Reason for canceling invoices - VF11 - SD

What is the procedure to capture reason for canceling invoices? The requirement is the users want to choose a reason from the given list of reasons (Like... Drop down option) when they cancel invoices.

Hi,
SAP dose not give you standard field for this use. The reason, I believe, that the system do not use billing cancel reason is the different processes followed. There for if you want to manage the reasons (though the process is the same), you can create different cancellation billing types.
I think otherwise you will break SAP Standard.
An alternative could be, if you also cancel the sales order, to manage the reasons there. In the sales order you will find appropriate fields for that.
Regards,
Ido
Please reward if it helps.

Similar Messages

  • Reason for Cancellation of Invoices

    Hi,
         Can any body tell me the possible reasons for cancellation of invoices ?
    Helpful answers will be rewared
    Thanks & Regards,
    V.Raghavender.

    In case of Incorrect Date.
    Say the pricing for a material has to be of previous year however due to year change new prices are implemented and these prices are copied in the invoice, its incorrect.
    You cancel the invoice and reinforce with correct prices.
    Secondly wrong quantity is billed. If customer received y and the invoice is for X cancel and reinforce.
    If wrong partner in invoiced.. say you have more than one bill to party and the wrong partner is invoice, cancel ...
    and you know, hehehe
    Regards

  • Accounting Document not posted for Cancelled Invoice -error in FI interface

    Hi,
    When I create a billing document then an accounting document gets created automatically in the background and then when I cancel the billing document no accounting document gets generated and the field Posting Status in header Detail of Billing document updated as "Errors in Financials Interface.
    I tried to release it for Posting via VFX3 but failed due to below error message in Log:
    "Incorrect doc.no.: 4900000005. Select document number between 3000000000 and 3099999999"
    I have checked the Number range assignments to the Invoice type and Accounting type.
    The number range is same for both Invoice type (Y0F2) and Cancelled Invoice type (Y0S1).
    The Accounting document type (RV) is also same for both the cases. But it is working fine for Y0F2 (Acounting document generated and cleared automatically). But not working fine for Cancelled Invoice (Y0S1).
    Can anybody please help me find out a solution to the issue.
    Thanks, Ram.

    Hi,
    The error message F5151 refers to the number range of the FI document.
    Please have a look at the note 1259505: FAQ: New cancellation procedure in SD, which covers this issue in detail.
    Question 5:
    Q5. What is the FI document type, generated by the cancellation ?
    In the old cancellation procedure, the FI document type is always
    determined in SD, and passed to FI (the same when a normal invoice  -
    not a cancellation -  is transferred to accounting).
    In transaction VOFA there is the field 'Document type' (TVFK-BLART).
    If this field is filled, then the FI document will have the document
    type maintained here.
    If TVFK-BLART is empty, then the FI document will get the default
    document type 'RV'.
    If the new cancellation procedure is performed, the FI document type is
    always determined in FI, based on the document type of the FI document
    to be reversed.
    In transaction OBA7 the FI document type has assigned the field 'Reverse
    document type' (T003-STBLA).
    If it is filled, then the FI cancellation document will get the document
    type maintained here.
    If T003-STBLA is empty, then the FI document cancellation will get the
    same document type as the cancelled FI document.
    Notice that an unexpected FI document type can cause the error message
    F5 151.
    Example:
    F2 invoice 90000001 was released, creating an accounting document with
    document type 'RV'.
    This F2 invoice is reversed by the S1 billing document 70000001.
    In customizing of SD there is:
    Billing Type    Document Type
    F2              RV
    S1
    In customizing of FI there is:
    Document Type    Number range   Reverse Document Type
    RV               00             AB
    AB               01             AB
    The FI number ranges (object RF_BELEG) are:
    No  From number    To number   Ext
    00  0090000000     0099999999  X
    01  0100000000     0199999999
    Different situations can occur, due to these customizing settings of the
    FI document type, caused by the type of cancellation.
    If the new cancellation is used:
    The FI document type 'RV' has 'Reverse Document Type' = 'AB'.
    Document type 'AB' has number range '01' set as internal.
    So the FI document will have its own number included in
    100000000-199999999.
    There is no issue.
    If the old cancellation is used:
    The cancellation billing type S1 has no 'Document type' maintained, so
    the FI document will get document type 'RV'. It has number range '00',
    set as external number range.
    So the FI document should get the same number of S1 billing document.
    But the S1 billing document has number 70000001, not included in the
    interval of number range '01'.
    This will cause error F5 151.
    I hope this information helps you.

