Travel Expense Category

Hi,
Is there a way to add travel expense category? I tried searching for all the config nodes within Travel Management, but I couldn't find it.
Thanks.

Hi Diane
In fact these are domain fixed values so no customizing is possible to add more categegories. Its not really recommended to modify the domain by adding new values as everywhere the business logic is hard coded depending on these fixed categories!
Hope this helps you further!
Kind regards
Sally

Similar Messages

Program Exit for Travel Expense approval workflow

Dear Experts,
When a travel expense request is raised from the portal, the requester can attach certain documents like Files, notes to the same for the approver to see.
But when the approver sees the request in his UWL, he is not able to see the documents that the requester attached while creating the request.
I used a Program Exit for the same to happen, which creates a custom Event of a Custom BO, which in turn is attached to a standard task, that calls a method of an ABAP Class, that in turn attaches the document for that particular Employee and trip number.
But I am not able to View the document in the UWL.
Am I missing anything?
Please help..
Note: I reffered the following document (which was very helpful):
http://scn.sap.com/docs/DOC-29492

Try changing the behavior of the uwl when calling a SAP GUI from the default ITS to WIN GUI since you can't display documents on ITS:
Content Administration->Portal Content->Portal Users->Standard Portal Users->Universal Worklist->UWL - Launch SAP Transaction
Under Property Category choose Content - Transaction. Set the property SAP GUI Type to SAP GUI for Windows.

Problem with the Travel Expenses PDF Form

Hi Experts,
We are facing a strange issue in our production system that the Travel Expenses PDF form is coming as a blank pop up when users raise a Travel Expenses request or try to see the form in 'My trips and Expenses'.
The strange thing is that it is happning for only 3 users in Production system only.We have confirmed that it is not a Desktop issue. We did not come across this earlier while 3500 users are using it for 9 months now.
The same problem is not repeated in Dev, Qua or even in Production for any other user.
The SAP Security team has also confirmed that all relevent authorisations have been given to effected users like other users for whom the same is working
Kindly help me with the same if you have encountered the same problem or can suggest something that may rectify the problem.
Help will be appreciated << Please do not offer points >>
Regards,
-Amol Gupta
Edited by: Rob Burbank on Sep 21, 2010 2:38 PM

Hi Siddharth,
Thanks for the reply.
We have checked that it is not a Desktop issue.
Also SAP Security team says that the effected users have been given the regular authorisations as given to other users using the same functionality.
As i mentioned it is not a problem with ADS as the same functionality is working fine for 3500 users for 9 months.
Regards,
-Amol Gupta

Travel Expenses settlements against Service Order/WBS Element/Project Ord

Hi Experts,
I have one req. in Travel Expenses, i.e. need to settle travel expneses against Service Order/WBS Element/Project Order.
Can you guide me how to do this req.
Thanks & Regards
Rajesh

Hye mate,
This is possible for sure what you need to do is to go at travel request . In travel Request there is an option of Enhanced Travel cost/ Alternative master cost center. if you click on it . you would find an option of cost assignmnet click on it
there you would have option , like an excel sheet like fields of the cost centre, wbs element, profit center, order number what eve is requred and save it.
now the cot of trip would go that particulat cost center or der numbe or WBS rather then the cost center assigned at master data in ifototype 0027.
Regards
Waqas Anwar

SAP Travel & Expense Management (TRIP) in the Enterprise Portal environment

HI All
I am Viki. In our organization they are planning to implement the SAP Travel & Expense Management (TRIP) in the Enterprise Portal environment. Can any one help me how to start this process other details like
What is the business package for Travel and Expense Managment
How many Iviews are there
How to show the Travel data in portal
How to configure the UWL for TRIP
What are all roles?
Please help me in this regard
Thanks
Viki

