Travel Expense Error in UWL of Manager

Hi,
We are using ECC 6.0, Portal 7.0 and the webdynpro versions of ESS and MSS. We are using the Travel expense and related workflows. When the employee creates a Travel request, an work item for the same is sent to the manager UWL as per the workflow. When we click open the workitem in UWL, it displays a blank screen.
No error is displayed. Can some one guide as to what is missing.
Regards
Jayesh

Hi All,
I am getting the below error when i am clicking on the "Display/Print" button on Travel expense form in All my expense iview/ UWL .
"Error in initiating Travel Expense form"
All the settings seem to be completed in R3.
Appreciate if some one can throw light.
Regards
Jayesh
Message was edited by:
Jayesh Ghodge

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Travel Expense: Error: Travel Exp already exist not possible to switch schema

Dear Team,
I am supporting Travel Management in one reputed company.
User facing one issue where TRF raised by copying one old TRF, during that time Travel expense report also getting copied. It is not giving any error while raising TRF in this process, but when the user trying to raise TER for the same he is geeing error: 'Travel Expenses already exist not possible to switch schema' Kindly suggest how can I stop this. Attached is the ESS Screen.
Regards,
Adi.

Hi Adi,
no. Leave that as it is. I wasn't entirely sure whether the field's value influences the TER in any way. But since it is = 1 and your TER schema collides, this is completely irrelevant. Still good to have this ruled out.
Have you checked what I wrote concerning FITVFELD_WEB? There's a checkbox in the schema "Overlapping Trips allowed" (loosely translated from German, might not be verbatim). If it's not checked, check it and retry.
Again though: 4 years ago, as I already stated in my earlier posts, these settings had no impact on the collision of Travel Expense Claims and coexisting TERs in the same time were not possible. I assume it is still not possible, so we're clutching at straws here.
However. If I understood your business needs correctly, you actually do not want the expense report data/indicators to be taken into account, because you just need the copy for the Travel Request, right? There might be chances for implicit enhancements and "killing" that bit information from the copied TE-Cluster entry so it doesn't stray into the copy of the Travel Request Copy anymore.
Cheers, Lukas

ESS Travel Expense Errors

Hello,
We have implemented ESS on EP 6 with a back end of ECC5.0.
We have a handful of users that simply cannot access any of the ESS applications based on their specific machines that they log into.
The question is, has anyone run across this issue and know of any desktop/browser requirements as they relate to accessing ESS functions.
Any help is much appreciated.
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Rob,
Check out the link:
https://websmp108.sap-ag.de/~form/handler?_APP=00200682500000002212&_EVENT=DISPLAY
Go to Netweaver 2004s.
Or the list below are the supported browsers:
FIREFOX 1.0 LINUX REDHAT EL3/IA32 32BIT
FIREFOX 1.0 LINUX REDHAT EL4/IA32 32BIT
FIREFOX 1.0 MAC OS X 10.2
FIREFOX 1.0 SUSE LINUX 10.1
FIREFOX 1.0 SUSE PROFESSIONAL 9.3
FIREFOX 1.0 SUSE SLED 10
FIREFOX 1.0 WIN 2000 PROF.
FIREFOX 1.0 WIN XP 2002 HOME 32-BIT
FIREFOX 1.0 WIN XP 2002 PROF. 32-BIT
FIREFOX 1.0 WINDOWS SERVER 2000/IA32 32BIT
FIREFOX 1.0 WINDOWS SERVER 2003/IA32 32BIT
FIREFOX 1.5 LINUX REDHAT EL3/IA32 32BIT
FIREFOX 1.5 LINUX REDHAT EL4/IA32 32BIT
FIREFOX 1.5 MAC OS X 10.2
FIREFOX 1.5 SUSE LINUX 10.1
FIREFOX 1.5 SUSE PROFESSIONAL 9.3
FIREFOX 1.5 SUSE SLED 10
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INTERNET EXPLORER 6.0 WIN XP 2002 PROF. 32-BIT
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INTERNET EXPLORER 6.0 WINDOWS SERVER 2003/IA32 32BIT
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SAP Travel & Expense Management (TRIP) in the Enterprise Portal environment

HI All
I am Viki. In our organization they are planning to implement the SAP Travel & Expense Management (TRIP) in the Enterprise Portal environment. Can any one help me how to start this process other details like
What is the business package for Travel and Expense Managment
How many Iviews are there
How to show the Travel data in portal
How to configure the UWL for TRIP
What are all roles?
Please help me in this regard
Thanks
Viki

