To cancel invoice-VF11

Hi SAP Guru,
I have one question. To cancel invoice using VF11, I cannot do it if I logged in into SAP using normal user.  The error log said "Document does not existed". (Actually, it is existed.) However, if I am log in using super user account, I can do it.  The document is found.  So, anybody can clarify me about this case.  Thanks in advance.  Reward point will be given to all whom provide contribution to my thread.

Hi Annop,
This could be because of some missing authorisation for that user id.
Try VF11 using the user id that gives error message.
Once you get the error message, goto the transaction <b>SU53</b>.
This will give you the missing authorizations for that user id for
executing the transaction VF11.
Get the missing authorisation objects & contact your basis people.
They can attach the necessary objects to the respective user id.
hope this will help!
best regards,
Thangesh

Similar Messages

  • Reason for canceling invoices - VF11 - SD

    What is the procedure to capture reason for canceling invoices? The requirement is the users want to choose a reason from the given list of reasons (Like... Drop down option) when they cancel invoices.

    Hi,
    SAP dose not give you standard field for this use. The reason, I believe, that the system do not use billing cancel reason is the different processes followed. There for if you want to manage the reasons (though the process is the same), you can create different cancellation billing types.
    I think otherwise you will break SAP Standard.
    An alternative could be, if you also cancel the sales order, to manage the reasons there. In the sales order you will find appropriate fields for that.
    Regards,
    Ido
    Please reward if it helps.

  • No automatic clearing after cancel invoice VF11

    Dear All
    i have problem with SAP system, when i cancel billing VF11, accounting doc is created but no automatic clearing with the billing document, so status is still not cleared either the billing canceled.
    can anyone help me?
    Regards
    Aditya

    Hi,
    Please check the original document that needs to be cleared has already some clearing lines., i.e might have cleared partially.
    Also check the below notes;
    please see OSS notes 1259505 - FAQ: New cancellation procedure in SD
    and Note 400000 - FAQ: Transaction VF11: Cancellation of SD billing documents
    Regards,
    Amanullah

  • Auto clearing of cancelled invoice (VF11)

    Hello ,
      I have a requirement wherein once the cancelled invoice is created, the orginal invoice for which the cancelled invoice was created should be cleared automatically .
    Thanks

    Hello Mark
      The issue is for some invoices the cancelled invoice get clear but for some invoices cancelled invoice is not clear where the price and date are same  . As i observed that the invoices which are not cleared have posting keys as 11 and 50  rather than 12 and 50.
    Not able to identify why cancelled invoice is taking posting key 11 and not 12 when the invoice is cancelled .
    Kindly guide me in this
    Thanks

  • Cancellation of cancel invoice

    HI ...ALL
    Is there any provision for the cancellation of the cancel invoice ....
    Scenario :
    Sales order (VA01 )--> Delivery (VL01n) > Invoice ( VF01)> Cancel Invoice ( VF11 ) ---> CANCELLATION OF CANCEL INVOICE  ???
    Regards
    MKC

    Hi Mkc,
                    I don't think you can cancel a cancelled Invoice. First Kindly please  check your billing documnet type( like f2.. invoice).
    This Documen will have the Document Category as "M" and the cancellation document will have the document category "N" which is a cancellation document. (Transaction: VOFA) . If you want to cancel a billing document with certain document type you have to maintain this in the Billing document configuration in "VOFA".  You can Copy cancellation document "S1" and make this as a cancellation document "ZPS1" and copy "S1" again and make it as "ZPS2". Now maintain "ZPS1" as the cancellation document for "F2" and "ZPS2" for "ZPS1" and try. This would not work and you will get an error as "Cancellation document can not be cancelled". Kindly please let me know If you need any more help.
    Regards,
    Ram Pedarla

  • VF11 (cancel invoice) in background job

    Hi,
    Is there a way to schedule a job for x numbers of invoices we want to cancel? In VF11 (as far as I can see) there is no option to save a variant and then setup this job in SM36. Reason I want to run it as a job is that I don't want my name tag on all cancelled invoices. Any good suggestions?
    Kind regards

    Hi,
    Check  Note 1259505 - FAQ: New cancellation procedure in SD, surely it gives you some idea
    Regards,
    Eduardo

  • How to Cancel the Cancel invoice? How to reverse the vf11 entry?