Hi Viki,
SAP Travel & Expense Management comes under ESS Package,
to use these service we need to take license and all So first
you gather your requirement ,then check for license n with SAP.
Check Below links for details
[Link 1|http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/webcontent/uuid/a0b47200-9c6d-2910-afa6-810c12eb7eb3 [original link is broken]]
[Link 2|http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/21eb036a-0a01-0010-25a3-b2224432640a]
[Link 3|http://www.sap-img.com/human/what-is-ess-mss.htm]
Regards,
Piyush

Search Help for Region in travel expense manager

All,
The travel expense manager has a field called Region in the "general trip data" section . This region is used to to determine the Per diems and Flat rates for meals and accomodation.
This values can only be the values that exist in T7020 table. That is T7020 is a check table for this field. But there is no search help provided for this field in the transaction PR05. When I click on the search help (f4), i do not get any values. It is impossible for the user to know the codes for the region in contention. Like for Phoenix, the code is AZ/PH. There is no way the user will know these codes without the F4 search help. Any ideas if this is a configuration thing or any round about way to get over this issue?
Thanks in advance
regards
Sam

hi
create your customized search help and add to the field.

GL Account in Travel Expense infocube

Please can someone help me.
What is the infocube I can use to link it with the one of Travel Expense in order to get the GL Account?
I need to obtain the GL Accounts for expenses that are affected.
Thanks!!

I'm sorry; I explained the request in a wrong way. The real request is to get the employees on 5 specific expense accounts having the balance by month and ytd.
For example:
For account xxxxxx, this employee spent this amount for January
Balance
Employee GL Account Jan Feb .... YTD
Is this possible? Which cubes? Accounts Payable and HR?
Thanks for your help.

Switching off the buffering of number range for Trips (travel expenses)?

Hi,
In Tcode SNRO object RP_REINR has a buffer of 10.
If this is switched off, it could influence the performance.
Has anyone had any experience in switching off the buffering of number range for Trips (travel expenses)?
Thank you.
Kind regards,
Linda

Dear Linda,
I recall switching off the buffer in one of my projects. We did not encounter any problems, since it was a rare activity. Therefore, I do not expect any performance issues on this matter. Anyway, I presume, one can always switch it back.
Regards,
Eli

Is it possible to delete a trip (travel expense)?

Hi,
I have travel expense (trip) which has the status "settled/transferred to FI".
However, due to something unforeseen, the trip had been settled, but was not transferred to FI. It is not visible in the vendor open items (FBL1N).
A new trip has been created, settled and was paid.
I now want to delete the first trip.
How can I do that?
Thank you for your feedback.
Kind regards,
Linda

Hi Linda,
You can cancel the trip data(travel expense) using the tcode PR05, before the settlement of trip data is carried out through t code PREC.
If you run the t code PREC for a particular travel expense, you cant delete the data.
Hope this help you,
Regards,
Praisty.

Tax line items when travel expenses are posted to intercompany

Hello Experts,
We are posting a expense report to a different cost center other than the Master cost center(IT0001). In this case system understanding as intercompany transaction and posting the travel expenses to different cost center and different company code. But the problem is when there is a tax calcualted, this tax is initially getting posted to original master cost center and again transfering the taxes to the intercompany cost center. this is creating an additional FI documents and also additional tax line items which is becoming very difficult for reconcilation.
can any one suggest me where could be the correction required in order to post the taxes to intercompany cost center in the first instance itself.
Thanks&Regards
Srinivas

Hi Srinivas,
Profit center was not picking for tax line item when we were doing multiple cost center in a TRIP. So we have activated "not deductible" in VST and it got worked.
Later when we got a Cross company employee vendor posting, tax line items are posting in both company codes.
So we have deactivated "not deductible" in VST and activated "set expense company code" in table T706K (to allow cross company code postings in TM)
And defined a new solution in New GL config for the first prblem.
We have not changed anything in "posting indicator" in OBCN, it was 2 (Separate line item) only. You should not change this.
All postings went fine.
Regards
SM