Hi Viki,
SAP Travel & Expense Management comes under ESS Package,
to use these service we need to take license and all So first
you gather your requirement ,then check for license n with SAP.
Check Below links for details
[Link 1|http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/webcontent/uuid/a0b47200-9c6d-2910-afa6-810c12eb7eb3 [original link is broken]]
[Link 2|http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/21eb036a-0a01-0010-25a3-b2224432640a]
[Link 3|http://www.sap-img.com/human/what-is-ess-mss.htm]
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Piyush

Attachments in Travel Expense approval not displayed in UWL

Hi guys,
We here have implemented the travel expense workflow WS20000040. According to the current std functionality, when the requestor creates a travel expense request, he is able to attach any attachments along with the request. But when the request moves to the approver in his UWL, he is not able to see the attachments. (except a default one which on clicking, opens the PR05 txn)
Is there any config or note which needs to be applied for these attachments to be visible under the UWL's attachments?
Please help.
Regards,
Pranita
Please refer attached screenshots of requestor's and approver's screens..

Hi Pranita,
as far as I know, there is no standard functionality that implements the GOS-Links into the UWL. I've had the same problem as you and implemented a workaround that works as follows:
I wrote a class that implements the Interface IF_SWF_IFS_WORKITEM_EXIT and within the only method it contains I read the GOS-Documents which I then attach as normal workflow attachments to the Workflow API. The Class is used within the programming exit of my Workflow's decision task (it's then, by definition, automatically executed). This approach has one major disadvantage: The attachments are only passed to the WF upon sending the TRIP for approval, i.e. only when the workflow is executed, naturally. This means if the TRIP is sent for approval and then the employee creates attachments afterwards (which is possible even if the trip itself can not be changed due to authorization etc.), the manager will not receive these retroactively attached documents.
Beforehand: I'll not share the coding for this because I based it on the coding of an external colleague; but the description above should give you a design-technical idea of how to achieve your requirement.
One more thing. To get rid of that nasty process object that links to the PR05, you can use SWFVISU. I didn't know how to do this myself until 4 months ago or so. Ibrahim Ansari explained me how to do it in one of my threads over here: Hide/Remove process Object from Workitem that is shown as attachment in UWL possible?
Hope it helps.
Cheers, Lukas

Fiori Approve Travel Expenses Accept / Reject error

Hello,
I have installed the Approve Travel Expenses app and it looks to be working okay appart from the approve / reject buttons.
I have setup the scenarios using transaction SIMGH.
These are the only configuration changes i could find i need to make. In the guide for approve travel expenses it mentions to make sure tables SRA008_T_CONFIG and SRA008_T_TASKTYP are maintained and that the Travel Management module is installed and configured.
I cant find the paths in IMG to check the tables and also don't know how to check that the Travel Management module is installed and configured correctly. I will mention though that the client uses a custom workflow for travel expense approvals which is why I have defined the approval workflow task as TS90100025.
The error I get in the Fiori app is:
"{\"error\":{\"code\":\"SY/530\",\"message\":{\"lang\":\"en\",\"value\":\"Decision 0003 cannot be perfomed on workitem 000011503389.\"},\"innererror\":{\"transactionid\":\"1D25B0E3BE78F1EF8561005056B07C8E\",\"timestamp\":\"\",\"Error_Resolution\":{\"SAP_Transaction\":\"\",\"SAP_Note\":\"\"},\"errordetails\":[{\"code\":\"/IWBEP/CX_MGW_BUSI_EXCEPTION\",\"message\":\"Decision 0003 cannot be perfomed on workitem 000011503389.\",\"propertyref\":\"\",\"severity\":\"error\"}]}}}"
Any help will be greatly appreciated.
Kind Regards
Jared

Hi Masa,
My colleague pointed out that the task needs a user decision for the app to run and the approve/reject task is set as an activity.
I will ask the workflow consultants to update the workflow. Ill test the app again and post back here with the results.
Kind Regards
Jared

Error initiating travel expense form

Dear Guru's,
We have an issue displaying the Travel Expense form in ESS. We are not using the PDF forms but the HTML , no ADS has been set up and followed the exact steps mentioned in SAP Note 1032311. So we deleted the URL parameter in the URL parameter from the resource and set the PDC path as a non-static URL to the tripform. We deleted also the Iview property ....UsePDF=true.
Next we changed the setting in the Travel Management Expert View refering to Adobe Forms from 0 into 1, and we modified feature TRVFE using the SAP form PTRV_EXPENSE_FORM .
We tested the forms in trx TRIP, PR05 and PR_WEB_1200 and all results were positive since the form is displayed. However using the Iview create travel expenses the ' Error intiating trip forms' remains. The Iview My trips and expenses gives the same negative result trying to display/print the form. However the Iview display trip form seems to do something and is only given the error that the trip parameter for the pernr is missing while previewing it, which is clear since no trip has been selected.
Help needed.
Kind regards.