    Hello Experts
    Need suggestions on the following.
    I have created wrongly the cancel doc in VF11. This was suppose to do for this year but did for last year.
    How can I cancel/ reverse this doc which is generated in vf11.
    Regards
    RaviRaj

    Hello
    Please make search before putting up you specific query.
    Refer following link:
    - Cancel / reverse billing document cancellation document?
    FYI - Based on standard config you can not cancel a "cancellation Invoice".
    As if you check the Std Cancel. Invoice (S1), don't have Cancell.billing type.
    Regards
    JP

  • How to cancell Invoice by VF11

    Salute Masters !!
    I have created one new Sales Order Type PW00 Warranty Order for Plant P&YE (Port & Yard Equipment), Copied from Existing Sales Order Type EW00 Warranty Order Type for Plant BMHE (Bulk Material Handling Equipment) in which I have given separate No. Range From 3330000000 To 3339999999.
    In PW00, I have given Delivery Document Type PY00 by No. Range from 3270000000 To 3279999999; Delivery Related Billing Type PY01 by No. Range 3290000000 To 3299999999 and have assigned to respected document.
    Now, Sales Order has been created by 3330000000, subsequent Delivery has been done by 3270000001 and Invoice has been done by 3290000003, Released to Accounting and Excise Invoice done by 3290000003.
    Now user wanted to get the same No. by which Accounting document generated internally which was created by FI side through FBN1, No. Range 3601000001 To 3791099999, for their Financial Accounting Document Type (OBA7), as it was given in my Billing Document type PY01, that is PB (Standard was EB),  instead of 3290000003,
    as his other plants Nos. are same as well as Invoice No. & Accounting Document No.
    I have changed No. Range from 3290000000-32999999999 To 3601000001-3601999999 in VN01.
    After wards user cancelled the excise invoice and tried to cancel Commercial Invoice by VF11, now system is giving error,
    No Billing Document were generated
    When check error log, its saying, Data inconsistency during processing of Document 3290000000
                                                          The Billing Document 3290000000 is already cleared
    I have changed again the No. Range from 3601000001-3601999999 To 3290000000-32999999999
    Still system is giving error,
    No Billing Document were generated
    When check error log, its saying, Data inconsistency during processing of Document 3290000000
                                                          The Billing Document 3290000000 is already cleared
    Please suggest how to cancel invoice & give the same No. Range as per user requirement and we can do Excise Invoice.
    Thanks & Regards
    Srivastav
    +91-9973504950

    As I already mentioned, you need to remove Copying requirements in Cancellation section of Billing Doc type-PY01 (tcode VOFA).
    As the routine is for cancelling an invoice that has been cleared in accounting. So, this copying requirements are FORM routines that check certain requirements as a precondition for the copying process.  This requirement checks if a billing document has been paid in AR prior to permitting cancellation. For example, If an error has been made in invoicing, it is possible to create a cancellation invoice and then re-bill the customer for the correct amount.  This process, however, should not be allowed if the invoice has already been forwarded to the customer and payment has been received and applied.  This requirement can be assigned to the billing document to insure that no paid invoices are allowed to be canceled.
    So, remove that and try.
    And check you doc number 3290000003 with tcode FB03
    Also, Doc type PB in tcode OBA7, check
    - number range for doc type.
    - Reversal Doc type and number range for reversal doc type.
    Hope this can assist you.
    Thanks & Regards
    JP

  • Posting of cancelled Invoice after posting date is over

    Hello Experts,
    I am stuck up with a situation and as such seek your help.
    A invoice was generated and the subsequent accounting document was also cleared. Now after the posting date was over, someone cancelled the invoice by T.code VF11 and as expected it didnt get posted .The document flow showing is as per below :
    Order - open
    Invoice - completed
    Accounting Document - Cleared
    Cancel Invoice - Open
    Now, the business and their audit policies do not allow the client to cancel the invoice in back date ( within the posting period).
    What are the options do we have to tackle the situation.
    Joy