  • T-code for cancelled Invoice and cancelled Excise Invoice

    Dear Guru,
    kindly let me know the T-code for cancelled Invoice and cancelled Excise Invoice.
    Wishes,
    Abhishek

    Hi Abhishek,
    I am not aware of any T-code through which you can see the cancelled invoice. I think either you have to go for development (SQVI)
    or
    Extract the list of your all billing document like billing document created from 01.01.2010 to 22.04.2010
    Now go to SE16 --> Table VBFA --> Give your billing document number in field "Preceding Doc." --> and in the field "Subs.doc.categ." --> choose entry "N     Invoice cancellation" --> system will show you all the entries for which cancellation billing document has been created.
    or
    Go to SE16 --> Table VBRK --> enter your billing document list --> In the field "Posting status" --> Choose  option "E      Billing Document Canceled"
    Hope it helps,
    Regards,
    MT

  • Accounting not cleared for cancellation invoice

    Hello,
    I had cancelled a Invoice whose accounting was cleared but no accounting document is generated for the cancellation invoice.
    I tried resetting the accounting document of the original invoice but that also dint work.
    Right now the status is the Cancellation document is in open status.
    Kindly help in generating accounting for cancelled invoice.
    Regards,
    Apoorv

    Hi Apoorv
    As accounting document is not generated after cancelling the invoice,so check the revenue account determination configuration.Check wheather cancel billing document type has been assigned to the account determination procedure.
    Regards
    Srinath

  • 'RV_DOCUMENT_PRINT_VIEW'  VKUEGRU (Reason for Cancellation of Contract).

    I am using FM 'RV_DOCUMENT_PRINT_VIEW' in the print program to print a form from contract.
    The structure VBDPA in FM has ABGRU (Reason for rejection of quotations and sales orders) but does not have VKUEGRU (Reason for Cancellation of Contract). How do I get this value during run time in print program? It will be updated latter in the table VEDA.
    I was trying to use following logic, In print preview mode it was working but not in the background mode
       FIELD-SYMBOLS: <fs> TYPE veda. " type any table.
          FIELD-SYMBOLS: <fs_xveda> TYPE ANY TABLE.
          DATA: lt_xveda TYPE STANDARD TABLE OF vedavb.
          DATA: ls_xveda LIKE LINE OF lt_xveda.
          DATA: l_text(40) TYPE c.
          l_text = '(SAPLV45W)XVEDA[]'.
          ASSIGN (l_text) TO <fs_xveda>.              " ASSIGN IF FAILING IN BACK GROUND MODE
          IF <fs_xveda> IS ASSIGNED.
            lt_xveda[] = <fs_xveda>.
          ENDIF.
    READ TABLE lt_xveda INTO ls_xveda WITH KEY vbeln = vbco3-vbeln vposn = vbco3-posnr.
          IF sy-subrc = 0
    I WAS GETTING VALUE ls_xveda-vkuegru
    Thanks,
    RAj
    Edited by: RajSAK on Dec 6, 2010 10:04 PM
    Edited by: RajSAK on Dec 6, 2010 10:12 PM

    My apologies for the bad assumption - I guess I've never printed the canc reason field and just assumed it was in the structure.  You could either use an append and implicitly enhance the function to add the field or you could simply re-select the data in background processing since it is asynchronous.  You don't need to attempt a field-symbol access in background mode.

