in DECISION_AGENT
The status set will execute immediately (because of "Advance with Dialog") in the same session of approving as the user who approved is the same running this step now
The status will be set by the ID of the Approver
The above is hypothetical considering
1) You do not have dynamic parallel processing
2) Status setting happens immediately after the approval; as a first step in the approval branch
3) The Decision Task does not has "Confirm End of Processing" checked.
Regards,
Modak

Field Update workflow action - Updating today's date into a field

Hello there.
I was hoping someone might be able to help with an error currently being experienced with regards to this workflow action.
The requirement is for a workflow rule to action the printing of today's date into a custom field on an Activity record. The workflow rule condition is (PRE('<Status>') <> 'Completed') AND ([<Status>] = 'Completed'). This appears to be working and triggering the action correctly.
The custom field to be updated is of type 'Date'. The value being updated into this field is 'Today()'. Overwrite existing values is checked.
The default value for the field is also 'Today()'. Thus the workflow action involves overwriting the default value (i.e. the date the record was created) to the current date when the Status is switched to completed.
When the workflow is triggered the following error message occurs:
"Unable to evaluate workflow rule for the following reason:
Update [Custom field name] : The value '01/18/2008' cannot be converted to a date time value. (SBL-DAT-00359) (SBL-ODS-00500)"
One odd observation is that this error only occurs when trying to update activities that were created on previous days - (it will not overwrite the default value of 15/01/2008 with 18/01/2008). The workflow does not return an error message when asked to overwrite a value which is equal to itself (i.e. if the default value was 18/01/2008, the workflow runs without error, although the value stays the same as you would expect.)
Can anyone shed any light on this? One potential thought is that our CRM is set up so that all dates appear in a different format - i.e. dates appear as dd/mm/yyy, rather than mm/dd/yyyy. Could this be contributing to this issue?
Any help very much appreciated indeed.
Thanks,
Kieran
ps. The reason for doing all this is that 'Completed date' for an activity does not appear in reporting. This has been raised with Oracle and apparently an 'enhancement request' has been registered.

Guys,
using the following statement, it does display the current system time
Mid(Timestamp(),4,2)+'-'+Mid(Timestamp(),1,2)+'-'+Mid(Timestamp(),7,4)+' '+Mid(Timestamp(),12,8)
Now When i do this , it displays me a time which is 3 hours ahead
Mid(Timestamp(),4,2)+'-'+Mid(Timestamp(),1,2)+'-'+Mid(Timestamp(),7,4)+' '+Mid(Timestamp() + (3.0/24.0),12,8)
My problem is to now display the difference of the current time stamp and the the time which shows 3 hours ahead in one field
Thats is substracting the first timestamp syntax fro mthe second timestamp syntax
and ofcourse if I copy paste both the syntaxes and put a minus sign in between, it doesnt work
Timestamdiff is not allowed in workflows or field validations :(
Anyone has any ideas?
Nick

Problem in Updating a field in corpNAB resource through workflows

Hi,
I am working in Sun Java system identity manager 7.1 version.
I have created one workflow which sends a list of Ids to a sub work flow,The sub workflow updates a field called user name in person document of corpNAB resource for each user.
Username consists set of values like fullname,certifier etc.
I am appendng each such values to a list and setting in the person document.
The order in which i am appending the values is not reflecting in the corpNAB person document field.
Please refer to the code and help me to solve.
Thanks in advance.
<append name='user.accounts[CorpNAB].FullName'>
 <concat>
 <ref>short_name</ref>
 <s>/Corp/lexmark</s>
 </concat>
 <concat>
 <ref>fullname</ref>
 <s>/Corp/lexmark</s>
 </concat>
 <concat>
 <ref>fullname</ref>
 <ref>temp_cert</ref>
 </concat>
 <ref>short_name</ref>
 <ref>fullname</ref>
 </append>

Hi..
Change ur Select statement as below .
select knumv sum(kbetr)
from konv
into table it_konv
for all entries in it_vbrk
where kschl = 'ZFQT'
and knumv = it_vbrk-knumv
group by knumv .
Here you need not to Retrieve the Field KSCHL since it is anyway given in the WHERE clause.
Let me know incase of any other issue.
Reward if Helpful.