Please check you have the correct roles assigned for the URL in PCD path as this is a common cause of this type of error
As per the note..it needs to be;
ROLES://portal_content/com.sap.pct/every_user/com.sap.pct.erp.ess.bp_fol
der/com.sap.pct.erp.ess.roles/com.sap.pct.erp.ess.employee_self_service/
com.sap.pct.erp.ess.employee_self_service/com.sap.pct.erp.ess.area_trave
l_expenses/com.sap.pct.erp.ess.tripform
Can you open it from portal in administrator mode?
Also check note 944221 to check the ADS config.

VAT entry field in Travel Expense Manager

Dear Experts,
Besides a field for the VAT code in the Travel Manager entry screen, I also would like to have a field where I can enter the VAT amount. This is a requirement for The Netherlands because the VAT amount on the invoice should always be reported to the authorities. And this amount can differ from the VAT amount calculated by the system.
In customizing I have not been able to find a setting to make that field available.
Does anybody have a suggestion for me how to make this VAT amount field available in the Travel expense entry forms?
Thanks.
Regards,
Jurriaan

I suspect you get this error message during posting?
There is new behaviour with note 1421746 and the intention for 1BS entry in T030 is this: If the cross company
clearing accounts are vendors or customers and the posting line also contains a vendor (e.g. employee vendor), the cross-company clearing accounts cannot be directely posted to (debit cross company vendor, credit employee vendor). Therefore the posting to the cross company clearing accounts must happen via an additional clearing account. And this is searched per default for the activity HRT and the symbolic account BS (entry 1BS in T030).
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a jurisdiction code. If not, the split will not occur and subsequently the 1BS account will not be searched for.
this is a new behaviour which is intended. If the involved company codes are located in different countries and the Jurisdiction Codes are active in 1 of these countries, the document is split into 1 document per company code connected with the cross company clearing accounts. This was done directly in FI before, now the sending application sends 2 documents.
Exactely this behavour you already have if the 2 company codes are in different logical systems or you choose a document summarization on the selection screen of '1 document per company code' or '1 document per CO object'.
This split functionality is just re-used for a new case which is the above described country difference with Jurisdiction codes.
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Displaying Travel Expense form as attachment to UWL workitem

Hi experts,
We have customized the travel expense workflow that is WS20000040.
When the requestor raises a travel expense request it goes to the manager for approval in his UWL.
There by default, according to the standard functionality, when approver clicks the particular work item, he can see an attachment attached to the work item, which on clicking, leads to transaction PR05.
Within that transaction when he clicks 'Travel Details' only then he can see the PDF for travel expense form.
Our requirement is, instead of opening the transaction, the PDF should open directly as soon as the approver clicks the link.
Please help.
Regards,
Pranita

Dear Pranita
I hope you are well and many thanks for using the SAP Discussion Forums .
In relation to the scenario that you have described you mentioned the following:
You have customized the travel expense workflow that is WS20000040.
When the requestor raises a travel expense request it goes to the manager for approval in his UWL.
Your requirement is, instead of opening the transaction, the PDF should open directly as soon as the approver clicks the link.
Ok firstly a point to highlight here is have you attempted to reproduce this issue in more than one browser type? Also is compability mode currently enabled on the web browser platform that you are utlizing.
Ok in terms of background functionality and the underlying operations of this scenario the predefined actions which occurs once a workitem is clicked in the UWL depends on XML configuration or via the SWFVISU transaction. By default, the item type configuration for the corresponding work items is set to launch the expense report form.
If you analyze the UWL configuration file and the travel expense XML e.g. com.sap.pct.erp.ESS/MSS - from UWL administration page, you should be presented with the following:
** SAMPLE **
WS20000040
<ItemType name="uwl.task.webflow.decision.TS20000131.ECCCLNT100" connector="WebFlowConnector" defaultView="com.sap.pct.erp.mss.tra.view.TripApprovalView" defaultAction="com.sap.pct.erp.mss.tra.action.DisplayExpenseForm" executionMode="default">
<ItemTypeCriteria systemId="ECTCLNT140" externalType="TS20000131" connector="WebFlowConnector"/> <CustomAttributes>
You should be able to set the predefined open action here.
Also there are two key points to remember when you are working with XML files.
XML files and the UWL follow the notion of precedence. Therefore once you make a change in the UWL XML the file needs to be reuploaded with a new priority of high in order for changes to come into effect and the UWL Cache needs to be cleared.
XML files should be backed up and copied so changes can be reverted easily if required.
Kindly update me as per your findings.
Kind Regards & All The Best
Troy Cronin - Enteprise Portal Support Engineer