    The issue has been temporarily addressed by changing the posting date.
    However, now the client wants us to make an ABAP development so that no user is able to cancel the invoice after posting date is over. Now for that I have the following issues. Can someone please help me out in this.
    The basic process details I am following is as per below:
    For Transaction Code VF11 (i.e for Cancellation of Invoice) , when the invoice number which is subject to cancellation is provided, the System should search in VBRK table for the following :-
    1)The System will at first search whether the entry exists or not. If the Entry is not valid then it should give an message u201C Document xxxxx does not Existu201D.This is in line to the existing practice.
    2) If the Document number is valid then it will go to the billing date field and  will fetch the value from the VBRK table . Then it will match  whether the value fetched (i.e. this Invoice date)  is in present posting period or not. The system can find the posting period from the table V_T001B.
    a.If  the  Invoice date lies in the present posting period then the system will allow the cancellation document to be saved. This is in line to the existing process.
    b.If the Invoice date lies beyond the present posting period then the system will not allow to save the cancellation of the Invoice with a pop up message of u201C The Document number subject to cancellation do not lie within the present posting periodu201D .
    Now We have looked both the tables, from VBRK we will get Doc# and Billing date(FKDAT) but when we select Posting Date from table T001B( Permitted Posting Periods) there is some issue.
    1.  What will be the condition for selecting records from T001B table.Since there is multiple key fields
        RRCTY (Record Type) ,
        BUKRS (Posting Period Variant) ,
        MKOAR (Account Type or Masking)
        BKONT (To Account). 
    So, to get unique record what will be the value of this key fields. Is there any relationship with VBRK table ? 
    2.  Which field I have to consider as Posting Date or Period. Because there are many fields related to Posting period.

  • Problem with deleted delivery and cancellation invoice

    I have a problem. I have to resolve a cancellation invoice with error saying Missing Export Data. However, when i try to update this invoice, the fields to be updated are all shaded out meaning they cannot be changed. now the problem is, the delivery where the cancellation invoice retrieves its data shows a status of Archived. but when we tried to find it, it seems that it has already been deleted though the status shows Archived. I do not know how they have managed to delete this delivery with the Goods Issue still active, even with the Invoices. All I know is that the user who has deleted the delivery has made a mistake for this.
    Can anybody please help me?

    Can you please check the OSS note 908748. It may be of some help to you. The contents are pasted here.
    Symptom
    A cancellation document cannot be transferred to accounting because the system has issued error message VF 072:
    'Document 90001234 has been saved (foreign trade data incomplete)'.
    However, the underlying business process concerns domestic business and the invoice to be cancelled does not contain any foreign trade data.
    Other terms
    VF02, VF11, VF072, cancellation, EXNUM, incompleteness, export data
    Reason and Prerequisites
    Prerequisites:
    This is a partial cancellation document.
    When you create the cancellation document, you inadvertently branch to the foreign trade data and choose 'Set'.
    Reason:
    When you choose 'Set' in the foreign trade data, the system assigns an export number, which then results in an incomplete document because the other export data is missing.
    Solution
    Implement the attached correction.
    There is no provision to take account of a cancellation scenario in which foreign trade data can be entered or changed.
    This correction deactivates the ready for input status of the 'Set' button in order to prevent the system from inadvertently assigning an export number.
    In this context, refer also to Note 354222.