Problem in workflow process when update status of CC32 via workflow

Hi,
i am working on workflow support issue which is relating to CC31/CC32, here we create change number in CC31, but we won't change status of CC31 in CC32. it is possible thru workflow item only. but when 3 rd person updating status from 2 to 3, he is geting error, because the previous statuses are not updated. it's happening sometimes only not all the times. why.
venkey

Hello,
What's the error? What's CC31?
regards
Rick Bakker
hanabi technology

Sharepoint2010 Reusable workflow Out come status problem

Hi ,
I have one reusable workflow which is associated to library. it having more conditions and statements. this is
main workflow in my project. at a time more than 10 users are working on this workflow.
All the tasks are storing in task library.
based on Outcome status (Workflow column)field my workflow going next level.
if Outcome status is submit or complete it's going to next level.
some items Outcome status been updating as a "cancelled". In workflow i have not given this condition. But it updating like this.
even i am unable to found any error/exception in log file.
so once status has updated as a "Cancelled" workflow not going to next level. in that case i am simple terminating the workflow running from first step.
so please give so suggestion to overcome this issue.

Hi,
Is this SPD workflow? The workflow task status changes to Cancelled if the task is no longer required to be responded by the individual. Do you have any condition in the workflow where it is assigning task to multiple people but only one response is requred?
In this case, workflow will update one task as completed and other tasks as Cancelled. Check the completion condition of your workflow. Hope it helps.
Regards, Kapil ***Please mark answer as Helpful or Answered after consideration***

STATUS Field isBlank on AP_INVOICES_INTERFACE table but REQUEST_ID is there

Hi All,
After running Payables Open Interface Import, I see Request_id is populated on AP_INVOICES_INTERFACE Table but STATUS field is still blank and i don't see any error details on AP_INTERFACE_REJECTIONS_TABLE as well for these invoices and ofcourse not in Base tables. I am under the impressions that, when ever This Standard Import is run, it will update Request_ID along with STATUS field to either PROCESSED or REJECTED. But in my case only request_id populated but not STATUS. Does anyone had faced this? and what could be the case?
Thank you.

Hello,
Does the report output show whether records have been processed?
Else check whether ORG_ID and SOURCE (Note: the source name must be setup in Payables lookups setup) are correctly populated in AP_INVOICES_INTERFACE.
Vik

Not updating status of Purchase requisition status

Dear Friends,
Our client has got third party software interface with SAP.We create Purchase requisitions in SAP,doc type-NB and PRs are also created in Third party software and it will create Purchase requisitions with starting with number ZR in SAP automatically.
When PRs with NB type are created and RFQs are created with reference to PRs and POs with reference to RFQs,then status of RFQ and PO is displaying in Purchase requisition status tab at item details.
But PRs created by Interface Purchase requisitions status under item details tab i.e.ZR is not updated with RFQ and PO status.
For updating Purchase requisition status, is there any setting in customisation,the samething we need to do for PRs for Third party soft in SAP.
Please suggest what needs to done
Regards,
Magana

PR active signifies that all relase procedure is complete and the PR is being in use.
Status field indicates whether the PR is in release, prartial release, complete release or whether PR is refused to release.
Soon after complete release status gets chaged to active and if not subjected to release startegy, then soon after completing the creation of PR, status becomes active.

Workflow changing the status based some columns value

OOB workflow SP designer 2013
The workflow purpose is change the status columns from
COMPLETE to IN PROGRESS or from
IN PROGRESS to COMPLETE according some columns value.. And if the change is from
IN PROGRESS to COMPLETE
there will be change in some columns like
If alertSOP Date <= today then change the status (Columns value) from Complete to In Progress and send email to the manager (the manager email address is a column (Manager Email)
Else pause until the alert date=Today()
If the status (columns) = in progress send Remainder email every 10 days
If the status change from in progress to
Complete (BY MANAGER MANUALLY) then
last renewed Date =TODAY()
Valid to Review=TODAY() + 4 MONTH
Alert Date=today() + 5 month
and Due Date=today() + 6 months
AND START THE WORKFLOW AFTER UPDATING THIS COLUMNS FOR NEXT cycle
SharePoint List(http://server/site/..) LIST ITEMS
Department
Contractor
Division
Manager Email
Contractor last renewed Date
Contractor Valid to Review
Alert SOPReview
DueDate Review
Status
Workflow Status
ABC
JONAH
10
[email protected]
01/01/2014
05/06/2014
5/07/2014
5/08/2014
COMPLETE
paused
DEF
SMITH
20
[email protected]
01/01/2014
02/03/2014
2/28/2014
3/20/2014
INPROGRESS
INPROGRESS
Note:
The status is changed manually by manager from IN PROGRESS TO COMPLETE
The status from COMPLETE to IN PROGRESS is changed by event or Triggers (based the alert date)