FI posting on basis of travel expenses

Hi,
We have an external system where relevant employees can enter their travel expenses. What we need now is to upload these data into SAP and most importantly, we need to generate the FI postings (2) for each of these travel expense lines from the external system (flat file).
Example:
Date Employee No Text / Purpose Amount
xx.xx.xx 1234 Hotel bill 999.99
We only have this single line per travel expense. Employees are treated as vendors in SAP.
Are there any standard BAPI' or function modules that can be used to generate the related FI postings at upload ?

try BDC recording, but i am sure there is a bapi.
also try BAPI_ACC_DUCUMENT_POST.

Travel expense break-up

Hi,
I want to get Travel expenses break-ups on Cost-Centers.
For example, For a perticular person & trip, there is a line item created through
'PR05'. For a single line item, Amount are split up to 2 Cost Centers. I want to
get the amounts based on Cost Centers.
How to get the amounts based on Cost Centers, what are the tables or
is there any function module for that?
Thanks,
Sreenivas

Details of the Travel Expense breakup is stored in the travel cluster table.
Take a look at transaction code PRTE - this lets you look at the various segments in the cluster table and see what data is there.
Try it out in a sandpit system for a few trips to see how the data is stored, then look at the program source to see how SAP reads the data using function modules and macros.
Andrew

Travel management: Input tax for each travel expense

Dear forumers,
I've got the following problem with input tax.
I activated input tax for my country variant in Customizing IMG Global settings for each trip provision variant, second option "Input tax per trip expense type".
I also put the tax code to each travel expense which should be taxed.
But still amounts are not posted in FI with input tax codes.
When I tested the situation in Testing system, everything worked fine. Then I did the same customizing in Development in order to transfer to Production system and copied requests to Testing. And from that moment, amounts are posted to FI without taxation even in Testing system. Don't know, what went wrong 'cause everywhere I did the same manipulations.
Can anyone help me to solve the problem?
Best regards,
Eldar.

Hi
what is the rule in schema?
i had similiar problem, i.e. the tax code is not updated in the FI document.
can you advice what might go wrong?
thanks in advance!

Data Medium Exchange of Travel Expenses for Finland

Hi, On sap menu search "Accounting-> Financial Accounting-> Travel Management-> Travel Expenses-> Periodic Processing-> Payment via Data Medium Exchange (DME)-> Change Country Grouping"
when i try change to country finland, the following error appear :"For coutry version 44 no payment program is implemented". I need to know if exist a program for data medium exchange to Finland?
Thanks,
Sonia

You can go to SE80 -> "Choose" package - PC44 where <b>44</b>is for Finland. You`ll get programs.
see also Package = FBZ
RFEBFI00                       Bank Statement: Finland Reference Payments -
RFEBFI20                       Account Statement for Finland in TITO Format
RFEBFILUM00                    Bank Statement Finland - Conversion to Multic
RFFOFI_A                       Payment Medium (Finland) - Domestic Customers
RFFOFI_L                       Data Medium Finland - Domestic Vendor Transac
RFFOFI_U                       Payment Medium for Finland - Vendor Transacti
                                                                                Hope thisll give you idea!!
<b>P.S award the points.</b>
Good luck
Thanks
Saquib Khan
"Some are wise and some are otherwise"

Problem in opening Travel expense form

Hi All,
We are using standard workflow (task ID : TS20000118 )for Approve Trip,Approve Travel Request and
Approve Travel Expense.
User (Manager) get all the task related to travel request and travel expense in MSS through work flow.
When user click on Travel request task, the travel request PDF form is open correctly, but when user click on travel expense task , the travel expense PDF form have to open but here also travel request PDF form is open.
How can i open the Travel expense PDF form when user click on travel expense task.
can anyone help...?
Regards,
Priya.

Hi,
Did you get solution for this problem? I am facing same problem.
Regards,
Amit

Travel Expense Category

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