  • Trigger Delta for 2LIS_02_HDR with field PO Reason for Cancellation

    Hi,
    We're currently experiencing problems with the Purchase Order Header extraction, (2lis_02_hdr), since a change of the PO reason for cancellation field (ABSGR) does not create a delta record.
    Anyone an idea how to correct this?
    Thanx & regards,
    Arvid Alferink

    hi,
    Is this field is the part of the standard datasource?
    If it is not please refer to the below SAP Note: Note 576886 - Change to user-defined fields not extracted
    Regards, Siva

  • I want to check the status of application No.  For it is written in my account was canceled and I did not do so I urgent news about his condition and the reason for canceled I redial the same time as the sender befo

    Thank you for your attention
    I want to check the status of application No. W439602096
    For it is written in my account was canceled and I did not do so
    I urgent news about his condition and the reason for canceled
    I redial the same time as the sender before you
    We are waiting for you

    This is a user to user forum. You are not talking to Apple here. We cannot help you; you will need to contact wherever the order was placed.

  • Returns sales document for cancelled invoice

    Dear SAP Gurus,
    User has created a normal invoice with certain finished goods. Due to some reasons he cancelled this invoice with T code VF11. And then he tried to create a returns order wrt original invoice and created returns sales document without any error.
    OR --> LF --> F2 --> S1 (Cancel invoice)
                          F2 ---> RE ?
    Is this the standard behavoiur of the system or...is there any problem in copy controls config from Invoice document to Sales document.
    Request you to please suggest me how to process further..
    Thanks & regards,
    Praveen

    > My original billing document is already cancelled and when copying from F2 to RE, want an error message to be poped up saying billing document already cancelled, you cannot create a returns sales order.
    My ques. is Why will you create return sales order wrt billing document (F2) when it is not cancelled ?
    In other words, you will create return order when there is problem with material. So, for that you have to cancel the billing doc. which you already have done.
    So, when you create return order, you want the material to be entered in return order. So, you can use either original sales order or billing doc. (F2) as reference so that you need not enter all the items again in return order. You can also configure return order so that it will not take any reference while creation.
    In short, while creating return order you need to cancel the billing doc (F2) if it is there, so that all the accounting entries will be reversed and then have to create return order with ref to this billing doc. or original sales order.
    Hope you get some idea. Correct me if i am wrong anywhere
    regards,
    Sagar

  • To cancel invoice-VF11

    Hi SAP Guru,
    I have one question. To cancel invoice using VF11, I cannot do it if I logged in into SAP using normal user.  The error log said "Document does not existed". (Actually, it is existed.) However, if I am log in using super user account, I can do it.  The document is found.  So, anybody can clarify me about this case.  Thanks in advance.  Reward point will be given to all whom provide contribution to my thread.

    Hi Annop,
    This could be because of some missing authorisation for that user id.
    Try VF11 using the user id that gives error message.
    Once you get the error message, goto the transaction <b>SU53</b>.
    This will give you the missing authorizations for that user id for
    executing the transaction VF11.
    Get the missing authorisation objects & contact your basis people.
    They can attach the necessary objects to the respective user id.
    hope this will help!
    best regards,
    Thangesh