The First Part are coded as follow
(The workflow purpose is change the status columns from COMPLETE to IN
PROGRESS or fromIN PROGRESS to COMPLETE according
some columns value.. And if the change is from IN
PROGRESSto COMPLETE there
will be change in some columns like
If alertSOP Date <= today then change the status (Columns value) from Complete to In Progress and send email to the manager (the manager email address is a column (Manager Email)
Else pause until the alert date=Today()
If the status (columns) = in progress send
Reminder email every 10 days)
Note:
The first if Block work as expected
the second if block generate error.. Internal States Canceled
RequestorId: 3b262286-66e8-5f9f-09f8-3b09c5be0ebc. Details: System.ApplicationException: HTTP 400 {"Transfer-Encoding":["chunked"],"X-SharePointHealthScore":["1"],"SPClientServiceRequestDuration":["1997"],"SPRequestGuid":["3b262286-66e8-5f9f-09f8-3b09c5be0ebc"],"request-id":["3b262286-66e8-5f9f-09f8-3b09c5be0ebc"],"X-FRAME-OPTIONS":["SAMEORIGIN"],"X-Content-Type-Options":["nosniff"],"X-MS-InvokeApp":["1;
RequireReadOnly"],"MicrosoftSharePointTeamServices":["15.0.0.4420"],"Cache-Control":["max-age=0, private"],"Date":["Tue, 25 Mar 2014 21:25:35 GMT"],"X-AspNet-Version":["4.0.30319"],"X-Powered-By":["ASP.NET"]} at Microsoft.Activities.Hosting.Runtime.Subroutine.SubroutineChild.Execute(CodeActivityContext
context) at System.Activities.CodeActivity.InternalExecute(ActivityInstance instance, ActivityExecutor executor, BookmarkManager bookmarkManager) at System.Activities.Runtime.ActivityExecutor.ExecuteActivityWorkItem.ExecuteBody(ActivityExecutor executor, BookmarkManager
bookmarkManager, Location resultLocation)

How does the Updated by Field Work....

Hi Experts,
Can anyone help on how the *Updated By* field values are populated, specially when the values are updated through a Workflow.
I read the following in the MDM Documentation.
If trigger action is Record Add, Record Update, or Record Import for a workflow. The [System] is the creator and launcher of the job but is not a real user.
This is even true if the Owner of the workflow is the Admin.
After our server migration was done, instead of showing [System] as the Updated By it now shows the Admin.
What could be the reason for this. Do i need to contact SAP or is there something that needs to be done at the respository level to get the Updated By field to work as expected.
Regards,
Aditya.

Hi Aditya,
As far as i am concerned, this is not true. Field Updated by type of User Stamp should only show user's which are there in User's table of MDM console under node Admin-->Users. When we don't have any User of repository with name System, there is no point it will show you user System for field Updated by.
Query 1: Can you please confirm, do you have this User "system" available in your repository under node admin-->Users in MDM console ?
Query 2: Also, After our server migration was done, instead of showing System as the Updated By it now shows the Admin.
I seriously have doubt on this. Can you please check do you have really user System for existing records too? I mean you can do Free-form search for field Updated by with value system. I am sure even for existing records (whether in before server migration or in existing) you will not get single record with field updated by "system" . Can you please confirm on this ?
May be I am wrong, so kindly revert with your findings and confirm above both queries..?
Regards,
Mandeep Saini

Timebased workflow to update Status field

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