Search Help for Region in travel expense manager

All,
The travel expense manager has a field called Region in the "general trip data" section . This region is used to to determine the Per diems and Flat rates for meals and accomodation.
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Thanks in advance
regards
Sam

hi
create your customized search help and add to the field.

BAPI/Function Module for tx PR05(Travel Expense Manager)

Hi All,
I am searching for BAPI/Function Module for tx PR05(Travel Expense Manager).
Thanks.

Hi All
Thanks for your input.
I choose BDC option for PR05 maintain. As the BAPIs are calling PR01.
-RP

Travel management-- Control Parameters for Travel Expenses-- Define global

We have setup provision variants for:
India, UAE, Africa (since travel expenses in these countries need to be settled in the local currency).
For each of the above variants, we have done the following settings in IMG node:
Travel management-->Control Parameters for Travel Expenses --> Define global setting
I have selected the respective country for the "Country grouping" field. i.e. for India Variant, it is set to India and similarly for UAE etc.
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hi
the settings which you set is right.
you will have inconsistency between the settings you made in the other areas.

Change Error Message in Travel Expenses

Hi All,
I'm having a problem changing one of the error messages on the Create Expense Report screens in ESS Travel Expenses.
[Here's a screenshot|http://www.scehardt.com/news/image003.png]
I've changed the label to say Ticket instead of Document. Now I need to change the error message to match. I found the error message in the backend, but it is formatted as Required entry field "&" is empty. Does anyone know where Document Number is inserted into the error message? Alternately, is there a way to change the error message for that field to a custom message?
Thanks,
Scott

Hi Friend,
Find the code snippet something like this in your code
IWDMessageManager msgMgr =
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Here you can change the Text which is going to be supplied to message pool at run time.
Further you can follow this tutorial for message pool and error message.
[A Simple Input Form with Message and Error Service Support|http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/837d9290-0201-0010-1381-e633fe17cb14?quicklink=index&overridelayout=true]
Regards
Jeetendra

Problems in Travel Expense Manager (PR05) when somebody modify trips

Hi,
I have a problem with Travel Expense Manager (PR05). In some cases in trips with the status Transf.F/Trnsf.PAY , if an employee try to change this trip a message appears :
Changes in settlement past trigger retroactive settlement
Do you really want to change the trip data?
If click yes and after modify something click save , the status of the trip has changed to To Be Settl.
How can I do to make that nobody can change a TRIP with status Transf.F/Trnsf.PAY ??
I hope anybody can help me.
Thaks a lot,
EMI DF
Edited by: Emi DF on Apr 17, 2008 5:42 PM

Hi,
To add on with vaibav.....
Even i had the same issue...
Please check whether the expense type is coming from our customization or it is coming from a "z" table. If it is coming from that table, you have to add your expense type there also. You can ask your abap guy from where the portal is picking the expense type.
Hope this helps you...
Cheers,
Raj

Travel Calendar/Weekly Report/Travel Expense Manager

Hi,
Can any body explain me what is the difference between Travel Calendar, Weekly Report and Travel Expense Manager and for which type of trips i can use teh above forms.
Regards,
Sundar

Hello Sundar,
A detailed explanation can be found in help.sap.com.
Just a short summary:
Travel Calendar
Using this scenario, you can create and change several domestic trips for an employee at the same time. You can not, however, create or change international trips.
Weekly Report
With this entry scenario, you can enter and change weekly reports. Weekly reports always cover a time period of seven days. The system presents weekly reports as week-by-week calendars. The weekly report was designed for entering individual receipts. You can only use the weekly report to enter trips for which you do not want to do per diem settlement of meals or accommodations.
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Regards,
Raynard

Travel Expense Error in UWL of Manager

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