  • Customer cancel invoice as Cleared item in FBL5N

    Hi, All
    My client has requirement When a customer invoice is canceled in VF11 is there is any way to customer account to automatically clear in FBL5N after cancellation of invoice in VF11 System should be show as a  cancel invoice as Cleared item in FBL5N can any one guide me 
    Thanks
    Rajesh

    Hi Rajesh
    When you are cancelling the billing document and as you are getting error of (No automatic clearing) , so check wheather you have assigned  account determination procedure to the cancellation billing doc type also.If you have not assigned then assign the account determination procedure to the cancellation billing doc type also   and then do the complete  cycle and then cancel the billing document (VF11) and then check wheather you are getting error message or not
    Regards
    Srinath

  • Document date determination of cancellation invoice

    Hi, Gurus,
    I wonder how the FI doc's document date be determined if I make a cancellation invoice via VF11.
    I have many cancellation invoices in my system, but it's strange that some invoices' subsequent FI documens have the same document date as posting date, but other invoices's FI documents have the different document date as posting date, which use the document date coming from the FI document created by the cancelled invoice.
    I have looked into the issue. I know the posting date will come from the issue invoice date, but how about the document date?
    Thanks in advance.
    Linux

    Hi,
    These documents are used to differentiate business transaction in accounting
    As like various sales document,various delivery document and billing document, We create these document for differentiate various business transactions as like this in FI this is differentiated.
    And this is configured by FI consultant in OBA7
    KAPIL

  • Returns sales document for cancelled invoice

    Dear SAP Gurus,
    User has created a normal invoice with certain finished goods. Due to some reasons he cancelled this invoice with T code VF11. And then he tried to create a returns order wrt original invoice and created returns sales document without any error.
    OR --> LF --> F2 --> S1 (Cancel invoice)
                          F2 ---> RE ?
    Is this the standard behavoiur of the system or...is there any problem in copy controls config from Invoice document to Sales document.
    Request you to please suggest me how to process further..
    Thanks & regards,
    Praveen

    > My original billing document is already cancelled and when copying from F2 to RE, want an error message to be poped up saying billing document already cancelled, you cannot create a returns sales order.
    My ques. is Why will you create return sales order wrt billing document (F2) when it is not cancelled ?
    In other words, you will create return order when there is problem with material. So, for that you have to cancel the billing doc. which you already have done.
    So, when you create return order, you want the material to be entered in return order. So, you can use either original sales order or billing doc. (F2) as reference so that you need not enter all the items again in return order. You can also configure return order so that it will not take any reference while creation.
    In short, while creating return order you need to cancel the billing doc (F2) if it is there, so that all the accounting entries will be reversed and then have to create return order with ref to this billing doc. or original sales order.
    Hope you get some idea. Correct me if i am wrong anywhere
    regards,
    Sagar

  • Canceling or reversing canceled invoice

    Dear all,
    Is there any way I can cancel or reverse a canceled invoice. May this be from SD point or FI point.
    Note: I do not want to generate another invoice against canceled invoice to balance the process.
    Thank you and good day.

    Hi,
    As per the standard rules if you have posted a normal invoice i.e. financial posting and inventory mgt is done with the help of your invoice, cancellation will involve another invoice.
    this can be done with t:code VF11.
    If you have generated a pro forma invoice, then there is no need to generate any other invoice, you can just delete the invoice.
    It is very important to understand that whenever a normal invoice is generated some of the process e.g. inv. mgt and fin. posting occurs and unless you reverse these process you cannot cancel only the invoice.
    hope this helps you.

  • Cancellation of Cancellation invoice - S1

    Hi all,
    We have reversed a F2 type invoice with VF11 transaction with Cancellation of Invoice S1. The original invoice date was 19/12/07 (period 12 2007)and the cancellation invoice has posted the documents with the same date (period 13 2007).
    The user now wants to cancel out this 'Cancellation invoice' and post the cancellation again in the current period (03 2008). Is this possible? The Billing document type S1 does not have Cancellation type (Tx VOFA) in the configuration. Trying VF11 on this gives a message 'Cancellation of Cancelled invoice not possible'.
    Please help.
    Naren

    Hi,
    What you can do is to invoice again the delivery (VF01) because the status of the delivery is now being processed and post it to billing date 19/12/07 which you originally billed, then cancel it by indicating the billing date to current date which you mentioned 03/2008.
    Hope this helps.
    Allan

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