  • Acctg document not created for cancellation invoice

    Hi all,
    We have a vehicle sales order created with payment card. The SO contains one item for vehicle and one item for parts. The items were delivered and invoiced separately. Hence, SO has one vehicle sales invoice (VSI) and one parts sales invoice (PSI).
    The standard procedure was to post VSI first before the PSI. Accounting documents have been created when both invoices were posted. However, there was a need to cancel the PSI. When this was done, cancellation invoice was created but there was no accounting document posted for the cancellation.
    I tried simulating the scenario in our test server and cancelled VSI 90000081 first before cancelling PSI 90000082 to test if this can be an alternative solution. Cancellation for VSI was posted successfully but error persists for PSI cancellation.
    Order 67 06/19/06 Completed
    . Delivery 80000081 06/19/06 Being processed
    .. Picking request 20060619 06/19/06 Completed
    .. GD goods issue:delvy 4900000293 06/19/06 complete
    .. Invoice 90000081 06/19/06 Completed
    ... Accounting document 2000077 06/19/06 partly cleared
    .. Invoice cancellation 90000084 06/19/06 Completed
    ... Accounting document 2000079 06/19/06 partly cleared
    . Delivery 80000082 06/19/06 Completed
    .. Picking request 20060619 06/19/06 Completed
    .. GD goods issue:delvy 4900000294 06/19/06 complete
    .. Invoice 90000082 06/19/06 Completed
    ... Accounting document 2000078 06/19/06 Not cleared
    .. Invoice cancellation 90000083 06/19/06
    .. Invoice 90000085 06/20/06 Blocked
    Accounting status of 90000083 (where error occurs) in VF03->Header->Details is set to K or <b>Accounting document not created (authorization lacking)</b>.
    Any inputs? Thanks in advance.

    Hello Sheila,
    sorry - my first answer was in mistake - Status K means:
    "The transaction is processed using payment cards. The order, however, does not contain valid authorization.
    This problem occurs in billing documents for follow-up deliveries."
    Could you check this ? Last way would be to set a breakpoint into the FM 'RV_ACCOUNTING_DOCUMENT_CREATE'
    and trigger this via VF02 -> Release to accounting.
    Regards Wolfgang

  • No accounting document for Cancellation Invoice(S1)

    Hi All,
    I have a scenario where in an Accounting document is not getting generated for a Cancellation invoice(S1) whereas the billing document it cancels (F2) has an accounting document generated.
    Could you please tell me why this is happening?
    Thanks & regards,
    MP.

    Dear MP,
    Go to VOFA & select your Invoice Cancellation type (S1).
    In General Control there is a check box for "Posting Block". Remove the tick mark in that box (keep it blank).
    This would ensure that your Invoice Cancellation (S1) documents are posted the moment you save them.
    Hope this Helps...
    Reward if useful...
    Thanks,
    Jignesh Mehta
    Edited by: Jignesh Mehta on Sep 19, 2008 1:39 PM

  • Payment advise for cancelled invoices

    Hi friends,
    I have a situation where users attached invoice through MIRO and called the same invoice through MR8M because it was duplicate invoice.
    Now when we run the payment program, its printing payment advise separately for all those cancelled invoices.
    Is there a way we can avoid it. we do not want payment advise to be printed for the cancelled invoices.
    Thanks

    Hi,
    When the Invoice is cancelled in MR8M, I think it does not clear the open item, So clear the open item of the  cancelled invoice with the open item of the original invoice, and then enter the correct invoice. You can clear the open items using transaction F-44.
    Hope this helps.
    Regards
    Mahendra

  • Auto clearing of cancelled invoice (VF11)

    Hello ,
      I have a requirement wherein once the cancelled invoice is created, the orginal invoice for which the cancelled invoice was created should be cleared automatically .
    Thanks

    Hello Mark
      The issue is for some invoices the cancelled invoice get clear but for some invoices cancelled invoice is not clear where the price and date are same  . As i observed that the invoices which are not cleared have posting keys as 11 and 50  rather than 12 and 50.
    Not able to identify why cancelled invoice is taking posting key 11 and not 12 when the invoice is cancelled .
    Kindly guide me in this
    Thanks

  • No automatic clearing after cancel invoice VF11

    Dear All
    i have problem with SAP system, when i cancel billing VF11, accounting doc is created but no automatic clearing with the billing document, so status is still not cleared either the billing canceled.
    can anyone help me?
    Regards
    Aditya

    Hi,
    Please check the original document that needs to be cleared has already some clearing lines., i.e might have cleared partially.
    Also check the below notes;
    please see OSS notes 1259505 - FAQ: New cancellation procedure in SD
    and Note 400000 - FAQ: Transaction VF11: Cancellation of SD billing documents
    Regards,
    Amanullah

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